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Home My WebLink AboutR-99-0193J-99-223 2/24/99 RESOLUTION NO. 0 9- 193 A RESOLUTION BY A FOUR -FIFTHS (4/5ths) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND APPROVING THE EMERGENCY PROCUREMENT OF PRE -EMPLOYMENT PSYCHOLOGICAL SCREENING & PSYCHOLOGICAL COUNSELING SERVICES FROM LAW ENFORCEMENT PSYCHOLOGICAL AND COUNSELING ASSOCIATES, INC., FOR THE PERIOD JANUARY 1 - APRIL 30, 1999, IN AN AMOUNT NOT TO EXCEED $103,000.00, FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM THE FY 98/99 POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NOS. 001000.290201.6.260 ($65,000) AND 001000.290201.6.270 ($38,000); FURTHER, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S ISSUANCE OF AN EMERGENCY PURCHASE ORDER FOR THIS SERVICE. WHEREAS, a Request for Proposals (RFP) has been initiated. for the procurement of pre -employment psychological screening and psychological counseling services for the Department of Police; and WHEREAS, said RFP process will be completed and is scheduled for City Commission approval on March 9, 1999, and it is anticipated a final contract will be executed by April 30, 1999; and WHEREAS, during the time from the expiration of the prior contract and prior to final execution of a new contract, the Department of Police must continue to provide the above services CITY COMMS5ION bMETngG OF MAR 2 3 1999 aeow&,u ava 99 193 for its employees for a four month interim period; and WHEREAS, the City Manager approved the emergency procurement of said services for the above time period from Law Enforcement Psychological and Counseling Associates, Inc.; and WHEREAS, funding for this expenditure is available from the FY 98/99 Police General Operating Budget, Account Code Nos. 001000.290201.6.260 ($65,000) and 001000.290201.6.270 ($38, 000) ; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the members of the City Commission hereby ratify, approve and confirm the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and approve the emergency procurement of pre -employment psychological screening and psychological counseling services from Law Enforcement Psychological and Counseling Associates, Inc., for the period January 1 - April 30, 1999, in an amount not to exceed $103,000.00, for the Department of Police, with funds therefor hereby allocated from the FY 98/99 Police General Operating Budget, Account Code Nos. 001000.290201.6.260 ($65,000) and - 2 - 39- 193 (Do 001000.290201.6.270 ($38,000). Section 3. The City Manager's issuance of an emergency purchase order for this purpose is further ratified, approved and confirmed. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor11. PASSED AND ADOPTED this 23rd day of ATTEST: March JOE CAROLLO, MAYOR 1999. In eccuraiice with Miami Code Sec. 2-36, since the Mayor did not indicate 2pproval of titsafbtion by signing it in the designatedi-or provided, said legislation Hour bests effective with the elapse of to (10) dam the date of Commissic action wing same, without the Mayor e�iping� 11 ' _ --� WALTER J. FORMAN CITY CLERK 3:t"- Walter (. F-odmanXity Clerk If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 193 CITY OF MIAMI. FLORIDA6 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members ro : of the City Commission DATE: MAR I ;L'4 FILE : PROM: �onald H. Warshaw City Manager RECOMMENDATION SUBJECT: Resolution Ratifying City Manager's Action REFERENCES ENCLOSURES: Emergency Purchase of Psychological Pre -Employment Screening & Psychological It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's emergency action authorizing the provision of Psychological Pre -Employment Screening & Psychological Counseling Services from Law Enforcement Psychological and Counseling Associates, Inc., in an amount not to exceed $103,000.00. Funding is available from the Police General Operating Budget, Account Code Nos. 001000.290201.6.260 ($65,000) and 001000.290201.6.270 ($38,000). BACKGROUND The Police and Purchasing Departments have initiated the Request for Proposal for these services. It is anticipated that the RFP process will be completed and scheduled for Commission approval on March 901, 1999, and the final contract executed by April 3011, 1999. process proceeds, the Police Department must continue to provide psychological pre-emp While yments Greening services and psychological counseling services for its current employees. All allowable contract extensions have been exhausted, therefore, the department requested and was granted City Manager's approval for an emergency purchase to continue these services for an additional our () month period, from January I s , 1999 to April 3O'h, 1999. Law Enforcement Psychological and Counseling Associates, Inc., has agreed to provide these services under the same terms, conditions, and pricing, through April 30`�, 1999, or until a new contract is executed. 11� DHW: WEO:Imr 99-- 193 ktl;tl� U CITY of 1,liA„n LZ�RIDA CITY OF MIAMI INTER -OFFICE MEMORANDUM q Q :'IT" ,,L; ., ��RS OFFI,1 ,1 1 70. Donald H. Wa 110*E OF BUDGET & City Manager I4:'.," A r E7t !ENT ANALYSI W,W, FROM: William E. O'Brien Chief of Police DATE HIV 1 7 ?J�:' FIN 16-2 FILE: cNe"ofW111ice SUBJECT: Emergency Purchase Naml, Fla. JAN 2 S 1999 REFERENCES: Psychological Pre -Employment Screening & Psychological ,E C E I V E D ENCLOSURES: Counseling Services &�-a-A,,12(okI Desc intion of commodity/service needed n y l ( ) S It is necessary for the Police Department to continue the provision of psychological employment screening services and psychological counseling services for its employees. Emereeacv Justification pre - The Police and Purchasing Departments have initiated the Request for Proposal for these services. proval It is anticipated that the RFP process will be completed and scheduled for Commission apon March 9, 1999, and the final contract executed by April 30`�, 1999. While this process proceeds, the Police Department must continue to provide psychological pre -employment screening services and psychological counseling services for its current employees. All allowable contract extensions have been exhausted, therefore, the department is requesting your approval of an Emergency Purchase for the continuation of these services for an additional four (4) month period, from January 11, 1999 to April 30", 1999. Solicitations Law Enforcement Psychological and Counseling Associates, Inc., has agreed to provide these services under the same terms, conditions, and pricing, through April 30`h, 1999, or until a new contract is executed. Reason for selectin dor Law Enforcement Psychological and Counseling Associates, Inc., has been providing this service to the Police Department for over ten (10) years. Total cost of h i $103,000.00 �VEL) JAN 2 8 1999 LEGISLATION DETAIL I . ASSIS:L'AlN_..c,:►:LF ADM-IN19TRATION DIV 99_ A �n3 �i 0 Donald H. Warshaw Page 2 APPRO !DISAPPROVED: scooft Donald H. Warshaw City Manager Office of Budget and Management Analysis ApRroval: Account Code: 001000.290201.6.260 Amount: $65,000 Date Account Code: 001000.290201.6.270 Amount: $38,0 0 6' J60el- Dipak Parekh Date Director (Wetni, WEO:1mr LIP 2 5 1999 ECEIVED 99- 183 (�Si#fir of Aianli IUDY & VAP t t Director Law I;dgmemetlt POYO 109icai and Cuunselin# AsM;iatcs, Inc, Attar, Murk Axeiberd, Ph.D. 250 Catalonia Aventro, Suite 6A4 Coral Gables, Fla, 33134 Dear Dr. A Wbcrd: August S, 1999 RE; Pre -Employ .O nt PsychoIogic;at Screening and Psychological Sml vs Rl~P No. 93-94-183R As you are aware, the current contract ogre MI to the above will expire on August 19, I gig. It is the Cityls dt;aira to continue tD utilize your sorvicct until a new Request for FrdpogW, (RFF) is issued. It It antlCiPaled the RFP for these servico5 will be unproved by the Miami City L' nWssion for issuance in September, 1998. 1998- aad a new contract execute<1 by Dec emi>er, 1'l in&calc W10W by yoW signaeure your asreerrmcnt to cmntinue to Pr ovidc these services, under the swne Wrens, ocmditions, and pricing, Wmgh December. 199g, or until �k new co-Itract is exccWed, The City u(M'aml spgr"'Ates your 2445Stanea in providing thoc Sincerely, ly S. Carter, D' tar erproewernwi Aff'tc Accepted by; 'title: c: zeId Date: Lowdo RMrir,gj,1,�+Ii►* [Opt. RkY File DEPARYWNT 9f PURC-HASgNC-,dsW µq,ys 6t, �•bW A�i��w.vwcha��aci.;nxrY.A.uv a41F1W 131344WP �? Wi90(Yi+�. l�p5itti 19]S 1yq A�l��w,P ac:b15I.mi2mU.uy O. son 31QmM wunaf, i17i9111'e.07M S9- 1.003