HomeMy WebLinkAboutR-99-0104J-99-132
1/20/99
RESOLUTION NO. R11Y — 10 4
A RESOLUTION OF THE MIAMI CITY COMMISSION
RESCINDING THE BID AWARD TO ROYAL PACIFIC
COMPANY'' FOR THE REPLACEMENT OF EXTERIOR WALK
DOORS AT FIRE STATION NO. 1, FOR FAILURE TO
PROVIDE REQUIRED CERTIFICATE OF INSURANCE,
AND AWARDING THE BID TO H.O.M. CONSTRUCTION
CORPORATION, THE SECOND LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER., FOR THE PROVISION OF SAID
SERVICE, IN THE AMOUNT OF $7,960.00;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE
NO. 001000.280701.6.670.
WHEREAS, Resolution No. 98-985, adopted October 13, 1998,
accepted the bid of Royal Pacific Company, a Hispanic/Local
vendor, for the replacement of exterior walk doors at Fire
Station No. 1, in the amount of $5,488.00, for the Department of
Fire -Rescue; and
WHEREAS, the Departments of Fire -Rescue and Purchasing made
several unsuccessful attempts to contact Royal Pacific Company to
obtain the required certificate of insurance required by the
contract and pursuant to Sec. 18-90 of the Code of the City of
Miami, as amended; and
WHEREAS, H.O.M. Construction Corporation, the second lowest
responsive and responsible bidder was contacted and provided a
CITY COM USSION
MMEIING OF
FFD 9 9 I799
Rsaolution No.
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copy of the required certificate of insurance; and
WHEREAS,
the Director of Fire -Rescue recommends that
the bid
received from
Royal Pacific Company, be rescinded, and
the bid
submitted by H.O.M. Construction Corporation., the second
lowest
responsive and
responsible bidder, be accepted; and
WHEREAS,
funding is available from Account
Code
-1 . .
immediately upon its adoption and signature of the Mayorl.
PASSED AND ADOPTED this 9th day of —February _, 1999-
ATTEST:
- J-0EC_AROLL_0_,MAYOR.
In accordance with Miami Code Sec. 2-36. since 1hp Mayor diri not !nd;c.,0P apt)rovnI of
this legislation by signing it in the designated PIPCU
becomes effective with the elapse of ten (10) days 7orn the dut, c1c,
regarding same, without the Ma' or xercisin to.
Walter J. it- Clerk
WALTER J ' FOEMAN
CITY CLERK
TO
LO
WrY ATTORNEY
3205:CSK:kc
AND CORRECTNESS &
if the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the city Commission.
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and DATE:
Members of the City Commission
SUBJECT:
FROM: � �e��2"�`:""`s±F''`"`'"xa.�•=".�•. REFERENCES
Dona d aarshaw
City Manager ENCLOSURES:
RECOMMENDATION:
1
FEB I
1
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099 FILE:
Resolution Rescinding Award
Replacement of Exterior Walk Doors
at Fire Station No. 1
Bid No. 97-98-138
It is respectfully recommended that the City Commission adopt the attached
Resolution rescinding the award to Royal Pacific Company for the replacement
of exterior walk doors at Fire Station No. 1, for failure to provide the required
certificate of insurance, and award bid to H.O.M Construction, a
Hispanic/Miami-Dade County vendor, located at 7430 SW 163rd Street, Miami,
Florida 33157, the next lowest responsive and responsible bidder, to provide said
service, at a total cost not to exceed $7,980.00. Funds are available from
Account Code No. 001000.280701.6.670.
BACKGROUND:
Resolution No. 98-985, adopted October 13, 1998, accepted bid of Royal Pacific
Company, a Hispanic/Local vendor, located at 137 SW 57th Avenue, Miami,
Florida, for the replacement of exterior walk doors at Fire Station No. 1, for the
Department of Fire -Rescue, at a total cost not to exceed $5,488.00.
The Departments of Fire -Rescue and Purchasing were unsuccessful in several
attempts of contacting Royal Pacific Company to provide the required certificate of
Insurance. On 10/16, a 10-day notice was sent to vendor requesting certificate of
insurance; on 1 1 /3 and 1 1 / 16, Purchasing tried to contact Royal by phone and via
fax, no avail; on 1 1 /24, the Fire Department visited the company's address listed in
bid package, to which was vacant; on 12/23, A 7-day notice was sent via faxed and
mailed, as of today, no response. Therefore, Royal Pacific Company has been
deemed non -responsive for failure to provide the required certificate of insurance.
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CITY OF WAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO: Dipak M. Parekh, Director DATE : January 12, 1999 FILE:
Office of Budget Management
SUBJECT, Funding for the Replacement of
Exterior Walk Doors at Fire Station No. 1
FROM: Judy S. er, Direct REFERENCES: Bid No. 97-98-138
Purchasing art
ENCLOSURES:
Please verify that the Department of Fire -Rescue has the available funds to cover an amount of
$2,492.00 in Account Code No. 001000.280701.6.670, for the replacement of exterior walk
doors at Fire Station No. 1.
BUDGETARY REVIEWED AND APPROVED BY:
Dipak Parekh, Director _ s
Department of Budget
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Bid No. 97'9G'G8
INSTRUCTIONS:
This questionnaire isnobcincluded with your bid. Donot leave any, questions ununsnnrcd. When the question
does not apply, write the word(s) "None". or "Not Applicable", as appropriate. Please print. '
— ion
COMPANY OFFICERS:
President H. Ortiz Vice President
Secretary M. I. Ortiz Treasurer
M. I. Ortiz
COMPANY OWNERSHIP:
H. Ortiz
54 % of ownership
I. Ortiz
46 % of ownership
% of ownership
% of ownership
1. County or Municipal Occupational License No. -/Z 100 6
(attach copy with bid)
3. Occupational License Expiration Date: 3a
4. Metro -Dade County Certificate of Competency No. cs-c— 6013,-r'
(attached copy if requested in Bid or R.FP)
5. Social Security or Federal I.D. No. 59-1643139
6. Number of Years your organization has been in business: 14 years
7. Number of Years experience BIDDER/PROPOSER (person, principal of firm,
owner) has had in operation
of the "e required by the specifications of the Bid or RFP:
8. Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by die specifications of the Bid or RFP:
�✓ City of Miami, Florida
Mailine Date: .July 29, 1998
Bid NO.: 97-98-138
Bid No. 97-98-138
6.1 BID INFORMATION FORM
Buyer: Maritza. Fresno
Telephone: 305-416-1907
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates arc quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
SHORT TERNI CONTRACT
909-37: REPLACEMENT OF EXTERIOR WALK DOORS
We htiive read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
10 number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
5- number of calendar days required before commencement of work.
Delivery will be made within _(�� calendar days after receipt of purchase order.
Terms: 29/o-10 days Net 30 days V/ Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact Person/Telephone: J £ 2 �/Lr
Term of Warranty for equipment:
Term of Warranty for labor:
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. I agree to abide
by all terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print
the following and sign your name:
Firm'sName: / ).k. Telephone: 3r= _ 233 —63 Z
Principal Business Address: �—�
Fax: ,3%,S�-�GoJ
t.t ;7 Name: ffz 5 cam✓z
t
Mailing Address: SAt, , _ Title: �� S
Authorized Signature:
E-Mail Address: Beeper: 62-777
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J-98-1003
10/5/98
RESOLUTION NO. 9 8— 9 b 3
A RESOLUTION ACCEPTING THE BID OF ROYAL PACIFIC COMPANY FOR THE REPLACEMENT OF
EXTERIOR WALK DOORS AT FIRE STATION 1, FOR
THE DEPARTMENT OF FIRE -RESCUE, AT A TOT`��c�"`' ; COST NOT TO EXCEED $5,488.00• AID
FUNDS THEREFOR ALLOCATING
NO. OOl000.28070I.6.6700M ACCOUNT CODE i
i
WHEREAS, the existing exterior walk doors at Fire Station 1
are thirty-five years old and have extensive rust and corrosion
i
damage and req
uire replacement for compliance with South Florida
Building Code requirements and security purposes and; and
WHEREAS,' pursuant to public notice, Invitations for Bid.
N6�97-98-138 ere mailed to fifty-ninei
(59) pot
and ential bidders;
•
AREAS, two (2) bids were received on August 17,. 1998.
and
WHEREAS, funding is available from the Department of
Fire -Rescue, Account Code No. 001000.280701.5.G70; and
WHEREAS, the City Manager and the Director of Fire -Rescue
recommend that the bid received from Royal Pacific Compare b
accepted as the lowest responsive and responsible bid; y, e
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained
in the
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on August 17, 1998, f rom
Royal Pacific Company for the replacement of exterior walk doors
at Fire Station 1, for the Department of Fire -Rescue, at a total
cost not to exceed $5,488.00, is hereby accepted, with funds
therefor hereby allocated from Account Code
No. 001000.280701.6.670.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this-13th day of October , 1998.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approve! of
this legislation by signing it in the designated place provided. said lagisiat:_
becomes effective with the elapse of ten (10) days from the date of Ccmmiss:cr: ",nlcr
regarding same, without the Mayor ex e ' 'ng eto.
ATTEST:
Wafte eman City Cleric
WALTER J. FOEMAN, CITY CLERK
APPROVED AS"TO.FORM AND ORRECTNESS:t/
RO VILARSLLO, CITY ATTORNEY
W2948:CSK:kc
11 If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
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N 0 M CONSTRUCTiCN PAGE 02
H.O.M. CON8T7?UGTION COI2C>.
7430 S.W. 163 STREET 50 ORTH UiTE A
MIAMI, FLOMDA 33157 VERO FLORIDA 32963
(30a) 233.6324 ( 1-3.
FAX: (305) 3'8-4649 AX: (407) 231 2773
Jwuary 12, 1999
Ms. Maritza Suarez
City of Miami.
Ptu•cim=' De{�rtment
444 S.W. 2nd Avexne
Miani, Florida 33130
RE; Bid No: 97-98-3-38
RaDlacemmt of Exterior doors PH : 416-1907
at: Fire Station #1 -- _ _ FLAX: 416-1925
Dear Ms. Suarez:
Please be :Uifoffi1ed that H.O.M. Cm-wtruction Corp. will hover the price
of $7,980.00 as per bid submitted 8/12/98 and all the other requirenents,
if you hw,ae any further questions please call me.
Very truly
H. Z, Pres.
�r
CONS7RUC77ON . CONSULTING • STATEWIDE
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TABULATION OF BIDS:
REPLACEMENT OF EXTERIOR WALK DOORS: BID NO.97-99-139
VENDORS: Royal Pacific Company
137 SW 57 Avenue
Miami, FL 33144
Hispanic/Local
Est. Unit of Unit Extended
Item Description Qty Measure Price Price
I For the provision of all labor, parts, r 4 ea $ 1,372.00 /ea $ 5,488.00
materials and equipment necessary }:
for the removal and replacement of
exterior walk doors.
i
H.O.M. Construction Corp.
7430 SW 163 Strect
Miami, FL 33157
Hispanic/Dade
Est. Unit of Unit Extended
(t. Measure Price Price
4 ea $ 1,995.00 /ea $ 7,980.00
L1
CITY OF MIAMI, FLORIDA
I
TO: Judy S. Carter, Director
Department of Purchasing.
FROM C. A. Gimenez, Director
Department of Fire -Rescue
INTER -OFFICE MEMORANDUM
DATE: December 8, 1998
sueJECT : Exterior Walk Door
Bid #97-98-137
REFERENCES:
ENCLOSURES:
FILE:
The Department of Fire -Rescue is requesting the approved bidder on the Bid 997-98-137
be deemed Non -responsive. The following reasons are cited:
1) Personnel from Purchasing and Fire -Rescue were unable to contact
Royal Pacific for more than three weeks to request that the certificate
of insurance required by bid documents be provided.
2) During this time an engine company from our department visited the
companies address listed in the bid package. This location was nothing
more than a storefront that appeared to be vacant,
3) The certificate of insurance has not been provided as requested and
required. This has caused an additional several weeks delay.
4) Repeated attempts to contact Royal Pacific at the numbers listed in the
bid package have gone unanswered. Another telephone number that
was provided to Capt. Gilbert has been disconnected.
For more information please contact Capt. Gilbert at (305) 575- 5280.
0
CAG/FKR/FH
SUMMARY OF CONTRACTS AWARDED
FOR: REPLACEMENT OF EXTERIOR WALK DOOR
AT FIRE STATION NO. 1
$79980.00
TIME PERIOD
From: 1994 to Present
AWARDED TO: H.O.M. Construction
Bid No. 97-98-138
None
PRIOR CONTRACT AWARD: None
DOLLAR AMOUNTS
r
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
RECOMMENDATION:
RESCINDING OF AWARD
BID NO. 97-98-138
Replacement of Exterior Walk Doors at Fire
Station No. 1
Fire -Rescue
Rescinding Award and award to next lowest
bidder
It is recommended that the contract awarded to
Royal Pacific Company , in the amount of
$5,488.00, for the replacement of exterior
walk doors, be rescinded, for failure to provide
required certificate of insurance, and award
contract to H.O.M. Construction, the next
lowest responsive and responsible bidder, to
provide said service, at a total cost not to exceed
$7,980.00. Funds for the difference of
$2,492.00 are available from Account Code
No. 001000.2 80701.6.670.
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