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Home My WebLink AboutR-99-0172C:C J-99-208 2/19/99 RESOLUTION NO. A RESOLUTION APPROVING THE PROCUREMENT OF A DIGITAL PHOTO IDENTIFICATION SYSTEM WITH PHOTOGRAPHIC SUPPLIES FROM PLASCO, INC., AWARDED UNDER MIAMI-DADE COUNTY PUBLIC SCHOOL BOARD CONTRACT NO. 092-XX11, FOR THE POLICE DEPARTMENT, AT A TOTAL COST NOT TO EXCEED $13,497.35; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT BLOCK GRANT, ACCOUNT CODE NO. 001000.290307.6.840. WHEREAS, the Department of Police requires a new digital photo identification system to upgrade the current Polaroid cameras; and WHEREAS, the new digital equipment will produce identification cards and key cards and allow city departments to produce digital personnel photos which may be maintained on a photographic database; and WHEREAS, funds are available from the Law Enforcement Block Grant, Account Code No. 001000.290307.6.840; and WHEREAS, the City Manager and the Chief of Police recommend .that the procurement of said photographic system from Plasco, Inc., awarded under Miami -Dade County Public School Board contract, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the ---------------- cl" COMMISSION MEETING OF MAR 2 3 1999 Reaolution No. 99- 1r2 � Cr Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The procurement of a digital photo identification system with photographic supplies from Plasco, Inc., under existing Miami -Dade County School Board Contract No. 092-XX11, for the Department of Police, at a total cost not to exceed $13,497.35, is hereby approved, with funds therefor hereby allocated from the Law Enforcement Block Grant, Account Code No. 001000.290307.6.840. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor11. PASSED AND ADOPTED this 23rd day of March 1999. JOE C-AROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approv2i of this legislation by signing it in the designated place provided, said legislation no i becomes effective with the elapse of ten (10) days f m the date of Com ATTEST • regarding same, without the Mayor e*ercisina,�„/ 1 mj�ocn action � U WALTER J . FOEMAN, CITY CLERK W er J oe an, City Clerk APPRO AS 0 ORN� AND CORRECTNESS: CNY ATTORNEY W3270:CSK l� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 2 99- 172 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Donald H. ars aw City Manager RECOMMENDATION DATE: MAR 1 1999 SUBJECT: Proposed Resolution REFERENCES:Purchase of Digital Photo Identification System with ENCLOSURES: Photographic Supplies FILE: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of a Digital Photo Identification System and photographic supplies, under an existing Miami -Dade County Public Schools Bid No. 092-XX11, from Plasco, Inc., a non- minority/Dade County vendor, located at 16151 N.W. 5 7 Avenue, Miami Les, FL 33014, at a total cost not to exceed $13,497.35. Funding is available from the Law Enforcem nt Block Grant Account Code 001000.290307.6.840. BACKGROUND The Police Department's capability to produce identification cards and key cards has been severely hampered by antiquated equipment. The purchase of a new Digital Photo Identification System will upgrade the current Polaroid system and provide additional benefits which will enhance the department's ability to reproduce cards and assist other Citydepartments b greatly ovidg them with updated digital photographic images of their employees. This system will be ab ei to produce identification cards as well as maintain a database of images. _"(. DHW: WEO:Imr • D TO: onald Ii. Warshaw City Manager FROM: William E. O'Brien Chief of Police 7. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: JAN 2 .;aG`% FILE: LEG 7-2 SUBJECT: Purchase of Digital Photo Identification System with Photographic Supplies REFERENCES: , ENCLOSURES: This Police Department has verified that funds are available with the Department of Management & Budget to a Digital Photo Identification System with photographic supplies, at a total cost of $13,497.35. Funding is available from the Law Enforcement Block Grant, Account Code 001000.290307.6.840. BUDGETARY REVIEW & APPROVED BY: Dipak M. Parekh Director Department of Management & Budget T cz WEO:lmr s- City of Miami . Management & Budget Date ! 2-7 Time �S� L) Amount of $ 52� is available in account number: Verified by: ` "" ".ITU tE 99- A17{2 k MIAMI-DADE',IICOUNTY i'UB - . - . C_! V.' lc `.r T� SCHOOLS SCHOOL 6 ARD ADMINISYRATiON BUILDING 1460 NORTHEAST SECOND AVENUE • R�sver C. Cuevas MiAMI, p133i32 Superintendent or Scl oois MIAMI-MADE COUNTY pUaLIC SCHO Or. Rkha►d N. Minds Chaar Rinandal O�ticer .Finrndsf ARainr ... .. _ Ross esreEletd-Cox, J. O. Assodate 8upurlrxandant ftreau er ProanameM and Materhis Management Blasco, Inc. M: 16151 N.W. BY Avenue ami, FL 33014 Mr. o�Pi C. J �a CrD"ra a, fy chair Mr- 0- HOM61 Bradda* Mr. RMiw Din de Is Po ft _ .... Ms. Peels rebb ft- ttsnanan_.. . Ma. fishy H. "n September 9, 1998 Mrs. ataniy Ssbalt�MMo"rsoP Ms. Freq&j= S. won SUiBJECT; NOTIFiCAT404 OF -AWARD REFERENCE -- BID NO. iE0B2• 41 - - �. _ - .. _ _... -- _. TITLE: HMO GGR4PIHlC 1DEN3:lFiCAT10N SYSTEMS Fib Ca{�p BID PERIOD: M11999 At its meeting of 9/9/�1. 1 the School Board of Dade County, Florida awarded your company the following Items) on the above referenced bid at the unit price(s) indicated on the attached award recommendation. This award is'limited to the listed items gl2lC in compliance with the"full item description, -T specifications, quantities, conditions and instructions to bidders as contained in the bid documents. 1815 iS NOTAN-ALITHORIMION TO�SNI "iHE EWE9Rewg2 ITS ' _._ Purchase orders will be issued for these items, as needed, for the bid period indicated above. If you have any questions, please contact me at Sincerely, W John H. berry, Buyer Division of Procurement Management 99— 172 r 305E20064- P�ASCO INC e26 P03 JAN L5 199 12:3; the Scn001 Board of Miami -Cade Ccunty Pcnoa 092-XX1 t phctographtC identification System Hard Card 810 PROPOSAL FORM (FOnur 91 r,.t.r/mNltAubet the PLEASE COMPLETE` ;tmNwYMttAltf*Nte: 392-XXI1 ALL SHAOED AREAS d!w•INAM OF s100Lfti: ID and vWal database a _, _ -- " ""F ," i by Ragw or squat. ' MWW VALCam as LCD MWAW, 3le i-w r+elat't inm other i� .rM+no-h TWAIW o&vw* N q� Amy, bkkdM 0pyrW mock) #0= or Nbb to 16 M8, taff*ftlon 2Nkn DUN mow orSv*ft M10* , 32 bit t� Fargo mods Pro-L or tagcwl. deable to 16 -- -- -' mwowc &=dkV module 32 bit ��rt fi lar S, A%dei ft or agwl. P " to sap prima, p moduld, 32 &% prime 95, Fargo moft Prfp QLIpq Cr "aU 31 -o� range = bwwde sannw, Sim p1w sttodet *M or ar G*01. LtBt or ". or page, "O*w "MGM CK SLIft 4.0 Pro or o*jgL .,m.F...tm PDOMQe: bM tiV Taby / Atl SYMM With hW"pnd r@tdpt prtftr. QPturs Pad, Plano Pyre roods! or ar Page PLASCO INC. UNtT PIVC1? VAANUF.7 Associates Labs ®lympus D220—L Tripod) AC M852 Fargo Pro. Pro• a/09 l 300 Magnetic 5 :fargo "Pro', w. Wal Hi-LQ 14,57Q ' Encoder Lrg $2,735Magnetic E tariplUsscawiva • I , I V85 9 Tvea 1mi—, t$760 $2,200 $1,100 33� 6o-7 w/ Dual Hi-Lo ipe Encoder 19neti Scrim Quatao m/Hi-Co Pe Encoder Imaging E ISui'te4Lite 66r4 Raging E'ISuite 4. Classic ing EPISuite 4. Professional STAY$ Soft re EPSON TM-U2 00 Printer e re 5canPlua SP rrt►eC 99- 172 30EE?Oa647 OLASCO IN: 026 PO4 JAW 05 '99 12:37 �i r>Ity, fiiorida i D # '0J2-xxI i leis RETAIL CONTRACT TEL ( 47 - E-MAIL plascogicanecLhet UNIT PRICE PRICE 81733 4-color Dye Sublimation Ribbon with Clear Overlay and Resin Black Panel (CMYKO) - (250 prints) each $99.00 $89.10 81734 Premium Black Monochrome Resin Ribbon (1000 prints) 81736 Standard Black Monochrome Resin Ribbon (1000 prints) each $22.00 50 81747 Standard Blue Monochrome Resin Ribbon 1000 each $22.00 $19 80 19 81748 Standard Green Monochrome Resin Ribbon (1000 prints) each $38.00 $34.20 81749 Standard Red Monochrome Resin Ribbon ( 1000 each $38.00 $34 20 81730 Standard Gold Monochrome Resin Ribbon(1000 prints) 38 each $49.00 $44.0 81735 Black Monochrome Dye,.Subkmation Pibbon with clear overlay (500 each $ 00 $.10 prink ) PRO-L & Fi30 PRINTER SUPPLIES each $99.00 $89 .10 81733 4-color Dye Sublimation Ribbon with Resin Black Panel and clear overlay (CMYKO) - (250 prints) each $9°'� $89.10 81738 5-color dye Sublimation Ribbon with second Resin Black Panel, no clear overlay (CMYKK) - (250 prints) (Must use Pol Yl3+�ard) each $99'00 $89.10 81740 5-color Dye Sublimation Ribbon with second Resin Black Panel and clear overlay (CMYKKO 250 - ( prints) each $118.00 $10E,20 81734 Premium Black Monochrome Resin Ribbon (1000 prints) 81736 Standard Black Monochrome Resin Ribbon (1000 prints) each $2.00 $19..80 Overraming o each $0 2.00 $ 81784 Polyguard Overiaminate, clear (125 count) 81782 POlyguard Overlaminate, "Secure" design (250 count) each $$26.10 GRAPI29 QUALITY CARD sTOCIK ea',h $95.00 A0 $85.50 CR80.030 GO White Card (100% PVC) CR80.030 GO White Cards w/ High Coerclvlty Magnetic Stripe (100% pVC) per thous. $108.00 $ 0 CR80.030 GO White TAC II Cards' (60%PVC/40%Polyester) per thous. .00 $2$ 83. 0 CR80.030 GO White TAC 11 Cards* w/ High Coercivity Magnetic Stripe Per thous. $00 $20 2805.2 (60%PVC/40%Polyester) per thous. $30202 00 $271.80 (' for use with PelYguard Laminabon Station) MISCELLANEOUS Hand held slot punch 81518 Printhead Cleaning Kit (recommended) each $70.00 a63•00 2135-3009 38" Ny'on Lanyard with metal clasp (assorted each $39.95 $36.95 colors), 500 count 2125-1500 30" Nickel Plated neck chains, 500 count 50013c $480.00 $432.00 2137-4000 Nylon Lanyard with plastic "breakawa "breakaway" Y p (assorted colors), 500 500pc $160.00 $144.00 ct Bulldog clips, 500 count 500pc $960.00 $864.00 Penware Signature Capture Pad 50013c $125.00 $112.50 Magnetic Stripe Keyboard Wedge Reader each $400.00 $360.00 81524 Thermal Printhead (Pro-L) each $360.00 $324.00 81510 Thermal Printhead (Cheetah 11) each $599.00 $539.10 81513 Thermal Printhead (Ouatro) each $599.00 $539.10 each $599.00 $539.10 99- 172 CITY OF MIAMI SUMMARY OF CONTRACTS AWARDED . FOR: DIGITAL PHOTO IDENTIFICATION SYSTEM WITH PHOTOGRAPHIC SUPPLIES for Police Department Awarded under Miami -Dade County School Board Contract No. 092-XXI1 $13,497.35 TIME PERIOD From: 1994 to Present NUMBER OF BIDS None PRIOR CONTRACT) AWARD: None SUNSIARY OF CONTRACTS, DOC DOLLAR AMOUNTS 59- 1i'2 AWARDED UNDER MIAMI-DADE COUNTY SCHOOL BOARD NO.092-XX 11 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: Digital Photo Identification System with Photographic Supplies Police Single Purchase The department capability to produce identification cards and key cards has been severely hampered by antiquated equipment. RECOMMENDATION: It is recommended that award be made to Plasco, Inc., (Non-Minorl"lami-Dade County vendor), under existing Miami -Dade County School Board Contract No. 092-XX1 1, be approved, at a total cost not to exceed $13,497.35. Funds are available from the Law Enforcement Block Grant, Account Code No. 001000.290307.6.840. r rector of Purchasing I- DaN� Award Under Dade County Contracts 99- 172