Loading...
HomeMy WebLinkAboutR-99-0243J-99-313 4/9/99 9 9_ 2 4 3 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF SUNTORY WATER GROUP D/B/A CRYSTAL SPRINGS WATER COMPANY, FOR THE PROCUREMENT OF WATER SERVICES FOR VARIOUS CITY DEPARTMENTS, IN AN AMOUNT NOT TO EXCEED $30,170, FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE VARIOUS USER DEPARTMENT BUDGETS. WHEREAS, drinking water and supplies are utilized by various City departments; and WHEREAS, pursuant to public notice, Invitation for Bids No. 98-99-037 were mailed to nine potential providers; and WHEREAS, three bids were received on March 3, 1999; and WHEREAS, the City Manager and the Director of Purchasing recommend that the bid received from Crystal Springs Water Company be accepted as the lowest responsive and responsible bid. WHEREAS, funds will be allocated from various user department budgets; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this CITY COM USSIOU MEETING OF APR 2 7 1999 Resolution No. 99- 243 Section. Section 2. The bid submitted on March 3, 1999, by Suntory Water Group d/b/a Crystal Springs Water Company, is hereby accepted, for the procurement of drinking water and supplies, in an amount not to exceed $30,170, for a period of one year, with the option to renew for two additional one-year periods, with funds therefor hereby allocated from user department budgets. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.1/ PASSED AND ADOPTED this 27th day of _April , 1999. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation nuu becomes effective with the elapse often (10) days fr the date of COrnmi VI C.Ction I regarding same, without the Mayor exercisi ATTEST: V1�a1t6r i•o- , :n. City Cleric WALTER J. FOEMAN CITY CLERK TNESS If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 2 - s9- Z43 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM ' � I TO: DATE: APR ( 9 19N FILE: Honorable Mayor and Members of the City Commission SUBJECT: Resolution Authorizing Drinking Water Services FROM: REFERENCES: Citywide Donald H. ars aw Bid No. 98-99-037 City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Suntory Water Group d/b/a Crystal Springs Water Company, a Non- Minority/Miami-Dade County vendor, located at 2779 NW 112 Avenue, Miami, FL 33172 for the procurement of Drinking Water Services Citywide, on a contract basis for one (1) year, with the option to renew for two (2) additional one-year periods, at an annual amount not to exceed $30,170.00. Funds will be allocated from the various user department budgets at the time of need. BACKGROUND The Purchasing Department has seen a need to secure a contract for water services Citywide. The Department of Purchasing has analyzed bids received pursuant to Bid No. 98-99-037. Nine (9) Invitation for Bids were mailed and three (3) bids were received. Crystal Springs Water Company submitted the lowest responsible and responsive bid and is, therefore, recommended for award. DHWBWH/3S /c b MA 99- 243 CITY OF MIAMI, FLORIDA INTER -ORRICE MEMORANDUM TO: The Honorable Mayor and Members of the XZL. FROM: Donald H. Warshaw City Manager DATE: FILE: SUBJECT: Bid No. 98-99-037 Local Vendor Participation/Response REFERENCES: ENCLOSURES: The subject bid opened 10:00 am, Wednesday, March 3, 1999, for the provision of Drinking Water Services Citywide. Invitation for Bids were hand -delivered through the City's Local Vendor Outreach Program and via mailed. As a follow-up, the vendor(s) who did not bid was contacted on March 17, 1999, to determine the reason(s) for not bidding. District Name of Vendor Vendor Response(s) Contact Person No I. Culligan Bottles Water. Not within 10% of low bid amount Hannah Crawford II 1 p+fig A DHW/BWH/JSC/cyb c: Purchasing Dept 99- 243 r City of Miami, Florida Bid No. 98-99-37 Mailing Date: February li, 1999 6.1 BID INFORMATION FORM Bid No,: 98-99-37 _Buyer: Sara Gonzalez Telepb one: 305-416-1909 Please quote on this forms) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufactumrs' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govem in determining the quoted prices. Bids must be received b 1a 00 t• �Y' Wednesclay ~Marche �999 z —,� k -atthe Ol�ce of the Cti3'j.�SOZI�� =c` "=ter CIerL, n Amer�ran�Drry 141ia-- C m o3Ii�SO4`"s-`' - .. i:rr ,�,1'sa ,?'��u.i 'w: -•' .,�. :."} .�"'. 41 ',..,r.-p''Y�Le�7.�•r a .,:e, L i p � r'�ja- y � !,' CONTRACT FOR ONE (1) YEAR WITH OTR FOR TWO (2) ADDMONAL ONE (1) YEAR PERIODS„ ` 962-94: WATER SERVICES CITYWIDE We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. /V li/E.' C number of calendar days required to complete work after Notice to Proceed or issuance of purchase order. number of calendar days required before commencement of work. O_ " 4 'S �'6Lr Delivery will be made within �-a- �F WCc• 1; calendar days after receipt of purchase order. 5-tav 1 a � +�= —��i,� G✓A' )Of W1i�,s Terms: 20/o-10 days Net 30 days _ (� F1 Additional d' l rscount of (% if awarded all items. /L% 1) " (include cash discount for prompt payment, if any) Contact Person/Telephone: Other Discounts: 3 e)S-- Term of Warranty for equipment: } Term of Warranty for labor: S"V'" GUA tza iLl = ---� E2 Vr r sz t t .f 4� All exceptions to this bid have been documented in the section below. EXCEPTIONS: —SIs I certify that any and all information contained in this bid is true; and I further certify that this bid is made without Prior understanding, agreement, or connection with any corporation, firm, or person submitting i bid for the same materials, supplies, equipment, or service, and is in all re by ail terms and conditions of this bid and respects fair and without collusion or fraud. I agree to abide the following and sign that I am authorized to sign this bid. for the bidder. Please print your name: �� � Firm's Name: C S S i mg z P1✓,4 Tele hone: Principal Business ddress- p US —� 3 aq ei aui vi. Fax: Name: ' O'3 Mailing Address �_7� �7 /�/. k�. t r a 1 f'Iy ' l� Avg Title: i Authorzed Signature: E Marl Address. Beeper:_ 99— ZXqJ City of Miami, Florida /"' Bid No. 98-99-37 6.5 ' 19NDOR BACKGROUND INFORMATION INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: COMPANY OFFICERS: President V i d kRt --, B Oc ve Secretary O W C COMPANY OWNERSHIP: +C. Co. Vice President C"O, s LUL.sii+c Treasurer @ N w1 9,0C1r; Vi f i .7 Lk�0 % of ownership ,% of ownership % of ownership % of ownership h..�4. LICENSES: 1. County or Municipal Occupational License No. i 673 b 1— I (attach copy with bid) . , © O F 9 $,,— 2 ll __ j c 2. Occupational License Classification 2 0 6 VA lr G 4 .2 03 ap N7J Pity. 3. Occupational License Expiration Date: 9 - 3 Q — 19 R 9 4. Metro -Dade County Certificate of Competency No. N 0 � 4) eoli cA lsL (attached copy if requested in Bid or RFP) S. Social Security or Federal I.D. No. —:3 1 - I % -5 4 $ IS$ EXPERIENCE: 6. Number of Years your organization has been in business: 76 Y95 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation of the type required by the specifications of the Bid or RFP: cj Srits 8. Number of Years experience BIDDER/PROPOSER (funs, corporation, proprietorship) has had in operation of the type required by the specifications of the Bid or RFP: x. _ 99- z43 BID NUMBER: 98-99-037 BID AWARD RECOMMENDATION FORM DEPARTMENT / DIVISION: Citywide COMMODI'PY/SERVICE• Drinking water Service TERM OF CONTRACT: Contract for one vear with the option to extend for two additional one year periods NUMBER OF BIDS DISTRIBUTED: 11 NUMBER OF BIDS RECEIVED: 3 METHOD OF AWARD: To the lowest most responsive and responsible bidder RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: CRYSTAL SPRING WATER n/Nnn-Mi nnri i-y TOTAL: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT. - JUSTIFICATION: To service varios City Departments .s ACCOUNT CODE(S): various Fez kAached 65-f Ot Arilrn . DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: -]PURCHASING APPROVAL: De pa nt or/ J� Dipak M. Parekh u y S. Carte Designee V Director Director OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 99— 2113 r DR 4MG'WATER SEES FY'98-99 ti Pagel of 2 BID NO.98-99-03`7 w.�. USERS AMOUNTS ACCOUNTS TOTAL FIRE 500.00 (Support) 280.701.722 1000.00 (Training) 280.201.722 $1,500.00 ASSET MGMT 400.00 810101.722 400.00 CITY CLERK'S OFFICE 270.00 220101.722 100.00 (Passport Facility) 220105.722 370.00 PUBLIC FACILITIES 500.00 450001.350509.722 300.00 430005.350119.340 400.00 415000.350201.772 1,200.00 INTERNAL AUDITS 100.00 001000.520201.6.340 100.00 PUBLIC WORKS 500.00 001000.310501.6.340 500.00 SOLID WASTE 900.00 422001.320102.6.340 700.00 (Virginia Key) 1,600.00 NET CENTERS 4,500.00 145001.251113.6.340 4,500.00 CIVIL SERVICE BD. 200.00 001000.240101.6.610 200.00 POLICE 4,500.00 001000.290201.6.610 4,500.00 COMMISSIONERS 200.00 (J.L. Plummer) 001000.210301.6.340 200.00 (Willy Gort) 001000.210401.6.340 200.00 (Thomas Regalado) 001000.210201.6.340 200.00 (Joe Sanchez) 001000.210101.6.340 200.00 (Arthur Teele) 001000.210701.6.340 1,000.00 MAYOR 200.00 (Joe Carollo) 001000.210101.6.340 200.00 PLANNING 400.00 660101.722 400.00 REAL ESTATE & EC DEV 400.00 660101.722 400.00 GSA 4,000.00 503001.420905.6.340 3,000.00 504000.420119.6.340 7,000.00 HEARING BOARDS 350.00 001000.820101.6.340 350.00 PROFESSIONAL CONIPL 100.00 830101.700 100.00 CITY MGR'S OFFICE 200.00 250101.722 100.00 EQUAL OPPORTUNITY 150.00 001000.740101.6.610 150.00 PARKS & RECREATION 300.00 001000.580101.6.610 001000.580301.6.610 300.00 BUILDING & ZONING 400.00 400.00 f COMMUNITY DEVELOPMENT 2,500.00 VARIOUS 2,500.00 OTHER DEPTS. 300.00/EACH VARIOUS 2,700.00 TOTAL 30,170.00 ListDept1JsingWaterSvc 9c9-- 243 Drinking Water Services Bid No. 98-99-037 Page 2 of 2 THE FOLLOWING DEPARTMENTS DO NOT PURCHASE DRINKING WATER, BUT ARE CONSIDERING UTILIZING THE CITY-WIDE WATER SERVICE CONTRACT IN THE NEAR FUTURE: OTHER DEPARTMENTS $300 (ESTIMATED/EACH) RISK MANAGEMENT INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE LAW GROUP BENEFITS OFFICE OF BUDGET & MANAGEMENT LABOR RELATIONS INTERNATIONAL TRADE BOARD 2 99- 243 • Item Description 1 Five gallon bottles 2 Lease of cooler with cold and hot taps 3 Lease of cooler with cold tap only 4 Paper cups (cost per case)(5000/cs) 5 Distilled water (5 gal. bottles) TOTAL ANNUAL AMOUNT Deposit (if any) for 5 gal. bottles TABULATION 'bF BID DRINKING WATER SERVICES CITYWIDE 99-99-037 *Culligan Water Condition 3510 So. Dixie liwy, Miami, FL 33133 Local/Non-Minority al E=uantit Unit Extended Price Amount 5000 $3.95 /ea $ 19,750.00 15 $7.95 /ca $ 1,431.00 40 $5.95 /ea $ 2,856.00 90 $50.00 /cs $ 4,500.00 50 $3.95 /ea $ 197.50 $ 29,734.50 C® *Local vendor not within 10% of the low bid amount CD I Prepared by Sara Gonzalez, 3/5/99 $6.00 Crystal Springs Water Company 2779 N.W. 112 Ave. Miami, FL33172 Miami -Dade / Non -Minority Est. Annual Unit Extended uantit Price Amount 5000 $3.25 /ea $ 16,250.00 15 $4.00 /ea $ 720.00 40 $2.00 /ea $ 960.00 90 $40.00 /cs $ 3,600.00 50 $3.25 /ea $ 162.50 $ 21,692.50 $6,00 H Zcphyrhilis Spring Water 8501 N.W. 64 Street Miami, FL 33166 Miami-Dade/Non-Minority do Est. Annual Unit Extended ,YREtity Price Amount 5000 $4.45 /ea $ 22,250.00 15 $9.95 /ea $ 1,791.00 40 $7.95 /ea $ 3,816.00 90 $57.00 /cs $ 5,130.00 50 $6.55 /ea $ 327.50 $ 33,314.50 $6.00 Approva4Dp Page 1 4Lrl esig e CITY OF MMIAMI SUMMARY OF CONTRACTS AWARDED FOR: DRINKING WATER SERVICES CITYWIDE AWARDED TO: Crystal Springs Water Company Bed No. 98-99-037 $28,000 LIME PERIOD NUMBER OF BIDS DOLLAR AMOUNTS From: 1994 to Present 94-95-120 $40,000.00 PRIOR CONTRACT AWARD: Bid No. 94-95-120 (Crystal Springs Water Company) SUMMARY OF CONTRACTS. WC 99- 243 R BID ITEM: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST QRINKING WATER SERVICES CITYWIDE U BID NO: 9E-99-037 DATE BID(S) OPENED: MARCH 3, 1999 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK _ 7m li. hills Sprin Water CR SSTAL SPRING WATER See attach d See attach bia ci bid CULLIGAN WATER CONDITION " NO BID BEVERAGE CANNERS INTERNATIONAL "Offers*Frei±.1 010 vrr::?rrs �:, �r>r� hr� .. �� . r� I',� v"a . r, officr c!{'?ra .'.:� ' r_'_ x'.i _ ^� '.7 t�. , a7Q liereb,v ri) -n-!;-, l as kzt,." �-� �la� o �_'_1 o fa. -received ( > envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) SIGNS _ Deputy City r 3-3-?? (Date) ,. i l� 4 CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO.98-99-037 Drinking Water Services Citywide OPENING DATE: 10:00 A.M. Wednesday, March 3, 1999 BID NO.98-99-038 Warrior Trash Cranes Replacement Parts, for the Department of General Services Administration, Fleet Management Division OPENING DATE: 11:00 A.M. Wednesday, March 3, 1999 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. Donald H. Warshaw CITY OF MIAMI City Manager LOGO AD NO.5379 & 4414 N t�— 05379 �'� City of Miami This number must REQUISITION FOR ADVERTISEMENT appear In the advertisement iN TIi CTI N : -Please 1. Department: a 2. MAMA, 3. Account Code number. Si307 Q1. G. �t;7 4. Is this a confirmation: 0-Yes E) 5. Prepared by: No ,•iA?al;Y LA, 6. Size of advertisement 7. Starting date: 8. Telephone number: 9. Number of times this advertisement Is to be 10. Ty a of advertisement: ublished: (1) Legal ❑ Classified ❑ Display 11. Remarks: 12. Pub)ication Date(s) of Advertisement Invoice No. Amount MIX-11 R"i�fi I'd MIAI41 11IRr , D IAR10 L!"S A R I t _ N t 3 • 13. ❑ Approved ❑ Disapproved } Department Director/Designee Date Approved for Payment Date C GS/PC 503 Rev. t2/89 1 Routine: Forward White and C nnar fn r s e 0I5TRIBUTIUN: White - G.S.A.; Canary - Department � ` 111r` ""NY'