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Home My WebLink AboutR-99-0248J-99-331 4/12/99 9 9` 248 RESOLUTION N0. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF GROVE NURSERY FOR THE PROVISION AND INSTALLATION OF PALMS AND CORAL ROCK BOULDERS AS VEHICULAR BARRIERS AT HADLEY PARK, IN AN AMOUNT NOT TO EXCEED $12,750, FOR THE DEPARTMENT OF PARKS AND RECREATION; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 331403. WHEREAS, the Department of Parks and Recreation, through various meetings with neighborhood residents, has determined that a need exists for the acquisition and installation of palms and coral rock boulders to be utilized as vehicular barriers at Hadley Park; WHEREAS, pursuant to public notice, Invitation for Bid No. 98-99-080 were mailed to forty-one potential providers of landscaping; and WHEREAS, three bids were received on March 15, 1999; and WHEREAS, funds are available from Capital Improvement CITY OOII►1m38TOPF MEETING OF APR 2 7 1999 Resolution No. ,3 Z1 Project No. 331403; and WHEREAS, the City Manager and the Director of Parks and Recreation recommend that the bid received from Grove Nursery be accepted as the lowest responsive and responsible bid; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid received on March 15, 1999, from Grove Nursery, is hereby accepted, for the provision and installation, of palms and coral rock boulders as vehicular barriers at Hadley Park, in an amount not to exceed $12,750, for the Department of Parks and Recreation, with funds therefor hereby allocated from Capital Improvement Project No. 331403. Section 3. This Resolution shall become effective 2 - 99` 248 V,, 'immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 27th day of April , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this Wsration by signing it in the designated place ovided, said legislation nova becomes effective with the elapse of fen (10) day fr the date of Commissic�Cticn regarding same, without the Mayor er ising"a y V ATTEST: Walte . oema itv Cleric WALTER J. FOEMAN CITY CLERIC _ APPROVED �ae*T'(;�4OI AND CORRECTNESS :�j 373:RCL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 948 CITY OF MIAMI, FLORIDACA-9 INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members DATE: �•�° ' G 'Cyr FILE: of the City Commission SUBJECT: Resolution Award for Landscaping at /C04Hadley Park FROM : Donald H. Warshaw REFERENCES: City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid from Grove Nursery located at 25790 SW 214 Avenue Homestead, Florida 33031, a Non-Minority/Miami-Dade firm, in the amount of $12,750 for Hadley Park for the installation of palms and coral rock boulders. These improvements are to be funded from Community Development Block Grants appropriated for this purpose in Capital Improvement Project No. 331403, Account Code 589301-860. aBACKGROUND: The Department of Parks and Recreation has obtained community input as to the needs of Hadley Park through various meetings with the neighborhood residents. Among the items to be determined of great need were the installation of palms and coral rock boulders around the perimeter of the park to serve as vehicular barriers. Pursuant to public notice, three (3) bids were received for the installation of this landscaping at this location. The Department of Parks and Recreation has analyzed the bids received pursuant to Bid No. 98-99-080. Award of this bid is recommended to Grove Nursery which submitted the lowest responsive and responsible bid, DHW/ /AR/ms r" n 99- 248 ay - t i", Z'd v' r� CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the C' Commission FROM: lnfeH.Warshaw City Manager DATE: FILE : SUBJECT: Bid No. 98-99-080 Local Vendor Participation/Response REFERENCES: ENCLOSURES: The subject bid opened 10:00 am, Monday, March 15, 1999, for the provision of Landscaping Services at Hadley Park for the Department of Parks and Recreation. Invitation for Bids were hand - delivered through the City's Local Vendor Outreach Program and via mailed. As a follow-up, the vendor(s) who did not bid was contacted on April 6, 1999, to determine the reason(s) for not bidding. I. Name of Vendor R. Holmes Bus & Property Service Vendor Res onse s City received bid response late Contact Person District No. 2. Philcorp Landscape, Inc. Missed time of opening Renita Holmes Phil Prellezo V IV 3. 4. Finehard Corp. Superior Landscaping & Lawn .No longer provide this service City received bid response late Armando Perez 1 5. 6. Rolo Landscaping, Inc. Felice Landscaping Telephone Disconnected Unable Orlando Otero Jose A. Losa, Sr. I III 7. Greg Walder's Green Gardens to contact vendor, left messages Unable to perform at this time Jerry Felice II 8. Carlos Vazquez & Associates Was not able to respond in time Greg Walder Carlos Vazques II II 9. Edward Bilbao Landscape Design Moved to new location, misplaced bid Edward Bilbao II DHW:BWH:JSC:CYB:cyb c: Purchasing Dept Rn 99 - 248 �j U 1 `3.. k.F1'�vn ~ y )% k . .... .�?"M,'�-"!fi��"vn. a .'Chi_ 6.1 BID INFORMATION FORM•, Bid No. 98••99-80 Mailing Date: February 23, t969 . Bid No.: 98-99-80 Buyer: Sara Gonzalez Telephone* • 305-410.1909 Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govem in determining the quoted prices. SHORT TERM CONTRACT 988-52: LANDSCAPING SERVICES AT HAIDLEY PARK We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALI, BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED• number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. number of calendar days required before commencement of work. Delivery will be made within — -5-' calendar days after receipt of purchase order. Terms: 2%-10 days Net 30 days Additional discount of % if awarded all items, (include cash discount for prompt payment, if any) Contact Person/Telephone:4161 Term of Warranty for equipment: Term of Warranty for labor. All exceptions to this bid have been documented in the section below. EXCEPTIONS: 0 (• Other Discounts: _�% c• c �A�MM r, I certify that any and all information contained in this bid is true; and I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or materials, supplies, equipment, or service, and is in all re person submitting a bid for the same by all terms and conditions of this bid and certify that I star auth � to1�0�1uttilclSll�id foion rthePlease print the following and sign your name: GROVE NURSERY, INC. 25790 S.W. 214 AVENUE HOMESTEAD, FL 33031 Telephone -- Fax: _ o- Name: E-Mail Address: Authorized Signature: - Beeper U %. 99 - '248 �-"y OI m1ami, Florida Bid No. 9$-99-$0 6.5 VENDOR BACKGROUND INFORMATtON INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave an does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please unanswered. When the question / � / print. COMPANY NAME: (fit / Y (i ►r J F � _--4 -- . COMPANY OFFICERS: President _%L' A I f r C / Secretary ::I I'PO So, e COMPANY OV;NERSSRW 5 it 4 vl Lam• S�ti add, t-. { w LICENSES: 1. 2. 3. d. 5. County or Municipal Occupational License No. (attach copy with bid) Occupational License Classification__ Q Occupational License Expiration Date: Vice President. 3 % of ownership YO' *1 % of ownership a,oclie C, C y of ownership of ownership �1; �_P_v I Metro -Dade County Certificate of Competency No. (attached copy if requested in Bid or RFP) Social Security or Federal LD. No. EXPERIENCE: — 6. Number of Years Your organisation has been in business:___zz 7. Number of Years experience BIDI)ER/PROpOSER of the type requiredby the specifications of the Bid or RFP (person,Principal of firm, owner) has had in oper ati on S. Number of Years experience BIDDER/PROPOSER (firm co operation of the type required by the specifications of the Bid or R.Fp ration, Proprietorship) has had in 99- 248 CITY OF AJIAMI, FLORICA INTER -OFFICE MEMORANDUM TO Donald H. Warshaw City Manager DATE : November 19, 1998 FILE SUBJECT : Approval of Request for 07� Formal Solicitation FROM A-- : PREFERENCES: Alberto Ruder, Director --r Parks and Recreation Department -c ENCLOSURES: rrI c-) - 1 The Department of Parks and Recreation Z N requests permission for the Ci _s proCure� section to solicit bids from approved vendors for the n� projects listed below. We have verified with the Capi and Mantal Improvement's Office and the De partment of B agement Analysis that funds are available r adopted September 28, 1998. as allocated by Ordinance No l 1705 - r � Fencing projects Project No. Account Codes Estimated Cost Fundua So g urce 1. City Cemetery Qg-331365 2. City Cemetery589301-860 a'�336006 $110,000 CDBG 3 Williams park 04-331351 4- 589301-860 65,000 589301-860 State Grant Lemon City Park o�331386 10,000 CDBG 589301 -860 50,000 State Grant Bleachers Project No. Account Codes Estimated Cost Funding Source 1. Hadley Park Olf"331403 2• Grapeland Park 331310 3. Shenandoah Park �331360 589301-860 $10,000 CDBG 589301-860 10,000 589301-860 Rev. BontcTn�ae- �d �2�..�-, 20,000 State Grant Other Projects Project No. Account Codes Estimated Cost Funding Source I. Hadley park off/ 331403 Landscaping 58930I-860 $25 ,000 CDBG 2. Williams Park 0&1 331351 Bollards 589301-860 15,000 CDBG 99 -- -248 Page 2 Other Projects Project No. Account Codes Estimated Cost 1. African Square 331053 589301-860 $50,000 Park Shutters 2. Moore Park 331380 589301-860 60,000 Playground 3. Williams Park Sod 331351 589301-860 35,000 4. Coral Gate Park 332133 589301-860 14,000** Site furnishings and equipment Note: * $13,000 in CDBG Funds * * State Legislative Line Item Grant Budgetary Review and Approval: Community Deve pment Review Ap _, 0, A JL 1 EpAt Parekh, Director Gwendolyn WVren, Director Office of Budget and Management Analysis Capital Improvements Review & Approval: =rSa6�4rutle�r_ Crovements Administrator Please indicate below your approval or non -approval of this request. (Not) pproved: onald H. Warshaw City Manger AR:CH:ms 0 BID AWARD RECOMMENDATION FORM BtD NUMBER: 9s-99-oso COINMODI TY/SERVICE: LANDSCAPING'SERVICES AT HADLEY DEPARTMENT / DIVISION: PARKS & RECREATION PARK TERM OF CONTRACT: SHORT TERM CONTRACT NUMBER OF BIDS DISTRIBUTED: 30 NUMBER OF BIDS RECEIVED: 3 METHOD OF AWARD: TO THE LOWEST MOST RESPONSIBLE AND RESPONSIVE BIDDER RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: _GROVE N RsERVv INr _DADE/ ON -MINORITY 912,750 TOTAL: $12.750.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT; JUSTIFICATION: The Department of Parks and Recreation has met on numerous occasions with Hadley*' Park homeowners to develop a plan for vehicilar'barriers 0 at: Hadley :Park. These. barriers will consist of Coconut. and Fan Palms: and coral rock boulders. Funding was obtained' f rom- Community Develop=- ment Block Grants for this purpose. ACCOUNT CODE(S): DEPARTMENT APPROVAL: Department Director/ Designee W BUDGET RVEW APPROVAL: L)ipalc M. Parekh Director S. Ca APPROVAL: v OTHER FUNDING APPROVALS, IF APPLICABLE: '4' TITLE:-&A -i/] Wl AGE 2 OF 2 99 - 248 A Item Description 1 For 1Lrnishing and installing twenty (20) Malayan Green Coconut Palms i 8' height, 3' grey wood) according to the bid specifications. 2 For furnishing and installing twenty- five (25) Livinstona Chinesis (Chinese Fan Palms 12' height) according to the specifications. 3 For furnishing and placing forty- five (45) "Coral Rock" Limestone boulders (sizes: 15C3a 311; 15@ 4; and 15 aQ 5') in Hadley Park. 4 Provision for Special Items GRAND Prepared by Sara Gonzalez, t TABULATION OF LANDSCAPI(��,..;RVICES AT HADLEY PARK Vila & Son Landscaping Corp. 20451 S.W. 216 Street Miami, FL 33170 Dade/Hispanic Est. Unit Extended Q!Yg Price Price 20 $360.00 /ea $ 7,200.00 25 $240.00 /ea $ 6,000.00 45 $130.00 /ea S 5,850.001 $1,000.00 $ 20,050.00 1 Page 1 Melrose Nursery, Inc. 26100 S.W. 112 Avenue Homestead, FL 33032 Dade/Non-Minority Est. Unit Extended Price Price 20 $350.00 /ea ... S 7,000.00 25 $125.00 /ca $ 3,125.00 45 $60.00 /ea $ 2,700.00 $1,000.00 $ 13,825.00 1 Grove Nursery, Inc. 25790 S.W. 214 Avenue Homestead, FL 33031 Dade/Non-Minority Est. Unit Extended t '. Price Price 20 $250.00 /ea S 5,000.00 25 $90.00 /ea $ 2,250.00 45 $100.00 lea $ 4,500.00 1 $1,000 1 S 12,750.00 1 kpprova -----�— epartment Director/Designee CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: LANDSCAPING SERVICES AT HADLEY PARK Furnish/Deliver & Install AWARDED TO: Grove Nursery, Inc. Bid No. 98-99-080 $12,750 PERIOD NUMBER OF BIDS nnr .T . e u From: 1994 to Present None PRIOR CONTRACT AWARD: NONE SUMMARY OF CONTRACT'S, DOC CITY OF A4.IAA1I OF THE CITY CLERK BID SECURITY LIST BID ITEM: LANDSCAPING SERVICES AT HADLEY PARK BID NO: 98-99-080 DATE BID(S) OPENED: MARCH .15, 1999 TIME 10:00 a.m. PURCHASING DEPARTMENT on (City Department) r - SIGNED: eputy Cityity lerr 3 - (Date) r .IT , 1. CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO.98-99-080 Landscaping Services at Hadley Park OPENING DATE: 10:00 A.M. Monday, March 15, 1999 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. Donald H. Warshaw CITY OF MIAMI City Manager LOGO AD NO.4996