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HomeMy WebLinkAboutR-99-0262.. J-99-325 4/14/99 RESOLUTION NO. 9 9+ 262 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A 4/5T AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR FORMAL COMPETITIVE SEALED BIDS AND APPROVING THE PURCHASE OF "TEN U.S. FILTER/STRANCO POOL WATER TREATMENT SYSTEMS" FROM COMMERCIAL ENERGY SPECIALISTS, INC., THE SOLE SOURCE PROVIDER, FOR THE DEPARTMENT OF PARKS AND RECREATION, IN AN AMOUNT NOT TO EXCEED $48,536; ALLOCATING FUNDS THEREFOR FROM THE SAFE NEIGHBORHOOD PARK BOND PROGRAM, CAPITAL IMPROVEMENT PROJECT NOS. 331070, 333113, 331341, 331391, 331385, 331313, 331360, 331316 AND 333107. WHEREAS, the Department of Parks and Recreation requires the installation of ten US Filter/Stranco automated pool water treatment systems before the summer season; and WHEREAS, the existing system is outdated, costly and does not meet industry standards; and WHEREAS, Commercial Energy Specialists, Inc., is the sole manufacturer and distributor of Stranco pool water treatment CITY COWWSSION b=TING OF APR 2 7 1999 Resolution No. 99-- 262 system; and WHEREAS, the Chief Procurement Officer_ has adopted a finding that Commercial Energy Specialists, Inc., is the only vendor able to provide US Filter/Stranco pool water treatment system, service, warranty, and support programs for the product; and WHEREAS, the finding of the Chief Procurement Officer has been approved and adopted as the finding of the City Manager; and WHEREAS, the City Manager and the Director of Parks and Recreation recommend that the requirements for competitive formal sealed bids be waived and the purchase of ten US Filter/Stranco pool water treatment systems from Commercial Energy Specialists, Inc., the sole source provider, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, of the members of the City Commission, after a duly advertised public hearing, hereby ratifies, approves, and confirms the City Managers finding of sole source, waives the requirements for competitive sealed bidding procedures, and approves the procurement of ten US Filter/Stranco pool water treatment system - 2 - 99- 262 t_ 0 from Commercial Energy Specialists, Inc., the sole source provider, for the Department of Parks and Recreation, in an amount not to exceed $48,536; with funds therefor hereby allocated from the Safe Neighborhood Park Bond Program, Capital Improvement Project Nos. 331070, 333113, 331341, 331391, 331385, 331313, 331360, 331316 AND 333107. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 27th day of April , 1999. JOB CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not Indicate approval of this legislation by sinning it in the designated place provided, said legislati^n now becomes cfifiective with the c!:,ps : cf ten (10) days from the date of Commissicn :.,cton regarding same, wiftut the Mayor exercis' to. ATTEST: rc.Gf Wai . F »an, City Clerk WALTER J. FOEMAN CITY CLERK — le CORRECTNESS:/ W3 366 7: RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 99- 262 e CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and DATE: APR 1 9 1999 FILE: - Members of the City Commission SUBJECT: — Resolution Authorizing the Waiving of Sealed Bids I FROM: REFERENCES: Pool eater Treatment I Zo System = arS aW ENCLOSURES: City Manager V RECOMMENDATION: It is respectfully recommended that the City Commission waive the requirement of competitive bids and approve the attached Resolution for the purchase of ten (10) US Filter/Stranco pool water treatment systems, from Commercial Energy Specialists, Inc. ("CES"), a non-local/non-minority vendor located at 860 Jupiter Park Drive, Suite 2, Jupiter, Florida 33468-8958, at a total estimated cost not to exceed $48,536.00. Funding is available from the Safe Neighborhood Park Bond Program allocated for this purpose in Capital Improvement Project Nos. 331070, 333113, 331341, 331391, 331385, 331313, 331360, 331316, and 333107. BACKGROUND: The Department of Parks and Recreation has a critical need for the US Filter/Stranco pool water treatment system. This type of system needs to be installed before the beginning of our summer pool season. Consequently, time is of the essence in this endeavor, so that our pools may be ready for our residents to enjoy. The current gas chlorinating pool water treatment system in our pools is in need of replacement, because it soon will not meet industry standards and it is an increasingly expensive item in our operating budget. It is important to note that the modernization of our City pools is a Safe Neighborhood Park Bond Project and this carries a priority designation for this administration and our residents. Commercial Energy Specialists, Inc. ("CES") has been the sole factory representative for Stranco pool water treatment system since 1985, and as such is fully responsible for all sales, distribution, service, warranty, and support programs within its Florida and Caribbe territo >f� DHW AjJms l� 99- 262 CITY OF MIAMI, FLORIDA INFER -OFFICE MEMORANDUM TO: DATE: FILE: Donald H. Warshaw March 16, 1999 � City Manager SUBJECT Sole Source to Acquire Pool Water Treatment System FROM: REFERENCES: Judy S. Ca Chief P urem t Officer ENCLOSURES: 9 An investigat n was conducted by staff to determine whether Commercial Energy Specialists, Inc. (CES), a non - minority / non-1 cal vendor, located at 860 Jupiter Park Drive, Suite 2, Jupiter, Fla. 33468, is the sole source provider of the US Filter/Strain pool water treatment system to replace the existing gas chlorination system in the pools at ten (10) City parks. The Department of Parks and Recreation has indicated that the gas chlorination system requires upgrading. It was reported the current system needs to be replaced because it will not meet industry standards in the near future, and the repairs are costly. Ten (10) parks were identified by the department having the immediate need for the US Filter/Stranco automated pool water treatment system. In investigating the product, contact was made with Mr. Alvaro Mendoza, President of Commercial Energy Specialists (CES). He advised that CES is the sole distributor for the automated Stranco pool water treatment system in the entire State of Florida and the Caribbean, and only CES provides service, warranty, and support programs for the product. The technology of this water treatment system of Stranco is patented and is proprietary to Stranco. He provided documentation where Miami -Dade County, Ft. Lauderdale, Sarasota County, and Palm Beach County have all purchased this system as a sole source. According to Mr. Mendoza, his product is unique and proprietary as it includes hardware, software, training, service, and on -going support. The line is fully -interactive, and Stranco is a pioneer in the on-line control of water chemistry from remote locations. Because of its on-line use of technology in their treatment processes, they hold several patents for this type of service. Contact was also made with Mr. Mark Voet from the City of Ft. Lauderdale. He advised the pool at the Hall of Fame, has used the Stranco System 4 in the past, and now uses the System 5, both of which were purchased as a sole source. He advised he is very pleased with the automated system as it has saved his facility money over the years in chlorination costs. He thought Stranco is the only turn -key automated pool system that can operate from remote locations, and advised Disney is one of their clients. Staff was unable to locate any other vendors on the Internet or from other sources who could provide this same type of remote automated system. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: Commercial Energy Specialists, Inc. (CES), a non -minority / non -local vendor, located at 860 Jupiter Park Drive, Suite 2, Jupiter, Fla. 33468 is the sole source supplier of the automated US Filter/Stranco pool water treatment system. Funding is available from the Safe Neighborhood Park Bond Program allocated for this purpose in Capital Improvement Project Nos. 331070, 333113, 331341, 331391, 331385, 331313, 331360, 331316, and 333107. PPROVE BY-��—'�"- DATE: I �� Donald H. Warshaw City Manager JSCBW"EB SOLESOURCEPoolWaterTreatmentParks 99- 262 Fab-24.-99 02:4BP CES �-%1-744-0952 City of Miami Parks and Recreation Department Miami Riverside Center 444 SW 2nd Avenue, 8th Floor Miami, FL 33131 P.02 Attn: Mr. Alberto Ruder, CES respectfully submits a plan for the modernization of the City of Miami swimming pool water treatment systems. For over 15 years, CES has been providing this modernization service to thousands of the most demanding pools and spas in Florida ,and the Caribbean. These includes municipal, competitive, Disney, institutional, hotel, club, and condo pools of all sizes and scope. CES has been the sole factory representative for Stranco since 1985, and as such is fully responsible for all sales, distribution, service, warranty, and support programs within its Florida and Caribbean territory. As sole source of this modemizaGon equipment, CES currently has open purchase orders with local municipalities PL _ such as City of Fort Lauderdale, Palm Beach County, and Sarasota County Parks. These PO's are current and offer the exact chemical treatment Emm Commercial modernization that is being requested at City of Miami Parks facilities. sip. rm No ,lcMw Perk Mw = The CES Water Quality Control program is unique in that it includes all the pb, F,334, hardware, software, training, service, and on -going support necessary for the aOO.440.15b, long-term success of these types of treatment system conversions. The equipment s1-W -1w I to used is US Filter / Stranco exclusive line of fully -interactive, multii-parameter, activec�sw,,.cx�n control systems. Stranco pioneered on-line control of water chemistry in the early sty in w&. 1970's, and they hold multiple patents on several of their treatment processes. As per the City of Miami conversions, here are some important points to consider. L A gronounced trend away from gas chlorinatign As a result of increased regulations by EPA, OSHA, Department of Health (DOH), Department of labor and Employment Security (DLES) and others, most municipal pool operator have switched away from highly toxic gas chlorine. CES has converted hundreds of these pools to safer and less costly alternatives since 1988. Local conversions include: City of Miami Beach (3 pools), City of Homestead, City of North Miami (3 pools), City of Miami Shores, City of Coral Gables, City of Miami Springs, City of Hialeah, and Miami -Dade County (20+ pools). The 1988 SARA Title III regulations, along with others mentioned above forced many of these municipalities to switch. This year several new regulations will take effect making the use of gas chlorine even more difficult. At this time City of Miami is the only known municipality in Dade County that is still using this form of chlorination on their pools. The CES proposal will complete a turn -key switch away from gas including all engineering, health department approvals, installation, equipment, training, and technical support. 99- 262 ,,. Fob-24-99 02:48P CES ' 1-744-0952 2. Current Gas Chlorination equipment is in need of repair and replacement: The current gas chlorine I soda ash systems are in definite need of modernization from operational and safety standpoints. The existing gas chlorinators are outdated and currently are requiring specialized and expensive repairs. Other items such as scales, gas detectors, eductors, booster pumps, gas masks, and other equipment also need replacement in order to comply with codes. Many times the cost of the CES conversion is considerably less than the cost of bringing these facilities within compliance of the various codes. New codes also call the installation of gas scrubbers in order to comply with certain safety standards. These scrubbers can cost more that $25,000 per pool site. The proposed CES water treatment conversions provides all new chlorination equipment for the City of Miami pools, thus avoiding these considerable replacement costs. 5 Current chemistry dispensing system are not up to indust standards: The dispensing of chlorine and pH materials is still being done on a manual basis. This produces unavoidable peaks and valleys that cause aggressive water, wastes chemicals, and may provide unhealthy water parameters. The City of Miami pools are the only municipal pools in Dade County that are not equipped with an automated chemical control and feed system. These chemical control systems automatically monitor the pool water chemistry 24 hours a day, and dispense chemicals on an as needed basis to maintain preset desired levels regardless of bather load or weather conditions. The CES proposal provides new state of the art chemical control equipment on designated City of Miami pools. 4. Long term chemical and maintenance savings: By dispensing only what chemical are necessary to hold desired parameters, the City of Miami will assure taxpayers of the lowest possible chemical costs, while guaranteeing safe and appealing water. Since the water is maintained in perfect balance 24 hours a day, there will be less impact on the mechanical components of the swimming pool, thus lowering the incidence of repair. 5. Success of this program is based on proprietary DVT technology' Vlerith this water quality control program, the City of Miami and CES will be in continual contact with all of the pools from any central location via phone lines and PC's. The on -site chemical control systems are also continually self -monitoring and recording chemistry level and alarm occurrences 24 hours a day. The systems will alert City personnel on all out of range alarm conditions (even pool pump failures), and will assist City of Miami personnel in pinpointing these alarms for quicker troubleshooting and repair. CES will interactively monitor the pools and assist the City in maintaining hourly printed logs of all chemical levels, chemical feed events, and employee Interactions with the systems for maximum in liability avoidance. The CES proposal provides for this proprietary interactive interface on each of the City of Miami Pools. P.03 Fab-24-99 02:49P CES c-1-744-0952 Sz On-slte training. service, and technigal support: The CES program includes on - site factory training,warranty administration, service and technical support. Each site receives full factory orientation and training on all mechanical feed systems, chemical controllers, water chemistry, and all aspect of code compliant pool operation. If City of Miami is in need of service, CES's support team conducts full factory service and repairs, on -site and on -tame. Annual preventive maintenance programs are available after the warranty period has expired. CES has an extensive track record of supporting similar installations In Dade County of over 15 years. Z, Direct 2uLQhasiag Dower on treatment syst, ems. garts, and accessories: As mentioned, CES is the exclusive factory representative for the proposed chemical treatment packages. Many Florida municipalities use the CES standard on a sole source basis. As territory representatives, CES also distributes this equipment to selected pool builders and service companies, but is willing to work directly with the City in order to provide direct pricing. The City of Miami may also take advantage of special savings on over 2,500 specialized swimming pool parts and accessories including filtration and treatment equipment, deck and safety equipment, test kits, chemicals, and other support products and services. All CES support services catalog items are fully supported on -site by the CES tech services staff. We sincerely look forward to working with the Parks and Recreation staff in modernizing the chemical treatment systems on the City of Miami pools. We are confident that the transition between the current antiquated system and the proposed state of art program will be handled smoothly, professionally, and completely. Please review this correspondence and contact me with any question or comments. S cerely, varo G. ndoza President 99- 262 P.04 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: DATE : FILE Judy Carter, Director March 16, 1999 Department of Purchasing SUBJECT: Sole Source to Acquire Pool Water Treatment Svstem FROM : • �J %�'I��L.I REFERENCES: Pamela E. Burns Sr. Procurement Contracts Officer ENCLOSURES: An investigation was conducted to determine whether Commercial Energy Specialists, Inc. (CES), a non -minority / non -local vendor, located at 860 Jupiter Park Drive, Suite 2, Jupiter, Fla. 33468, is the sole source provider of the US Filter/Stranco pool water treatment system to replace the existing gas chlorination system in pools at ten (10) City parks. The Department of Parks and Recreation has requested this conversion system to replace the outdated and more costly gas chlorination system, for an amount not to exceed $48,536.00. The Department of Parks and Recreation has indicated that the gas chlorination system at its pools requires to be upgraded. It was reported the current gas chlorinating pool water treatment system is in need of replacement as the current water treatment system will not meet industry standards in the near future, and repairs to the current system are costly. Ten (10) parks were identified by the department having the immediate need for the US Filter/Stranco automated pool water treatment system, and it was their desire to have this water treatment conversion completed at these pools before the summer season. Contact was made with Mr. Alvaro Mendoza, President of Commercial Energy Specialists. He advised that CES is the sole distributor for the Stranco pool water treatment system in the entire State of Florida and the Caribbean, and provides service, warranty, and support programs for the product. The technology of this water treatment system of Stranco is patented and is proprietary to Stranco. He provided documentation where Miami -Dade County, Ft. Lauderdale, Sarasota County, and Palm Beach County have all utilized his system and other products as sole sources. According to Mr. Mendoza, his product is unique and proprietary as it includes hardware, software, training, service, and on -going support. The line is fully -interactive, and Stranco is a pioneer in the on-line control of water chemistry from remote locations. Because of its on-line use of technology in their treatment processes, they hold several patents for this type of service. Contact was also made with Mr. Mark Voet from the City of Ft. Lauderdale. He advised his pool, the Hall of Fame, has been using the Stranco System 4 in the past as a sole source, and now uses the System 5. He advised he is very pleased with the automated system and it has saved his facility money over the years in chlorination costs. He thought Stranco is the only tum-key automated pool system that can operate from remote locations, and advised Disney is one of their clients. Accordingly, I am recommending that the requirements for competitive bidding be waived, and these findings be approved: Commercial Energy Specialists, Inc. (CES), a non -minority / non -local vendor, located at 860 Jupiter Park Drive, Suite 2, Jupiter, Fla. 33468 is the sole source supplier of the US Filter/Stranco pool water treatment system. Funding is available from the Safe Neighborhood Park Bond Program allocated for this purpose in Capital Improvement Project Nos. 331070, 333113, 331341, 331391, 331385, 331313, 331360, 331316, and 333107. APPROVED BY: DATE: S. Cart for Chief Procurement Officer SO LESO U RCE Pool WaterTreatmentParks 99- 262 i+ _ 1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter, Director DATE : March 9, 1999 FILE: = Department of Procurement SUBJECT: Ten (10) Pool Water Treatment Systems FROM: REFERENCES: Alberto Rude •,i irector ENCLOSURES: �/ Lt 1.1'Parks and Re Ition Department__ The Department of Parks and Recreation has verified with the Department of Management and Budget that funds are available in the Capital Improvement Projects (CIP) specified below for the purchase of ten (10) US Filter/Stanco pool water treatment systems at a total cost of $48,536.00. Pool Location CIP Account Cost Athalie Range Park 331070 $ 4,598,00, Curtis Park 333113 $ 4,598.0V , Gibson Park 331341 $ 4,598.00 { Hadley Park 331391 $10,900.00. Jose Marti Park 331385 $ 5,450.00� Morningside Park 331313 $ 4,598.00. Shenandoah Park 331360 $ 4,598.00' Virrick Park 331316 $ 4,598.00,E West End Park 333107 $ 4,598.00 v CIP Approval: lf�a// r'4t�� Pilar aenz-Butler, CIP Administrator Date Budget Approval: f"I 31,/�� C it . ipak Parekh, Director Date . it and Budget ARJms 99- 262 TW CITY OF MIAMI, FLORIDA _ INTER -OFFICE MEMORANDUM TO: Judy S. Carter, Director DATE: March 9, 1999 FILE: Department of Procurement SUBJECT _ Ten (10) Pool Water Treatment Systems FROM: REFERENCES: Alberto Rude ,f irector ENCLOSURES: �► yt J Parks and Re �ltion Department _ The Department of Parks and Recreation has verified with the Department of Management and Budget that funds are available in the Capital Improvement Projects (CIP) specified below for the purchase of ten (10) US Filter/Stanco pool water treatment systems at a total cost of $48,536.00. Pool Location CIP Account Cost Athalie Range Park 331070 $ 4,598.00, Curtis Park 333113 $ 4,598.0V . Gibson Park 331341 $ 4,598.001/ Hadley Park 331391 $10,900.00� Jose Marti Park 331385 $ 5,450.00✓ Morningside Park 331313 $ 4,598.00- Shenandoah Park 331360 $ 4,598.004 Virrick Park 331316 $ 4,598.00v West End Park 333107 $ 4,598.00 r CIP Approval: �J Pilar aenz-Butler, CIP Administrator Date Budget Approval: a AR/ms t4- Dipak-M. Parekh, Director Management and Budget Date 99- 262 r- �J Sheet1 BREAKDOWN OF TEN WATER TREATMENT SYSTEMS POOL LOCATION CIP Account Index Code Minor Object Athalie Range Park 331070 589305 840 Curtis Park 333113 589305 860 Gibson Park 331341 589305 840 Hadley Park 331391 589305 840 Jose Marti Park 331385 589305 830 Morningside Park 331313 589305 840 Shenandoah Park 331360 589305 840 Virrick Park 331316 589305 840 West End Park 333107 589305 840 Page 1 Amount 4598.00 4598.00 4598.00 10900.00 5450.00 4598.00 4598.00 4598.00 4598.00 48536.00 AWARD SOLE SOURCE 98-99-109 ITEM: Pool Water Treatment System DEPARTMENT: Parks and Recreation TYPE OF PURCHASE: Single Purchase REASON: The acquisition of the US Filter/Stranco automated pool water treatment system is needed to replace the existing gas chlorination system in the pools at ten (10) City parks. The existing chlorination system is outdated, costly, and no longer meets industry standards. The conversion to the Stranco system will modernize the pool water treatment system in those pools. _ This acquisition includes training and a one year warranty for maintenance. RECOMMENDATION: It is recommended that award be made to Commercial Energy Specialists, Inc. (CES), (non- local/non-minority) for the acquisition of the US Filter/Stranco pool water treatment system at ten (10) City parks, at a total cost not to exceed $48,536.00. AwardSoleSourcePool W aterTreatment it �j Director of Purchasing n' �ql c� 0� D to 99-- 262 TO: Walter J. Foeman City Clerk jj r FROM: eAlbero er, Director ands creation DE CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : March 9, 1999 SUBJECT: public Hearing Notice Competitive Bid REFERENCES: Waiver Pool Water Treatment System ENCLOSURES: FILE: Attached please find the public hearing notice scheduled for the Commission Meeting of April 13, 1999 for a waiver of the requirement for competitive bids for the purchase of ten (10) US Filter/Stranco pool water treatment systems from Commercial Energy Specialists, Inc. ("CES"), for the Department of Parks and Recreation. Approval.2�9L� y 5 Elvi Alonso, Agenda Coordinator Date AR/ms Attachment 99- 262 r.- s � - t CITY OF MIAMI NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida on April �1 1999, at D/ 00 in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of waiving the requirements of obtaining sealed bids for the purchase of ten (10) US Filter/Stranco pool water treatment systems, from Commercial Energy Specialists, Inc. ("CES"), located at 860 Jupiter Park Drive, Suite 2, Jupiter, Florida 33468-8958, in an amount not to exceed $48,536.00. 99- 262 4'