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HomeMy WebLinkAboutR-99-0166J-99-227 2/16/99 RESOLUTION N0. _aa -. G A RESOLUTION OF ACCEPTING THE BID THE MIAMI CITY COMMISSION OF PROPOSED AMOUNT VE:NECON, INC., IN THE OF $101,600.00, FOR PROJECT ENTITLED B-630611; ALLOCATING THE "LEGION PARK RENOVATIONS, FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROGRAM, LEGION PARK IMPROVEMENTS, PROJECT NO. 331312 (SUNSHINE STATE REVENUE NEIGHBORHOOD PARK BONDS POOL AND SAFE BOND), AS THE GENERAL APPROPRIATED BY APPROPRIATIONS/CAPITAL IMPROVEMENT ORDINANCE N0. 11705, AS AMENDED, IN THE AMOUNT OF $101,600.00, CONTRACT COST AND ESTIMATED TO COVER THE $17,485.00, TO COVER THE EXPENSES, FOR AN ESTIMATED TOTAL COST OF $119,085.00; AUTHORIZING MANAGER TO EXECUTE ACCEPTABLE TO THE CITY AN AGREEMENT, IN A FORM THE FIRM, CITY ATTORNEY, WITH SAID WHEREAS, renovations the Legion Park recreation playroom, replacement of damaged windows, repair of a roof leak, the installation of new exterior entrance doors, among others; and WHEREAS, pursuant to public notice, Invitations to Bid were distributed to 196 contractors for renovation of the Legion Park recreation building; and building requires including the construction of a new WHEREAS, three (3) sealed bids were received January 28, CM OOmssraw NdEETING OF MAR 2 3 1999 Resolution No. 99- 166 1999; and WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Venecon, Inc., be accepted as the lowest responsible and responsive bid; and WHEREAS, funding for the project was appropriated by the General Appropriations/Capital Improvements Ordinance No. 11705, as amended, adopted September 28, 1998; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The January 28, 1999, bid received from Venecon, Inc., in the proposed amount of $101,600.00, for the project entitled "Legion Park Renovations, B-630611, based on lump sum and unit prices, is hereby accepted. Section 3. The total estimated project cost of $119,085.00, is hereby allocated from the Capital Improvement Program, Legion Parks Improvements, Project No. 331312 (Sunshine State Revenue Bonds Pool and Safe Neighborhood Park Bond) as appropriated by Capital Improvement Ordinance 11705, as amended, adopted September 28, 1998. Said total project cost consists of the $101,600.00 contract cost and $17,485.00, estimated expenses - 2 - 99 166 incurred by the City. Section 4. The City Manager is hereby authorizedY to execute an agreement, in a form acceptable to the City Attorney, with Venecon, Inc., for said project. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.21 PASSED AND ADOPTED this 23rd day of March 1 1999. JOB CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the designated place provided, said legislation now becomes effective with the elapse often (10) day rom the date otCoDWission action ATTEST: regarding same, without the Mayor exerc' in o. ) WALTER J . FOEMAN vvaUar-e -.6beman, City CITY CLERK REC'INESS :ems l� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. - 3 - 99- 166 (7 -; . CITY OF MIAMI. FLORIDA Aml INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM f I�A H. Warshaw City Manager DATE : MP,R 1 1999 FILE : SUBJECT : Resolution Awarding Contract for Legion Park Renovations, B-6306 REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the low bid of Venecon, Inc., whose principal is Oscar Bustamante, a company located in the City of Miami, for the project entitled LEGION PARK RENOVATIONS, B-6306, received on January 28, 1999, in the amount of $101,600.00 Total Bid, authorizing the City Manager to enter into a contract on behalf of the City. ,TOR HTSTO y, Lummus Park Redevelopment, B-3247, 8/98 Citywide EOC Center, B-3261, 8/98 Four -Way Lodge Guardhouse, B-4595, 10/98 PROJECT The Legion Park Renovations consists of interior renovations to provide a new playroom, miscellaneous repairs and exterior improvements to provide an outdoor patio area and landscaping. Amount of Bid- $101,600.00 k of Cost Estimate&99.600 $102,000.00 _source of Fune3ae Safe Neighborhood Parks Bond Program (SNPB) and Sunshine State Bond Proceeds, CIP No. 331312. Mi-nor; y Relpresentationc 1$,; invitations mailed —11— contractors picked up plans and specs (A Hispanic, a Black, 1 Female) 3 contractors submitted bids (1 Hispanic, 1 Black, 1 Female) Public uearings/Noticea No public hearing/Bid Notice published. 99- 166 r The Honorable Mayor and Members of the City Commission Resolution Awarding Contract for Legion Park Renovations, B-6306 Page two Diacv.qainn: The Department of Public Works has evaluated the bids received on January 28, 1999, and determined that the lowest responsible and responsive bid, in the amount of $101,600.00, (Base Bid plus Additive Items 3-7), is from Venecon, Inc., a minority controlled corporation. Funds are available to cover the contract cost ($101,600), and for such incidental items as postage, blueprinting, advertising and reproduction costs ($17,458) for a total prof. ct cost of $119,085.00. DHW/ / JK/rjf c: Raul Martinez, Assistant City Manager James J. Kay, Director, Public Works Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Donald H . Warshaw DATE : FILE ; City Manager SUBJECT : RESOLUTION Awarding Contract for Legion Park Renovations, FROM : REFERENCES: B- 6 3 0 6 mes J. y, D' ecto.r Public Works Department ENCLOSURES: The Public Works Department has verified with the Department of Management and Budget that funds are available for the award of a contract in the amount of $119,085.00 for subject project. These funds are derived from the Safe Neighborhoods Parks Bond Program and the Sunshine State Bond Proceeds, appropriated in Capital Improvement Project No. 331312 under Section VI of the City's General Appropriations Ordinance No. 11748, as amended, adopted January 12, 1999. Dipdk M.'`�arekh, Director Department of Management and B A et JJK/Rx/\r''j�f c: Raul Martinez, Assistant City Manager P',Aar Saenz- utter Administrator CIP CIP DIVIS 99- 166 n FORMAL. BID L EGION PARK RENOVATIONS Project Number: _B-6306 Project Manager: Fernando Paiva, Jr. CIP Number: 331312 Funding: S.N.P.B. Person who received the bids: Fernando Paiva Jr. Date: 1-/ 28 99 Bid No.: 98-99-049 Construction Estimate = 64K BB) + 38K (A I) _ 102K Received at: _Cif Clerk's Office City Hall BIDDER_ Time: 10:00 A.M. _ ADDRESS Venecori, Inc. August Corset. Co., Inc. MEF Corset., Inc. BID BOND AMOUNT 1800 SW 1 St., p212 Miami, FL 33135 7341 NW 32 Ave. , 5040 NW 7 St., p410 Miami, FL 33147 Miami FL 33128 IRREGULARITIES B.B. 6% MINORITY OWNED L L — Yes Yes Yes — DESCRIPTION UNIT TOTAL PRICE UNIT UNIT TOTAL UNIT TITEM7�BID:TOTA�LOFITEMS 1 THROUGH 8 PRICE PRICE TOTAL PRICE TOTAL 8 88,000.00 � 108,311.00 ; 129,700.00 1 For construction of New Playroom k related work or construction work on the 2nd. floor (windows) 25,000.00 44,148.00 - 28,000.00 �— or two new entry doors at Meeting/Dancing Hall i 7,000.00 4.452.00 24.600.00 J417or mlacellaneeus work (flooring, palnttng, eleening) _ 18,000.00 —4,585.00 24,000.00 or all electrical work related to base bid items 8,000.00 39,70B.OU 26,000.00 B Prevision for special Items, the sum of 7.000.00 8,418.00 22,000.00 $ 5-000.00 $ 6,000.00 ! a-,,,, tive Items: ew P.A. System ew Intercom System _ 17,000.00 _ N/A 22,000.00 pgrade oP exterior safely lighting system 8,000,002,880.00 18,000.00 pupgrade eplacement of Lobby do Hallway ceiling system 4,010.00 32,000.00 ew exterior door,concrele patio k related work 4.900.00 4,900.00 — 2,130.00 33.000.00 andscape work (Tree do Palm 14,900.0010,792.0035,000.00 na Tree (1) 800.0010.200.00 5,400.00 6,150.00 ut Palms (12) $ 750.00 $ 1,200.00 400.00450.00 ew site furniture elements $ 750.00 8,000.00 1,240.00 IRREGULARITIES LEGEND 38,000.0o A - No Power -of -Attorney IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT B - No Affidavit as to Capital k Surplus of Bonding Company THE LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM VENECON, INC C - Corrected Extensions _ FOR THE TOTAL AMOUNT OF_1 101,600 00 D - Proposal Unsigned or Improperly Signed or no Corporate Seal E - Incomplete Extensions INCLUDING ADDITIVE ITEMS 3, 4, 5, 6 F - Non -responsive bid AND 7. G - improper Bid Bond If the above contra is not a lowest bidder ex lain: H - Corrected Base Bid Amount (0,4 L �j -�--------- ---�-� - - - --------------- ---P--- I - No First Source Hiring Compliance Statementf37 _ _____ J - No Minority Compliance Statement V Jl7T�------------------------------- -------------- K - No Duplicate Bid Proposal--------- - ----- ----------- ------------ copyL No of Certificate of Competency or State Contractor's Cert. of Registration ---- SHEET I OF 1 Prepared By: rYP E4 Y• 1 JOB NUMBER: B-6306 CIP NUMBER: 331312 OTHER TYPE: __ FEDERAL (C.D.B.G.) O S.N.P.B. STATE BOND: 0 EMERGENCY: O RESOLUTION No.: DESCRIPTION: This oroiect n and the repair of a roof leak on such as electrical, ressure cle will be constnicted under this c buildings's exterior safe lights outdoor concrete patio and Ian( SCOPE OF SERVICES: ADVERTISING OUTSIDE DESIGN TESTINGS / SURVEY / PLAT P.W. DESIGN & BID DOCUMENTS CONSTRUCTION CONSTRUCTION ADMINISTRATION OTHER: _ FACT SHEET DEPARTMENT OF PUBLIC WORKS PROJECT NAME: LEGION LOCATION: 6447 NE 7 AVENL PROJECT MANAGER / EXT. No.: ASSOCIATED DEPARTMENT: COMMISSIONER DISTRICT: 2 ;fists of the following improvers ad)acent to the Meetin /Dane second floor, the installation of I of an existing outdoor concre ct, except for the P A and Int, eplacement of the Lobbv and le work. PUBLIC WORKS COST S 1,245.00 (E) S_ 8,128.00 $ 7,112.00 $ (E) RENOVATIONS 1 1 BID REOUEST. FORMAL n INFORMAL Q the OUTSIDE COST $ 11000.00 (E) S — (E) $ 101,600.00 (BID) (E) - ESTIMATE TOTAL ESTIMATED CONST. COST $ 64K (BB) + 38K (AI) = $ 102K$ 119,085.00 CONTRACTOR'S INFORMATION: CLASS: O Fp 0 TYPE OF WORK: Architectural YEARS OF ESTABLISHMENT: 6.5 Years NAME: Venecon, inc- ADDRESS: 1800 SW 1 ST., #212 CITY, STATE, ZIP: Miami, FL 33135 CONTACT PERSON: Oscar Bustamante at (305) 541 6080 or _Roberto Weis at(954) 817-0817 SUB -CONTRACTORS: --- NAMES: Southeast Services - Mechanical Wiremaster, Inc. - Electrical FW1 rn in , etc. All additive item; Include: the up Tads of tt :instruction of a new , CONTINUE ON THE BACK) (% OF CONST. COST) 8 % 7 % 15 % (TOTAL ENG. FEE) NON - MINORITY = MINORITY © EE O LICENSE 0-13-0.045393 TELEPHONE: (305) 541-6080 CLASS: J = JOINT P = PRIME S = SUB MINORITY: B = BLACK H = HISPANIC F = FEMALE CIP 1 99- 166 F CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: LEGION PARK RENOVATION, B-6306 BID NO: _98-99-049 DATE BID(S)OPENED: JANUARY 28, 1999 —10 :00 a.m. _.__ ___ TIME Person receiving bids PURCHASING DEPARTMENT (City Department) — on SIGNED: 4ePuty City Clerk ( ) envelops on behalf of i M CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Walter J. Foeman DATE : January 6, 1999 FILE : B-6306 City Clerk �,,..�..•••-"-=' SUBJECT - "LEGION PARK �� i RENOVATIONS" FROM : Tony P t REFERENCES: Dep rnt of Public Works e ENCLOSURES: 1 Please note that contractors will submit bids for the following project: "LEGION PARK RENOVATIONS, B-6306", on Thursday, January 28"' 1999, at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Fernando Paiva is representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in. writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. /TP Encl. c: John Jackson Merilynn Renshaw Project Manager File +,.�+�iu:�"dY?�,i4?.wt.�'ia: �c ~F, �i�,�„��;�'s [ i..c...�. ,�uv t.l;. � � a...;.-a.,»�. �-c:"..a..n..:r...,xw•_s ..a..-.3 :.,.�.h#�..... �.._ _ . _ _. BID NO.98-99-049 !ADVERTISEMENT FOR BIDS Sealed bids for "LEGION PARK RENOVATIONS, B-6306" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on January 28", 1999, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above appointed time will not be accepted by the City Clerk. The project consist of the furnishing of all labor, equipment and materials for the construction of a new playroom, the replacement of damaged windows and a roof leak, the installation of new exterior entrance doors, and miscellaneous work such as electrical, pressure cleaning of the existing concrete patio, tree trimming, painting, etc. Additive items will be constructed as fund allows and include the installation of a new P.A. and Intercom System, the upgrade of the building's exterior safety lights, the replacement of the lobby and hallway ceiling, the construction of a new outdoor concrete patio and landscape work. City regulations will allow bidder to furnish bid bonds in accordance with Resolutions No. 86-983 and No. 87-916. For clarification of technical issues as presented in the documents and specifications, please contact Fernando Paiva, Project Manager, at (305) 416-1242. Prospective bidders will be required to submit, their bid a copy of the appropriate Certificate of Competency, as issued by Dade County, in accordance with Chapter 10 of the Metropolitan Dade County, Code, which authorizes the bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Specifications and plans may be obtained from the Office of the Director of Public Works, 444 S.W. 2nd Avenue, 81' Floor, Miami, Florida 33130, on or after January 11, 1999. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00. There will be a $20.00 deposit required for the first set of specifications and plans. Additional sets may be purchased for a fee of $20.00 per set and this is not refundable. Deposits will be refunded only upon their return of one set of specifications and plans to the Department of Public Works, unmarked and in good condition within 14 working days after the opening of the bids. Bidders are alerted to the provisions of Ordinance 10062 and 10538 regarding allocation of contracts to minority vendors, contractors, and subcontractors. This project has been designated as a Set -Aside for Black/Female Business/Sole proprietors. All bidders must also submit an affirmative action plan with their bids. (Ordinances are contained in bid specifications.) FAILURE TO MEET THE ABOVE SET -ASIDE REQUIREMENTS MAY DEEM YOUR BID NOW RESPONSIVE. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re- advertise,(B-6306, Req. 05418). Donald H. Warshaw City Manager