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Home My WebLink AboutR-99-0195J-99-265 3/11/99 RESOLUTION NO. 9 J- 19 5 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN INCREASE, IN AN AMOUNT NOT TO EXCEED $287,137.56, IN THE CONTRACT WITH MARTIN'S LAMAR UNIFORMS, FOR THE PROCUREMENT OF UNIFORM ACCESSORIES FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 001000.290201.6.075; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO SAID CONTRACT TO EVIDENCE SAID INCREASE. WHEREAS, pursuant to Resolution No. 97-650, adopted September 23, 1997, Martin's Lamar Uniforms, was awarded a contract in the amount of $42,400.00 for the procurement of uniform accessories, on a contract basis for one (1) year, with the option to extend for two (2) additional one-year periods, for the Department of Police; and WHEREAS, the contract amount for the first year of the contract was significantly reduced from the anticipated requirements due to financial constraints in place throughout the administration of the City of Miami; and WHEREAS, the request for proposal for police uniform accessories anticipated the expenditure described herein; and WHEREAS, said contract is in the first option year and an cin cranc=— WMETING OF MAR 2 3 1999 �9_ increase, in an amount not to exceed $287,137.56, is necessary to issue a complete allotment of uniform accessories, as anticipated in the original bid document, to all sworn personnel during FY 198-99, as stipulated in the labor management agreement- between the Fraternal Order of Police and the City of Miami.; and WHEREAS, for the past two years, only newly sworn officers were issued a complete allotment of uniform accessories; and WHEREAS, additional items, such as OC spray holders, radio cases, and accessories for the Bicycle Detail and SWAT are also required and will be purchased as a result of said contract increase; and WHEREAS, funds for said increase are available from the Police General Operating Budget, Account Code wn 001000.290201.6.075; and WHEREAS, the City Manager and the Chief of Police recommend that the contract with Martin's Lamar Uniforms for uniform accessories and additional items be increased in an amount not to exceed $287,137.56, from $42,400.00 to $329,537.56; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. An increase, in an amount not to exceed $287,137.56, in the contract with Martin's Lamar Uniforms for the procurement of uniform accessories for the Department of Police z 09- 1005 is hereby authorized, with funds therefor hereby allocated from the Police Department General Operating Budget, Account Code No. 001000.290201.6.075. Section 3. The City Manager is hereby authorizedY to execute an amendment, in a form acceptable to the City Attorney, to the contract with Martin's Lamar Uniforms to evidence said increase. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor21. 1999 PASSED AND ADOPTED this 23rd day of March JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicato a.pproral of this legislation by signing it in the designated place provided, said leggislat on rIc:a becomes effective with the elapse of ten (10) days m the to Com its n action ATTEST: regarding same, without the May r e rcis' v Walter J. ei ity Clerk WALTER sL.^�'OEMAN,e-CITY CLERK LLO ATTORNEY W3321:CSK AND CORRECTNESS:I 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 9f�- IDS CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM i ne Honorable Mayor and Members ro : of the City Commission FROM: D /nald Warshaw City Manager DATE: Mr,R 16 1999 SUBJECT: Proposed Resolution REFERENCES, Uniform Accessories ENCLOSURES: Y RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution amending Resolution No. 97-650, authorizing an increase in the amount approved from $42,400.00 to $329,537.56, for the provision of uniform accessories from Martin's Lamar Uniforms. Funding is available from the Police General Operating Budget, from Account Code 001000.290201.6.075. BACKGROUND The Department of Police is requesting an increase in the contract for uniform accessories. This increase is necessary due to a labor management agreement between the Fraternal Order of Police (F.O.P.) and the City, whereas a full allotment of uniform accessories will be issued to all sworn personnel during FY 98/99. Due to the concessions, only new sworn officers were issued an initial allotment of uniform accessories for the past two fiscal years. In addition, this increase is also necessary for additional items needed such as, O.C. spray holders, radio cases for new radios, and accessories for the Bicycle Detail and S.W.A.T. •� ✓L DWH: WEO:Imr CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Donald HWarsh TO . aw — City Manager FROM: William E. O'Brien Chief of Police DATE: F F C FILE: SUBJECT: Uniform Accessories REFERENCES: ENCLOSURES: The Police Department has verified that funds are available with the Department of Management & Budget, for the provision of uniform accessories in an amount not to exceed $329,537.36. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.075. BUDGETARY REVIEW AND APPROVAL ' a 24°9 Dipak . Parekh, Director Department of Management & Budget WEO:lmr City of Miami Management & Budget Dame �-T 9% 71Pn@ :iZ� ( P� r m j' Verified by; SIGNATURE c e� ¢ .�. e}` •J J-97-592 8128/97 RESOLUTION NO. q 7- 9 5 Q A RESOLUTION ACCEPTING THE BID OF MARTIN'S LAMAR UNIFORMS, FOR THE FURNISHING OF UNIFORM ACCESSORIES TO THE DEPARTMENT OF POLICE, ON A CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT -A TOTAL PROPOSED ANNUAL AMOUNT OF $42,400.00; ALLOCATING FUNDS THEREFOR FROM ; ACCOUNT CODE NO. 001000.290201.6.075; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE PURCHASES. WHEREAS, pursuant to public notice, sealed bids were received February 24, 1997 for the furnishing of uniform accessories to the Department of Police, on a contract basis for a period of one (1) year with the option to extend for two (2) additional one (1) year periods; and WHEREAS, invitations for Bid No. 96-97-036 were mailed to sixty-two (62) potential bidders and one (1) response was received; and WHEREAS, Funds for these purchases ' are available from Account Code No. 001000.290201.6.075; and and WHEREAS, these uniform accessories will be used to equip City of Miami Police Officers; WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Martin's Lamar Uniforms, be accepted as the' lowest most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: SEP 2 3 W7 Aaolulim N& 97- 650 e) A Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The February 24, 1997, bid submitted by Martin's Lamar Uniforms for the furnishing of uniform accessories to the Department of Police, on a contract basis for a period of one (1) year with the option to extend for two (2) additional one 0k year periods, at a total proposed annual amount of $42,400.00, is hereby accepted, with funds therefor hereby allocated from Account Code No. 001000.290201.6.075. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for these purchases. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 23rd day of September , 1997. ATTE WALTE , CITY CLERK PREPARED AND APPROVED BY: s�� RXFA'EL 0. DIAZ, DEPUTY CITY A RN EY W1846:CSK t J E CARDLLO, OR Z17 APPROVED AS TO FORM AND CORRECTNESS: QU JON it CITY ATTORI� 2 99- 195 ITEM DESCRIPTION: GROUP 1- SHORTS, PANTS, COVERALLS, & T-SHIRTS 1 ATHLETIC COACHING SHORTS 2 GYM SHORTS 3 SWEAT PANTS 4 COVERALLS 5 SHORT SLEEVE COLORED T-SHIRT GROUP 2-HELMET 1 SCHOOL CROSSING GUARD PITH HELMET GROUP 3 - LEATHER GOODS, SHOES, 6 BOOTS 1 HONOR GUARD CROSS STRAP 2 D-RING 3 WEB BELT BLUE 4 BOAT SHOE MARINE PATROL 5 DECK BOAT SHOE MARINE PATROL 6 GARRISON BELT SILVER OR GOLD 7 WEB BELT BLACK 8 MALE OR FEMALE SHOE 9 SAFETY SHOE MALE/FEMALE 10 SNEAKER SHOE MALE/FEMALE 11 STAFF TROUSER BELT 12 STAFF MAGAZINE POUCH 13 STAFF DUTY HOLDER 14 TIARA DUTY HOLSTER 15 TIARA DUTY BELT 16 TIARA MAGAZINE POUCH 17 TIARA BELT KEEPERS 18 TIARA CUFF CASE GROUP 4 - RAINWEAR 1 ONE PIECE RAINCOAT Prepared by Marilza Fresno, 313197 BID NO.90.97.036: POLICE L .;ORM ACCESSORIES TABULATION OF BIDS WITH EXTENDED AMOUNTS m MARTIN'S MARTIN'S HANES MIDWAY MIXSON ' MIXSON MARTIN'S OMEGA RAINFAIR MIXSON MIXSON MIXSON MIXSON MIXSON MIXSON MIXSON 04 MARTINS LAMAR UNIFORMS 7230 NW 46 ST IAMI FL 33100 NON-MINORITYIDADE .. PRICE PER ITEM MODEL/ EST, ,. 1ST YEAR 2ND YEAR 3RD YEAR STYLE gnrt UNIT PRICE EXT. AMOUNT UNIT PRICE EXT. AMOUNT UNIT PRICE EXT. AMOL 14447SK14178 •72 $ 17.54 $ 1,263.02 $ 18.33 $ 11319.00 S 19.18 3 1,379 14185 30 $ 7.55 $ 271.68 $ 7.89 $ 283.68 i 8.24 $ 8 31038 121' ' 10.93 $ 131.12 $ 11.42 $ 137.02 S 11.93 S ".$ 2 25318 600 $ 1 25.48 $ 12,740.00 $ 28.63 $ 13,313.30 $ 27.82 $ 13,91 25050 3001 $ 8'96 $ 2,087.40 $ 7.27 $ 2,181.33 $ 7.60 $ 2,27 r 12 S 14.46 $ 173.46 $ 15.11 S 77T132098 72 $ 20.09.1 1.440.48 S 20.99 $ DK2/26760 72 $ 4.51 $ 324.58 $ 4.71 $ 28288 .24 $ 2.45 $ 58.80 S 2.56 S 14889 24 $ 44.10 $ 1.058.40 $ 46.08 S 14067 24 S 9.02 $ 216.38 $ 9.42 $ 26036 200 $ 8.02 $ 1,764.00 $ 9.22 $ 26281 98 ,$ 2.45 $ 235.20 $ 2.56 S 32505126466 700 $ 38.28 $ 26,382.00 S 37.89 $ 14876/77178/79 24 $ 58.80 $ 1.411.20 $ 61.45 $ 16800116607 600 $ 53,17' $ 26,562.50 $ 55.56 $ • 175/28762 24 $ 20.50 $ 492.04 $ 21.42 $ 301-V/32704 24 '$ 11.03 $ 204.60 $ 11.52 $ BH-717/34037 24 S 22.54 $ 540.26 $ 23.55 $ 904 TLK/1"19 1200 $ 50.80 $ • 60,063.84 $ 53.09 $ 742131008 : 500 $ 26.73 $ .. ' 13.387.20 $ 27.94 $ 301VII4620 500 $ 12.30 $ 6,188.70 $ 12.93 $ K-2/32061 1200 $ 2.18 $ 2,587.20 $ 2.25 $ HC-2VI32281/82 500 $ 14.80 S 7.399.00 $ 15.46 $ RAINFAiR 512803198128908 96 $' Page 1 of-2 181.27 $ 15.79 $ 16 11511.57 $ 339.18 S 01.45 $ 1,100.03 S 226.12 $ 1,843.38 $ 245.78 $ 26,524.19 $ 1,474.70 S 27,778.71 $ 514.18 $ 276.51 $ 585.30 $ 63,707.21 $ 13,968.72 S 61407,19 $ 2,701;62 $ 21.94 $ 1.57' 4.92 S 35. 2.68 S 6 48.16 S 1115` 9.86 $ 23.= 9.63 $ 1,92:_ 2.68 $ 25i 39.60 $ Q1, 64.21 $4 58.06 $ 29,02: 22.39 $ 53. 12.04 $ 28; 24.61 S 59, 55.48 S 68,57 29.19 $ -14,59 13.52 S 6,75; 2.35 $ 2,82: 16.16 $ 8,07-- 78.20 $ 7,507.50 S 81.72 $ 7.846.43 $ 85.40 $ 8,19• &apartment Director Approval:�-t- BID NO.96.97.036: POLICE UNIFORM ACCESSORIES TABULATION OF BIDS WITH EXTENDED AMOUNTS MARTINS LAMAR UNIFORMS 7230 48 ST IAMI FL 33188 NON-MINORITYIDADE - ITEM DESCRIPTION: MANUF,/ MODEL! EST. PRICE 1ST YEAR PER ITEM 2ND YEAR BRAND STYLE QTY. UNIT PRICE EXT. AMOUNT UNIT PRICE EXT, AMOUNT 3RD UNIT PRICE YEAR EXT. AMOUNT 2 ONE PIECE RAINCOATIREVERSIBLE RAINFAIR 2200.48OW2400 96 $ 135.09 $ 12,968.93 $ 141.17 $ 13.552,53 S 147.52 S 14.162.39 3 TWO PIECE RAINCOAT BLAUER , 950.26951/26938 ,' 48 $ 194.04 $ 0,313.92 $ 202.77 S 9,733,05 $ 21l.90 S 10.171.03 GROUP 5 - UNIFORM ACCESSORIES i t : -.. i • .. 1 WHITE GLOVES MARTIN'S 28620 48 $ 2.30 $ 110.54 $ 2.41 $ 115.52 $ 2.51 $ 120.7 2 3 SCARF CITATION CORD MARTIN'S 28540 48 $ 4.88 $ 223.44 $ 4.88 $ 233.49 S 5.08 $ 244.00 4 TIE MARTINS 26535 46 $ 7.60 $ 364.68 $ 7.94 $ 300.97 $ 8.29 $ 396.11 5 CROSS OVER TIE BROOME BROOME 00080128491 48 111 2.89 $ 138.77 $ 3.02 $ 145.01 $ 3.16 $ 151.54 6 -P' BUTTONS WATERBURY 900TV/28831 825/2682526825 24 600 • $` S 2.45 0.38 $ $ 68.00 $ 2.56 $ 01.45 S 2.68 S 64.21 7 ACRYLIC BREAST NAME PLATEISWORN CLASSLINE/ 32900' 12 S 43.84 $ 191.10 520.02 $ $ 0.40 $ 199.70 $ 0.42 $ 208.69 8 ACRYLIC BREAST NAME PLATE/CIVILIAN SLACKINGTO 32900- . 12' $ 63.82 $ 1,003.48 $ 45.81 87.39 S 549.70 $ 1.048.64 $ 47.67 $ 574.43 9 SHOULDER BOARD MARTIN'S 26805 24 S 14.70 $ 352,60 S 15.36 $ 388.68 S S 91.32 $ 1.095.83 10 NAME TAPES MARTIN'S 14109 1000 $ 1,18 $ 11176.00 $ 1.23 $ 1,228.92 $ 16.05 1.28 $ $ 385.27 11 UNIFORM SOCKS THORLO 3000 $ 5.39 $ 16.170.00 $ 5.63 . $ 16,697.65. $ 5.69 $ 1.284.22 17,658.04 12 UNIFORM SOCKS OVER THE CALF THORLO 300 $ 6.62 S 1.984.50 $ 8.91 $ 2,073.80 $ 7.22 $ 2,167.12 GROUP 6 - NYLON GOODS 1 2 NYLON DUTY BELT NYLON DUTY HOLSTER MIXSON N8226114838 500 $ 19.28 $ 9,638.30 $ 20.14 $ 10,072.02 $ 21.05 $ 10,525.26 3 NYLON MAGAZINE POUCH MIXSON MIXSON M04LK/14633 NMAG-1114630 1200 500 $ $ 44.41 $ 53,296.32 $ 46.41 $ 55.694.65 $ 48.50 $ 58,200. ^..;. 4 NYLON KEEPERS MIXSON NK-1114635 1200 $ 8¢8 4.35 $ $ 4.130.70 $ 8.63 S 4.316.58 $ 9.02 $ 4 510 5 NYLON HANDCUFF CASE MIXSON NHC-1/14632 500 $ 11.24 $ 5,266.72 5,020.30 S $ 4.58 11.75 $ 5.493.27 $ 4.78 $ 5,740.47 6 NYLON PR 24 HOLDER MIXSON NPR-24/14029 96 $ 4.69 $ 450.64 $ 4.91 S 5,873.21 $ $ 12.28 $ 6,137.51 7 NYLON BATON HOLDER MIXSON NTB-1114628 96 $ 9.41 $ 903.17 S 9.83 470.92 $ $ 5.13 $ 492.11 8 NYLON GLOVE HOLDER MIXSON NGH114831 96 S 7.65 $ 734.76 $ 8.00 943.81 $ 767.83 $ 10.27 $ 986.28 9 NYLON RADIO HOLDER MIXSON N188/S4637 200 $ 18.193 $ 3,788.72 $ 19.79 $ 3,957.12 $ $ 8.36 20.68 $ 802.38 10 RADIO CASE TIARA MIXSON 188SVY/1'1'839 200 $ 24,10 $ 4.619.64 $ 25.18 $ 5,036.52 $ 26.32 $ 4,135.19 11 NYLON UNDER BELT MIXSON NB15V/29931 500 $ 11180' $ 1 5,899.6b $ 12.33 $ 6,165.08 $ 12.89 $ 5,263.17 12 NYLON MACE HOLDER MIXSON NMS/29930 200 $ 8.85 $ 1,769.88 $ 9.25 $ 1,849;52 $ 6,442.51 . $ 9.66 $ 1,932.75 TOTAL: � ;.'� :� � �•, . ., . $ 316,346.95 „ $ 328,537.68 $ 344,366.75 PRICE REFLECTS A 2% DISCOUNT ' f ' rrnn�ror� �,., �•. �,� fncnn 9iI�M/'. Pa(lA 7 n4 /,,, (lpnarlmnnl flirnrinr nnn...,,.,�. % L„J - R. .., - us ik �`a§. .,•� n.11 � xa{.J`h .s., _. a - =t � � . .. � ,. � - ., J T :. ...r uH L..n>i? �.*fie L'_... -r#n .. {�.:. °2. �3. ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: RECOMMENDATION: INCREASE OF CONTRACT Bid No. 96-97-036 Uniform Accessories Police Increase in total contract amount Due to a labor management agreement between the Fraternal Order of Police (FOP) and the City, a full allotment of uniform accessories are to be issued to sworn personnel during Fy 98/99. It is recommended that an increase to the annual contract With Martin's Lamar Uniforms be increased by $287,137.56. Funds are available from Account Code No. 001000.290201.6.075. S9- 195