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HomeMy WebLinkAboutR-99-0250J-99-304 3/30/99 RESOLUTION NO. 9 " — 250 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS OF ALFA RADIATOR CORPORATION AND UNITED DIESEL RADIATOR FOR THE PROVISION OF AUTOMOTIVE RADIATOR REPAIR SERVICES AND RADIATOR RECORES, ON AN AS - NEEDED CONTRACT BASIS FOR ONE YEAR, WITH THE OPTION TO EXTEND FOR TWO ADDITIONAL ONE YEAR PERIODS, WITH ANNUAL INCREASES OF 5%, SUBJECT TO THE AVAILABILITY OF FUNDS, FOR THE DEPARTMENT OF GENERAL SERVICES; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 509000.420901.6.670, IN AN AMOUNT NOT TO EXCEED $27,000.00 FOR THE INITIAL CONTRACT PERIOD. WHEREAS, services are required to provide automotive radiator repairs and radiator recores to the heavy equipment and trucks in the City's fleet; and WHEREAS, pursuant to public notice, Invitation for Bids No. 98-99-010 were mailed to nineteen potential bidders to provide said services, on an as -needed contract basis for one year, with the option to extend for two additional one year periods, with annual increases of 5%, subject to the availability of funds, for the Department of General Services; and WHEREAS, two bids were received on February 18, 1999; and WHEREAS, funds are allocated from the Department of General cm OOMOSSION F=TING OF APR 2 7 1999 ResotuUon No. �9.- 254 ;l e Services Administration, FY 199 Heavy Equipment Garage, Account Code No. 509000.420901.6.670; and WHEREAS, the City Manager and the Director of General Services Administration recommend that the bids received from Alfa Radiator Corporation and United Diesel Radiator be accepted as the lowest responsive and responsible bids. NOW, THEREFORE, BE I`1` RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bids submitted on February 18, 1999, for the provision of Automotive Radiator Repair Services by Alfa Radiator Corporation for the provision of automotive radiator repair services and radiator recores, on an as -needed contract basis for one year, with the option to extend for two additional one year periods, with annual increases of 5%, subject to the availability of funds, for the Department of General Services Administration, at an amount not to exceed $27,000 for the initial contract period are therefor hereby allocated from - 2 - 99- 250 Account Code No. 509000.420901.6.670. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 2±,b day of April , 1999. JOE CAROLLO, MAYOR in accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated pl .e provided; said legislation novr becomes effective with the elapse of ten (i0) day � om the date of Commiss' �cticn regarding same, without the Mayor errcjsln a o. � / _-� ��r ATTEST: WALTER J. FOEMAN CITY CLERK CORRECTNESS:, ATTORNEY 34S:RCL WnIter Q_F-Pi m' -n! City Cleric If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 99-- 250 r' CITY OF MIAMI, FLORIDA CA=11 INTER -OFFICE MEMOR TO: Honorable Mayor and Members DATE: APR 1 9 1999 of the City Commission FILE FROM: CI o n Aal d;.EWarshaw City Manager 101 Recommendation SUBJECT: Resolution Authorizing Automotive Radiator Repair Contract REFERENCES: Bid No. 98-99-010 ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the lowest and most responsive bids for Automotive Radiator Repair, Bid No. 98-99-010, from Alfa Radiator Corporation, a Hispanic/local vendor located at 2011 S.W. 8 Street, Miami, Florida 33135, for Radiator Recores in a first year amount not to exceed $17,000; and from United Diesel Radiator, a Hispanic/local vendor, located at 1749 N.W. 23 Street, Miami, Florida 33142, for Radiator Repairs in a first year amount not to exceed $10,000. Further authorizing the option to extend for two (2) additional one year periods, with annual award increases of five percent, under the same terms and conditions, subject to the availability of funds. Funds are available in the Department of General Services Administration's, FY '99 Heavy Equipment Garage, Account Code 509000.420901.6.670, for a total first year award not to exceed $27,000. Background The Department of General Services Administration has analyzed the bids received pursuant to Bid No. 98-99-010. Nineteen (19) invitations for bids were mailed and two (2) responses were received. These services are required in order to provide radiator repairs to the variety of heavy equipment and trucks in the city's fleet. It should be noted that both recommended vendors are located within the City of Miami. 11 DHW/R4om GSA/MeRadiatorsKdoc 9'9- 250 r CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members Of the Ci Commission �arslhiaw FROM: 1/ ald " City Manager DATE: FILE : SUBJECT Bid No. 98-99-010 Local Vendor Participation/Response REFERENCES: ENCLOSURES: The subject bid opened 11:00 am, Thursday, February 18, 1999, for the provision of Automotive Radiator Repair Services, for the Department of General Services Administration. Invitation for Bids were hand -delivered through the City's Local Vendor Outreach Program and via mailed. As a follow-up, the vendor(s) who did not bid was contacted on March 10, 1999, to determine the reason(s) for not bidding. 1. Name of Vendor Cubanshine Frame & Body, Inc. Vendor Response(s)District "No Contact Person No. 2. Mr. Freeze Auto Air Conditioning Bid" Don't provide service p p Do notprovide service Mariano Gonzalez II 3. 4. Molina Garage, Inc. Radiator King, Inc. Not competitive with other companies Steven Stennet Robert Molina II V 5. Santy Auto Repair Not able to meet bid deadline Paperwork too complex, didn't have Daniel Michael V 6. 7. Placetas Radiator Service Luis &Son Auto Repair time Retiring- Selling the business Santiago Valle Pablo Amador 1 III 8. F House of Radiators Not doing much repairs at this time Didn't have enough time to Luis Garcia III complete bid Gilberto Perez III DHWBWH/JSC/cyb c: Purchasing Dept �J 99- 250 Bid No, 98-99-10 HE 6.1 RID INFORMATION FORM February 1, 1999 -10 s Buyer: Maritza Suarez _ Telephone: 305-416.1907 Dote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your ces should include all costs, including transportation to destination. The City reserves the right to accept or or any part of this bid. Prices should be firm for a minimum of 90 days. to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. CONTRACTFOR ONE (I) I- x EAR WITH OTR FOR TWO (Z) ApD IONA ONE (I) YEAR PERIODS 928-30: AUTOMOTWE RADIATOR REPAIR We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein ALL BIDS MUST BE SUBMITTED IN TRIPLICA.I. OR YOUR BID MAY BE DISQUALIFIED. number of calendar days required to complete work after Notice to Proceed or issuance of Purchase order. � number of calendar days required before commencement of work Delivery will be made within ' , calendar days after receipt of purchase order. Terms: 2%-10 days t-*' Net 30 days Additional discount of % if awarded all items. (include cash dis t for prompt pa t, if an Y) Other Discounts: Contact Person./Telephone: aL o sP Vie. Term of Warranty for equipment: Term of Warranty for labor. cc:, > �-•. •.: �-r. A 1 _ �e c All exceptions to this bid have been documented in the section below. EXCEPTIONS: I certify that any and all information contained in this bid is true; and I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting i bid for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidderee to . Please the following and sign your name: print Firm's Name: :=-\ Principal Business Address: `���� �' Telephone: c, Q. Fax: MailingName: Address. Title: -" CK C-*%- _ E-Mail Address: Authorized Signature. Beeper: r 99- 250 i 1 pp" f op Bid No. 98-99-1 Q ENDOR BACKGROUND INFOki PION INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: \� A COMPANY ICERS: President —Y� , - V s oL 5- L,_ Secretary Y,\ t.- vc=5 s COMPANY O NE IP: , -\ c) L- c---4 CL C-� <- Vice President Treasurer It o o % of ownership % of ownership % of ownership % of ownership LICENSES: 1. County or Municipal Occupational License No. --- (attach copy with bid) 2. Occupational License Classification 12 \ -As - 7S SA-,-j- \ C ,. - c-1i" G,-t__. 3. Occupational License Expiration Date:_ Ca � \, . 3 C:�Cnp, C-A 4. Metro -Dade County Certificate of Competency No. p (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. c= -,* — © 2- k�v.y :=, -1n EXPERIENCE: 6. Number of Years your organization has been in business: 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: 8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP:0 99- 250 .i.9. PRIMARY OFFICE LOCA ; ,VN AFFIDAVIT El I!or- p' �leariv. This affidavit must be completed in corporate limits of the City of Miami. and notarized ONLY if your primary- office is `'Firm: Entity Type: (check one box only) [] Partnership []Sole Proprietorship rporation Cotp�ra ontt Doc. No: r Date Established: Occupational License No: Date of Issuance: PRESENT Street Address: City: State: How long at this location: PREVIOUS Street Address: City: State How long at this location: According to Section 18-52.1(h) of the City of Miami Code, as amended: The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the lowest other responsible and responsive bidder." The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits of the City of Miami. r _ I (we) certify, under penalty of perjury, that the primary office locati "of our fi has7tlishd with the sole purpose of obtaining the advantage granted bona fide local bidders/proposers by this sectio� quthotize Si c—L Print Name (Corporate Seal) 'ride Authorize Signature Print Name Title (Must be signed by the corporate secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all partners of a joint venture.) STATE OF FLORIDA, COUNTY OF DADE a Personally known to me; or Su scribed and Sworn before me at this is a true statement this /Z66 day of E' 199&- 0(roduced identification: FL Or. mac 67S-S-6-90� Notary Publi late of Florida My Comm' lion expires /?e � 4' � GLENNA J. C (� 2r^0 // Notary i't1DliC • St Printed name of Notary Public MV Coff rr Won r DOC 41999 Cammlskn MCC 492607 Please submit with your bid copies of Occupational License, professional a 4 ft 10t IF also reserves the right to request a copy of the corporate charter, corporate income taz filing rensrn aad of Miami to verify the location of the firm's primary office any otber documof mi FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID 99- 250 •_ :` Florida Bid No. 98-99-10 Mailing Date: 6'1 BID I�IFORMgTION FORM fiebruary 1, 1499 eve have read our , Y Invitation for Bids completed the necessary documents F.O.B. DESTINATION, the items or service specified herein. and propose to furnish and deliver, ALL BID Auer:� Suarez _ Please quote on this form(s) net prices for the items) attached. telephone, 30a6.1g07 files. Prices should include all costs, includingReturn signedi ari reject all or any part of this bid. Prices should b transportation to destination• gmal and retain a copy for your firm for a minimum of 90 days, The City reserves the right to accept or Refers 'Ace to manufacturers' names or catalog numbers are for identification only. complete information must be given. If alternates In the event of errors in extension of totals, the unit prices chap,.,...__ . are quoted, r f S MUST BE SUBMITTED IN TRIPLICATE 1 `. Ni number of calendar daysOR YOUR BID MAY BE DISQUALIFIED. Purchase order. required to complete work after Notice to � ALdFIED. G number of calendar da sre aired before c® weed or issuance of y q commencement of work. Deliveryw•11 i be made within Men calendar days after receipt ofpurchase order. Terms: 2/ +-10 days Net 30 days _ Bid No.: 98-99-10 Additional discount (include cash discount for oJL -to— o if awarded all items. -----�_ prompt payment,if Contact Person/1 elephone: any) �OjluherDjiscounts: 14� Term of Warranto - Tertn of Warranty r. y for equipment: anty for labor. All exceptions to this EXCEPTIONS: bid have been documented in the section below. I certify that any,,:! all information Prior undeistandin contained in this bid is true, and I materials, suppliesgegeemn� or servor �e�on with an co fttrther certi Y rporation, firm, or �' that this bid is made without by all terms and conditions of this bid andc ice and is in all respects fair and withoupcollu Boa submitting a bid for the same the following and ft that I am authorized to sign &arid. I wee to abide sign Your name: gtt this bid for the bidder. Please print Firm Is Name: � • Principal B P usinessAddress:17;�,,,,,.,T...- r r IL -1 Mailing Address: E-Mail Address: �— Telephone:_ . Fax: 6 Name: z L Title:�— Authorized Signature: Beeper: 99- 250 N ..... +.u. y8 Yy l U -' � ENDOR BACKGROUND INFO ION .,vSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave an does not apply, write the word(s) "None or "Not A licable", y questions unanswered. V6'hen the question PP as appropriate. Please print. COMPANY NAME: -21., : T, .j n .. � COMPANY OFFICERS: President Secretary_ —"-,. COMPANY OWNERSHIP: Vice President Treasurer _% of ownership —_% of ownership % of ownership of ownership LICENSES: 1 County or Municipal Occupational License No. (attach copy with bid) 2. Occupational License Classifi,•..c..- c- _ 3• Occupational License Expiration Date: cs 4. Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP S• Social Security or Federal I.D. No. -71t� i _ _ � . EXPERIENCE: 6• Number oFyears Your organization has been in business: p 7• Number of Years experience BIDDE"ROPOSER of the type required by the specifications of the Bid or RFP: Principal of firm, owner to i )has had in Operation 8_ Number of Years experience BIDDER/pROpOSER (rwm operation of the type required by the specifications of the Bid oar, RFp oration' Proprietorship) has had in P) 99- 250 (fflW.7, rcctivtAMY VFFICE LOCAT Her AFFIDAVIT Please type or print ciearly. This Al d vit must be completed in full. signed and notarized O\Ll' if yn office is located within the corporate limits of the City of Miami. our prima Legal Name of Firm: Enti e: T check one yp ( box only) [] Partnership /� f �1 ole Proprietorship [J Corporation +-G SQL LI J (-e /(OL7/Alb% J! a N / r Corporation Doc No Date Established. Occupational License No: Date of Issuance: /9 Zk b slf6 ; r-- � is �y Prim Office Location al establishment of the bidder/proposer): PRESENT Street Address: City State: How long at this location: PREVI US Street Address: City: State How long at this location: According to Section 18-52.1(h) of the City of Miami Code, as amended: The "City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the Opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local bidder does not exceed 110 percent of the lowest other responsible and responsive bidder." The intention of this section is to benefit local bona fide bidders/proposers to promote economic development within the corporate limits of the City of Miami. 1 (we) certify, under penalty of perjury, that the primary office location of our firm has not been established with the sole the advantage granted bona fide local bidders/proposers by this section. Purpose of obtaining �-.tN=��� (Corporate Seal) Title Authorize Signature Print Name (Must be signed by the co Tide partners of a 'oint the rporue secretary of a Corporation or one general partner of a partnership or the proprietor of a sole proprietorship or all ! P �v rg r P Z, Ill Pis,- STATE LORIDA, COUNTY OF DADE XSSSubscribed and Sworn before me that this is a true statement this l�day of {�(� v � Y� mown to me; or 1 q X ced ratification: 0 Notary ublic, State of FloridayCoission expires A° y AX 714916 XZ :OQ Printed name of No ♦ ` Lary Public ��/�sBC/C STh...�♦°♦`♦s lease submit with your bid copies of Occupational License, professional and/or trade License to verify local status. The Ciry of Miami also reserves the right to request a copy of the corporate charter, corporate income tax filing return and any other documcnts(s) to verify the location of the firm's primary once. FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM biAY DIS UALIFY THIS BID. 99- 250 BID AWARD RECOMMENDATION FORM BID NUMBER; 98-99-010 COMMODITY/SERVICE: Automotive Radiator Repair DEPARTMENT / DIVISION: General Services Administration TERM OF CONTRACT: one year with OTR for two additional one year periods NUMBER OF BIDS DISTRIBUTED: nineteen (19) NUMBER OF BIDS RECEIVED: Iwo (2) METHOD OF AWARD: Highest percentage discount off the Kremser Catalog RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: _Alpha Radiator Corp._ -(Item 1) Hispanic/Local United Diesel Radiators (optional items) ispanig/r,,,,-a7 TOTAL: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: ACCOUNT CODE(S): DEP NT APPROVAL: ri)ent Director/ signee BUDGET REVIEW APPROVAL: OTHER FUNDING APPROVALS, IF APPLICABLE: Dipak M. Parekh Director PAGE 2 OF 2 PURCHASING APPROVAL: C� I Ji S. Ca er Director TITLE: 99- 250 r CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Donald H. Warshaw March 3, 1999 City Manager DATE : FILE SUBJECT: Funding Verification for Resolution Authorizing, Automotive Radiator FROM: ascual, Director REFERENCES: Repair Contract General Services Administration ENCLOSURES: Bid No. 96-99-010 a The Department of General Services Administration has verified with the Department of Management and Budget that funds are available from the FY'99 General Fund contribution, to the Heavy Equipment Garage, Account Code 509000.420901.6,670, in an amount not to exceed $27,000. Budgetary Review and Approved By: Dipak Parekh, Director Department of Management and Budget DHVJ/RM/JAP/om GSA/MeRadiators991.doc 3_3-cfc _ Date Cft of ul" d. s ftftd y ruo AA�Iit I 1 &3 . e-3 99- 250 F TABULATION OF BIDS AUTOMOTIVE RAD't�TOR REPAIR, BID NO.98-99-010 Item Descri tion I. Radiator Recores Alfa Radiator Corp. 2011 SW 8th Street Miami, FL 33135 Hispanic/Local Percentage Discount 25% off Kremser Catalog Guarantee: 365 days unlimited miles Manufacturer/Brand to be provided Modine Options: a) Passenger Car $ 36.00 /ea Guarantee: 90 da s unlimited 'I y m� es b) Light Truck $ 58.00 /ea Guarantee: 90 days unlimited miles c) Heavy Truck $ 98.00 /ea Guarantee: 90 days unlimited miles 0 Prepared by Maritza Suarez, 2/22/99 Page 1 of 1 United Diesel Radiator 1749 NW 23 Street Miami, FL 33142 Hispanic/Local Percentage Discount NO BID off Kremser Catalog 365 days 15000 MILES 60/Dan Industries S 15.00 /ea 365 days 15000 miles $ 20.00 /ea 365 days 15000 miles S 45.00 /ea 365 days 15000 miles Approval �2v�,/'7oz�' IDA ent Director/Designee 99- 250 I CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: AUTOMOTIVE RADIATOR REPAIR SERVICES GSA AWARDED TO: Alfa Radiator Corporation and United Diesel Radiator Bid No. 98-99-010 $27,000 ... IME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS From: 1994 to Present None PRIOR CONTRACT AWARD: Bid No. 95-96-005/$22,500 (Radiator King) SUMMARY OF CONTRACTS. DOC 99- 250 , CITY OF MIAMI OF THE CITY CLERK BID 'ACURITY LIST BID ITEM: AUTOMDTIVE RADIATOR REPAIR SERVICES, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION. BID NO: 98-99-010 DATE BID(S) OPENED: FEBRUARY 18, 1999 TIME 11:AM BIDDER TOTAL BID BID BOND (ER) AMOTINT I I ACUIVD90 ALFA RADIATOR ODRP. UNITED DIESEL RADIATORS NO BID: CUBANSHINE FRAME & BODY, INC. HYDRADYNE/GENERAL HYD HYDRAULIC SALES & SERVICE received timely as of the above o,�en'n date and time. A.11 of er o ers su mitts in response to tl�i solicitation, if any, i Carp hnreair ,.�;., ,e. , �._ i __. u received ( G `�) envelops on behalf of Person receiving id(s) PURCHASING DEPARTMENT (City Department) on - 2. (Date) SIGNED: ' Deputy City C ln cl ;IT 4kd tt CITY OF MIAMI ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO.98-99-045 Automotive and truck glass replacement, for the Departments of General Services Administration and Fire -Rescue. OPENING DATE: 10:00 A.M. Thursday, February 18, 1999 BID NO: 98-99-010 Automotive Radiator repair services, for the Department of General Services Administration. OPENING DATE: 11:00 A.M. Thursday, February 18, 1999 Detailed specifications for these bids are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FI. 33130. Telephone No. 416- 1906. Donald H. Warshaw City Manager AD NO. 4405 & 4406 CITY OF MIAMI LOGO _, ; 04406 7 QtY of Miami This number must REQUISITION FOR ADVERt;ISEMENT appear In the advertisement NSTIiU TONJ.'_Plgase type —and attach p (My of thg w th this reouisitlon.- 1. Department .. .... - CENERAL SERUM,' AIK-11- 2. Division: I I C"'! �T E T 3. Account Code number. 1 4. Is this a confirmation: 5. P 503001.1 4"0905.6. 2ti7 17 V­ ❑ Prepared by- 6. Size of advertisement: ) . N o 1-0-NETT), VEeEz 7. Starting date: 8. Telephone number. 9. Number of times this advertisement is to be 10. TvDa of advertisemejt: '13, Published: . '41_7_11 I I 11. Remarks: El -Classified ❑-0 Display 12.. Publication d i"t Di Adv te(s) of ?rtisement Invoice No. Amount :71 70