HomeMy WebLinkAboutR-99-0136WNW,
J-99-176
2/9/99
RESOLUTION N0. V 136
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF
THE CITY COMMISSION, AFTER A DULY ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDING OF SOLE
SOURCE; WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AND
APPROVING THE PURCHASE OF EIGHT (8)
CAIRNS -IRIS HELMET MOUNTED THERMAL IMAGING
SYSTEMS FROM CAIRNS & BROTHER, INC., CAIRNS -
IRIS DIVISION, THE SOLE SOURCE PROVIDER FOR
THIS ACQUISITION, FOR THE DEPARTMENT OF
FIRE -RESCUE, AT AN AMOUNT NOT TO EXCEED
$190,000.00; ALLOCATING FUNDS THERFOR FROM
THE CAPITAL IMPROVEMENT PROGRAM, "FIRE -RESCUE
EQUIPMENT", PROJECT NO. 313304, ACCOUNT CODE
NO. 289401.840.
WHEREAS, helmet mounted thermal imaging systems are
lifesaving tools that allow firefighters to see victims through
dense smoke via body heat imaging and allows firefighters to
determine the presence of fire behind walls, floors, ceilings,
and other structures; and
WHEREAS, the members of the Department of Fire -Rescue rely
on these hands -free helmet mounted systems in the course of their
duties; and
WHEREAS, after extensive research, the Department of
Purchasing, has determined that Cairns and Brother, Inc., Cairns
IRIS
CITY CODaSSION
MEETING OF
FEB 2 3 A99
Revolution No.
99- �.3G
WHEREAS, the Chief Procurement Officer has adopted a finding
that Cairns & Brother, Inc., CairnsIRIS Division, is the only
vendor able to provide CairnsIRIS Helmet Mounted Thermal Imaging
Systems to the Department of Fire -Rescue; and
WHEREAS, the finding of the Chief Procurement Officer has
been approved and adopted as the finding of the City Manager; and
WHEREAS, the City Manager and the Director of the Department
of Fire -Rescue recommend that the requirements for competitive
formal sealed bids be waived and the purchase of CairnsIRIS
Thermal Imaging Systems from Cairns & Brother, Inc., CairnsIRIS
Division, the sole source provider, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/5ths) affirmative vote,
the members of the City Commission, after a duly advertised
public hearing, hereby ratify, approve and confirm the City
Manager's finding of sole source, waiving the requirements for
competitive bidding procedures, and approve the purchase of eight
(8) CairnsIRIS Helmet Mounted Thermal Imaging Systems from Cairns
& Brother, Inc., CairnsIRIS Division, the sole source provider of
2 99- 136
this helmet, for the Department of Fire -Rescue, at an amount not
to exceed $190,000.00, with funds therefor hereby allocated from
the Capital Improvement Program, "Fire -Rescue Equipment", Project
No. 313304, Account Code No. 289401.840.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayorl1.
PASSED AND ADOPTED this 23rd day of February
1999.
ATTEST:
JOB CAROLLO, MAYOR
In accordance with Miami Code Sec. 2.36, since the Mayor did not indicata aror0%1n1 of
this legislation by signing it in the designated place provided, saiL-
becomes effective with the elapse of ten (10) days f the date of Commissi �tiar.
regarding same, without the Mayor rci ' a v
WALTER J. FOEMAN Waft r J. Fo ity Clerk
CITY CLERK
TNESS:t/
1 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
3
99 136
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE
of the City Commission FEB 12 1999 FILE
FROM:
MEL
onald H. Warshaw
City Manager
RECOMMENDATION:
SUBJECT: Resolution Authorizing the
Purchase of Thermal Imaging
Systems
REFERENCES:
ENCLOSURES:
It is hereby requested that the City Commission adopt the attached Resolution, by a
Four -Fifths (4/5ths) Affirmative vote of the Members of the City Commission after
a duly advertised public hearing, ratifying, approving and confirming the City
Manager's finding of sole source; waiving the requirements for competitive sealed
bids and approving the purchase of eight (8) Cairns IRIS Helmet Mounted Thermal
Imaging Systems from Cairns 8i Brother, Inc., Calms IRIS Division, a non-local/non-
minority vendor, located at P.O. Box 4076, 60 Webro Road, Clifton, NJ 07012,
for the Department of Fire -Rescue. The proposed cost is $190,000.00. Funding
is available from the CIP Project entitled "Fire -Rescue Equipment", Project No.
313304, Account Code 289401.840.
BACKGROUND:
The Department of Fire -Rescue has determined that Thermal Imaging Systems will
allow Firefighters to see the Thermal Image of the Fire, and its potential victims.
Search and rescue time will also be reduced dramatically due to enhanced vision and
hands free operation. This device will allow Firefighters to see through the smoke,
see body heat from victims and to see heat behind walls, floors and ceilings.
Above all, the Infra -Red Thermal Imaging System will increase Firefighter Safety,
reduce stress and anxiety by giving back the one thing that Fire takes away, the
ability to see.
As the Chief Procurement Officer has deemed, Calms 8t Brother, Inc., the sole
source supplier of helmet mounted thermal imaging systems; it is therefore
recommended at this time that the City Commission ratify the City Manager's
finding of sole source and authorize the purchase of these systems.
This expenditure is funde,0 by the Fire Assessment.
DHW/CAGQ&Lacp
99- 136
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S. Carter, Director January
Department of Purchasing DATE : ry i 1, 1999
FILE
_ SUELJECT : Resolution Authorizing
�,�N�� the Purchase of Thermal
FROM : �" Chief C.A. Gimenez, Director REFERENCES:
Imaging Systems
Department of Fire -Rescue
ENCLOSURES:
The Department of Fire -Rescue has verified with the Department of Management &
Budget that funds are available to cover the cost of the subject expenditure in the
amount of $190,000.00,. in the Department of Fire -Rescue's, CIP Project entitled
"Fire -Rescue Equipment"; Project No. 313304, Account Code 289401.840.
This purchase is fir ded by the Fire Assessment.
CAGK p
CIP Approval:
Pilaff Sa z-Butler, CIP Administrator Date
Budget Approval:
s Opak Parekh, Budget Director Date
99- 136
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO: Donald H. Warshaw
City Manager
FROM: JudWefPurchasing
ector
Dep
DATE: January 20, 1999
SUBJECT:
FILE:
Sole Source Request for the Purchase of
CairnSIRIS Helmet Mounted Thermal
Imaging Systems
REFERENCES:
ENCLOSURES:
An investigatior>✓was conducted by the staff from the Department and Brother, Inc., a non -local, non -minority vendor located . 0. Box r4076n60 Webro g to Road, Clifton New
Jersey 07012, is the sole source provider for the CairnsIRIS Helmet Mounted Thermal Imagin Systems.
New
After extensive research conducted b m g y s
ave
unable to
meeting City requirements from any other firm other than Cairns �and Brother' Inc.. It has ocate any beer similar product
Cairns and Brother, Inc., CairnsIRIS Division, is the sole manufacturer and distributor of these
containing Mounted Thermal Imaging Systems. According to the vendor, these He n determined that
from any other source. Helmets
Helmets cannot be obtained
The Department of Fire -Rescue is seeking to acquire eight (8) Helmets with this System as the determined
the Thermal Imaging Systems will allow Firefighters to see the Thermal Image of a fire, and its
victims. Search and rescue time will also be reduced dramatically due to enhanced visiony rmnds- that
operation. It was determined that this device will allow Firefighters to see through the smoke Se potential
from victims, and to see heat behind walls, floors, and ceilings. The acquisition of t and hands -free
Imaging System will increase Firefighter safety, reduce stress and anxiety b e body heat
he infra red Thermal
see. ty y giving Firefighters the ability to
Accordingly, I am recommending that the requirements for competitive bidding
be approved: Cairns & Brother, Inc., CairnsIRIS Division, is the sole sourcesupplier dof the
elmet
e Fire these findings
Mounted Thermal Imaging Systems for the Department of Fire -Rescue.
H
DHW/BWII/JSC/peb
APPROVE y:
Donald H. Warshaw
City Manager
Date:
99- 136
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S. Carter, Director
Department of Purchasing
FROM : r /
�(°'`"Kx:�-G'imenez, Director
Department of Fire -Rescue
DATE : January 11, 1999 FILE :
SUBJECT : Resolution Authorizing
the Purchase of Thermal
Imaging Systems
REFERENCES:
ENCLOSURES:
This memorandum serves to request that you approve a finding that Calms 8E
Brother Inc., located at P.O. Box 4076, 60 Webro Road, Clifton, New Jersey,
07012, is the sole source provider of Fire Helmet Mounted Thermal Imaging
Systems.
The Department of Fire -Rescue has determined that Thermal Imaging Systems will
reduce search and rescue time dramatically and increase Firefighter safety by
allowing Firefighters to see the thermal image of Fire and its potential victims. The
Department has also determined that Fire Helmet mounted Thermal Imaging
systems have a distinct advantage over the various hand held models that are
available. Cairns 8z Brother, Inc., Cairns Iris Division, is the sole source for Fire
Helmet Mounted Thermal Imaging Systems in the world.
It is therefore respectfully requested that you approve a sole source finding for
Cairns 8t Brother, Inc., Calms Iris Division for the purchase of eight (8) Cairns Iris
Helmet Mounted Thermal Imaging Systems.
CAG/FKRIMLWac
-f
DiApprove arbo�ue
V\\
�-
judy
99- 136
r
CITY OF MIAMI. FLORIDA
TO: Judy S. Carter, Director
Department of Purchasing
FROM . ' r
Pamela E. Burns
Sr. Procurement Contracts Officer
INTER -OFFICE MEMORANDUM
DATE: January 20, 1999 FILE:
SUBJECT:
REFERENCES:
ENCLOSURES:
Sole Source Request for CairnslRIS
Helmet Mounted Thermal Imaging
Systems
The Department of Fire -Rescue is seeking the acquisition of eight (8) Fire Helmet mounted Thermal Imaging
Systems from Cairns and Brother, Inc., a non -local, non -minority vendor located at P. O. Box 4076, 60 Webro
Road, Clifton, New Jersey 07012. An investigation was conducted to determine whether Cairns and Brother,
Inc., Cairns IRIS Division, is the sole source provider of the CairnsIRIS Helmet Mounted Thermal Imaging
Systems.
Fire -Rescue determined that the Thermal Imaging Systems will allow Firefighters to see the Thermal Image of a
fire, and its potential victims. Search and rescue time will also be reduced dramatically due to enhanced vision
and hands -free operation. It was determined that this device will allow Firefighters to see through the smoke,
see body heat from victims, and to see heat behind walls, floors, and ceilings. The acquisition of the infra -red
Thermal Imaging System will increase Firefighter safety, reduce stress and anxiety by giving Firefighters the
ability to see. Fire -Rescue has determined that this System is a sole source provided only by Cairns and Brother,
Inc.
Contact was made with Ms. Cathy Chakmakian, Assistant to Kerry W. Gordon, Product Manager, for the
CairnsIRIS Division. She advised that Cairns & Brother, Inc., CairnsIRIS Division, is the sole source for the fire
helmet mounted thermal imaging system in the world. She reported this System is sold.only on a direct basis
and is not available through any other form of distribution.
A research of the Internet revealed no other listing(s) of web sites for this type of product from any other
vendor.
The acquisition of eight (8) Helmet Mounted Thermal Imaging Systems, along with related accessories and
training, will be from CIP Project entitled "Fire -Rescue Equipment," Project No. 313304, Account Code
289401.840, for a total proposed cost of $190,000.00.
Therefore, I am recommending that the requirements for competitive
findings be approved: Cairns & Brother, Inc., a non-minority/non-local
the CairnsIRIS Helmet Mounted Thermal Imaging System.
APPROVED. _ DATE:
Ju y S. r, irector
ie Procurement Officer
JSC/PEB
cc: Chief Maurice Kemp, Fire -Rescue
bidding be waived and the following
vendor, is the sole source provider of
99- 136
4
The purchase of eight (8) Calms Iris Helmet Mounted Thermal Imaging Systems
will allow Firefighters to locate the seat of the Fire faster, reducing unnecessary
water damage and reducing unnecessary wear and tear on equipment. This will
result In a positive budgetary impact for the Department of Fire -Rescue and for the
citizens of Miami due to a decrease in fire loss.
It is not possible to quantify this impact at this time. The most important Impact of
this proposed purchase is its potential to save the lives of Firefighters and the citizens
of Miami.
Funds will be allocated from the CIP Project entitled "Fire -Rescue Equipment",
Project No. 313304, Account Code 289401-840.
M K/ac p
99- 136
UI"U.7/toU ID. UM r.%A vt o%1 JLJJ1 _� vn u.na .. ..............
TM
uaffnslffirls
'hat You Need To See
l /5/"
Chicf Maurice Kemp
City of W6ami Fite Dot
W SW tad Ave.
Mami, FL 33030
Dear Chicf Kemp:
Cairns dt Brotbw, Iaa., CairraHMI M Division, is the sole soum for fre helmet
focal pkm array based thermal rwa io the- world.
The Cwrnms Thermal Timm System (C IS) is soid only on a direct basis and is
not available through my other form of distr&ffion.
Cairns has supplied a sole source, specification to you for use in a bad if requimd and this
should be used to define the product for purchadng purposes.
Should you hove any questiew or require fuatber idormsdon rrgmdm this matter Pkm
contact me dh=tly at 14M-230-1600.
sincerely yours,
CairnsIRIS Division
LM�JOJ�
Kerry W. Gordon
Product Marager
A Division of Cairns & Bracher, Inc.
P.O. BOX 4076, c0 WEBRO ROAD, CLIKON, NEW JERSEY 07012
TEL: 800-230.16013 - FAX: 973-473-1357 • WWW.CAIRNSIRIS.COM
99- 136
t
® TM
'Calms®®
What You Need To See
No.
2684
Date
11 /4/98
Chief Maurice Kemp
Miami Fire Department
Your No.�
444 SW 2nd Ave.
Miami, FL 33130
Your Due Date
305416-1603
Terms
NET 30 Days
Prices are
F.O.B.
Clifton, NJ USA
Quotation
Delivery
as quoted at time of order
Quantity
Description
Price
Unit
Amount
8
CarnaMM Helmet Mounted T6ermnl Imnging SyMem
523,750.00
8
$190,000.00
including:
Cairns 990IRIS Helmet with attached Thermal Sensor (Imager)
Heads Up Display and counter balance weight
Wiring Harness with Frangible Link
Power Processor Unit (belt mounted) with insulated pouch
System Carrying Case
Rechargeable Batteries (4) Four
Battery Charger
Lens Care Kit
Anti -fog Spray
Operation Manual
Training for (2) two persons in the "hands on" use of the system,
at a Cairns IRIS designated location.
Shipping & Handling
waived
Total
5190.000.00
Payment Terms: Net 30 Days of invoice date
Delivery Terms: FOB Clifton, NJ USA
Delivery Time: as quoted on order acknowledgment by CairnslR1S
Validity of Quotation: 60 Days
Warranty: 1 Year Parts & Labor
Sales Tax: Collected if applicable
*The above price is based on a 8 unit purchase
A Division of Cairns & Brother, Inc.
P.O. BOX 4076, 60 WEBRO ROAD, CLIFTON, NEW JERSEY 07012
TEL: 800-230-1600 - FAX: 973-473-1357 - WWW.CAIRNSIRIS.COM
gJ- 136
AWARD
SOLE SOURCE 98-99-066
ITEM: Fire Helmet Mounted Thermal Imaging Systems
DEPARTMENT: Fire - Rescue
TYPE OF PURCHASE: Short Term Contract
REASON: The acquisition of the Fire Helmet Mounted
Thermal Imaging Systems will allow firefighters
to see the Thermal Image of a fire, and its
potential victims. Search and rescue time will be
reduced due to enhanced vision and hands free
operation. This device will allow firefighters to
see through the smoke, see body heat from
victims.
RECOMMENDATION: It is recommended that award be made to Cairns
8z Brother, Inc. (non-local/non-minority) for the
acquisition of eight (8) CairnslRIS Helmet
Mounted Thermal Imaging Systems, with related
accessories and training, at a cost not to exceed
AwardSoIcSourceThermallmagingSystemsHelmets
bb106
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Walter]. Foeman DATE: February 1, 1999
.City Clerk FILE
SUBJECT: Public Hearing Notice
Competitive Bid Waiver
�Chieff Cairns Iris Thermal
FROM:
C.A. Gimenez, Director REFERENCES: Imaging System
Department of Fire -Rescue Sole Source
ENCLOSURES:
Attached please find the public hearing notice for a waiver of the requirement for
competitive bids for the purchase of eight (8) Cairns Iris Helmet Mounted Thermal
Imaging Systems for the Department of Fire -Rescue scheduled for the Commission
meeting of February 23, 1999.
Feel free to contact Assistant Chief M.L. Kemp at 305-416-1603 if you have any
questions.
CAG/FKR/MLK/acp
Approval/Disapproval:
i ATonso, Agenda Coordinator Date
99- 136
CITY OF MIAMI FLORIDA
NOTICE TO THE PUBLIC
A Public hearing will be held by the
Commission of the City of Miami, Florida
on Tuesday, February 23, 1999, at .-
a.m., In the City Commission Chambers
at City Hall, 3500 Pan American Drive,
Miami, Florida, for the purpose of
considering a waiver of the requirement
of obtaining sealed competitive bids for
the purchase of eight (8) Cairns Iris
Helmet Mounted Thermal Imaging
Systems, at a proposed cost of
$190,000.00.
Inquires from other potential sources who
feel that they might be able to satisfy the
City's requirements for this product may
contact Maurice L. Kemp, Chief of
Technical Services, Department of Fire -
Rescue, at the following number
(305) 4l 6-1603.
All interested persons are invited to
appear and may be heard concerning such
proposed waiver and purchase. The
hearing will be held at the time and place
specified above.
Should any person desire to appeal any
decision of the City Commission with
respect to any matter considered at this
meeting, that person shall ensure that a
verbatim record of the proceeding is
made, including all testimony and
evidence upon which any appeal may be
based.
Walter Foeman
City Clerk
Miami, Florida
99- 136