HomeMy WebLinkAboutR-99-0203J-99-269
3/4/99
RESOLUTION N0. 3 J — 203
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PURCHASE OF SIX (6) NEW HEAVY
DUTY RESCUE PUMPER TRUCKS FROM PIERCE
MA.WFACTURING, INC., UTILIZING CITY OF CORAL
SPRINGS RFP N0. 98-C-096, FOR THE DEPARTMENT
OF FIRE -RESCUE, AT AN AMOUNT OF $1,678,770,
WITH A CONTINGENCY COST OF $105,000, FOR A
TOTAL COST NOT TO EXCEED $1,783,770;
ALLOCATING FUNDS THEREFOR FROM CAPITAL
IMPROVEMENT PROGRAM, PROJECT NO. 313233,
"FIRE -RESCUE NEW APPARATUS ACQUISITION",
ACCOUNT CODE NO. 289401-840, AS FUNDED BY THE
FIRE -RESCUE ASSESSMENT.
WHEREAS, Department of Fire -Rescue requires six 1999 front
line pumper trucks to replace 10-year old trucks; and
WHEREAS, the new pumper trucks meet or exceed National Fire
Protection Agency performance and safety standards and will allow
the older trucks to be used as back-up equipment; and
AREAS, funds are available from Capital Improvement
Program,
a
Project No. 313233, "Fire -Rescue New A
ratus
Acquisition" PP
Account Code No. 289401-840 as funded b
Fire -Rescue Assessment; and Y the
WHEREAS, the purchase of the pumper trucks under City of
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CITY' CO�SSION
MEETING OF
MAR 2 3 1999
P-Mowum xQ.
-� 203
i
Coral Springs Contract is cost effective for the City of
Miami; and
WHEREAS, the City Manager and the Director of the Department
of Fire -Rescue recommend that the purchase of said trucks from
Pierce Manufacturing, Inc., using City of Coral Springs RFP
No. 98-C-096, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The purchase of six (6) new heavy duty rescue
pumper trucks from Pierce Manufacturing, Inc., using City of
Coral Springs RFP No. 98-C-096, for the Department of
Fire -Rescue, in an amount of $1,678,770, with a contingency cost
Of $105,000, for a total cost not to exceed $1,783,770, is hereby
approved, with funds therefor hereby allocated from Capital
Improvement Program, Project No. 313233, "Fire -Rescue New
2 -
�� - 403
OM
• Apparatus Acquisition", Account Code No. 289401-840, as funded by
the Fire -Rescue Assessment.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 23rd day of March
1999.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate approval of
this leg'station by signing it in the designated place provided, said legislation now
beconm effective with the elapse of ten (10) day m th to of Com
►agwding same, without the Mayor exercisi ion action
ATTEST: V.
Wa o man, City Clerk
WALTER J. FOEMAN
CITY CLERK
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 -
��- 4.13
r
CITY OF MIAMI, FLORIDA 293
INTER -OFFICE MEMORANDUM
TO: DATE: FILE
The Honorable Mayor and Members Nr,R 16 1999
of the City Commission SUBJECT:
Resolution Authorizing
the Purchase of New
FROM: / REFERENCES: Pumpers
D nald H. arshaw .
City Manager ENCLOSURES: r
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached
Resolution authorizing the Department of Fire -Rescue to purchase from Pierce
Manufacturing Inc., a non-minority/non-local vendor, six (6) new Pumpers under
existing City of Coral Springs, Florida Contract RFP No. 98-C-096. The pumpers
proposed for purchase are 1999 Pierce Dashes (Heavy Duty Fire Rescue Pumpers).
The proposed amount is $1,678,770 with a $105,000 contingency fund, for a
total amount of $1,783,770. Funds for this project are available from the CEP
Program entitled "Fire -Rescue New Apparatus Acquisition", Project No. 313233,
Account Code 289401-840.
BACKGROUND:
The proposed purchase will allow the Department to replace six (6) 1989 front line
pumpers with new ones. These ten year old pumpers will be rotated into the spare
fleet. This purchase will not only provide six (6) new front-line pumpers, but will
also provide six (6) dependable spare apparatus.
In addition to decreasing apparatus downtime the new pumpers meet or exceed
National Fire Protection Agency Standards for performance and safety. Enclosed
air conditioned cabs is one improvement that increases Firefighter comfort and
safety.
This expense � is funded by, the Fire Assessment.
DHWOKFKRZ cp
S9_ 203
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter, Director DATE : February 23 1999 Department of Purchasing FILE:
SUBJECT: Purchase of
.'7 New Pumpers
FROM: Chief C.A. Gimenez, Director
Department of Fire -Rescue REFERENCES
ENCLOSURES:
The Department of Fire -Rescue has verified that funding is available for the cost of
the subject purchase in the amount of $1,783,770, from Capital improvement
Project No. Assessment
, Account Code 289401.840. This expenditure is funded by
the Fire Assessment.
CAG/FKRiM' acp
CIP Approval:
Pilar aenz-Butler, CIP Ad inistrator Date
Budget Approval:Il
r,D!Pak Parekh, Budget Director Date
uuFEB 2 4 699
_ CIP DIVISION
=720T
BUDGETARY IMPACT ANALYSIS OF THE PURCHASE OF StX (6) NE1N PUMPERS
The purchase of six (6) new pumpers will allow the Department of Fire -Rescue to
replace six (6) 1989 front-line pumpers with new ones. These ten year old
pumpers will be rotated into the spare fleet. This purchase will not only provide six
(6) new front line pumpers, but will also provide six (6) dependable spare
apparatus. The Department will spend less money maintaining these new trucks.
Therefore, the budgetary impact will be a positive one.
It not possible to quantify this impact without a Fleet Maintenance system. The
most Important Impact of this proposed purchase will be the effect that it will have
on service delivery. This purchase will ensure that pumpers are available to respond
to calls for service.
In addition to decreasing apparatus downtime, the new pumpers meet or exceed
Nation Fire Protection Agency standards for performance and safety.
The funds will be allocated from the CIP Project entitled "Fire -Rescue new
Apparatus Acquisition", Project No. 313233, Account Code 269401.840. This
purchase is funded by the Fire Assessment.
Z41)
,i.
OPTION PRICING SUMMARY
The Unit Base Price as awarded in Coral Springs RFP #98-C-096 was $349,922.
Option #
2. Chassis payment discount,
S. Dash 2000 cab with 12" raised roof
7. Credit Front Suction inlet
8. Credit Q213 Siren
9. 500 gallon tank in place of 750 tank
11. Standard 96" wide body
12. 1500 GPM single stage pump in place of 2 stage
13. Credit foam system 2001 and cell
14. Credit front transverse compartment
16. Credit 20KW Amps Generator
17. Credit Will -Burt TMD 5-20 Light Mast
21. Credit electric cord reels, cord, and junction boxes
22. Credit rear tri-pod lights and electrical receptacles
23. Multiple order discount estimated
TOTAL PRICE PER UNIT WITH OPTIONS
($ 5,001.00)
($2,590.00)
($3,528.00)
($2,080.00)
($680.00)
($4,215.00)
($1,229.00)
($5,019.00)
($1,573.00)
($16,675.00)
$11,569.00)
($4,258.00)
($3,210.00)
($ 8, 500.00)
$279,795.00
The unit cost plus the $105,000 contingency equals the total proposed cost of
$1,783,770.00.
99- 203
7SS290 PAGE 1/3
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City of Miami February 19 99
Department of Pile 8eseue
1151 xw 7th Street PROPOSAL
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of Coral Springs, FL 8FP 198—C-096 attached. s 1,729,770.0o
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City of Coral Springs w�
City Commission Item
Agenda g
SUMMARY SHEET
• U V • V •�Kuljla Mum
01
1 1
• / a i
COPIES TO: W. Fyfe, Fire Chief
R. Jensen, Equipment Maintenance Supervisor
D. Nilio, Division Fire Chief
D. Russek, Financial Management Director
S. Goren, City Attorney
C. Schwabe, Senior Assistant City Manager
SUBJE Heavy Duty Rescue Pumper
��
-ASa:L4�: Award of Contract, Declare 1987 Mack Rescue Vehicle Surplus
To award RFP # 98-C-096 for a Heavy Duty Rescue Pumper to the highest ranked
proposer, Pierce Manufacturing, Inc. of Appleton, Wisconsin, in the amount of
5358,315.50.
To approve prepayment of the complete apparatus at the time of order in exchange
for cost reductions.
The City Commission declare the 1987 Mack Heavy Duty Walk-in Rescue as
surplus and be used as a trade-in when the new unit is delivered with an allowance
value of S 35,000.
LOCATION: _ City Wide
Specific _ Fire Dgnartment
_NA
Letter dated June 7, 1998
99— 203
CITY OF CORAL SPRINGS FLORIDA
RFP NO.98-C-096
HEAVY DUTY RESCUE PUMPER
VENI?OR: EMERGENCY ONE PIERCE MANUFACTURING
ITEM PRICE PRICE
BASE COST $347,435.00 $349,922.00
EQUIPMENT $ 78,178.00 $ 83,116.00
TRADE-IN $0 $(35,000.00)
90% PREPAY TRUCK - $(16,438.00)
TOTAL: $425,613.00 $381,600.00
09- 203
{
PROPOSERS
HEAVY DUTY RESCUE PUMPER
RFP NO. 98-C-096
'i. PIERCE MANUFACTURING, INC.
2600 American Drive
Appleton, W I 54915
Contact: John W. Randjelovic
Telephone: (920) 832-3000
Fax: (920) 832-3084
Florida Dealer:
Ten-8 Fire Equipment
2904 59"' Ave Dr E
Bradenton, FL 34203
Contact: Mark Jones
Telephone: (800) 228-8368
Fax: (941) 756-2598
2. EMERGENCY ONE, INC.
1601 SW 37 Ave
Ocala, FL 34474
Contact: Jeff Haase, VP Sales & Marketing
Telephone: (352) 237-1122
Fax: (352) 237-1151
S9- 203
FtiVANC1AL ,11f1AAGE.11EA'T DEN �I kr .11EA'T
CITYOF COWL(,P RIVGS FLORIDA
DATE: MARCH 3, 1998
ALL INTERESTED PARTIES:
PURCHASING DIVISION
9551 WEST SAMPLE ROAD
CORAL SPRINGS, FL 33065
TELEPHONE (954) 344.1100
FAX (954) 344-1186
RFP NO. 98-C-096
The City of Coral Springs, Florida, hereinafter referred to as CITY, will receive
sealed Proposals at the office of the Purchasing Administrator, City Hall, 9551
West Sample Road, Coral Springs, Florida 33065, for furnishing the services
described below:
HEAVY DUTY RESCUE PUMPER
Sealed Proposals must be received and time stamped in by the Purchasing
Administrator, either by mail or hand delivery, no later than 2:00 p.m. local
time on Win a ay nyril 1 1998. A public opening will take place at or
before 2:15 p.m. in the City Commission Chambers located at City Hall on the
same date. Any Proposals received after 2:00 p.m. local time on said date will
not be accepted under any circumstances. Any uncertainty regarding the time
a Proposal is received will be resolved against the Offeror.
Proposals are subject to the attached Standard Terms and Conditions contained
in the Instructions to Offerors.
A Pre -Proposal Conference will be held on Thursday. March 19,
10:00 a.m. in the West Wing Conference Room at City Hall, 95511 West
Sample Road, Coral Springs, Florida 33065. The purpose of the Pre -Proposal
Conference is to discuss the contents of this Request for Proposal and
Offeror's inquiries.
CITY reserves the right to reject any or all Proposals, to waive any informalities
or irregularities in any Proposals received, to re -advertise for Proposals, to
award in whole or in part to one or more Offeror's, or take any other such
actions that may be deemed to be in the best interests of the CITY.
Ray Matias
Purchasing Agent II
2
99—UJ
>� 4
I. SCOPE OF SERVICES
See Attachment "A".
See Attachment "A" for requirements of technical proposal.
This section of the proposal should give a description of the firm, including the
size, range of experience, etc. Particular emphasis should be given as to how
the firm wide experience and expertise in the area of manufacturing of fire
rescue pumper apparatus will be brought to bear on the proposed equipment.
Clearly describe the scope of services proposed inclusive. Include details of
your approach and work plans. A brief statement must be included which
explains why your approach and plan would be the most effective and
beneficial to the City of Coral Springs.
Specification bid requirements: Each proposer should submit a page in their
proposal entitled "EXCEPTIONS TO SPECIFICATIONS". Exceptions will be
permitted if they are equal to or superior to that specified and provided they
are listed and fully explained. Each exception, no matter how minor must be
listed.
When taking exception to an element of the specifications, proposers must
answer the following questions:
1 . How does this exception enhance the City's operation of the apparatus?
2. How does the exception reduce the City's maintenance and operational
costs over the expected life of the apparatus? Provide verifiable
statistical proof of these reductions.
The proposal must address a commitment to and time table for the completion
of the scope of services proposed within the contract period.
Page 2 of 5
S9
4. References
Provide a list and description of similar equipment sold in the past two (2)
years. For each engagement listed, include the name and telephone number
of a representative for whom the engagement was under taken who can verify
satisfactory performance.
Submit your signed, firm, fixed fee performance -based price proposal for
providing all services, materials, etc., required for completion of services in
accordance with your technical proposal.
Submission of four (4) copies of the proposal should be submitted to the City
of Coral Springs, City Hall, 9551 West Sample Road, Coral Springs, Florida
33065, to the attention of Mr. Ray Matias, Purchasing Agent ll.
Any addenda or answers to written questions supplied by the City to
participating Offeror's become part of this Request for Proposal and the
resulting contract. This Proposal form shall be signed by an authorized
company representative, dated and returned with the Proposal.
No negotiations, decisions or actions shall be initiated or executed by the
Offeror as a result of any discussions with any City employee. Only those
communications which are in writing from the Purchasing Agent may be
considered as a duly authorized expression. Also, only communications from
Offerors which are signed and in writing will be recognized by the City as duly
authorized expressions on behalf of the Offeror.
Page 3 of 5
00
el "- 4f qj
Ill. _EVALUATION OF PROPOSAL S
_F�l�ation Method and Cd rLa
Proposals will be evaluated in accordance with weighted criteria listed below:
E01NIRAMaE
Technical Proposal
0-40
Firm Qualifications
0-10
References
0-10
Price
Total: 0 - 4Q
100
Some proposals may be selected for an interview prior to a recommendation being
presented to the City Commission. As the best interest of the City may require, the
right is reserved to reject any and all proposals or waive any minor irregularity or
technicality in proposals received. Proposers are cautioned to make no assumptions
unless their proposal has been evaluated as being responsive.
IV• SCHE IDLE OF EVENTS
The schedule of events, relative to the procurement shall be as follow
s:
Date (on or by)
1 • Issuance of Request for Proposals
03/0319$
2. Pre -Proposal Conference
03/19/98
3• Opening of Proposals
04/01 /9 $
4• Proposal Evaluations
04/02/98-04/09/98
5• Contract Negotiations
04/10/98-04/17/98
6• Award of Contract
05/05/98
CITY reserves the right to delay scheduled dates.
Page 4 of 5
0��_ C- �
z0
V.
1 • Samples of the following documents (except the Certificate of Insurance), are
attached and shall be executed as a condition to this offer:
(a) Proposal and Offeror's Certification
(b) Certified Resolution
(c) Qualifications Statement
(d) Non -Collusive Affidavit
(e) Offeror's Foreign (Non -Florida) Corporate Statement
(f) Certification of Nonsegregated Facilities
(9) Certificate(s) of Insurance if required by the Special Conditions to the
Instructions to Offerors.
The contract shall be awarded to the responsible Offeror whose Proposal is
determined to be the most advantageous to CITY, taking into consideration the
evaluation factors and criteria set forth in the Request for Proposals.
VII. INSURANU
PLEASE HAVE YOUR INSURANCE REPRESENTATIVE CAREFULLY REVIEW
ANY INSURANCE COVERAGES AND CONDITIONS PRIOR TO SUBMITTING
YOUR PROPOSAL TO ENSURE COMPLIANCE WITH THE INSURANCE
REQUIREMENTS OF THE INSTRUCTIONS TO OFFERORS.
Page 5 of 5
'09- Z03
µ=�•-2�,�� ,<,.. ..�a,_J,. .. .,.. .. .� s„ ...... .... .. ,. .�. _. _. ..�.._., 'S.. .,.s a... _-�^:�. r�4 ens �'r ^xi:�`:Ei_';�i'.'��:... . "
INSTRUCTIONS TO OFFERORS
STANDARD TERMS AND CONDITIONS
1. DEFINED TERMS
1.1 Terms used in these Instructions to Offerors are defined and have the
meaning assigned to them. The term "Offeror" means one who submits
a Proposal directly to CITY as distinct from a Sub -Offeror, who submits
a Proposal to the Offeror. The term "Successful Offeror" means the
qualified, responsible and responsive Offeror to whom CITY (on the
basis of CITY'S evaluation as hereinafter provided) makes an award.
'The term "CITY" refers to the City of Coral Springs, a municipal
corporation of the State of Florida. The term "Proposal Documents"
includes the Request for Proposals, Instructions to Offerors, Proposal,
Qualifications Statement, Non -Collusive Affidavit, Corporate Resolution
or Letter of Transmittal, Proposal Security and Specifications, if any, and
the proposed Contract Documents, if any, (including all Addenda issued
prior to receipt of Proposals). The term "CONTRACTOR" shall mean the
individual(s) or firm(s) to whom the award is made and who executes
the Contract Documents.
2.1 Any and all Special Conditions that may vary from the General
Conditions shall have precedence.
3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
3.1 Before submitting a Proposal, each Offeror must (a) consider federal,
state and local laws, ordinances, rules and regulations that may in any
manner affect cost, or performance of the work, (b) study and carefully
correlate the Offeror's observations with the Proposal Documents; and
(c) notify the Purchasing Administrator of all conflicts, errors and
discrepancies, if any, in the Proposal Documents.
4.1 The apparent silence of the Specifications as to any detail, or the
apparent omission from it of a detailed description concerning any point,
shall be regarded as meaning that only the best commercial practice is
to prevail and that only material and workmanship of the finest quality
are to be used. All interpretations of the Specifications shall be made
Page 1 of 12
on the basis of this statement.
4.2 Any manufacturers' names, trade names, brand names, information
and/or catalog numbers used herein are for the purpose of describing
and establishing a general standard of quality, performance and
characteristics and are not intended to limit or restrict competition. The
Offeror may offer any brand which meets or exceeds the specifications
for any item(s). If a Proposal is based on equivalent products, indicate
on the Proposal the manufacturer's name and catalog number. Offeror
shall submit with his Proposal complete, descriptive literature and/or
specifications. The Offeror should also explain in detail the reason(s)
why and submit proof that the proposed equivalent will meet the
specifications and not be considered an exception thereto. The
determination of equivalency shall rest solely with the CITY. If Offeror
falls to name a substitute, it will be assumed that he is bidding on and
he will be required to furnish goods identical to Proposal standards.
6. INTERPREDA
5.1 If the Offeror should be in doubt as to the meaning of any of the
Proposal Documents, is of the opinion that the Conditions and
Specifications contain errors or contradictions or reflect omissions, or
has any question concerning the conditions and specifications, he shall
submit a written request directed to the Purchasing Agent for
interpretation or clarification. Such request must reference the date of
Proposal opening and Proposal number and should be received by the
Purchasing Administrator at least ten (10) calendar days before the date
of the formal opening of the Proposals. Questions received less than ten
(10) calendar days prior to the Proposal opening shall not be answered.
Interpretations or clarifications in response to such questions will be
issued in the form of -written addenda by certified mail, return receipt
requested, mailed to all parties recorded by CITY'S Purchasing
Administrator as having received the Proposal Documents. The issuance
of a written addendum shall be the only official method whereby such
an interpretation or clarification will be made.
6.1 Prices shall be shown in both unit amounts and extensions whenever
applicable. In the event of discrepancies existing between unit amounts
and extensions or totals, unit amounts shall govern.
6.2 All prices and costs for equipment shall remain firm and fixed for
Page 2 of 12
acceptance for ninety (90) calendar days after the day of the Proposal
opening.
6.3 The Proposal Price shall include all permit fees, royalties, license fees
and other costs arising from the use by such design, equipment and/or
materials in any way involved in the work as well as all costs of
packaging, transporting and delivery to the designated location within
the City of Coral Springs.
7. NON -COLLUSIVE AFFIDAVIT
7.1 Each Offeror shall complete the Non -Collusive Affidavit Form and shall
submit the form with the Proposal. CITY considers the failure of the
Offeror to submit this document to be a major irregularity and may be
cause for rejection of the Proposal.
8. PUBLIC ENTITY CRIMES INFORMATION STATEMENT
8.1 A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases
of real property to public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list.
9. ' CONFLICT OF INTEREST
9.1 The award of any contract hereunder is subject to the provisions of
Chapter 112, Florida Statutes. Offerors must disclose with their
Proposal the name of any officer, director, partner, proprietor, associate
or agent who is also an officer or employee of CITY or any of its
agencies. Further, all Offerors must disclose the name of any officer or
employee of CITY who owns, directly or indirectly, an interest of five
percent (5%) or more in the Offeror's firm or any of its branches or
affiliate companies.
Page 3 of 12
10.
11.
10.1 Proposal security and proof of insurance, when required by the Special
Conditions, shall be submitted with the proposal as specified in the
Special Conditions. After acceptance of the proposal, the Successful
Offeror, when required by the Special Conditions, shall submit payment
and/or performance bonds, certificates and/or policies of insurance in
the manner, form and amount(s) specified in the Special Conditions.
11.1 The following is a summary of documents, which are to be submitted by
the Offerors:
(a) Proposal and Offeror's Certification
(b) Certified Resolution
(c) Qualifications Statement
(d) Non -Collusive Affidavit
(e) Offeror's Corporate Statement
(f) Certification of Nonsegregated Facilities
(9) Certificate(s) of Insurance if required by the Special Conditions to
the Instructions to Offerors.
12.1 Proposals must be typed or printed in ink. Use of erasable ink is not
permitted. All corrections to prices made by the Offeror must be
initialed.
12.2 Proposals must contain a manual signature of the authorized
representative of the Offeror. Proposals shall contain an
acknowledgment of receipt of all Addenda. The address and telephone
number for communications regarding the Proposal must be shown.
12.3 Proposals by corporations must be executed in the corporate name by
the President or other corporate officer accompanied by evidence of
authority to sign. The corporate address and state of incorporation must
be shown below the signature.
12.4 Proposals by partnerships must be executed in the partnership name and
signed by a partner, whose title must appear under the signature and the
official address of the partnership must be shown below the signature.
Page 4 of 12
0_ Go
12.5 Proposals shall be submitted at or before the time and at the place
indicated in the Request for Proposals and shall be submitted in a sealed
envelope (faxed:: proposals will not be accepted under- any
circumstanG"). The envelope shall be clearly marked on the exterior
"PROPOSAL FOR HEAVY D TY REsri )F PUMPER THE CITY OF CORAL
SPRINGS, FLORIDA," and shall state the name and address of the
Offeror and shall be accompanied by any other required documents. No
responsibility will attach to the Purchasing Office for the premature
opening of a Proposal not properly addressed and identified.
12.6 In accordance with Chapter 119 of the Florida Statutes (Public Records
Law), and except as may be provided by other applicable state and
federal law, the Request for Proposal and the responses thereto are in
the public domain. However, the Offerors are requested to id n ifv
specifically any information contained in their Proposals which they
consider confidential and/or proprietary and which they believe to be
exempt from disclosure, citing specifically the applicable exempting law.
12.7 All Proposals received from Offerors in response to the Request for
Proposal will become the property of CITY and will not be returned to
the Offerors. In the event of Contract award, all documentation
produced as part of the Contract shall become the exclusive property of
CITY.
13. MODIFICATION AND WITHDRAWAL OF PROPOSALS
13.1 Proposals may be modified or withdrawn by an appropriate document
duly executed (in the manner that a Proposal must be executed) and
delivered to the place where Proposals are to be submitted at any time
prior to the deadline for submitting Proposals. A request for withdrawal
or a modification must be in writing and signed, by a person duly
authorized to do so. Evidence of such authority must accompany the
request for withdrawal or modification. Withdrawal of a Proposal will
not prejudice the rights of an Offeror to submit a new Proposal prior to
the Proposal opening date and time. After expiration of the period for
receiving Proposals, no Proposal may be withdrawn or modified.
13.2 If, within twenty-four (24) hours after Proposals are opened, any Offeror f
files a duly signed, written notice with CITY and within five (5) calendar
days thereafter demonstrates to the reasonable satisfaction of CITY by '
clear and convincing evidence there was a material and substantial
mistake in the preparation of its Proposal, or that the mistake is clearly
evident on the face of the Proposal but the intended correct Proposal is 4_
Page 5 of 12
09_ �,
not similarly evident, then Offeror may withdraw its Proposal and the Bid
Security will be returned. Thereafter, the Offeror will be disqualifie
from further bidding on the subject Contract. d
14. REJECTION O� pROpO�A� S
14.1 To the extent permitted by applicable state and federal law
s and
regulations, CITY reserves the right to reject any and all Proposals, to
waive any and all informalities not involving
price,
work with the Successful Offeror, and the right toc disree and tall
ll
nonconforming, non -responsive, unbalanced or conditional Proposals.
Proposal will be considered irregular and may be rejected, if they show
serious omissions, alterations in form, additions not called for, conditions
or unauthorized alterations, or irregularities of any kind.
14.2 CITY reserves the right to reject the Proposal of any Offeror
if
believes that it would not be in the best interest of the CITY to makelan
award to that Offeror, whether because the Proposal is not responsive
or the Offeror is unqualified or of doubtful financial ability or fails to
meet any other pertinent standard or criteria established by CITY.
LaW"
75. OF O MACT
15.1 The Contract shall be awarded b
Y
responsible and responsive Offeror(s) for Commission
oposal(s) whose
most
evaluation by CITY indicates to CITY that the award will be inthebe
interests of the CITY and not necessarily to the lowest Offeror, st
..�.aa llr1•,ki•1��•1;n�
16.1 Each Offeror shall complete the Qualifications Statement and
same with his Proposal. Failure to submit the Qualifications Statement
and the documents required thereunder with the Proposal may consti t
grounds for rejection of the Proposal. tute
facilities and equipment prior to award of Contract.
16.2 CITY reserves the right to make a pre -award inspection of
the Offeror
77.�r,M
17.1 CITY reserves the right to consider Offeror's historyof citations
tations and/or
Page 6 of 12
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violations of environmental regulations in determining an Offeror's
responsibility, and further reserves the right to declare an Offeror not
responsible if the history of violations warrant such determination.
Offeror shall submit with the Proposal, a complete history of all citations
and/or violations, notices and dispositions thereof. The non -submission
of any such documentation shall be deemed to be an affirmation by the
Offeror that there are no citations or violations. Offeror shall notify CITY
immediately of notice of any citation or violation which Offeror may
receive after the Proposal opening date and during the time of
performance of any contract awarded to Offerors.
18.1 Prior to Award and in any event prior to commencing work, the
Successful Offeror shall provide CITY with certified copies of all
insurance policies providing coverage as required by these Special
Conditions.
18.2 The Successful Offeror shall secure and maintain, at its own expense,
and keep in effect during the full period of the contract a policy or
policies of insurance, which must include the following coverages and
minimum limits of liability:
(a) Worker's Compensation and Em layer's Liability Insurance for all
employees of the Successful Offeror engaged in work under the
Contract in accordance with the laws of the State of Florida. The
Successful Offeror shall agree to be responsible for the
employment, control and conduct of its employees and for any
injury sustained by such employees in the course of their
employment.
(b) Comprehensive General Liability Insurance with the following
minimum limits of liability:
1,000.000 Combined Single Limit, Bodily
Injury and Property Damage
Liability per occurrence
Coverage shall specifically include the following minimum limits
not less than those required for Bodily Injury Liability and Property
Damage:
$ 1.000.000 Combined Single Limit, Bodily
Page 7 of 12
Injury and Property Damage
Liability per occurrence
(1) Premises and Operations;
(2) Independent Contractors;
(3) Products and Completed Operations;
(4) Broad Form Property Damage;
(5) Broad Form Contractual Coverage applicable to the
Contract and specifically confirming the indemnification and
hold harmless agreement in the Contract;
(6) Personal Injury Coverage with employment and contractual
exclusions removed and deleted; and
(c) Comprehensive A tnmobile iability Insurance for all owned, non -
owned and hired automobiles and other vehicles used by
Successful Offeror in the performance of the work with the
following minimum limits of liability:
s 1.000.000 Combined Single Limit, Bodily
Injury and Property Damage
Liability per occurrence
18.3 ALL LIABILITY INSURANCE POLICIES SHALL SPECIFICALLY PROVIDE
THAT THE CITY OF CORAL SPRINGS IS AN ADDITIONAL NAMED
INSURED OR ADDITIONAL INSURED WITH RESPECT TO THE REQUIRED
COVERAGES AND THE OPERATIONS OF THE CONTRACTOR UNDER
THE CONTRACT. INSURANCE Companies selected must be acceptable
to CITY. All of the policies of insurance so required to be purchased and
maintained shall contain a provision or endorsement that the coverage
afforded shall not be canceled, materially changed or renewal refused
until at least thirty (30) calendar days written notice has been given to
CITY by certified mail.
18.4 The required insurance coverage shall be issued by an insurance
company duly authorized and licensed to do business in the State of
Florida with the following minimum qualifications in accordance with the
latest edition of A.M. Best's Insurance Guide:
Financial Stability B + to A +
18.5 The Successful Offeror shall not commence work under the Contract
until after he has obtained all of the minimum insurance herein
described.
Page 8 of 12
19. INDEMNIFICATION
19.1 GENERAL INDEMNIFICATION: To the fullest extent permitted by laws
and regulations, Successful Offeror shall indemnify, defend, save and
hold harmless the CITY, its officers, agents and employees, harmless
from any and all claims, damages, losses, liabilities and expenses, direct,
indirect or consequential arising out of or in consequential arising out of
or alleged to have arisen out of or in consequence of the products,
goods or services furnished by or operations of the Successful Offeror
or his subcontractors, agents, officers, employees or independent
contractors pursuant to the Contract, specifically including but not.
limited to those caused by or arising out of (a) any act, omission or
default of the Successful Offeror and/or his subcontractors, agents,
servants or employees in the provision of the goods and/or services
under the Contract; (b) any and all bodily injuries, sickness, disease or
death; (c) injury to or destruction of tangible property, including the loss
of use resulting therefrom; (d) the use of any improper materials; (e) a
defective condition in any goods provided pursuant to the Contract,
whether patent or latent; (f) the violation of any federal, state, county
or municipal laws, ordinances or regulations by Successful Offeror, his
subcontractors, agents, servants, independent contractors or employees;
(g) the breach or alleged breach by Successful Offeror of any term,
warranty or guarantee of the Contract.
19.2 PATENT AND COPYRI ,HT INDEMNIFICATION• Successful Offeror
agrees to indemnify, defend, save and. hold harmless the CITY, its
officers, agents and employees, from all claims, damages, losses,
liabilities and expenses arising out of any alleged infringement of
copyrights, patent rights and/or the unauthorized or unlicensed use of
any invention, process, material,' property or other work manufactured
or used in connection with the performance of the Contract, including
its use by CITY.
19.3 The Successful Offeror shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
19.4 CITY reserves the right to select its own legal counsel to conduct any
defense in any such proceeding and all costs and fees associated
therewith shall be the responsibility of Successful Offeror under the
indemnification agreement. Nothing contained herein is intended nor
shall it be construed to waive CITY's rights and immunities under the
Page 9 of 12
0 � 2 3
f
common law or Florida Statute 768.28 as amended from time to time.
20.1 The risk of loss, injury or destruction, regardless of the cause of the
casualty, shall be carried by Successful Offeror until the delivery of the
equipment to CITY's premises, an-d inspection and acceptance of the
equipment by CITY. Title to equipment shall pass to CITY upon
acceptance by CITY.
21.1 The number of days within which the work is to be completed or goods
are to be provided is two hundred forty 1 40) consecutive calendar days
from the date of the commencement of the Contract time.
22.1 The Successful Offeror agrees that, if the work, or any part thereof, is
not completed within the time specified or any extension thereof, the
Successful Offeror shall be liable to the CITY in the amount of fjfy
L�-50.00) dollars for each and every calendar day the completion of the
work is delayed beyond the time provided in the contract, as fixed and
agreed upon liquidated damages and not as a penalty. CITY shall have
the right to deduct from and retain out of moneys that may be then due
or which may become due and payable to the Successful Offeror, the
amount as such liquidated damages.
23. WARRANTIES
23.1 Warranty of ;i.r,,: Successful Offeror warrants that all
equipment and materials to be supplied pursuant to the Agreement will
be merchantable, of good quality and free from defects, whether patent
or latent in material or workmanship.
23.2 Warranty. of Performanc Successful Offeror warrants that the
equipment shall meet the following performance requirements:
If properly operated, the equipment is warranted to be capable of doing
the same or better quality work than other equipment of equal value
operated under the same conditions.
Page 10 of 12
9 ti�
23.3 Warranty of Title:Successful Offeror warrants that all equipment
delivered under the contract shall be of new manufacture and that
Successful Offeror possesses good and clear title to said equipment and
there are no pending liens, claims or encumbrances whatsoever against
said equipment.
23.4 Successful Offeror warrants that there has been no violation of
copyrights, patent rights or licensing agreements in connection with the
work of the contract.
23.5 Successful Offeror warrants to CITY that it is not insolvent, it is not in
bankruptcy proceedings or receivership, nor is it engaged in or
threatened with any litigation, arbitration or other legal or administrative
proceedings or investigations of any kind which would have an adverse
effect on its ability to perform its obligations under the Contract.
23.6 Successful Offeror warrants to CITY that it will comply with all
applicable federal, state and local laws, regulations and orders in
carrying out its obligations under the Contract.
23.7 All warranties made by Successful Offeror together with service
warranties and guaranties shall run to CITY and the successors and
assigns of CITY.
24, TAM
24.1 Successful Offeror shall pay all applicable sales, consumer use and other
similar taxes required by law.
25. TERMINATIMU FOR CAUSE AND DEFALII T
25.1 In the event Successful Offeror shall default in any of the terms,
obligations, restrictions or conditions in any of the Proposal documents,
CITY shall give written notice by certified mail, return receipt requested
to Successful Offeror of the default and that such default shall be
corrected or actions taken to correct such default shall be commenced
within seven (71 calendar days thereof. In the event Successful Offeror
has failed to correct the conditions of default or the default is not
remedied to the satisfaction and approval of CITY, CITY shall have all
legal remedies available to it, including, but not limited to termination of
the Contract in which case Successful Offeror shall be liable for all
procurement and reprocurement costs and any and all damages
permitted by law arising from the default and breach of the Contract.
Page 11 of 12
26.1 Successful Offeror shall not assign, transfer or subject the Contract or
its rights, title or interests or obligations therein without CITY'S prior
written approval.
27.1 Proposers must submit on the proposal form a vehicle cost for which no
Payments are made until thirty (30) days after receipt of invoice by City.
Proposer to submit invoice upon or after delivery and acceptance of the
vehicle by the City. Proposers are encouraged to submit alternate
payment terms. These alternate terms may include but are not limited
to a discount from the cost if the City pays a certain percentage of the
cost upon issuance of a purchase order.
27.2 The City reserves the right to require a Performance Bond and a
Payment Bond in an amount equal to 100% of total vehicle cost should
any alternate proposal be accepted which required any payment prior to
acceptance by City. The cost of this Bond should be calculated by
vendor and separately listed in any alternate payment terms.
Page 12 of 12
ATTACHMENT —
CITY OF CORAL SPRINGS
HEAVY DUTY RESCUE PUMPER
It is the intent of these specifications to cover the furnishing and delivery to the
purchaser a complete apparatus equipped in order to obtain the best results and the
most acceptable apparatus for service in Coral Springs, Florida. These specifications
cover only the general requirements as to the type of construction and tests to which
the apparatus must conform, together with certain details as to finish, equipment and
appliances with which the successful bidder must conform. Minor details of
construction and materials where not otherwise specified are left to the discretion of
the contractor, who shall be solely responsible for the design and construction of all
features. The current 1901 edition National Fire Protection Association Pamphlet for
Fire Apparatus, unless otherwise specified in these specifications, shall prevail.
SPECIFICATION BID REQUIREMENTS: Each proposer should submit a page in their
proposal entitled "EXCEPTIONS TO SPECIFICATIONS". Exceptions will be permitted
if they are equal to or superior to that specified and provided they are listed and fully
explained. Each exception, no matter how minor must be listed.
When taking exception to an element of the specifications, proposers must answer
the following questions:
1. How does this exception enhance the City's operation of the apparatus?
2. How does the exception reduce the City's maintenance and operational
costs over the expected life of the apparatus? Provide verifiable
statistical proof of these reductions.
Proposals will only be considered from companies which have an established
reputation in the field of fire apparatus construction and have been in the business
of constructing fire apparatus for a minimum of ten years. Proposers shall submit a
list of five (5) similar units that have been delivered in the State of Florida in recent
years.
Each proposer shall furnish satisfactory evidence of his ability to construct the
apparatus specified, and shall state the location of the factory where the apparatus
is to be built. He shall also show that he is in position to render prompt service and
to furnish replacement parts for said apparatus.
Page 1 of 4
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Each proposal shall be accompanied by a set of "Contractor's Specifications".
Contractor's specifications shall detail equipment proposed and to which the
apparatus furnished under contract must conform. Proposed specifications shall
indicate size, type, model, and make of all component parts and equipment.
The proposer must carry adequate insurance to cover any damage to the unit which
may occur while in the possession of the proposer. Proposers shall maintain all
licenses and registrations as required by the State of Florida.
QUALITY AND WORKMANSHIP: The design of the apparatus must embody the latest
approved automotive engineering practices. The.workmanship
must be of the highest quality in its respective field. Special consideration will be
given to the following points:
Accessibility of the various components which require periodic maintenance.
Ease of operations, including driving, pumping and symmetrical proportions.
Performance capabilities to include braking, overall handling and pump
capacities.
Safety features to include noise reduction, oversized steps, seating positions,
etc.
Standardization with componentry and operations currently in use in Coral
Springs, FL .
Safety features that enhance personnel safety during apparatus operations
WARRANTY: The complete apparatus shall be warranted for a period of one year
100% parts and labor. This warranty shall include all signal devices, batteries,
alternators, and other trade accessories. The engine and transmission shall be
warranted for a period of five (5) years 100% parts and labor. The hydraulic system
shall have a two (2) years 100% parts and labor warranty. The water tank shall be
warranted minimum period of 20 years 100% parts and labor. The chassis frame
shall be warranted for the life of the vehicle. All warranties shall be submitted in
writing with bid.
DELIVERY: Delivery shall not exceed 240 days from receipt of order. Delivery time to
may be a determining factor in the award of contract. Apparatus shall be delivered
under its own power.
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A qualified delivery engineer representing the contractor shall remain in the City a
sufficient length of time to instruct the Fire Department personnel in the proper
operation, care and maintenance of the equipment delivered. Two complete sets of
chassis and pump manuals shall be provided upon delivery.
A general parts manual showing exploded views of cab parts, door parts, engine
components, steering systems, water tank, etc. shall be provided. Samples may be
requested for review prior to award.
Upon delivery, the equipment must contain no less than one quarter (1/4) tank of fuel
at time of delivery. Price to include equipment being serviced with one quarter (1/4)
tank of fuel, crankcase fuel or proper grade of lubricating oil where applicable.
PERFORMANCE TESTS AND REQUIREMENTS: A road test will be conducted with the
apparatus fully loaded and a continuous run of ten miles or more will be made under
all driving conditions, during which time the apparatus shall show no loss of power
or overheating. The transmission drive shaft or shafts, and axles shall run quietly and
be free from abnormal vibration or noise throughout the operating range of the
apparatus.
A. The apparatus, when loaded, shall have not less than 25% nor more than 50%
of the weight on the front axle, and not less than 50% nor more than 75% on the
rear axle.
B. The apparatus must be capable of accelerating to 35 MPH from a standing start
within 30 seconds on a level concrete highway without exceeding the maximum
governed RPM of the engine.
C. The service brakes shall be capable of stopping the fully loaded vehicle in 35
feet at 20 MPH on level concrete highway.
D. • The apparatus, fully loaded, shall be capable of obtaining a speed of 63 MPH
on a level concrete highway with the engine not exceeding its governed RPM.
DRAWINGS: A blue print must be provided with the bid showing all compartment
sizes, cab design, overall dimensions etc. Drawing shall show top, side, front, and
rear views. Blue print is to be a visual interpretation of the unit as it is to be supplied.
Page 3 of 4
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EQUIVALENTS: Any manufacturer's names, trade names, brand names, or catalog
numbers listed are for information and not to limit competition. Manufacturer's of
equal or superior products are encouraged to bid, but must indicate any deviation
from the specifications as listed. Bid any brand which meets or exceeds the quality
and performance requirements of specifications. Purchaser retains the right to
determine products as equal.
INSPECTION TRIP: There shall be one (1) inspection trip for three (3) upon completion
of the apparatus to assure compliance to specifications. Inspection trip shall be for
a period of three days and two nights. All costs shall be covered by the successful
bidder including air fare from Ft. Lauderdale.
Page
t tivANCI A'L AIANAGE.IILVT UEA1 kI JILVT
CITY' OF Co�L 6PR.TATGS FLORIDA
DATE: MARCH 6, 1998
PURCHASING DIVISION
9551 WEST SAMPLE ROAD
CORAL SPRINGS, FL 33065
TELEPHONE (954) 344.1100
FAX (954) 344-1186
RFP NO.: 98-C-096
ADDENDUM NO. 1
HEAVY DUTY* RESCUE PUMPER
1. The pre -proposal conference date has iegn hang,►, See below.
A Pre -Proposal Conference will be held on lVlondav_ MaFch 23 1998, at
10:00 a.m. in the West Wing Conference Room at City Hall, 9551 West
Sample Road, Coral Springs, Florida 33065. The purpose of the Pre -
Proposal Conference is to discuss the contents of this Request for
Proposal and Offeror's inquiries.
THIS ADDENDUM H D 8E RETURNED WITH YOUR PROPOSAL, DUE:
APRIL 1. 1998 AT 2:00 P.M.
Signature
Company
Date
Ray Matias
Purchasing Agent.11
v9- 263
I�<;vANC1AL ;1fANAGEVENT UEPAh t ,v1E,VT
CITY OF COJWL EPRTjVi9S FLORIDA
PURCHASING DIVISION
9551 WEST SAMPLE ROAD
CORAL SPRINGS, FL 33065
TELEPHONE (954) 344-1100
FAX (954) 344.1186
DATE: MARCH 25, 1998 RFP NO.: 98-C-096
ADDENDUM NO. 2
HEAVY DUTY RESCUE PUMPER
1. The bid opening date has been delayed until April 15, 1998,
2. Changes to the specifications have been made on pages 5, 9 and 16.
Please see the attached pages. Changes are indicated in tad type.
THIS ADDENDUM SHOULD BE RETURNED WITH YOUR PROPOSAL, DUE
APRIL 15. 1998 AT 2:00 P.M.
Signature
Company
Date
Ray Matias
Purchasing Agent 11
t
AWARD UNDER
CORAL SPRINGS RPP NO.98-C-096
ITEM:
DEPARTMENT:
TYPE:
RECOMMENDATION:
AwardRatifyEmr
Six (6) New Heavy Duty Rescue Pumpers
Fire -Rescue
Single Purchase
It is recommended that the purchase of these
new apparatus be from Pierce Manufacturing,
Inc., under an existing City of Coral Springs
RFP No. 98-C-096, at an amount of
$1,678,770, with a contingency cost of
$105,000, for a total cost not to exceed
$1,783,770.00, be approved. Funds are
therefor hereby allocated from Capital
Improvement Program, Fire -Rescue New
Apparatus Acquisition", Account Code No.
289401.6.840, Project No. 313233, funded
by the Fire Assessment.
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