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J-99-131
1/20/99
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RESOLUTION N0. � V
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF CDH HOLDING LTD., INC.,
D/B/A AMERICAN MILLS SAFETY SUPPLY, FOR THE
PURCHASE OF TRELLBORG'S TRELLCHEM CHEMICAL
PROTECTIVE SUITS, FOR THE DEPARTMENT OF
FIRE -RESCUE, AT A TOTAL COST NOT TO EXCEED
$6,000.00; ALLOCATING FUNDS THEREFOR FROM
CAPITAL IMPROVEMENT PROJECT NO. 313304,
ACCOUNT CODE NO. 289401.6.850, FUNDED BY THE
FIRE ASSESSMENT.
WHEREAS, the Department of Fire -Rescue's Hazardous Materials
Response Team encounters dangerous conditions in the course of
duty and requires special clothing for protection against harmful
liquid chemicals, vapors, gases, and solids; and
WHEREAS, pursuant to public notice, Invitations for Bid
No. 97-98-184 were mailed to thirty (30) potential providers of
protective clothing; and
and
WHEREAS, three (3) bids were received on October 7, 1998;
WHEREAS, the Director of Fire -Rescue recommends that the bid
received from CDR Holding Ltd., Inc., d/b/a American Mills Safety
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Supply, be accepted as the lowest responsive and responsible bid;
and
WHEREAS, funds are available from Capital Improvement
Project No. 313304, Account Code No. 289401.6,850, funded by the
Fire Assessment; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bid received on October 7, 1998, from CDR
Holding Ltd., Inc., d/b/a American Mills Safety Supply, for the
provision of Trellborg's Trellchem Chemical Protective Suits, for
the Department of Fire -Rescue, at a total cost not to exceed
$6,000.00, is hereby accepted, with funds therefor hereby
allocated from Capital Improvement Project No. 313304, Account
Code No. 289401.6.850, funded by the Fire Assessment.
Section 3. This Resolution shall become effective
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immediately upon its adoption and signature of the mayorll.
PASSED AND ADOPTED this 9th day of February 1999,
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec,,. 2-36, since the Mayor did not ir,.,jj:,
I
this legislation by signing it in the desip-nated plqcc,
bwmes effective With the elapse of ten (10) days f
regc-trding same, 40-M, the d---�G cli
ATTEST: without the Mayor exer S1
Wa(Lnr 'J,100
WALTER J. FOEMkN CT,
CITY CLERK
CORRECTNESS:6
V.t�hTDRO"
VILARELLO
TORNEY
204:CSK:kc
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
- 3 -
1
CITY OF MIAMI, FLORIDA
CA=1
INTER -OFFICE
MEMORANDUM
The Honorable Mayor and
FEB
r Ev I 1999
To :
Members of the City Commission
DATE :
FILE
SUBJECT :
Resolution for Chemicals}
Protective Suits"`
FROM : DOnald ars aw
REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached
Resolution accepting the bid of American Mills Safety Supply, a non-
minority/Miami-Dade County vendor, located at 5411 NW 74 Avenue, Miami,
FL, 33166, for the purchase of Chemical Protective Suits for the Department of
Fire -Rescue. The proposed cost is $6,000. Funding is available from CIP Project
313304, Account Code No. 289401-850. This purchase is funded by the Fire
Assessment.
RAf-Ilr:one Wr%.
The Department of Fire -Rescue has analyzed the Bids pursuant to Bid No. 97-98-
184. Thirty (30) invitations for bids were mailed and three (3) responses were
received. American Mills Safety Supply submitted the lowest most responsible and
responsive bid, and is therefore recommended for award.
The requested chemical protective suits provide protection against, hazardous
chemicals in liquid, vapor, gas and/or solid form and will be used by the City of
Miami, Department of Fire -Rescue Hazardous Materials Response Team.
DHW/CAG/FKR/MLK/a p
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Cjrh of %hamt. Florida "C'. y-- 6-184
/ 6.1 BID INFOR IATION FO
Mailing Date: _ Buyer: Maritza Suarez
Bid No.:97-98-184 Telephone: 305-416-190"
Please quote on this form(s) net prices for the item(s) attached. Return signed original and retain a coPy for your
files. Prices should include all costs. including transportation to destination The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted.
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
Bids must be.received by:
at the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida 33131-5504
SINGLE PURCHASE
200-37: TRELLBORG'S TRELLCHEM CHEMICAL PROTECTIVE SUITS
f
We have read your Invitation for .Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
8 number of calendar days required to complete work after Notice to Proceed or issuance of
purchase order.
number of calendar days required before commencement of work.
Delivery will be made within 8 calendar days after receipt of purchase order. -
Terms: 2°/a-10 days Net 30 days •X_D% D i s e o u n t Additional discount of �% if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts:
Contact Person/Telephone: CNRISTTAAN de F??ASETX1 13n5) P81-007R RYT 5_
Term of Warranty and/or guarantee for the equipment MANUFACTURE 5 YEAR' s
Term of Warranty and/or guarantee for labor: N/A
All exceptions to this bid have been documented in the section below.
EXCEPTIONS:
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sigh your name:
CDH HOLDING LTD, INC (DRA)
Firm'sName: AMERICAN MILLS SAFETY Telephone: ( 305) 883-•0028
Principal Business Address: _aQ t 7 nT. ttir _ 21
�vEFax: (305 L 88 3-0071
MIAMT, FLQRTnA -III A Name: CHRISTTAAN G de TH
Mailing Address: Title: e
same as above. Authorized Signature
E-Mail Address: AMERMTLLc3 4awo i Beeper:
99- 92
r. i
6.4 -- DOR BACKGROUND INFOI?'-- 97ON
,NSTRUCTIONS:
This questionnaire is to be included with your bid. Do not leave any questions unanswered
does not apply, write the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME: C12H NcJT.nTN(; T.TMTTFlZTNC'. T) A AMF.RTC'AN MTT,T.fi SAFF.Ty SUPPLY
COMPANY OFFICERS:
PresidentChri Gt i aan de Hageth
Secretary N/A
COMPANY OWNERSHIP:
Vice President N/A
Treasurer NZA '
Christiaan de Haseth 100 %of ownership
of ownership
of ownership
,_,_% of ownership
County or Municipal Occupational License No. 3 8 0 6 5 3— 7
(attach copy with bid)
Occupational License Classification 220 Wholesale/Distributor
Occupational License Expiration Date: 10/29/99
Metro -Dade County Certificate of Competency No.
(attached copy if requested in Bid or RFP)
Social Security or Federal I.D. No. # 6 5— 0 6 9 8 2 8 7
EXPERIENCE:
Number of Years your organization has been in business: 8 YR S
Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP: 3 YR S
Number of Years experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: 7 YR S
4
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : DATE : FEB I I9�y FILE
The Honorable Mayor and Members
of the Ci Commission
SUBJECT:
Bid No. 97-98-184
Local Vendor Participation/Response
FROM: Dal H. Warshaw
REFERENCES:
City Manager
ENCLOSURES:
Please be advised that Invitation for Bids (IFB) were sent to the following local vendor(s) to
purchase Trellborg's Trellchem Chemical Protective Suits, for the Department of Fire -Rescue. Bids
were opened 10:00 am, Monday, September 28, 1998. As a follow-up, those vendor(s) who did not
bid was contacted on January 11, 1999, to determine their reason(s) for not bidding. j
District
Naive of Vendor Vendor Response(s) Contact Person No.
1. Amfak City Received Bid- Not within 10% Ed Caron IV
2. RDH Quest, Inc. Bid package still on desk, had not Willy Robinson V
mailed it out
DHWBWH/JSC/cyb
c: Purchasing Dept
e
99* 92
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BID NUMBER:
BID AWARD RECOMMENDATION FORM
97-98-184 �
COMMODITY/SERVICE: Chemical Protective Suits
DEPARTMENT / DIVISION: Fire-Rescue/'Hazardous Materials Response Teem
TERM OF CONTRACT: Single Purchase
NUMBER OF BIDS DISTRIBUTED: Thirty (30) NUMBER OF BIDS RECEIVED: Three (3) �>
METHOD OF AWARD:
RECOMMENDED VENDOR(S):
t
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Lowest responsible and responsive bidder
STATUS: CONTRACT VALUE: I .:
American Mills Safety Supply Non-Minority/Miami-Dade $6,000.00
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TOTAL: $6,000.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The requested Chemical Proctective Suits provide protection against
hazardous chemicals in liquid, vapor, gas and/or solid form and will
be used by the Fire -Rescue Hazardous Materials Response Team.
ACCOUNT CODE(S): .289401.6.850,
CIP 313304 Fire Assessment
DEPARTMENT APPROVAL:
Department Director/
Designee
BUDGET VIEW APPROVAL:
Dipak M. Parekh
Director
-
CIP DIVISION =_
PURCHASING APPROVAL:
JU V
ector
OTHER FUNDING APPROVALS, IF APPLICABLIE: r TITLE:
PAGE 2 CF 2
99 -- 92
BID NUMBER: 97-98-184
COMMODITY / SERVICE: Chemical Protective Suits
DEPART MN17CONTACT PERSON: Fire-Rescue/Kemp 1608
DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is required to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form and the
resolution memo to Purchasing, ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for submission to the Agenda Office for
Commission approval.
Should the department not concur with the recommendation for award, FAX separate jus0cation memo to
Purchasing immediately. Emergency procurements are exempt.
IN ADDITION TO THE ABOVE DOCUMENTS, PLEASE, RETURN A COMPLETED "CONTRACT
REVIEW AND ANALYSIS FORM" ALONG WITH THE SCI SCREEN "ACCOUNT SUMMARY"
FOR SAID COMMODITYISERVICE IN PREPARATION FOR THE PRESENTATION AND APPROVAL
OF THE BID/CONTRACT BEFORE THE OVERSIGHT BOARD.
Maritza Suarez 1907
i • t: �bntact of the Bid/Contract Section at 416- should you have any
questions.,
APPROVALT07-FORVAD
TO DEPARTMENT/OFFICE:
1
DATE:
.....:.........:
99- 92
ID@R
Description
Treileborg's Trelichem Chemical
Protective Suit, Type TLU,
complete with carry cases, in the
following sizes:
a. Large
b. Extra Large
c. Extra Extra Large
Total (Items a-c):
9
TABULATION OF BID
CHEMICAL PROTECTIVE SUITS
97-98-184
American Mills Safety Supply Amfak Inc *
5411 NW 74 Avenue 3160 SW 22 Street
Miami FL. 33166 Miami FL 33145
Dade/Non-Minority Local/Non-Minority
Est. Unit of Extended Est. Unit of
Measure Unit Price Price 9ty. Measure Unit Price
4 ea $ 500.00 ea $ 2,000.00
4 ea $ 600.00 ea $ 2,000.00
4 ea $ 600.00 ea $ 2,000.00
$ 6,000.00
Atlantic Mills Co.
PO Box 4670
Hialeah FL 33014
Dade/Non-Minority
Extended Est. Unit of Extended
Price Oty. Measure Unit Price Price
4 ea $ 732.90 ea $ 2,931.60
4 ea $ 732.90 ea $ 2,931.60
4 ea $ 732.90 ea $ 2,931.60
$ 8,794.80
*Local vendor is not within
10% of the low bidder.
4 ea $ 738.00 ea $ 2.952.00
4 ea $ 738.00 ea $ 2,95
4 ea $ 849.00 ea $ 3,396.00
$ 9,300.00 1
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SUMMARY OF CONTRACTS AWARDED
FOR: CHEMICAL PROTECTIVE SUITS
$69000.00
AWARDED TO: CDH Holding Ltd, Inc., d/b/a American Mills Safety Supply
TIME PERIOD NUMBER OF BEDS DOLLAR AMOUNTS
From: 1994 to Present None
PRIOR CONTRACT AWARD: None
SUMMARY OF CONTRACTS. DOC
99- 92
Fl, �R
BID ITEM:
ITV OF MIAMdI OFFICE OF THE CITY EWK
BID sECURITI' LIST
CHEMICAL PROTECTIVE SUET
TA
BID NO.: 97-98-184
DATE BID(S) OPENED: OCTOBER 7, 1998 -TIME 11: 00 AM
BIDDER
'
TOTAL BID
AMOUNT
BID BOND I ER)
CASHIER'S CHECK
AMERICAN MILLS SAFETY SUPPLY
$ 6,000.00
ATLANTIC MILLS CO.
9,300.00
AMFAK., INC. QT�.
8, 794.80
NO BID:
VWR SCIENTIFIC PRODUCTS
SECURITY SUPPLY. INC.
MEDPRYDTECT, INC.
BENNETT FIRE PRODUCTS
EASTCO INDUSTRIAL SAFETY CORP.
EUGLID GARNET MFG. CCU.
THE BARKIN COMPANY
TIDEWATER POLICE & SP(JRTMAN SUPPLIES
receii•cd tiin.ely as of fl,e rl,�
o� c:�'•: c'.c t,� nn
t Inc. All
are hereby roec.tod as lcste."�
/d'- — d. - = 4,., received L) eavelopes on
erson receiving bid(s) `
PURCHASING DEPARTMENT
`City Department) - -
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SIG N ED—GG�-�
Deputy City CJ
behalf of
or
(Date)
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Titij of 'Miami
JUDY S. CARTER
Director
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ADDENDUM NO.2
BID NO.97-98-184 SEPTEMBER 30, 1998
CHEMICAL PROTECTIVE SUIT
Please be advised that the opening date of the above mentioned bid has been changed.
BIDS ARE NOW DUE WEDNESDAY, OCTOBER 7,1998 AT 11:00 A.M.
ALL OTHER TERMS AND CONDITIONS OF THE BID DOCUMENT REMAIN THE SAME.
SINCERELY,
%JUDY S. CARTER -----
CHIEF PROCUREMENT OFFIC
THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS PROOF OF RECEIPT
SIGNATURE:
DATE:
NAME OF FIRM:
1, 1 �' . I
DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 61h Floor/Miami, Florida 33130/(305) 416.1900/Fax: (305)416.1925
E-Mail Address: purchase®ci.miami.B.us/ Website Address: http//ci.miami.il.us/
Mailing Address: P.O. Box 330708 Miami, FL 3I233.0708
r�� � ruvrM �F�'�r.3k�sE:,S1r,}",F7„;r..err.�..+u-..r�.,..;.rm: ,re ne.,, �..�•.. .a ;-.. �r ,_..., ,�: �.. t..-��� ,i .,.1 ..,...,�37 ;�7���^r�d a�ri.5�'�s?'�'i?.X`+�.�'�ir". '�g-cwv P;sww,Ly t.,,, t„�;
)UDY ;. CARTER
D irr�ctc�r
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Q�itv of (�Hiz I M-4
ADDENDUM NO. I
VIA FAX
BID NO. 97-98-184 SEPTEMBER 23, 1998
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:>. CHEMICAL PROTECTIVE SUIT
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Please be advised that the opening date of the above mentioned bid scheduled for Monday, September 28, )998
at 10,00 AM has been postponed until further notice. A second addendum will issued advising of the new
opening date.
ALL OTHER TERMS AND CONDITIONS OF TI IE BID DOCUMENT RUMAIN THE SAME.
SINCERELY,
,S
F PROCUREMENT OFFICER
TI-i1S ADDENDUM IS TO BE SIGNED AND DA'rF,D BY BIDDERS AND SUBMITTED AS PROOF OF RECFIPI
WI H THE SUBMISSION OF BID RESPONSES.
SIGNATURE: NAME OFFIR M-
DATE, _
DWARTMENT OF FURCHASINCW444 S.W.:nd Avenue, 6111 Hmi/Miami, F)nrida 33130!4 t1.15) 416.100010v (305)4l h-)(mj
E•Mnrl Address. jNur h,nci�ci.ml.vnl.11.ue( Websire Addraa,: hrrp //tvmiami.(i.u4r
Mailing A,lun:5s R(). Hma 73070E Miami, l L 33133•1)708
EF -'
_7 -:j , WED 1:.1 305 4161925 F''02-' 1