HomeMy WebLinkAboutR-99-0254J-99-372
4/15/99
RESOLUTION NO. 9 9- 2 5 4
A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE PAVING OF TWO BASKETBALL COURTS
AT JOSE MARTI PARK BY AGILE COURTS
CONSTRUCTION COMPANY, INC., UI'IL,IZING
MIAMI-DADE COUNTY CONTRACT N0. 1153-0/O1-CW,
FOR THE DEPARTMENT OF PARKS AND RECREATION,
IN AN AMOUNT NOT TO EXCEED $22,797.60;
ALLOCATING FUNDS THEREFOR FROM CAPITAL
IMPROVEMENT PROGRAM "JOSE MARTI PARK
DEVELOPMENT", PROJECT NO. 331385.
WHEREAS, the two existing basketball courts were removed at
Jose Marti Park to provide an adequate site for the construction
of a new recreation building; and
WHEREAS, as part of the construction and relocation of the
courts, the Department of Parks and Recreation required the
paving of two basketball courts at Jose Marti Park, and
WHEREAS, the City awarded a contract to AAA Courts, Inc., to
pave the area; and
WHEREAS, AAA Courts went out of business before completing
the final paving, and
WHEREAS, the paving is
construction; and
necessary to complete the
WHEREAS, the City Manager and the Director of Parks and
Recreation recommend that the paving of the two basketball courts
CITY cobnmssIox
MTTING OF
APR Z 7 1999
9xenotudon no.
9- 254
at Jose Marti Park by Agile Courts Construction Company, Inc.,
pursuant to Miami -Dade County contract, be approved;
WHEREAS, funds are available from Community Development
Black Grant Funds appropriated in Section VI of the City,s
General Appropriation Ordinance No. 11748, as amended, adopted
January 12, 1999 for Capital Improvement Program, "Jose Marti
Park Development", Project No. 331385; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The paving of two basketball courts at Jose
Marti Park by Agile Courts Construction Company, Inc., utilizing
Miami -Dade County Contract No. 1153-0/01-CW, is hereby approved,
for the Department of Parks and Recreation, in an amount not to
exceed $22,797.60, with funds therefor hereby allocated from
Capital Improvement Capital Improvement Program, "Jose Marti Park
Development", Project No. 331385.
Section 3. This Resolution shall become effective
- 2 -
99- 254
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 27th day of April _ , 1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not Indicate approval of
this legislation by signing it in the designated pla provided, said legislation now
becomes effective with the elapse of ten (10) y om th ate of Commissicn acticn
regarding same, without the Mayor/6x- ing ,o. J 1 f%
ATTEST:
WALTER J. FOEMAN
CITY CLERK
S S : 'l/
City Clerk
V If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 - 99-- 254
3sa y
CITY OF MIAMI, FLORIDACA=15
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: APR 1 9 1999 FILE:
of the City Commission
SUBJECT: Authorizing the
Paving of Two
f Basketball Courts
at Jose Marti Park
FROM: Donald H. Warshaw REFERENCES: Dade County Bid
City Manager No. 1153-0/01
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission
adopt the attached Resolution authorizing the paving of two
(2) basketball courts at Jose Marti Park from Agile Courts
Construction Co., Inc., for a total amount not to exceed
$22,797.60, for the Department of Parks and Recreation.
Funding is available from Community Development Block Grant
funds appropriated in Section VI of the City's General
Appropriation Ordinance No. 11748, as amended, adopted
c January 12, 1999 for Capital Project No 331385, Jose Marti
Park Development.
BACKGROUND:
In order to provide an adequate site for the construction of
a new recreation building at Jose Marti Park, two (2)
existing basketball courts were removed. These courts were
heavily used by the community and schools in the
neighborhood. A need existed to replace these courts. The
City Commission previously awarded a contract to AAA Courts,
Inc. to perform this work.
However, after completing all the work except the final
paving, AAA Courts, Inc. went out of business and informed
the City they would not be able to complete the job. Since
Dade County Contract No. 115-0/98 provides for Agile Courts
Construction Co., Inc., as an approved vendor also, the City
will be able to utilize them to complete the courts.
Therefore, it is recommended that an award be made to Agile
Courts Co., Inc., in the amount of $22,797.60 as the lowest
responsible and responsive vendor under Dade County No.
1153-0/01.
DHW/ /AR/ms
0
99- 254
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H . Warshaw DATE: FILE:
City Manager
SUBJECT: Paving of Two
Basketball Courts
at Jose Marti Park
FROM: Alberto Ruder, Director REFERENCES:
*Parks and Recreation Department
ENCLOSURES:
The Parks and Recreation Department has verified that funds
are available with the Department of Management & Budget to
pave two (2) basketball courts at Jose Marti Park, at a
total cost of $22,797.60. Funding is available from
Community Development Block Grant funds appropriated in
Section VI of the City's General Appropriation Ordinance No.
11748, as amended, adopted January 12, 1999, for Capital
Project No 331385, Jose Marti Park Development.
BUDGETARY REVIEW & APPROVED BY:
f� Dipak M. arekh
o Director
Department of .Management & Budget
ADD I TX ONW APPROVALS
uwenaoiyn1yarren, Director
Communityl4evelopment Department
0 AR/ms
ADDITIONAL APPROVALS
Pile Saenz- utler
CIP Administrator
Department of
Management & Budget
99- 254
CONTRACT AWARD SHEET
Y.G..tyc..
BID NO.: 1153-0/01-CW
Tennis & Sport Courts (Renovation & Repair)
CONTRACT PERIOD: 12/1/98 thru 11/30/01
COMMODITY CODE: 988-86
AWARD BASED ON MEASURES: Yes () No QQ:
PART #1: VENDORS_ AWARDED
(Previous Bid No.: 1153-0/98)
OTR YEARS: N/A
() Set Aside () Bid Preference () Goal
() BBE () HBE () WBE owned firms
() Local Preference () CSBE Level
f 0 Prevailing Wages (Reso. 90-143)
59-2414076
59-1551594
59-2010019
AAA Courts, Inc.
Agile Courts Const. Co., Inc.
McCourt Const. Co.,lnc.
5910 S.W. 43 Street
7335 S.W. 104 Street
16155 S.W. 117 Avenue, 026
Davie, FI 33314
Miami, FI 33156
Miami, FI 33177
Dest.
Dest.
Dest.
Net 30 Days
2% 10 Days
1% 10 Days, Net 30
As required
As required
As required
305-388-6802
305-667-1228
305-255-0252
954-316-4814
305-667-6959
305-378-2395
David A. Hebert
Brian E. Bauer
Daniel C. McAlpine
PART #2: ITEMS AWARDED
ALL AWARDEES SHALL BE NOTIFIED AND REQUESTED TO SUBMIT PRICE PROPOSALS FOR EACH
PROJECT.
PART #3: AWARD INFORMATION
(X) BCC () PMD AWARD DATE: 10/6/98
BIDS & CONTRACTS RELEASE DATE: 10/21/98
ADDITIONAL ITEMS ALLOWED: See Attached
SPECIAL CONDITIONS: See Attached
TOTAL CONTRACT VALUE: $ 1,122,000.00
USER DEPARTMENT
PARK & RECREATION
SEAPORT
Edward Mason, CPPB
Senior Procurement Agent
7.23.98
AGENDA ITEM(S) #: 6F3A
OTR YEAR: N/A
MODIFIED CONTRACT VALUE: $ WA
DOLLAR AMOUNT
ALLOCATED
$ 1,010,000.00
$ 10,000.00
99- 254
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ADDENDUM NO. 1
TO: ALL DEPARTMENTS DATE: January 22, 1999
QOM:
METROPOLITAN DADE COUNTY SUBJECT: BID NO.1153-0/01-Cis`
GSA/PROCUREMENT.MGMT. DIV. TITLE: Tennis & Sport Courts
4
Please note the following change(s):
Remove AAA Courts, Inc. from the contract effective this date.
r�:
"`"``'�X ALL ELSE REMAINS THE_ SAME
cc: Aviation
Finance
Park and Recreation
Seaport
161
99 - 254
i
BID NO:
M) MADE
OPENING: 2:00 P.M. Wcdncsday
DATE: July 22, 1998
MIAMI-DADE COUNTY, FLORIDA
INVITATI0N
TO BID
TITLE
TENNIS AND SPORTS COURT REPAIR AND RENOVATION FOR PARKS
AND RECREATION DEPARTMENT FOR A
THREE (3) YEAR PERIOD
THE FOLLOWING ARE REQUIREMENTS OF
THIS BID, AS NOTED
BELOW:
BID DEPOSIT AND PERFORMANCE BOND:
N/A
CATALOGUE AND LISTS:
N/A
EQUIPMENT LIST:
N/A
INDEMNIFICATION/INSURANCE:
SEE SECTION 2.0, PARA.
2.11
PRE -BID CONFERENCE/WALK-THRU
N/A
RACE -CONSCIOUSNESS MEASURE:
N/A
SAMPLES/INFORMATION SHEETS:
N/A
SITE VISIT/AFFIDAVIT:
N/A
SOURCE OF SUPPLY:
N/A
TRADE CERTIFICATION:
SEE SECTION 2.0, PARA.
2.14
WRITTEN WARRANTY:
N/A
FAIR SUBCONTRACTING PRACTICES:
SEE SECTION 2.0, PARA.
2.38
LISTING OF SUBCONTRACTORS S SUPPLIERS
SEE SECTION 2.0, PARA.
2.39
FOR INFORMATION CONTACT: EDWARD MASON, CPPB
(305) 375-3900
MIAMI-DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
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99- 254
i�.7;k-'
METROPOLITAN DADE COUNTY
BID NO. 1153-0/01-CW
SECTION 2.0 SPECIAL CONDITIONS
TENNIS AND SPORTS COURT REPAIR AND RENOVATION FOR PARKS
AND RECREATION DEPARTMENT FOR A THREE (3) YEAR PERIOD
2.1
2.2
2.3.
2.4
2.5
2.7
PURPOSE: TO ESTABLISH A �nNTRACT FOR THE COUNTY
The purpose of this Invitation To Bid is to establish a contract for the
purchase of Tennis and Sports Court Repair and Renovation in conjunction with
the County s needs on an as needed when needed basis.
Intentionally Omitted
Intentionally Omitted
TERM OF CONTRACT: FIXED PERIOD
This contract shall Commenc
Intentionally Omitted
METHOD OF AWARD
e
Award to all responsive, responsible Bidders who meet or exceed the minimum
qualifications established in Section 3 shall be placed on a list of
pre -qualified Contractors who will be contacted from time to time by the
County to provide quotations for Work required by the Count
y. The
shall be the sole determiner of who meets the minimum qualificatio s.CouThe
County at its sole option may reopen the qualification process should at any
time during the contract term, there be less than three (3) pre -qualified GC
Contractors, or Specialty Trade Contractors.
PRICING
Price quotes by Contractor(s) shall be in the form of a lum
notified otherwise) and incudes all labor, materials and equipment, m and any
other items identified by the County in the{unless
to perform the Work. The County shall notify request for quotations, s at et necessary
of
requesting quotations as to the requirements for the he Works to ncluding, but enot
limited to; time for completing the Work
if the County will pullPre-quote meeting and/or site visit,
work is to be performed at night, orweekend liquidated, damages
tc ges (if applicable), if the
All Contractors shall submit a list of wage rates to be aid
classification of the project, with the amount of health benefitsoeach tr
cash, or a copy of health policy, paid in
Page 1
99 - .254
7
i
METROPOLITAN DADE COUNTY
810 NO. 1153-0/01-CW
0
Let
The County, at its sole discretion, may reject quotations where the Count,
determines that the Contractor(s) has submitted a price that is insufficien-
to perform the Work or is in excess of the County's estimate to perform th,
Work.
2.8 Intentionally Omitted
2.9 Intentionally Omitted
2.10 COUNTY DAMAGES IN CASE OF DELAY
The Contractor is obligated and guarantees to meet the stipulated completion
date(s) set forth in the RPQ. In the event of a delay in Substantial
Completion beyond the date set forth in the RPQ, as such time may be extended
by the County as provided in this Contract, the County shall be paid for
damages for such delay. In as much as the amount of such damages and the loss
to the County will be extremely difficult to ascertain, it is hereby expressly
agreed that such damages will be liquidated and paid as.follows:
The Contractor shall pay to the County for each and every day of unexcused
delay, except Sundays and Holidays, the sum specified in the applicable RPQ,
which is hereby agreed upon not as a penalty but as liquidated damages.
The County shall have the right to deduct such liquidated damage assessments
from any monies due or which may thereafter become due to the Contractor under
this Contract; and in case the amount which may become due hereunder shall be
less than the amount of liquidated damages due the County, the Contractor
shall pay the difference upon demand by the County.
Should the Contractor not pay the difference to the County, the County may
also deny the Contractor any future work under this Contract or any other
County contract until such difference is paid to the County.
2.11 INDEMNIFICATION AND INSURANCE - (6) - CONSTRUCTION RELATED CONTRACTS
Provider shall indemnify and hold harmless the County and its officers,
employees, agents and instrumentalities from any and all liability, losses or
damages, including attorneys' fees and costs of defense, which the County or
its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature
arising out of , relating to or resulting from the performance of this
Agreement by the Provider or its employees, agents, servants, partners
principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of the County, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and
attorney's fees which may issue thereon. Provider expressly understands and
agrees that any insurance protection required by this Agreement or otherwise
provided by Provider shall in no way limit the responsibility to* indemnify,
keep and save harmless and defend the County or its officers, employees,
agents and instrumentalities as herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, Ill N.W. 1st Street, Suite 2350, Miami,
Page 2
99- 254
� �'
METROPOLITAN DADE COUNTY
BID NO. 1153-0/01-CW
Florida 33128-1989, Certificate(s) of Insurance which indicate that ins ce
coverage has been obtained which meets the requirements as outlined below
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Public Liability on a comprehensive basis in an amount not less than
$300,000 combined single limit per occurrence for bodily injury and
property damage. Policy shall be endorsed to include Broad Form Property
Damage. Dade County must be shown as an additional insured with respect
to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and hired
vehicles used in connection with the work, in an amount not less than
$100,000 combined single limit per occurrence for bodily injury and
property damage.
The insurance coverage required shall include those classifications, as listed
in standard liability insurance manuals, which most nearly reflect the
operations of the vendor.
All insurance policies required above shall be issued by companies authorized
to do business under the laws of the State of Florida, with the following
qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent subject to the approval of the
County Risk Management Division.
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be
made without thirty (30) days written advance notice to the certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the vendor of his
liability and obligation under this section or under any other section of this
Agreement.
Issuance of a purchase order is contingent upon the receipt of the insurance
documents within fifteen (15) calendar days after Board of County Commiss
approval. If the insurance certificate is received within the specified t
frame but not in the manner prescribed in this Invitation To Bid, the Bidder
shall be verbally notified of such deficiency and shall have an additional
five (5) calendar days to submit a corrected certificate to the County. If
` Page 3 9 9- 254
,M
{
METROPOLITAN DADE COUNTY
BID NO. 1153-0/01-CW
the Bidder fails to submit the required insurance documents in the manse
prescribed in this Invitation To Bid within twenty (20) calendar days afte
Board of County Commission approval, the Bidder shall be in default of th
contractual terms and conditions and shall not be awarded the contract. Unde
such circumstances, the Bidder may be prohibited from submitting futur
Proposal to the County in accordance with Section 1.0, Para 1.6 of the Genera
Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance certificate
required in conjunction with this Section remain in force for the duration o
the contractual period; including any and all option years that may be grante.
to the Bidder in accordance with Section 2.5 of the Special Conditions. I
insurance certificates are scheduled to expire during the contractual period
the Bidder shall be responsible for submitting new or renewed insurancf
certificates to the County at a minimum of thirty (30) calendar days it
advance of such expiration. In the event that expired certificates are not
replaced with new or renewed certificates which cover the contractual period,
the County shall suspend the contract until such time as the new or renewec
certificates are received by the County in the manner prescribed in the
Invitation To Bid; provided, however, that this suspended period does not
exceed thirty (30) calendar days. If such suspension exceeds thirty (30'
calendar days, the County may, at its sole discretion, terminate this contract
for cause and seek re -procurement charges from the Bidder in conjunction with
Section 1.10 of the General Terms and Conditions.
�.:
2.12
Intentionally
Omitted
2.13
Intentionally
Omitted
2.14 CERTIFICATE OF COMPETENCY
In accordance with the Code of Metropolitan Dade County, Florida, Section 10-3
(B), any person, firm, corporation or joint venture who shall bid or proffer a
bid shall, at the time of such bid or proffer of bid, hold a valid Certificate
of Competency for Tennis and Sports Court work issued by the State or County
Examining Board qualifying said person, firm, corporation or joint venture to
perform the work proposed. If work for other trades is required in
conjunction with this Bid Solicitation and will be performed by a
subcontractor(s), an applicable Certificate of Competency issued to the
subcontractors) shall be submitted with the Bidder's proposal; provided,
however, that the County may at its sole option and in its best interest allow
the Bidder to supply the Certificate to the County during the bid evaluation
period.
2.15 METHOD OF PAYMENT: INVOICE MATCHED TO WORK ORDER
The successful Bidder(s) shall submit an invoice which reflects the
appropriate purchase order number and work location to the County using
department that issued a Work Order to the Bidder(s). The date of the invoice
shall not exceed thirty (30) calendar days from the completion and acceptance
of the work requested through the Work Order. Under no circumstances shall
the invoice be submitted to the County in advance of the completion and
acceptance of the work. The invoice shall reference the corresponding Work
Order number.
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99- 254
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METROPOLITAN DADE COUNTY
2,16 Intentionally Omitted
2.17 Intentionally Omitted
2.18 Intentionally Omitted
� r
BID NO. 1153-0/01-CW
2.19 WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the bidder,
the bidder shall warrant its products and/or service against faulty labor
and/or defective material for a minimum period of one (1) year after the
date of acceptance of the labor, materials and/or equipment by the
County. This warranty requirement shall remain in force for the full one
(1) year period; regardless of whether the bidder is under contract with
the County at the time of defect. Any payment by the County on behalf of
the goods or services received from the bidder does not constitute a
waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any deficiency, at
no cost to the County, within five (5) calendar days after the County
notifies the bidder of such deficiency in writing. If the bidder fails -to
honor the warranty and/or fails to correct or replace the defective
or items within the period specified, the County may, at its discretib
notify the bidder, in writing, that the bidder may be debarred as a County
bidder and/or subject to contractual default 'if the corrections or
replacements are not completed to the satisfaction of the County within
ten (10) calendar days of receipt of the notice. If the bidder fails to
satisfy the warranty within the period specified in the notice, the County
may (a) place the bidder in default of its contract, and/or (b) procure
the products or services from another vendor and charge the bidder for any
additional costs that are incurred by the County for this work or items;
either through a credit memorandum or through invoicing.
2.20 CONTACT PERSONS
For any additional information regarding the specifications and requirements
of this contract, Contact Edward Mason, CPPB at (305) 375-3900.
2.21 COUNTY -WIDE/
Any Governmental, not -for -profit or quasi -governmental entity in the State of
Florida, may avail itself of this contract and purchase any and all items
specified herein from the successful bidder(s) at the contract price(s)
established herein.
Each Governmental, not -for -profit or quasi -governmental entity which uses a
contract(s) resulting herefrom, will establish its own contract, place its
orders, issue its own purchase orders, be invoiced therefrom and make its
payments, determine shipping terms and issue its own exemption certificates as
required by the bidder.
• -: ' ; : Page 5
99- 254
'.��'#nv�+`�C'`'�"a �,x •v .. � - ..Hn�,:.�-cr;xn..�+k.: d+"5a'.rzl�vs �'::�,�"�3�..
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METROPOLITAN DADE COUNTY
BID NO. 1153-0/01-CW
It is understood that unless specified in Section 2
"Shipping Terms", all prices shall be „ paragraph 2.16, entitle-
tF." Forother than those belonging to Miami -Dade Co�unty0 orDethoset�located outonde �o
the geographical boundaries of Miami -Dade County, the successful vendor shal
be entitled to ship goods on an "FOB Destination, Prepaid and Charged Back'
basis. This allowance shall only be made when expressly authorized by e
representative of the entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a legall bindins
party to any contractual agreement made between an Y d�nc
bidder as a result of this bid. Y governmental unit and they
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County Surcharge Fee Ordinance No. 98-43,
that this contract is subject to a user surcharge fee in the amount of 2Z on
all sales, other than to Miami -Dade County departments please be advised
contract or any contract resulting from this solicitation adtheresulting from this
of the County contract price and the terms and conditions identified
utilization
=."
ed herein.
After receipt of payment from
shall become such purchases, all applicable surcharge fees
payable to: Board of County Commissioners.
Vendors shall be required to furnish the attached Quarterly Surchar
Report in a timely manner. Quarterly reports and all applicable age Payment
p
be submitted to GSA/Accounts Receivable, no later than 15 days Yments must
of each quarter,. regardless of the value of sales during the eing quarter
ced ter the end
By submission of these sales summary reports and corresponding su h
the vendor is attesting to their correctness. All such reports and feese fees,
shall
be subject to audit by Miami -Dade County.
Failure to submit the followin
applicable 9 Quarterly Surcharge Payment Report and make
payments in a timely manner, may result in termination or
cancellation of contract with the non -conforming vendor and an
remedies relating to the collection of such fees shall be enforceable
Additionally, an Y and all
default. Y reprocurement charges may be charged to the vendor in
Wilful failure or falsification of sales reports or failing to make
timely payments of the surcharge fee shall constitute sufficient cause for
terminating the contract for cause of the non -conforming vendor.
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METROPOLITAN DADE COUNTY
id
BID NO. 1153-0/01-CW
2.22 ACCIDENT PREVENTION AND REGULATIONS
Hit
Precautions shall be exercised at all times for the protection of persons an(
property. All Contractors and Sub -Contractors shall conform to all OSHA
State and County regulations while performing under the Terms and Condition:
of this contract. Any fines levied by the above mentioned authorities because
of inadequacies to comply with these requirements shall be borne solely by the
bidder responsible for same.
ACCIDENT PREVENTION AND REGULATIONS AT THE SEAPORT DEPARTMENT
All operations at the County's Seaport Department are under the direct control
of Seaport Department personnel. Interference with vessels and vehicular
traffic must be kept to a minimum. Ship berthing areas and roadways shall not
be closed or opened by or for the Bidder unless express permission is given to
the Bidder by the Seaport Engineer. The Bidder shall plan the scheduling of
its work in collaboration with the Engineer in order to insure safety for and,
minimum hindrance to, port operations. All equipment shall be withdrawn from
work areas at the end of the work day in order to eliminate immediate or
potential hazard to traffic and facilities. Materials stored at the Seaport
by the Bidder shall be serviced in a manner that minimizes any obstruction to
water and ground traffic. All equipment and stored materials shall be marked
by barriers with flashing lights at no additional cost to the County. e
Bidder shall exercise careful control during all phases of the work to pr
damage to Seaport utilities; including, but not limited to, overhead li s
and buried cables. Before commencing work in any given area, the Bidder,
working in conjunction with .the Engineer and the Dade County Seaport
Department Maintenance Staff, shall endeavor to locate any possible utility
conflicts. Should the Bidder damage any Seaport utility through negligence,
it shall promptly repair the damage at its own expense.
2.23 CLEAN-UP
All unusable materials and debris shall be removed from the premises. At
completion, the successful bidder shall thoroughly clean up all areas where
work has been involved as mutually agreed with the Department Project Manager.
2.24 COMPLETION OF WORK FROM DATE OF NOTICE TO PROCEED
The Bidder shall state in its proposal the number of calendar days from the
date of the Notice To Proceed in which it will guarantee to complete the work,
repair, and/or service. A verbal instruction from an authorized County
representative shall constitute sufficient notice to the vendor to commence
work. Time for completion may be considered a factor in determining the
successful bidder. The completion date shall not exceed calendar days after
date of Notice to Proceed.
All work shall be performed in accordance with good commercial practice d
the work schedule and completion dates shall be adhered to by the succes
bidder(s); except in such cases where the completion date will be delayed e
to acts of God, strikes, or other causes beyond the control of the bidder. In
these cases, the bidder shall notify the County of the delays in advance of
Page 14 g 9- 254
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METROPOLITAN DADEtijUNTY
the original completion date
negotiated.
BID NO. 1153-0/01-CW
so that a revised completion date can t
Should the bidder(s) to whom the contract(s) is awarded fail to complete tF
work within the number of days as stated in its proposal, it is hereby agree
and understood that the County reserves the authority to cancel the contras
With the bidder and to secure the services of another vendor to complete th
work. If the County exercises this authority, the County shall be responsibl
for reimbursing the bidder for work which was completed and found acce tabl
to the County in accordance with the bid specifications.
In County may, at its option, request payment from the bidder, throughdan�i�voih+
or credit memo, for any additional costs over and beyond the original bic
price which were incurred by the County as a•result of having to secure th
services of another vendor. If the bidder fails to honor this invoice or
credit memo, the County may suspend the bidder from submittin bid E
on County contracts for a minimum peri d g Pro os 1
�
2.25 COST ESTIMATES FOR EACH PROJECT
0 of six (6) months. P a '
The successful bidders) shall be required to submit a written es
each prospective project before a work order is issued. The estimate
reflect the regular hourly wages for each classification representedestimate on
bid and the a must
percentage discounts or mark-ups for materials and .eq equipment that
were quoted by the bidder on its Bid Proposal form.
itemized by the number of work hours The estimate shall be
materials and equipment. Lump sum estimates ssshallt not be accepted. and by the cost of
County reserves the right to award the
the written estimate or to reject all estimates based on P The
required services from another source o project to the lowest bidder based on
County shall not exceed ten percent (10%) of the Bidder's estiPace and obtain the
f supply. The actual charge to the
expressed prior approval from an authorized agent of the Countymate without the
2.26 COUNTY rnuTD A f• r^., -
By accepting this contract, the Bidder is indicating compliance with t1
No. 98-30.
h Ordinance
•This ordinance states that entities with annual `+
re,eivi0g0 seeking to contract with the Count
receiving a County contract, have: i gross revenues in excess of
a written affirmshalativeaction
condition
w of
sets forth the procedures the entity ich
discriminate in its employment and y utilizes to assure that it p does knot
procurement palls promotion practices; and, ii
assure that y which sets forth the .procedures the entity ) a written
it does not discriminate y utilizes to
businesses in its own against minority
affirmative action plans and procurement of goods y and women owned
supplies and services. Such
review to determine their effectiveness t veness Pinicies shall
discriminate to its employmentProvide for periodic
promotion and assuring the entity does not
actices. The
foregoing notwithstandin procurement
representative of the g' corporate entities whose boards of directors are
have non -discriminator Population make-up of the nation shall be required to have writtenemployment
ploym nt antive procurement presumed e*
order to receive a County contract. Policies, and shall not in on plans and
The foregoing Procurement policies in
9 g presumption may be rebutted.
Page 15
99- 254
�. +a.avcwl
METROPOLITAN DADE COUNTY
BID NO. 1153-0/01-CW
2.27 EMERGENCY SERVICE
The successful bidder shall provide 24 hours, 7 days a week Emergency Ser ice
to the County under the contract. During regular working hours (Monday
through Friday, 8:00 A.M. to 5:00 P.M.), Emergency Service response time
shall be within three (3) hours after notification by the County. During
other than regular working hours, the emergency response time shall be within
six (6) hours after notification by the County, a minimum labor charge of four
(4) hours per employee responding to emergency calls other than regular
working hours shall be allowed.
2.28 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER
Unless otherwise provided in Section 3 of this Solicitation entitled
"Technical Specifications", the Bidder shall furnish all labor., material and
equipment necessary for satisfactory contract performance. When not
specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose. All
material, workmanship, and equipment shall be subject to the inspection and
approval of the County`s Project Manager.
2.29 LICENSES, PERMITS AND FEES
The bidder shall obtain and pay for all licenses, permits and inspection fees
required for this project; and shall comply with all laws, ordinan ,
regulations and building code requirements applicable to the work contemp
herein. Damages, penalties and or fines imposed on the County or the bi ��r
for failure to obtain required licenses, permits or fines shall be borne by
the bidder.
2.30 LIMITATION OF CONTRACT SHALL BE $50,000 PER PROJECT
Although the purpose of this Solicitation is to secure a contract that can
satisfy the total needs of the County or of a specific County agency, it is
hereby agreed and understood that this Solicitation does not constitute the
exclusive rights of the successful Bidder(s) to receive all orders that may be
generated by the County in conjunction with this Solicitation. It is hereby
agreed and understood that, in accordance with Dade County Resolution #120-83,
any trades assistance work project exceeding $50,000.00 must be bid separately
and cannot be incorporated under the terms and conditions of this Solicitation.
2.31 LOCAL OFFICE SHALL BE AVAILABLE
The Bidder shall maintain an office within the geographic boundaries of Dade
or Broward Counties, Florida. This office shall be staffed by a competent
company representative who can be contacted during normal working hours and
who is authorized to discuss matters pertaining to the contract.
Y
Page 16 9 9- 254
METROPOLITAN DADE Cbi)NTY
BID NO. 1153-0/01-CW VON
2.32 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS `
The Bidder hereby acknowledges and agrees that all materials, except where
recycled content is specifically requested, supplied by the Bidder in
conjunction with this Bid shall be new, warranted for their merchantability,
and fit for a particular purpose. In the event any of the materials supplied
to the County by. the Bidder are found to be defective or do not conform to
specifications, the County reserves the right to (1) cancel the order and
return such materials to the Bidder at the Bidder's expense or (2) require the
Bidder to replace the materials at the Bidder's expense.
2.33 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A WORK ORDER
The Bidder shall neither commence any work nor enter a County work premise
until a Work Order directing the Bidder to proceed with various items of work
has been received- from any authorized County representative; provided
however, that such notification shall be superseded by any emergency work that
may be specified in the Special or Technical Specifications.
2.34 ORDINANCE 90-143 WILL APPLY
Bidders are advised that Metropolitan Dade County Ordinance 90-143 will apply
to this contract and that the requirements of this ordinance are spelled out
in the Supplemental General Condition Section of the bid documents.
2.35 RELEASE OF CLAIM REQUIRED
Pursuant to Florida Statute 255.05 and Metropolitan Dade County Code Section
10-35, all payments to the bidder's subcontractors shall be made within ten
(10) days of receipt of the draw by the bidder. With the exception of the
first draw, the bidder must pay all of its subcontractors and sl4ppliers
have performed any work or supplied any materials for the within
who
�
(10) days after receipt of the draw by the bidder for monies -dueitas ea
result of a percentage of the work completed. The bidder must
provide the
County's project manager with duly executed affidavits (subcontractor's
statement of satisfaction) or releases of claim from all subcontractors and
suppliers who have performed any work or supplied any materials for on the
project as of that date. The affidavit or releases shall certify that said
subcontractors and suppliers have been .paid their
previous draws. In the ortionate share of all
event such affidavits cannot be furnished, the bidder
may submit an executed consent of surety to requisition
pa
the subcontractors and suppliers with the amounts for which the;sta ementiof
satisfaction cannot be furnished. If the bidder fails to
surety to requisition provide a consent of
either the statement ofsatisfactionis o furnished, orunt in ethe lco consl be ent of
requisition payment is furnished. Y
2.36 SUBCONTRACTING OF WORK
The Contractor shall obtain acceptance from the PM of all to utilizing any Subcontractors, SUBCONTRACTORS CERTIFIFnubecnt �ce�°; s prior
ONE. SINM F TRdnc rnL1TnA#- .- - _....
Page 17
a proposed
99- 254
METROPOLITAN DARE COUNTY
BID N0. 1153-0/01-CW
Subcontractor is not acceptable, the Contractor may propose a nag
Subcontractor, or if it chooses to hei
perform the Work itself, Contractor ; ;; 1C
so notify the PM. In addition, the Contractor shall notify the PM
�'SthE
addition, deletion
o
or substitution of any Subcontractor it
proposes including all relevant information
oCount3
or reasons for the change. The
reserves the right to not accept any proposed Subcontractor for
cause.
reasonablc-
•
A GC may only subcontract the Work to subcontractors holding appropriate
Certificates of Competency from the
State of Florida and/or registered it
Miami -Dade County for the Work to be subcontracted.
Where a subcontractor has defaulted in the
subcontractor can not be used PeWork the
maunder f
on any other Work th se Contract,
regardless of the requesting department without the prior written
the PM and the GSA
Procurement Management Division. approval of
The Contractor shall fully inform any Subcontractors of all
requirements of this Contract relating
oto
either directly or indirectly
Work to be performed and the materials to be furnished
the
agreement
under such subcontract
and the agreement shall expressly state that labor
equipment/materials furnished edofanthis
shall comply with all requirements
Contract and any RPQ issued under this Contract. The
Contractor
agreement between the
and each Subcontractor shall contain terms and conditions the are
in accordance with applicable law
yments by tors, nd
regrading unless prescribed by law, such agreementbeteenaContrac or
relating to
and Sub
payments and retrainable shall be no Tess favorable . r
Subcontractor than are those
set e
under this " contract. forth in this Contract or any RPQ issued
Acceptance of any Subcontractor by the County shall not operate
any right against the Contractor P e as a waiver
or third hof
shallthis relieve the
Contractor of any of its obligations to performrthe sWork e
under
Dion Contract.
Each of the foregoing g provisions shall
apply to any further subletting of any
part of the Work by a Subcontractor to another Subcontractor and for
purpose of this Paragraph,
the
upon such further subletting, the Subcontractor of
the first tier shall be deemed the Contractor.
2.37
SUPERINTENDENT SHALL BE SUPPLIED BY THE BIDDER
The successful Bidder shall employ a competent superintendent
attendance at the project site who shall be in
duringthe
superintendent shall be the Progress of the work. The
Primary representative
communications for the Bidder and all
bindingto given to and all decisions made by the
considred to be, Bidder.superintendent shall be
d r.l timesNotwithstanding, the superintendent shall be
direction and not an employee or agent ofpDade eCo ntyhe Bidder under its sole
2.38
FAIR SUBCONTRACTING PRACTICES
In accordance with Ordinance 97-35, the Bidder shall submit
Proposal a detailed statement with its
reportingits and
awarding the subcontractors that will procedures for
or
r
e usedinthe performance of the
Page 18 99— 254
�, L }r. 4 'Sj.f`.lji7"A1o/F
ff1J[ j'.yy]j{�hy i 'YCM1:
METROPOLITAN DADE C66ATY BID NO. 1153-0/01-CW
proposed Contract. Failure to submit this statement, may result in the
rejection of the Bidder's proposal.
2.39 LISTING OF SUBCONTRACTORS AND SUPPLIES
In- accordance with Ordinance 97-104, the Bidder shall submit with its Price
Quotation a listing of all first tier subcontractors who will perform any part
of the Contract work, and suppliers who will supply materials for the
Contract. Failure to submit this list, shall result in the rejection of the
Bidder's proposal.
2.40 WORK ACCEPTANCE
This project will be inspected by an authorized representative of the County.
This inspection shall be performed to determine acceptance of work,
appropriate invoicing, and warranty conditions.
2.41 WORK ASSIGNMENTS IDENTIFIED BY THE COUNTY
All work assignments during the contract period will be on an "as needed"
basis, complying with notification requirements. Bidder shall assume no
guarantees as to the number or frequency of work assignments or the amount of
payments under the terms of this contract.
Determination of material quantities and/or specifications for each assignment
will be made by the County Department. The County department will notify the
Bidder of each work assignment; at which time the Bidder and the County
Department will mutually agree, in writing, of the beginning and ending dates
of the work assignment. For each assignment, the Bidder shall be responsible
for the proper and necessary use of the materials in performance of the work.
2.42 WORK ORDERS SHALL BE GENERATED FOR EACH PROJECT
The County's authorized representative shall generate and issue a Work Order
for each project to be performed under this Solicitation and subsequent
Contract. The Work Order shall include the location, description and plans,
if necessary, covering the scope of work to be completed. The Work Order
shall also include a cost estimate calculated by the County for the work
listed on the Work Order. This estimate shall be based on the prices total on
the Bidder's Proposal. For purposes of identification and payment, the Work
Order shall be numbered and dated. The preliminary Work Order describing the
description of work and cost estimates shall be issued to Bidder(s) which have
been qualified to perform work under this Solicitation. The Bidder(s) shall
be required to supply the County's authorized representative with a written
price proposal within a time frame specified by the County. If multiple
Bidders are solicited, the County shall select the lowest price proposal;
provided that the price proposal does not exceed the dollar estimate
calculated by the County. If a single Bidder is solicited, the price proposal
shall be accepted; provided that the price proposal does not exceed the dollar
estimate calculated by the County. The selected Bidder's name shall then be
entered on the Work Order and issued to the Bidder. The Work Order shall also
direct the Bidder to commence work on a certain day and it shall specify the
amount of time allotted for completion of work covered by the Work Order. All
work covered by a Work Order shall constitute a Contract Schedule.
Page 19 9 9- 254
METROPOLITAN DADE ANTY
BID N0. 1153-0/0I-CW _
SECTION 3.0 TECHNICAL SPECIFICATIONS
TENNIS AND SPORTS COURT REPAIR AND RENOVATION
3.1 SCOPE
Furnish all labor, materials, tools, equipment, transportation services anc
incidentals, necessary for the repair and/or renovation of tennis and/ot
Sports Courts, including multi -purpose, volleyball, etc.
3.2 GENERAL
All materials and installations required shall be in accordance with the
applicable portions of the latest edition of the Florida Department of
Transportation Standard Specifications for Road and Bridge Construction, and
its supplements with changes pertaining thereto, and with the provisions of
these Contract Documents. Further, the applicable portions of the South
Florid Building Code and the U.S. Tennis Court & Track Builders Association
shall apply to this contract.
3.3 MINIMUM PRE -QUALIFICATION REOUIREMENTS
Award of this contract will be made to all responsive, responsible bidders who
provide evidence, that they meet or exceed the minimum criteria establi ed
below:
7
A) Membership in the U.S. Tennis Court & Trade Builders Association.
B) Copy of State of Florida General Building/Engineering Contractor license,
registered with Miami -Dade County, or a Miami -Dade County, General
Building/Engineering Contractor, or Specialty Trade license.
C) Phone Number for twenty-four (24) hour, seven days a
week, facsimile communication.
D) An individual to answer telephone communication during normal working
hours (Monday thru Friday), and a answering machine for occasions that an
individual is not available.
IN
SUMMARY OF CONTRACTS AWARDED
FOR: PAYING TWO (2) BASKETBALL COURTS_
AT JOSE MARTI PARK
AWARDED TO: Agile Courts Construction Company, Inc.
Miami -Dade County Contract No.1153-0/98-CW
$22,797.60
TIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS
From: 1994 to Present DC 1153-0/98 $20,371.20
49
PRIOR CONTRACT AWARD: NONE
u
SUMMARY OF CONTRACTS. WC
99- 254
AWARD UNDER MIAMI-DADE COUNTY
CONTRACT NO. 1153-0/01-CW
ITEM: Paving two (2) Basketball Courts at Jose Mard Park
DEPARTMENT: Parks and Recreation
TYPE OF PURCHASE: Short Tenn
REASON: The vendor who was awarded the contract went out of
business prior completing said work.
RECOMMENDATION: It is recommended that award be made to Agile Courts
Construction Co., Inc., under existing Miami -Dade
County Contract No. 1153-0/01-CW, at a total cost not to
exceed $22,797.60. Allocating funds from Community
Block Grant Funds appropriated in Section 'VI of the City's
General Appropriation Ordinance No. 11748, as amended,
adopted January 12, 1999 for Capital Improvement
Program, "Jose Mard Park Development", Project No.
331385.
udy S. r
Director of Purchasing
'� 111 Iq
Dat
Award Under Dade County Contracts
99- 254