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Home My WebLink AboutR-99-0242J-99-309 4/6/99 RESOLUTION NO. 9 9 242 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID OF MIAMI ELEVATOR COMPANY FOR ELEVATOR MAINTENANCE SERVICE AT MIAMI RIVERSIDE CENTER, ON AN AS -NEEDED CONTRACT BASIS UNTIL SEPTEMBER 30, 1999, IN THE AMOUNT OF $9,769, WITH THE OPTION TO EXTEND THE TERM FOR THREE ADDITIONAL ONE-YEAR PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED $14,538 WITH A YEARLY 26% CONTINGENCY COST; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 504000.421901.6.340 FOR SAID SERVICES. WHEREAS, the Miami Riverside Center elevators require maintenance; and WHEREAS, pursuant to public notice, Invitations for Bid No. 98-99-070 were mailed to ten potential providers for said service; and WHEREAS, only one bid was received on March 1, 1999; and WHEREAS, the City Manager and the Miami Riverside Center Facility Manager recommend that the bid received from Miami Elevator Company be accepted as the only responsive and responsible bid; and WHEREAS, funds will be allocated from Account Code cm COrDUSSiON MEETING OF APR 2 7 Re"utina Na No. 504000.421901.6.340 for said services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The March 1, 1999 bid submitted by Miami Elevator Company for elevator maintenance services at Miami Riverside Center, on an as -needed contract basis until September 30, 1999, in the amount of $9,769, is hereby accepted, with the option to extend the term for three additional one year periods, at an annual amount not to exceed $14,538, with a yearly 26% contingency cost, with funds therefor hereby allocated from Account Code No. 504000.421901.6.340 for said services. Section 3. This Resolution shall become effective - 2 - 99- 242 immediately upon its adoption and signature of the Mayor.11 PASSED AND ADOPTED this 27th day of __ AnELj 1gg9. JOE CAROLLO, MAYOR in Woordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of Chas legislation by signing it in the designated place provided, said legislation novr becomes effective with the elapse of ten (10) days ' m th ate of Com "sling same, without the Mayor exercisin cn actc , ATTEST: o W Iter City Cieric WALTER J. FOEMAN CITY CLERK APPROVE S FO RRECTNESS: RO VT 0 ATTORNEY Gu 353_RCI. l/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 242 7 - iii) ( CITY OF MIAMI, FLORIDA CAwl INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: (/onael—di.07"arshaw City Manager RECOMMENDATION: DATE: J • 'AR .2 91999 ( FILE: SUBJECT: Resolution Authorizing MRC Elevator Maintenance Contract; 98-99-070 REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Miami Elevator Company, a Dade County non -minority vendor, located at 7481 N.W. 66`h Street, Miami, Florida 33166, for the provision of a full -service MRC elevator maintenance contract until September 30. 1999 for the amount not to exceed $9,769.00 which includes a $2,500.00 contingency, with the option to renew for three (3) additional one-year periods at an annual amount not to exceed $19,538.00 including a contingency of $5,000.00 per annum. Funds are available from MRC Account 504000.421901.6.340 Q BACKGROUND: In preparation for the expiration of the MRC elevator maintenance contract, the City's Purchasing Department sent out Invitations for Bid (IFB). Only one (1) bid was received and it is recommended that same be accepted based on the following considerations: I. The only bid received, from Miami Elevator Company, at $14,538.00 per annum, was extremely low and reflects a yearly savings of $,5,538.00 or 28% over the existing contract amount. Should the contract be rebid, there is the possibility that the City would not receive the same low quote or that the vendor would not even participate. 2. Very few elevator maintenance vendors are capable of servicing the MRC due to the type of equipment emplaced of which requires specific diagnostic tools and a high- level of technical expertise. In addition, a full -service contract encompasses a substantial risk factor with regards to potential equipment replacement in the event of failure that many vendors are simply not willing to incur. 3. Miami Elevator Company currently has the contract and has provided excellent service both in terms of preventive or proactive maintenance and response time to routine and emergency call -outs. This is a well established, international company having substantial resources and as such is capable of absorbing anticipated losses which can be expected as the facility ages and in consideration of the constant use and complexity of the equipment. Pagel of 2 99- 242 t 621C. Subject: Resolution Authorizing MRC Elevator Maintenance Contract; 98-99-070 0 4. In response to the last contract period, only two (2) vendors responded and there is no reason to believe that the results would be any different by rebidding in light of the above and past bidding history. 5. The current contract would expire leaving the City open to substantial financial risk in the event of equipment failure should the new contract be rebid. As a result, maintenance and emergency on -call service would be at a significantly higher rate and take longer in the absence of a frill -service contract being in place. 1e DHW//SFS Page 2 of 2 Ov, -' i t CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the Ci ommission r FROM: DO ald H. Warshaw City Manager DATE: FILE: SUBJECT: Bid No. 98-99-070 Local Vendor Participation/Response REFERENCES: ENCLOSURES: Please be advised that Invitation for Bids (IFB) were sent to the following local vendor(s) to procure Elevator Maintenance Services at. Miami Riverside Center. Bids were opened 10:00 am, Monday, March 1, 1999. As a follow-up, the vendor(s) who did not bid was contacted on March 2, 1999, to determine the reason(s) for not bidding. District Name of Vendor Vendor Response(s) Contact Person_ No. 1. Archer Elevator Due to health problems, didn't have Jay Duarte I time to prepare bid on time 4'. 2. Modern Elevator Left several messages, no avail Derrick Robinson III DHWB WH/JSC/cyb c: Purchasing Dept 99- 242 7 77777 i 6.1 BID INFOkNIATIOie FO1 §4., riail'h D Ew g ate: February 9. 1999 Bid Yo.: 98-99-7n Buyer: Maritza Suarez Telephone: 305-416.1907 Please quote on this form(i) net prices for the item(s) attached. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this bid. Prices should be firm for a minimum of 90 days. Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted, complete information must be given. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. — - -- -` �.- r vJN1v"A1V1.1 H1 VERSIDE CENTER We have read your Invitation for Bids, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or service specified herein. ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED. 7 number of calendar days required to complete work after Notice to Proceed or issuance of purchase order.. 7 number of calendar days required before commencement of work. Delivery will be made within 7 calendar days after receipt of purchase order. Terms: 29/6-10 days Net 30 days Additional discount of 0 % if awarded all items. 0 (include cash discount for prompt payment, if any) Y) Other Discounts: N/A Contact Person/Telephone: Dark Camnacrnnn.. Term of Warranty for equipment. 1 ear Term of Warranty for labor: 1 year All exceptions to this bid have been documented in the section below. EXCEPTIONS: u i A I certify that any and all information contained in this bid is true; and I prior understanding, agreement, or connection with any corporation, fumo eperson submittithat thisng a bid fod is r the same by all terms supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide h all coma and conditions a this bid and certify that I am authorized to sign this bid for the bidder. Please print the following and sign your name: Firm's Name: mia,,a� evator Ccrmnanv Principal Business Address: —Iiiam; Fr � 66 74flff 66th Rteet Mailing Address.Po Box 5262 i 7 AU M m 33152 E Mail Address. Telephone: 305-592-7722 Fax: 305-592-1221 Name: Mark C_ampagnano Title: District Service Authorized Signa Beeper: 09-� j Bid No. 98-99-70 6 NDOR BACKGROUND INFO � ATION - INSTRUCTIONS: This questionnaire is to be included with your bid. Do not leave any questions unanswered. When the question does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print. COMPANY NAME: COMPANY OFFICERS: President Rnhert Rogers ViCe President Mirha 1 Pace Secretary T.�arner Treasurer Paul Nickel COMPANi' OWNERSHIP: mover Elevator International 100 % of ownership of ownership % of ownership of ownership "a LICENSES: 1 • County or Municipal Occupational License No. 025986-1 (attach copy with bid) 2. Occupational License Classification 196 SlDecialty Mechanic 3. Occupational License Expiration Date: 9/30/99 4. Metro -Dade County Certificate of Competency No. 14q_ (attached copy if requested in Bid or RFP) 5. Social Security or Federal I.D. No. 13-3165693 EXPERIENCE: 6. Number of Years your organization has been in business: 67 ears 7. Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation Of the type required by the specifications of the Bid or RFP: 67 years 8. Number of Years experience BIDDER/PROPOSER operation of the type required by the specifications of the (firm, 00'r RFpomtion' proprietorship) has had in 99- 242 f " DIG NO. 98 99-07p 6.4 PRICE SHEET Price below is for the provision of all labor, materials, and equipment as specified in this solicitation for annual full -service elevator maintenance and repairs at the City of Miami Riverside Center. - - 1 11\.G. 1• Miami Riverside Center $1.211.50 _/month $14,538.00 /annual OPTIONS: A. Regular Hourly Rate $,qg, 0Q /hour For mechanic B. Overtime Hourly Rate $Ag_00 /hour Overtime Portion C. Weekend/Holiday Hourly Rate $106.00 mour Exceptions to Specifications (if any): N ffi Company representatives with authority to make management decisions or address issues of concern by the City: Name. Telephone: Beeper: 1) Taff Anele 305-592-7722 ext. 272 305-353_i 3sts 2) 1Kark (`---aenano 30-592-7729 eat 283 305-366-0332 Bidder: Miami Elevator Company Authorized SignaU�V�Z (Company Name) TIME PERIOD '`' t� CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED FOR: ELEVATOR MAINTENANCE MRC AWARDED TO: Miami Elevator Company Bid No. 98-99-070 $68,383.00 NUMBER OF BIDS DOLLAR AMnITNYTC From: 1994 to Present 95-96-043 $29,076 (MRC) ,57* 95-96-154 $45,112 (Citywide) iZw PRIOR CONTRACT AWARD: Bid No. 95-96-043 (Miami Elevator Company) MRC Rates under new bid Yearly Maintenance SUMMARY OF CONTRACTS. DOC $14,538/year Rates under existing contract established in March,1995 $20,076.00/year Yearly Savings of 28% r 99- 242 BID AWARD RECOMMENDATION FORM BID NUMBER*. 98-99-070 COMMODITY/SERVICE: Elevator Maintenance for the MR DEPARTMENT / DIVISION: _- City Manager's office TERM OF CONTRACT: First one year is from date of implementation to 30 September 1999.V NUMBER OF BIDS DISTRIBUTED: Ten (10) NUMBER OF BIDS RECEIVED:_ one (1) METHOD OF AWARD:—Lowest'resnona9h and r sponnivp Mader RECOMMENDED VENDOR(Sh Miami Elevator a .. STATUS: ade/Non-Mino jty CONTRACT VALUE: 1st period $ 9,769-QQ 3 one year extens1 periods s at-:?.Lg' 538 each. TOTAL:. $68;383.00 'M flOLLO11YING TO BY USBt JUSTIFICATION: Provide full -service, Parts and labor included, elevator maintenance .aa : ..:eiY V% jjuL: ,.. _ . .. . ) .,:. .. ..r•:. ..:n ii� .. oontraet-fur;the. .L. ..yi��✓:Ci..: ._.. ..._ :Ti iAai .. ....L .....:Y: �•� �'1i:,':A:$:;',.. ,.. .. , . .. .. ._. .. .- . Imo' .. .. ` of OWN a ftftd G"► :J1 .ti AmoMqFgM&/ ACCOUNT CODE(S): 1lvaiinbN to 4 - i t y ®EP APPROVAL: r BYDCNT EW APPROV y:SIGNRE SINCIAPPROUL-* i r Deper� ent Director/ ^� Dlpak M. Parekh 4DIectoir Desl ee Director OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 �j9- C)/19 01 BID ITEM: CITY OF-AIIAMI OF THE CITY CLER BID SECURITY LIST ELEVATOR MAINTENENCE BID NO: V 0- V y - u I u DATE BID(S) OPENED:_... MARCH 1. 1999 —TIME 10:00 a.m. BIDDER TOTAL BID I BID BOND (ER—) MIAMI ELEVATOR COMPANY See attach d bid NO BID EXECUTIVE ELEVATOR SERVICE INC. recelvec-1 rri -17 CS Of !"n 0. cro received envelops on behalf of 4e'rs�oniece�� iving bid(s) PURCHASING DEPARTMENT (City Department) on 3 (Date) SIGN D- 60'�Deput.yCity Clerk AWK w RE(' 199 N,, —1 Alo :00 CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hail, 3500 Pan American Drive, Miami, FI. 33133 for the following: BID NO.98-99-070 Elevator Maintenance for Miami Riverside Center OPENING DATE: 10:00 A.M. Monday, March 1, 1999 BID NO.98-99-032 Auto Transmission Repair, Exchange & Overhaul, on an as -needed contract basis for the Department of General Services Administration OPENING DATE: 11:00 A.M. Monday, March 1, 1999 Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1906. Donald H. Warshaw CITY OF MIAMI City Manager LOGO AD NO.5369 & 4401 0 W 5369 City' of Miami i Q REQUISITION FOR ADVERTISEMENTappear nthemust advertisement re iNST r • elease type anj attach a Qpv, of the advertiogment with this reguisiti 1. Department: ; ` Cilrt° 1'1aNager 2. Divisloh: Facilit,,, �;'3naq(,,ment 3. Account Code number: 5�4��t1J.A2LJ; 4. Is this a confirmation: ❑Yes El No 5. Prepared by: `�. IFSIl�xrr 6. Size of advertisement: 7. Starting date: S. Telephone number. 9. Number of times this advertisement is to be published: 1 10. Tyke, of advertisement: I"J Legal ❑ Classified ❑ Disola 11. Remarks: To provide a fu lli zero: zt.e c "ce,vatc)r mai-11.cnar:cc:1'c,r i 13r. IihC . i 12. Publication Date(s) of ' Advertisement invoice No. Amount j f i t: C7 13. Approved ❑ Disapproved Depahment Director/Designee Date 1 Approved for Payment Date C IGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A (Procurement Mana amen#) and k tat P' DISTRIBUTION: White - G.S.A.; Canary - Department 9 n m copy. i .