HomeMy WebLinkAboutR-99-0055J-99-108
1/11/99
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF REX-TONE, INC., D/B/A
REX-TONE PAINT & CHEMICAL FOR THE PROCUREMENT
OF PAINT AND PAINT SUPPLIES FOR USE IN THE
CITY-WIDE RESIDENTIAL, PAINT PROGRAM, ON AN
AS -NEEDED CONTRACT BASIS FOR ONE (1) YEAR,
WITH THE OPTION TO EXTEND FOR TWO (2)
ADDITIONAL ONE-YEAR PERIODS, FOR THE OFFICE
OF NET, AT AN ANNUAL COST NOT TO EXCEED
$36,101.00; ALLOCATING FUNDS THEREFOR FROM6
ACCOUNT CODE NO. 799209.452149.940. .'
WHEREAS, the City-wide Residential Paint Program ("Program")
provides eligible Miami homeowners with paint and supplies, at no
charge, to paint and make minor repairs to the exterior of their
homes; and
WHEREAS, the Program will be administered through the Office
of NET and it is anticipated that 80 - 100 eligible homeowners
will be participating; and
WHEREAS, pursuant to public notice, Invitations for Bid No.
98-99-036 were mailed to thirty-one (31) potential paint
suppliers; and
WHEREAS, five (5) sealed bids were received on November 30, t.
1998; and
WHEREAS, funds
are available from Account
CITY' CORUSSION
MEETING OF
Rosolution No.
40 tr .� "
77 t r 7.
ti
i
17
No. 799209.452149.940; and
71
WHEREAS, the City Manager and the Director of Community
Development recommend that the bid received from Rex -Tone, Inc.,
d/b/a Rex -Tone Paint & Chemical be accepted as the lowest
E
responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
�w
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
r
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
`
Section 2. The bid received on November 30, 1998, from
Rex -Tone, Inc., d/b/a Rex -Tone Paint & Chemical for the
procurement of paint and paint supplies for use in the City-wide
Residential Paint Program, on an as -needed contract basis for one
k{
(1) year, with the option to extend for two (2) additional
one-year periods, for the Office of NET, at an annual cost not to
exceed $36,101.00, is hereby accepted, with funds therefor hereby
allocated from Account Code No. 799209.452149.940.
4
Section 3. This Resolution shall become effective
i
- 2 -
,tI
immediately upon its adoption and signature of the Mayor.1/
PASSED AND ADOPTED this 26th day of January , 1999.
JOE CAROLLO, MAYOR
In Woordattce with Miami Code Sec. 2-36, since the Mayor M, d. not indicate approval of
This ta sintion by signing it in the designated place prnvirfert, said legislation now
becorms effective with the elapse often (10) day from the data of Co;-,jj-rjpsicn action
A`.CTEST : ro vzlinn sarne, without the Mayor ex rcisi ig
t
jar
WALTER J. FOEMAN
City Cl-
CITY CLERK
APPROVED TO ORWD CORRECTNESS
�APOVIT&WLLO
T`R -
TTORNEY
184:CSK:kc
CITY OF MIAMI. FLORIDA CA M AZ
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
TO : of the City Commission
FROM : (o4nal.N iA rshaw
City .Manager
RECOMMENDATION
DATE : JAN 15 1999 FILE
SUBJECT : Proposed Resolution
REFERENCES : Residential Paint Program
Bid No. 98-99-036
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached resolution accepting
the bid of Rex. -Tone, Inc., a non-local/Hispanic vendor, located at 7220 NW 77" Street, Medley,
Florida, for the furnishing of necessary paint and paint supplies, for a one (1) year, with the
options for two (2) additional one (1) year periods, at a total proposed annual budget of
$36,101.00.
Funding is available from the Department of Community Development Block Grant Funds,
Account Code 799209.452149.940.
BACKGROUND
The NET Administration office has analyzed the bids received pursuant to Bid No. 98-99-036.
Thirty-one (31) invitations were mailed and five (5) were received. Rex -Tone, Inc., submitted
the lowest and most responsive bid, and is therefore recommended for award.
The City-wide Residential Paint Program will provide eligible homeowners within the City of
Miami limits, the opportunity to acquire paint and paint supplies at no cost to the homeowners, in
order to paint the exterior of their homes and complete related minor exterior repairs.
This program will be administered through the NET Service Centers. It is expected that
approximately eighty (80) to one -hundred (100) homes will participate.
DHW/ �� �/bd
14-1
99- 55
ow ?�3.,ry,3� r,. nLi+' �'dld�i?'i y3kiCi-.$Sl'iv!fde'i'�rRe�'GX4�'LH:�k!i�N�a.'3++�6'7Fwis6xif�7-��1Y�'+»wadi`.Ri�Ta•'+r,.fa.n�^--
'Cri-.f�X#�§. F!Ma:'th.8?"�`.�tiKx:F'..!•a 'f;� -'�+'
z
' jr
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
The Honorable Mayor and Members
of the C' , oninussion
FROM: D nald H. Warshaw
City Manager
DATE:
FILE:
SUBJECT:
Bid No. 98-99-036
Local Vendor Participation/Response
REFERENCES:
ENCLOSURES:
Please be advised that Invitation for Bids (IFB) were sent to the following local vendor(s) to procure
Residential Paint and Paint Supplies Citywide, for the Office of NET. Bids were opened 10:00 am,
Monday, November 30, 1998. As a follow-up, those vendor(s) who did not bid was contacted on
December 29. 1998, to determine their reason(s) for not bidding.
District
Name of Vendor
Vendor Response(s)
_Contact Person
No.
1. A & B Hardware & Lumber Co.
Called 3xs- A'o answer
Oscar Llerena
I
2. Stein Paint
Ciry Receired .bid- Not within 10%
Lance Turner
III
3. Master Enterprises & Exchange
Phone Temporarily Disconnected
Charles McDowell
V
4. Lankford Equipment Co., Inc.
Not competitive with Residential Paint
Randy Lankford
IV
5. Colorful Creations Decorations
Phone Disconnected
Angela L. Robertson
V
6. Atlantic Color Center
Called 3xs- No answer
Pedro Iglesias
III
7. Sunny South Paint
Didn't have enough time to work on
Phillip Bourgi
IV
bid; more retail oriented; too much paper-
work; no guarantee of getting award
8. Home Depot/Store
Did not see bid package
Teresa Chapman
IV
DHW/B WH/3SC/cyb
c: Purchasing Dept
"_\1 BID INFORMATION FORM
Mailing Date: November 16, 1998
Bid No.: 98-99-36
Buyer: _ Sara Gonzalez
Telephone: 305-416-1909
Please quote on this form(s) net prices for the item(s) anached. Return signed original and retain a copy for your
files. Prices should include all costs, including transportation to destination The City reserves the right to accept or
reject all or any part of this bid. Prices should be firm for a minimum of 90 days.
Reference to manufacturers' names or catalog numbers are for identification only. If alternates are quoted,
complete information must be given.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices.
Kids must be received by: 10:00 AM, Monday, November 30, 1993
at the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida 33131-5504
CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS
630-56: PAINT PROGRAM (RESIDENTIAL)
We have read your Invitation for Bid, completed the necessary documents, and propose to furnish and deliver,
F.O.B. DESTINATION, the items or service specified herein.
ALL BIDS MUST BE SUBMITTED IN TRIPLICATE OR YOUR BID MAY BE DISQUALIFIED.
number of calendar days requited to complete work after Notice to Proceed or issuance of
purchase order.
- number of calendar days required before commencement of work.
Delivery will be made within Z calendar days after receipt of purchase order.
Terms: 2%-10 days - Net 30 days Additional discount of % if awarded all items.
(include cash discount for prompt payment, if any) Other Discounts: —
r+
Contact Person/Telephone: / Dyl ., I a 1r % Fi.R7 - 2-6>70
Term of Warranty and/or guarantee for goodsd '��� v X' y 5 -
Term of Warranty and/or guarantee for labor: N/A
All exceptions to this bid have been documented in the section below.
EXCEPTIONS: —
I certify that any and all information contained in this bid is true; and I further certify that this bid is made without
prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all
terms and conditions of this bid and certify that I am authorized to sign this bid for the bidder. Please print the
following and sign your name:
Firm's Narne: _R,es(-10vte-, �rvr C • Telephone: S- k 7 - 2-o 7 v
Principal Business Address: 7 Z z.0 &.: w -7 7 ST' Fax: Aox) D,fv
McAie r-L- 33 Name: c i4 dl
Mailing A dress: n, Lit. r Title: SG+
Authorized Signature: ct..*c-
E-Mail Address: « lu. v%ec • Beeper:_ (304791- f S1--7D
__ _. �.,. .... DW INV. 70.71-JV
6.5 \ 'DOR BACKGROUND INFORMA ON
INSTRUCTIONS:
This questionnaire is to be included with your bid. Do not lease any questions unanswered. When the question
does not apply, N%rite the word(s) "None", or "Not Applicable", as appropriate. Please print.
COMPANY NAME:
COMPANY OFFICER
President
Secretary
Vice President
Treasurer _
S5 %of ownership
.:U % of ownership
/y % of ownership
% of ownership
LICENSES:
l . County or Municipal Occupational License No. Q /4 a2 'f4 i
(attach copy with bid)
2. Occupational License Classification cle,
3. Occupational License Expiration Date 1` �7
4. Metro -Dade County Certificate of Competency No._ 4)/1
(attached copy if requested in Bid or RFP)
5. Social Security or Federal I.D. No.
rvnrDTr?vr,r•
6. Number of Years your organization has been in business: #-� %
7. . Number of Years experience BIDDER/PROPOSER (person, principal of firm, owner) has had in operation
of the type required by the specifications of the Bid or RFP:
8. Number of Years' experience BIDDER/PROPOSER (firm, corporation, proprietorship) has had in
operation of the type required by the specifications of the Bid or RFP: z�.
1
2.0 GEA1ER.4L TERJ1,S' AAL );N'DITIOAS T'OR TIIE PI,RCHASE n�OOIIS OR Eot'IP,IIE,\'T
IATE.NT. The General Terms and Conditions described herein apply to the acquisition of goods or equipment with
an estimated aegreuate cast ol'S4.�00.00 or more.
2.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this bid
shall remain the property of the seller until a physical inspection and actual usage of the good is made. and
thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be fully in
accordance \\ith specifications and of the highest quality. In the event the goods equipment supplied to the
City are found to be defective or does not conform to specifications, the City reserves the right to cancel the
order upon N+ritten notice to the Contractor and return the product to the Contractor at the Contractor's
expense.
2.2. ACCEPTANCE OF OFFER - The signed bid shall be considered an offer on the part of the bidder; such
offer shall be deemed accepted upon issuance by the City of a purchase order.
2.3. ACCEPTANCE/REJECTION -The City reserves the right to accept or reject any or all bids or parts of
bids after bid opening and request rebid on the items described in the IFB. In the event of such rejection, the
Director of Purchasing shall notify all affected bidders and make available a written explanation for the
rejection. The City also reserves the right to waive anv irregularities or minor informalities or technicalities
in any or all bids and may, at its discretion, re -bid.
2.4 ANTITRUST PROVISION - At such times as may serve its best interest, the City of Miami reserves the
right to advertise for, receive, and award additional bids for these herein items, and to make use of other
competitively bid (governmental) contracts, SNAPS Agreements, or other similar sources for the purchase of
these goods or equipment as may be available.
2.5. ASSIGNMENT OF CONTRACT - Contractor shall not assign, transfer or subcontract at any time during
the term of the Contract, or any part of its operations, or assign any portion or part of the Contract, except
under and by virtue of written permission granted by the City through the proper officials, which may be
withheld or conditioned, in the City's sole discretion.
2.6. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents,
papers, and records of Contractor which are directly pertinent. to this Bid, for the purpose of audit,
examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the
books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final
payment and all other pending matters are closed. Contractor's failure to or refusal to comply with, this
condition shall result in the immediate cancellation of this contract by the City.
2.7. AWARD OF CONTRACT:
Rev. 6/8/98
A. The IFB, Bidder's response, any addenda issued, and the purchase order shall constitute the entire
contract, unless modified in accordance with any ensuing contract.
B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or
designee.
C. The award of this Bid may be preconditioned on the subsequent submission of other documents as
specified in the Special Conditions or Technical Specifications. Bidder shall be in default of its
contractual obligation if such documents are not submitted in a timely manner and in the form
required by the City. Where Bidder is in default of these contractual requirements, the City, throuoh
action taken by the Purchasing Department, will void its acceptance of the Bidder's Response and
may accept the Bid from the next lowest responsive, responsible Bidder or re -solicit the City's
requirements. The City, at its sole discretion, may seek monetary restitution from Bidder and its bid
bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the
Bidder's default.
S9- 155
City of Miami, Horida Bid No. 98-00- 0
D. The term ofYthe contract shall be specified in one of three documents which shall be issued to the
successful [udder. These documents may either be a purchase order, notice of award and'or
contract award sheet.
E. The City reserves the right to automatically extend this contract for up to ninety (90) calendar days
beyond the stated contract teen in order to provide City departments with continual service and
supplies while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised.
the City shall notify the Bidder. in writing, of its intent to extend the contract for a specific number
of days, not to exceed ninety (90) days, prior to the expiration of the contract tern at the same price,
terms, and conditions.
F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude
upon completion of the expressed or implied warranty periods.
G. The City reserves the right to award the contract on a split -order, lump sum or individual - item basis,
or such combination as shall best serve the interests of the City unless otherwise specified.
2.8. BRAND NAMES - If and wherever in the specifications brand names, makes, models. names of any
manufacturers, trade names, or bidder catalog numbers are specified, it is for the purpose of establishing the
type, function, minimum standard of design, efficiency, grade or quality of goods only. When the City does
not wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding
an approved equal, Bidders will submit, with their bid, complete sets of necessary data (factory information
sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the
item(s) bid. The Cih• shall be the sole judge of equality and its decision shall be final. Unless otherwise
specified, evidence in the form of samples may be requested if the proposed brand is other than specified by
the City. Such samples are to be furnished after the date of bid opening only upon request of the City. If
samples should be requested, such samples must be received by the City no later than seven (7) calendar
days after a formal request is made.
2.9. CANCELLATION - The City reserves the right to cancel all invitations for bid before bid opening. In the
event of bid cancellation, the Director of Purchasing shall notify all prospective bidders and make available
a written explanation for the cancellation.
2.10. COLLUSION - Bidder, by affixing a signature to its bid, certifies that its bid is made without previous
understanding, agreement or connection either with any person, firm or corporation making a bid for the
same items or with the City of Miami Purchasing Department or initiating department. The Bidder certifies
that its bid is fair, without control, collusion, fraud or other illegal action. Bidder certifies that it is in
compliance with Section 2.611, Conflict of Interest and Code of Ethics Laws. The City will investigate all
potential situations where collusion may have occurred and the City reserves the right to reject any and all
bids where collusion may have occurred.
2.11. COMPLIANCE `JVITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that
contracts between private entities and local governments are subject to certain laws and regulations,
including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor
agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the
goods or equipment offered, including but not limited to:
2.1 1.1. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client
because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the
following: employment practices, rate of pay or other compensation methods, and training
selection.
2.11.2. Occupational, Safety and Health Act (OSHA), as applicable to this IFB.
2.11.3. The Stute of Florida Statutes, Section 287.133(3)(,9) on Public Entity Crimes.
Rev. 6/8/98
99- 55
WA'�_•4�`"^�„t�*i�I_ .
Cit 'of.ldianii. vlorida Bid No. 98-91)-30
2.1 1.4. Af,'noritr•'1, :'icrr Business :I fuir.\ Enterprise (A1,'14�BE) C r�dinurxes No. I110(�?, //)i3,ti,
as arnended. as applicable to this IFB.
2.11.5. Environment Prot,!c'tiun .4gL•rrcr' (EP.4), as applicable to this IFB.
2.11.6. Uniform C'ornmerciul Code (Florida Statutes, Chapter 672).
2.11.7. Americans with Disahililies .act of 1990, as amended.
111.8. First Source Hiring..4greements. City Ordinance No. 10032, as amended, as applicable to this IFB.
implemented to foster the creation of new and permanent jobs for City of Miami residents, requires
as a condition precedent to the execution of service contracts including professional services.
2.11.9. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this IFB.
2.11.10. National Forest Products Association (AFPA), as applicable to this IFB.
2.11.11. City Local Preference Ordinance No. 11087, as applicable to this iFB.
2.11.12. Conflict of Interest, City Code Section 2-611; 61.
Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. Non-compliance
with all local, state, and federal directives, orders, and laws may be considered grounds for termination of
contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
2.12. CONFLICT OF INTEREST - Bidders, by responding to this IFB, certify that to the best of their
knowledge or belief, no elected/appointed official or employee of the City of Miami is financially interested,
directly or indirectly, in the purchase of goods or equipment specified in this IFB. Any such interests on the
part of the Bidder or its employees must be disclosed in writing to the City. Further, you must disclose the
name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or more of the
total assets of capital stock in the your firm.
2.13. COPYRIGHT OR PATENT RIGHT'S - Bidders warrant that there has been no violation of copyright or
patent rights in manufacturing, producing, or selling the goods shipped or ordered as a result of this IFB, and
bidders agree to hold the City harmless from any and all liability, loss, or expense occasioned by any such
violation.
2.14. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the Bid shall be
fixed after the award by the Commission unless otherwise specified in the Special Terms and Conditions.
Price discounts off the original prices quoted in the Bid will be accepted from successful Bidder(s) during the
term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by the
City Commission Any discounts offered by a manufacturer to Bidder will be passed on to the City.
2.15, EMERGENCY/DISASTER PERFORMANCE - In the event of a hurricane or other emergency or
disaster situation, the successful vendor shall provide the City with the commodities/services defined within
the scope of this bid at the price contained within vendor's bid. Further, successful vendor shall
deliver/perform for the city on a priority basis during such times of emergency.
2.16. ESTIMATED QUANTITIES - Estimated quantities or estimated dollars are provided for your guidance
only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period.
The City is not obligated to place an order for any given amount subsequent to the award of this bid. Said
estimates may be used by the City for purposes of determining the low bidder meeting specifications. The
City reserves the right to acquire additional quantities at the prices bid or at lower prices, in this IFB.
Rev. 6/8/98
99- 55
w a�
•err � t
City of Miami. Florida
,/-N
2.17. EVALUATION C .i WS
A. Rejection of Bids
The City may reject a Bid for any of the folio%%ing reasons:
[aid No. ()8-9()- 6
GAI
(1) Bidder fails to ackno,, ledge receipt of addenda
(2) Bidder misstates or conceals any material fact in the Bid
(3) Bid does not conform to the requirements of the Bid
(4) Bid requires a conditional award that conflicts with the method of award
(5) Bid does not include required samples, certificates. licenses as required
(6) Bid .i as not e\ccuted by the Bidder's authorized agent on the Bid Form
The foregoing is not an all inclusive list of reasons for which a Bid may be rejected. The City may reject
and re -advertise for all or any part of the Bid Solicitation whenever it is deemed in the best interest of the
City.
B. Elimination From Consideration
(1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any
debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
(2) A contract may not be awarded to any person or firm which has failed to perform under the
terms and conditions of any previous contract with the City or deliver on time contracts of a
similar nature.
(3) A contract may not be awarded to any person or firm which has been debarred by the City in
accordance with the City's Debarment and Suspension Ordinance.
C. Determination of Responsibility
(1) Bids will only be considered from entities who are regularly engaged in the business of
providing the goods and/or equipment required by the Bid. Bidder's must be able to
demonstrate a satisfactory record of performance and integrity and have sufficient financial,
material, equipment, facility, personnel resources, and expertise to meet all contractual
requirements. The terms "equipment and organization" as used herein shall be construed to
mean a fully equipped and well established entity in line with the best industry practices in the
industry as determined by the City.
(2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the City
or any other governmental entity in making the award.
(3) The City may require the Bidder(s) to show proof that they have been designated as an
authorized representative of a manufacturer or supplier which is the actual source of supply, if
required by the Bid.
2.18, F.O.B. POINT- Unless otherwise specified in the IFB, all prices quoted by the bidder must be F.O.B.
POINT, inside del'-,ry, with all delivery costs and charges included in the bid price, unless otherwise
specified in this IF;_;. Failure to do so may be cause for rejection of bid.
2.19. FIRM PRICES - The bidder warrants that prices, terms, and conditions quoted in its bid will be firm
throughout the duration of the contract unless otherwise specified in the IFB. Such prices will remain firm
for the period of performance or resulting purchase orders or contracts, which are to be performed or
supplied over a period of time.
2.20. INDEMNIFICATION - The Contractor shall indemnify and save harmless forever the City, and all the
City's agents, officers and employees from and against all charges or claims resulting from any bodily injury,
Rev. 6/8/98
qg
Cite of Miami. Florida Bid No. QS-119_3!,
loss of life, or danti`,..,ee to property from any act, omission or rnct. by itself or its employees; the
Contractor shall become defendant in ever\, suit brought for any of such causes of action against the City or
the City's officials. a�lents and employees; the Contractor shall further indemnify City as to all costs,
attomcy's fees. expenses and liabilities incurred in the defense of an% such claims and any resulting
invest ivation.
2.21. INSPECTIONS - The City may, at reasonable times durinL, the term hereof, inspect Contractor's facilities
and perfonn such tests, as the City deems reasonably necessary, to determine whether the goods or
equipment required to be provided by the Contractor under this Contract conform to the terms of the IFB.
Contractor shall make available to the City all reasonable facilities and assistance to facilitate the
performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and
made in accordance with. the provisions of Section 18-96 of the Code of the City of Miami, Florida, as same
may be amended or supplemented from time to time.
2.22. INSPECTION OF BID - Sealed bids received by the City pursuant to Invitation For Bids will not be made
available until such time as the Cite provides notice of a decision or intended decision or within 10 days after
bid opening, whichever is earlier. Bid Tabulations will be furnished, after a recommendation for the award
is made to the City Commission by the Purchasing Department in concurrence with the user department, and
upon provision of a self addressed, stamped envelope by the bidder.
2.23. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall
furnish Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of coverage
shall demonstrate strict compliance to all requirements listed on the attached form entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Invitation for
Bid, the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar
K11
days to submit a con•ected certificate to the City. If the Contractor fails to submit the required insurance
documents in the manner prescribed in this IFB within fifteen (15) calendar days after receipt Notice of
Award, the contractor may be in default of the contractual terms and conditions and may not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from submitting future bids to the City.
Information regarding any insurance requirements shall be directed to the Risk Administrator, Risk
Management Division, at (305) 416-1700.
2.24. INVOICES - Invoices shall contain purchase order number and details of goods or equipment delivered
(i.e. quantity, unit price, extended price, etc).
2.25. LOCAL PREFERENCE - City Ordinance 11087 states that the City Commission may offer to a
responsible and responsive local bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local
vendor does not exceed 110 percent of the lowest other responsible and responsive bidder.
2.26. MANUFACTURER'S CERTIFICATION - The City reserves the right to request from bidders a separate
Manufacturer's Certification of all statements made in the bid. Failure to provide such certification may
result in the rejection of bid or termination of contract, for which the bidder must bear full liability.
2.27. MINORITY/ PROCUREMENT PROGRAM - Ordinance No. 10062, as amended, entitled the Minori
and Women Business Affairs and Procurement Ordinance of the City of Miami, Florida, sets forth "...a goal
of awarding at least 51 percent of the City's total annual dollar volume of all expenditures for all goods and
services to Black, Hispanic and Women minority business enterprises on an equal basis." A minority
business enterprise is defined as a business firm "...in which at least 5 l percent of said enterprise is owned by '
Blacks, Hispanics, or Women and whose management and daily business operations are controlled by one or
more Blacks, Hispanics or Women."
To achieve the goal established by these Ordinances, participation in providing goods and services to the
City by minorities is being encouraged in a number of ways. All bidders doing business with the City are 4
encouraged to include the participation of minority firms in their bids. in evaluating bids for determination
Rev. 6/8/98
29
ftf4vsMM'+rr-!Xr!�r*.er•} r
u
r��p �+ i
7'93a'3, . ° d lid, EA�''�;S,�'"+��; -?
• %.. x ,r, rd. t.. _... .,.. ..... -,....xt�uaiu;.:,Z.,.i-,,xak�....,...�i..a.., �. �'fitit � r.»:i s., .1%* MCI
City of Mianri. Florida laid No. 98-99-36
of awards, minani drticipation may be a factor. Failure to adc ely involve minority firms may be a
basis for rejecting-, an.\ and all bids.
Possible ways to include minority participation would involve:
1. Joint venture with a minority firm(s)
2. Utilizing minority firm(s) as subcontractor(s).
3. Utilizing minority firm(s) to supply goods and/or services.
4. Successful implementation of well defined affirmative action program.
5. Other forms of minority participation. if properly documented.
Successful bidder(s) shall be required to establish an Affirmative Action Plan, if not, an Affirmative
Action Policy shall be established, pursuant to Ordinance #10062 as amended. Effective date of
implementation must be indicated on the policy.
A "Minority Status Information Sheet" in Section 6.7 is provided to assist bidders in presenting information
conceming minority participation.
Minority and women -owned business firms are encouraged, but not required, to register with the City prior
to submittin- bids. The Purchasing Department, Minority/Women Business Affairs Office, will provide the
necessary forms and instructions upon request. All bidders are urged to submit bids for any goods or
services that they are able to supply, regardless of minority classification. However, compliance with all
requests for information regardin- Minority/Women Status or Participation is required. Bidder's
cooperation is greatly needed to aid the City in achieving its goal. Bidders may contact this Office at (305)
416-1913 for information.
2.28. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS
No contract or understanding to modify this IFB and resultant purchase orders or contracts, if applicable,
shall be binding upon the City unless made in writing by the Director of Purchasing of the City of Miami,
Florida through the issuance of a change order or modification to the contract, purchase order or award sheet
as appropriate.
2.29. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with
specifications under the direction of the Florida Department of Agriculture and Consumer Services or by
other appropriate testing Laboratories as determined by the City. The data derived from any test for
compliance with specifications is public record and open to examination thereto in accordance with Chapter
119, Florida Statutes, 1971. Items delivered not conforming to specifications may be rejected and returned
at Bidder's expense. These non -conforming items not delivered as per delivery date in bid and/or Purchase
Order may result in bidder being found in default in which event any and all reprocurement costs may be
charged against the defaulted contractor. Any violation of these stipulations may also result in the supplier's
name being removed from the City of Miami's bidder's list.
2.30. NONDISCRIMINATION - Bidder agrees that it shall not discriminate as to race, sex, color, age, religion,
national origin, marital status, or disability in connection with its performance under this solicitation.
Furthermore, Bidder agrees that no otherwise qualified individual shall solely by reason of his/her race, sex,
color, age, religion, national origin, marital status or disability be excluded from the participation in, be
denied benefits of, or be subjected to, discrimination under any program or activity receiving federal
financial assistance.
In connection with the conduct of its business, including performance of services and employment of
Personnel, Bidder shall not discriminate against any person on the basis of race, color, religion, disability,
age, sex, marital status or national origin. All persons having appropriate qualifications shall be afforded
J.
equal opportunity for employment.
2.31. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City of Miami and is submitting a Bid under this IFB shall meet the City's Occupational License Tax
requirements in accordance with Chapter 31.1, Article I of the City of Miami Charier. Others with a location
outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the
Rev. 6/8/98
lk 5
;,. *r�^r .n _ r.-M- •:,',ter. �,.-.cG.�•.�.
tW�ky���;.. �'A`�? i ���m,•r'�ax'r �+�h• 7':�.+�;'�•3-.�i+�.t�uir=/,` 'oft ',�hjy�'�$,...��",,-'y�'' s*4i,.��i�4'��3L. ?.a'..4.r."-Ntsur�"!.c�"..h'; u,.�., ^ _ a e�-fe.
t
Cit% of Miami, Florida 13id No. 1t8-1)1)-+6
license must be suba with the Bid; however. the City may at its option and in its best interest allow
the Bidder to supple the license to the Cite during the evaluation period, but prior to award.
2.32. PRICE ADJUSTiNIFNT'S - :Any price decrease effectuated during the contract period either by reason of
market change or on the part of the contractor to other customers shall be passed on to the City of Miami.
2.33. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's product
becomes unavailable during the terns of the Contract, the Contractor awarded that item may arrange with the
Citv's authorized representative(s) to supply a substitute product at the bid price or lower, provided that a
sample is approved in advance of delivery and that the new product meets or exceeds all quality
requirements.
2.34. PROHIBITIONS - Contractor represents and warrants to the Cite that it has not employed or retained any
person or company employed by the City to solicit or secure this Contract and that it has not offered to pay,
paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind
contingent upon or in connection with, the award of this Contract.
2.35. PROMPT PA1'MEN'r - Bidders may offer a cash discount for prompt payment; however, discounts shall
not be considered in determining the lowest net cost for bid evaluation purposes.
Bidders are required to provide their prompt payment terms in the space provided on the Bid Response
Form. If no prompt payment discount is being offered, the Bidder must enter zero (0) for the percentage
discount to indicate no discount. If the Bidder fails to enter a percentage, it is understood and agreed that the
terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is
later.
When the City is entitled to a cash discount, the period of computation will commence on the date of
delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is
necessary due to damage, the cash discount period shall commence on the date final approval for payment is
authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash
discount, the City is entitled to a cash discount with the period commencing on the date it is determined by
the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders
during the term of the contract.
2.36. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list.
2.37 PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to
all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida
Statutes, and Sec. 18-104 of the City Code, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor's failure or refusal to comply with the
provision of this section shall result in the immediate cancellation of this Contract by the City.
2.38. QUALITY - All materials used in the manufacturing or construction of supplies, materials, or equipment
covered by this bid shall be new. The items bid must be of the latest make or model, of the best quality, and
of the highest grade of workmanship, unless as otherwise specified in this IFB.
2.39. RESOLUTION OF PROTEST - Any actual or prospective contractual party who feels aggrieved in
connection with the solicitation or award of a contract may protest in writing to the Director of
Purchasing/Chief Procurement Officer who shall have the authority, subject to the approval of the City
Rev. 6/8/98
Cite of Miami. Florida (aid No. 't;;-1)1)- t,
Manauer and the C 'attorney, to settle and resolve a protest approval by the Cite Commission.
Bidders are alerted to Ordinance No. 11072 describing the protest procedures. Protests lailing to meet the
requirements for filing shall not be accepted. Failure of a part\ to timell file s11a11 constitute a forfeiture of
such party's right to file a protest. NO EXCEPTIONS.
2.40. SAMPLES - Samples of items, N%hen required. must be submitted within the time specified at no expense to
the Citv. If not destroved by testing, bidder(s) will be notified to remove samples, at their expense, within 30
days after notification. Failure to remove the samples will result in the samples becoming the property of the
City,
2.41. SERVICE AND WARRA.NT'Y - Unless otherwise specified, the bidder shall define any warranty, service
and replacements that will be provided. Bidders must explain on the attached Bid Response Form to what
extent warranty and service facilities are available. A copy of the manufacturer's warranty, if applicable,
should be submitted .with your bid.
2.42. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials of first
quality and correct type, size and design are to used. All workmanship is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the
items on this bid, the bidder shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid.
2.43. TERMINATION - The City of Miami reserves the right to terminate this contract by written notice to the
contractor effective the date specified in the notice should any of the following apply:
2.42.1. The contractor is determined by the City to be in breach of any of the terms and conditions of the
contract.
2A2 2. The City has determined that such termination will be in the best interest of the City to terminate the
contract for its own convenience;
2.42.3. Funds are not available to cover the cost of the goods or equipment. The City's obligation is
contingent upon the availability of appropriate funds.
2.44. TIMELY DELIVERY - Time will be the essence for any orders placed as a result of this bid. The City
reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within
the time(s) specified on the Bid Form. Deliveries are to made during regular City business hours unless
otherwise specified in the Special Conditions.
2.45. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the
goods/equipment or used the goods, whichever comes first.
2.46. VARIATIONS OF SPECIFICATIONS - For purposes of bid evaluation, bidders must indicate any
variances from bid specifications and/or conditions, no matter how slight. If variations are not stated on the
Bid Response Form. it will be assumed that the product fully complies with the City's specifications.
6/8/98
3.0. SPECIAL CONDITIONS
3.1. SCOPE AND PURPOSE
It is the intention of the City of Miami to establish a contract for the furnishing and distribution of paint and
painting supplies t o homeowners participants in the Great Neighborhoods Residents Exterior Paint Program
.administered by the Department of Community Development.
3.2. CONTRACT TERM
'rhe Contract shall commence upon the date of award and shall be effective for one (I) year with the option
to extend for two (2) additional one (I) year periods. subject to the availability of funds for succeeding fiscal
years.
Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
3.3. CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
a) Advance written mutual agreement.
b) Continued satisfactory performance compliance with the specifications, terms and conditions established
herein.
c) Availability of funds
d) Acceptance of the contractor's proposed pricing (for any renewals allowed escalation).
In the event the Contractor is unable to extend the contract for any subsequent period under the above
conditions, or for whatever cause, advance written notice and explanation must be submitted to the Chief
Procurement Officer, no later than ninety (90) days prior to the annual expiration date. Such notification is
subject to the acceptance of the City, or the Contractor may be found to be in default.
3.4. NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any
fiscal period for payments due under this contract, then the City, upon written notice to Contractor or his
assignee of such occurrence, shall have the unqualified right to terminate the contract without any penalty or
expense to the City.
3.5. METHOD OF AWARD
Award of this contract will be made to the lowest responsive, responsible bidders who bid on all items and
whose bid, offer the lowest price when all items are added in the aggregate, conforming to the specifications
is most advantageous to the City.
3.6. DISTRIBUTIONIPICKUP
The homeowner will receive the supplies in three stages:
1) Patching Kit 2) Primer 3) Oil and Latex Paint
Before each stage, homeowner shall contact the City for authorization of release of supplies and paint. Each
homeowner will be issued a certificate or a voucher, in duplicate, signed by a Community Development
official , authorizing the bearers of the certificate to obtain a specific amount and color of paint and paint
supplies. It is the contractor's responsibility that the homeowner is supplied only with the items itemized in
the voucher or certificate.
The contractor's representative or Store Manager shall sign the certificate to indicate the paint has been
released to the homeowner, and return one copy to the homeowner.
OWN
City of Miami. Florida
,"""1Special Conditions (Continued) Bid No. 98-99-036
3.7. PRODUCTS
Bidders shall indicate on the Price Sheet, the manufacturer's name and model number on the product(s)
they intent to supply. Minimum warranty period of any paint shall be six (6) years
3.8. INVENTORY
The contractor will be required to maintain a sufficient inventory of painting supplies, primer, paint base,
and color tints in stock at the local facility, to ensure prompt and convenient pickup by the homeowner per
these specifications. Detailed arrangements shall be made with the administering department after award, if
necessary. Any deviations from these arrangements or failure to comply with the specifications may be cause
for the contract to found in default.
3.9. HOMEOWNER CONFERENCES
The contractor (or his representative) will be required to attend ten (10) meetings (one in each
neighborhood), for the purpose of explaining proper surface preparation and paint application methods
according to the specifications of this project. Date and time of meetings will be arranged after award.
3.10. SCHEDULE
Bidder shall indicate on the Bid Sheet, the number of days required to set up inventory for each phase of the
program after receipt of order, and the length of time required to fill individual homeowner's voucher orders
after receipt.
3.11. COLOR CHARTS
Bidders shall submit with their bid, complete charts for each paint product they intent to supply under
contract for this program. Range of colors available may be a factor in the determination of award.
After award, the City shall select a particular spectrum of colors from the chart(s) submitted by the
successful bidder. Weatherability and fade resistance of colors shall be considered. Homeowners will be
allowed to choose from the narrowed selection.
3.12. TOXIC SUBSTANCES
All bids must be accompanied by the required Material Safety Data Sheets (Chapter 442, Florida Statutes);
provided, however, that the low bidder may be given the opportunity to submit these Material Safety Data
Sheets to the City during the bid evaluation period in the best interest of the City. Contact the Florida
Department of Labor and Employment Security at the address listed below for any related information
packets:
Toxic Substances Information Center
2551 Executive Center
Circle West
Tallahassee, FL 32301-5014
Telephone: 1-800-367-4378
3.13. BIDDER QUALIFICATIONS
a) Bids will be considered only from firms that have been in the paint supply industry for not less than three
(3) consecutive years under the same name and/or ownership; and that have sufficient financial support,
equipment and organization to insure that they can satisfactory execute the services if awarded a Contract
under the terms and conditions herein stated.
The term "equipment and organization" as used herein shall be construed to mean a fully equipped and well
established industry as determined by the proper authorities of the City of Miami, Florida.
b) An inspection of the Bidder's facilities and/or equipment may be made prior to award.
Page 2 of 3
AML
City of Miami. Florida npecial Conditions (Continued) Bid No. 98-99-036
3.14. DESCRIPTIONOFSUPPLIES
An� manufacturers' names, trade names, brand names, or catalog numbers used in these specifications are
for the sole purpose of describing and establishing minimum requirements or lerel of quality, standards of
performance, and design, required, and it is no way intended to prohibit the bidding of other manufacturers'
items of equal quality: provided, hok+ever, that the Cite has not established, only those manufacturers' names,
trade names, brand names or catalog numbers mar be bid. Bids will be considered for am• brand which
meets or exceeds the quality of the following manufacturers: -
Paragon To%\erPaint Dutch Boy Glidden Benjamin Moore
Sherwin Williams Rex Tone Brunning Stein Paint°
3.15. APPROVAL BY EMERGENCY FINANCIAL OVERSIGHT BOARD
The State of Florida has appointed an Emergency Financial Oversight Board (Oversight Board) to review
and approve all pending City of Miami contracts. As a result, contracts are not binding on the City until such
time as they have been approved by the Oversight Board and/or executed on behalf of the Board.
c- r
(
1-
tt k
U, r
Y
T
Page 3 of 3
t�
it
g9_ �5 t
,
C 'mot„¢,'.St-t'`s?P`'til�.aR.uarlv.+�..w.-(v. >•.r+<.. ...»^e -ro+n- ""»".�.s'.,*.v.r!w,.ww.w. �.
�x r �� ; �" -.. r s ors%tansam-
v 1
0
N
CITY OF MIAMI
SUMMARY OF CONTRACTS AWARDED
FOR: RESIDENTIAL PAINT & PAINT SUPPLIES
$369101.00
AWARDED TU.-* Rex -Tone, Inc.. d/b/a Rex -Tone Paint & Chemical
Bid No. 98-99-036
From: 1994 to Present
SUMMARY OF CONTRACTS. DOC
NUMBER OF BIDS
None
DOLLAR AMOUNTS
BID AWARD RECOMMENDATION FORMA
BID NUMBER: 98-99-036 COMMODITY/SERVICE: PAINT PROGRAM (RESIDENTIAL)
DEPARTMENT / DIVISION: NET
TERM OF CONTRACT: CONTRACT FOR ONE (1) YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE (1) YEAR PER.
NUMBER OF BIDS DISTRIBUTED: THIRTY ONE (31) NUMBER OF BIDS RECEIVED: FIVE (5)
METHOD OF AWARD: LOWEST MOST RESPONSIVE AND RESPONSIBLE BIDDER ON THE AGGREGATE
RECOMMENDED VENDOR(S):
REX-TONE INC.
STATUS: CONTRACT VALUE:
NON-LOCAL/HISPANIC $'T 1 3_ 0-
AL
7y9��• �/5.21�-i�1-� �I�la
TOTAL: $-3- : cue = i C' ,
.,.
THE (FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
City of (Miami
Management & Budget
LIZ2/`Tn
�nDate
Time A" —
Amount of $ lo? 05 Is
available in account number:
2v (� O
ATURE
ACCOUNT CODE(S):
DEPARTMENT APPROVAL:
Department Director/
Designee
BUDGET REVIEW APPROVAL:
i
.fit{, ., •r
Dipak M. Parekh ;
Director
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2 OF 2
URCHASING APPROVAL:
J d S. carte
D ctor
sJ-
`S#.fv,+ , '�' t hl"�, ;.< tw, Y:vi i , .. t, c .,- L i..,..:.,it , �. .., .(,,: ssi,, ' .•v1.,d.�+-n'", T.k=iia5r�/�'.'Srs .-.F..: ..- �.�il. w....v: ��,tu.,.... -
COMMODITY / SERVICE:
98-99-036
PAINT PROGRAM (RESIDENTIAL) a -
DEPARTMENT/CONTACT PERSON: RAUL MARTINEZ
DIRECTIONS TO COMPLETE BID AWARD RECOM NDATION FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the
Department of Purchasing. The user department (s) is re uired to complete all remaining sections of
this form, including the funding source(s), contract value (if applicable), and all other required approvals
prior to forwarding to Purchasing.
Within 10 da Ls, FAX this completed form along with approved and signed Bid Tabulation. Form and the.
resolution memo to Purchasing,
ATTN: Bid/Contract Section, at 416-1925. These forms will be utilized
by the Department of Purchasing to prepare the Resolution for
Commission app
submission to the Agenda Office for
v
Should the dep
Purchasing imm
ent not cong. 00a the recommendati M for award, F separate justification memo to
•ately. Emergency procurements are
exempt.
INADDITION
REVIEW AND
OMPLETED "CONI-RACT
THE ABOVZ-DOCt E T,S, PLEASE RETURNJ"SA-�
AI YSIS FARM" ALQNG WITH THE SCI SCRE:COUNT
FOR SAID CO
SUMMARY'
ODITY/SERVICE IN PREPARATION FOR THE
OF THE BID/C
NTATION AND APPROVAL
CT�HE,FORE THE OVERSIGHT BO�RD.
Contact Sar
questions.
Gonzalez _ 1909
of the Bid/contract Sectio at 416- should you have any
APPROVAL TO
TO DEPARTMENT/0FRTrF\
Director
DATE: � is ��
y,ket s
t
r
'b
VENDOR
Item Description
C.`-`
C�7'
1 Exterior Latex Paint/Flat-Masonry
Manufacturer:
Product Name & Code No.:
Warranty:
White/Pastel
Medium(Tint Base
Deep Tint Base
2 Exterior Later, Paint -Wood & Trim Paint
Manufacturer:
Product Name & Code No.:
Warranty:
White/Pastel
Medium/Tint Base
Deep Tint Base
3 Exterior Primer/Sealer-Masonry-oil based
Manufacturer:
Product Name & Code No.:
TABULATION OF BIDS
PAINT PROGRAM (RESIDENTIAL) BID NO. 98-99-036
Rex -Tone, Inc.
7220 NW 77 Street
Medley FL 33166
Non-Local/Hispanic
Est. Unit of Unit Extended
Qty_ Measure Price Amount
Rex -Tone
A11W1
6 years
333 1 gal. can $ 7.25 loan $ 2,414.25
333 1 gal. can $ 7.25 /can $ 2,414.25
333 1 gal. can $ 7.50 /can $ 2,497,60
Rex -Tone
6 years
266 1 gal. can $ 10.95 /can $ 2,912.70
266 1 gal. can $ 11.35 /can $ 3,019.10
266 1 gal. can $ 11.95 /can $ 3,178.70
600 1 gal, can $ 7.50 can $ 4,500.00
Rex -Tone
P10V1RM
Stein Paint Company'
545 W. Flagler Street
Miami FL 33130
Local/Non-Minority
Est. Unit of Unit
qty. Measure Price
Coronado Paint Co.
Ext. Acrylic Flat #3200
6 years
Sherwin Williams Company
101 Prospect Avenue
Cleveland OH 44115
Non-Local/Non-Minority
Extended Est. Unit of Unit Extended
I Amount Oty. Measure Price Amount
333 1 gal. can $ 8.75 /can $ 2,913.75
333 1 gal. can $ 10.75 /can $ 3,579.75
333 1 gal. can $ 13.75 /can $ 4.578.75
Richard's Paint Mfg, Co.
Ext. Latex Semi -GI. 5.450
6 years
266 1 gal. can $ 12.50
/can $
3,325.00
266 1 gal. can $ 14.50
/can $
3,857.00 j
266 1 gal. can $ 16.50
/can $
4,389.00
600 1 gal. can $ 8.95
/can $
5,370.00
Richard's Paint Mfg. Co.
Masonry Sealer SR 468
Sherwin Williams
Weather perfect B36
Series
6 years
333 1 gal. can
$ 9.70
ca S
3,230.10
333 1 gal. can
$ 9.70
ca S
3,230.10
333 1 gal. can
$ 9.70
ca $
3,230.10
Sherwin Williams
A100 - 1A and A82
6 years
266 1 gal. can
S 12.00
ca $
3,192.00
266 1 gal. can
$ 12.00
ca $
3,192.00
266 1 gal. can
$ 12.00
ca $
3,192.00
600 1 gal. can
$ 11.26
ca $
6,756.00
i
Sherwin Williams
Masonry Sealer ASU2
Warranty:
6 years
6 years
4 Exterior Primer/Sealer-Wood-oil based
800 1 gal. can $ 8.96 /can $ 7,160.00
800 1 gal. can $ 11.30 /can $ 9,040.00
800 1 gal. can $ 13.50 ca $ 10,800.00
Manufacturer:
Rex -Tone
Richard's Paint Mfg. Co.
Sherwin Williams
Product Name & Code No.:
B14W1
Int. - Ext. Primer/Undercoat #670
Weather Perfect Enamel undercoater
Warranty:
6 years
6 years
Y24 W538
j
5 Wood Varnish
70 quarts $ 2.95 /Qt $ 206.60
70 quarts $ 4.95 /Qt $ 346.50
70 quarts $ 5.00 /Qt $ 350.00
±'
i
Manufacturer:
Rex -Tone
Richard's Paint Mfg. Co.
Sherwin Williams
Product Name & Code No.:
V10-1
Polyurethane Varnish #60
polyuethane Varnish A67V1
Warranty:
6 years
6 years
*Local vendor is not within 10% of
the lowest bidder.
Approval:
Prepared by Sara Gonzalez, Department irecto /Design
12/23/98 Rev. Page 1 of 6
VENDOR
Item
Description
-_ 6
Exterior Metal Oil Based Paint
Manufacturer:
Product Name & Code No.:
-
Warranty:
7
Wire Brush
-`
Manufacturer:
-- 8
9" Masonry Paint Roller
Manufacturer:
=_ 9
9" Paint Roller
Manufacturer:
- 10
Roller Frames
i
Manufacturer
-_ 11
6-12 ft. Extension Pole
-
Manufacturer
= 12
Paint Trays
Manufacturer:
- 13
4" Nylon Paint Brush
Manufacturer:
14
3" Nylon Paint Brush
=
Manufacturer:
15
Drop Cloth
Manufacturer:
16
Mineral Spirits
Manufacturer:
17
Flexible Putty Knife 3"
Manufacturer.
vE 18
Stiff Putty Knife 1-1/2
Manufacturer:
Prepared by Sara Gonzalez,
12/23/98 Rev.
TABULATION OF BIDS
PAINT PROGRAM (RESIDENTIAL) BID NO. 98-99-036
Rex -Tone, Inc.
7220 NW 77 Street
Medley FL 33166
Non-Local/Hispanic
Est. Unit of
Qty. Measure
70 quarts
Rex -Tone
Ell-E1013-1
6 years
100 each
Wooster
100 each
Wooster
100 each
Wooster
200 each
Stein Paint Company " Sherwin Williams Company
545 W. Flagler Street 101 Prospect Avenue
Miami FL 33130 Cleveland OH 44115
Local/Non-Minority Non-Local/Non-Minority
Unit
Extended
Est. Unit of Unit
Extended
Est. Unit of
Unit
Extended
Price
Amount
qjL. Measure Price
Amount
Qty. Measure
Price
A_r_n__o_unt
$ 3.20
/Qt
$
224.00
70 quarts $ 4.95 /Qt
$
346.50
70 quarts
$ 5.40 /Qt
$
378.00-
Richard's Paint Mfg, Co.
Sherwin Williams
Alkyd Gloss Enamel #1500
Rust Tough Krylon #1487396 Black,
T
6 years
#1467368 White
$ 1.06
lea
$
106.00
100 each $ 1.40 lea
$
140.00
100 each
$ 1.50 lea
$
150.
'z
fit
Z.-Pro
SW #176-1626
$ 1.75
lea
$
175.00
100 each $ 2.25 lea
$
225.00
100 each
$ 1.36 lea
$
136.00
}f'
Premier Roller Mfg. Co.
SW #D7226-9
$ 1.20
lea
$
120.00
100 each $ 1.95 lea
$
195.00
100 each
$ 1.22 lea
$
122.00
$ 1.29 lea $
200 each
$ 16.95 lea $
Mr. Longarm
100 each
$ 1.50 lea $
Wooster
100 each
$ 1.90 lea $
Wooster
100 each
$ 1.45 lea $
Wooster
100 each
$ 2.50 lea $
Wooster
600 1 gal. can
$ 2.00 /can $
USA
100 each
$ 1.35 lea $
Wooster - Warner
100 each $ 1.25 lea $
Wooster - Warner
Premier Roller Mfg. Co.
258.00
200 each $
1.95 lea $
Z-Pro
3,190.00
200 each $
15.50 lea $
All Pro
150.00
100 each $
1.50 lea $
Allpro Corp.
190.00
100 each $
3.50 lea $
Allpro Corp. #8274
145.00
100 each $
2.25 lea $
Allpro Corp. #8273
250.00
100 each $
2.95 lea $
Z-Pro 9' x 12' #40340
1,200.00
600 1 gal. can $
2.85 /gal $
Elroy Turpentine Co.
135.00
100 each $
1.00 lea $
Warner Mfg. Co. #903
125.001100 each $ 0.85 lea
Warner Mfg. Co, #902
Page 2 of 6
390.00
3,100.00
150.00
350.00
225.00
295.00
1,710.00
100.00
SW #D7222-9
200 each $ 1.09 lea $
SW #D087432-9
200 each $ 14.50 lea $
Mr. Longarm
100 each $ 1.89 lea $
SW Plastic trays #170.9385
100 each $ 3.25 lea $
SW Premium #B30504
100 each $ 2.50 lea $
SW Premium #B3050-3
100 each $ 15.00 lea $
Reaves Company #1539428
600 1 gal. can $ 2.00 ca $
EE Zimmerman
100 each $ 4.30 lea $
Hyde Tool SW 1514272
$ 85.00 1100 each $ 3.80 lea $ 360.00
Hyde Tool SW 1603786
Approval: j4
De artment Dlre2o esign
° I1 ,
..
c�,..i,... .. . ,
TABULATION OF BIDS
PAINT PROGRAM (RESIDENTIAL) BID NO. 98-99-036
VENDOR
Item
Description
19
Masonry Patch
Manufacturer:
20
Latex Caulk Cartridges
Manufacturer:
21
Caulking Guns
Manufacturer:
22
Sand Paper
Manufacturer:
TOTALS
=� Prepared by Sara Gonzalez,
12/23/98 Rev.
Rex -Tone, Inc.
7220 NW 77 Street
Medley FL 33166
Non-Local/Hispanic
Est.
Unit of Unit
Extended
City.
Measure Price
Amount
250
quarts $ 3.98 1Qt $
995.00
Atlas
200
each $ 1.20 /ea $
240.00
DAP
100
each $ 1.65 lea $
165.00
Wooster
100
packages $ 1.30 1pkg $
130.00
3M
$ 36,101.00
Stein Paint Company'
545 W. Flagler Street
Miami FL 33130
Local/Non-Minority
Est.
Unit of Unit
Extended
City.
Measure Price
Amount
250
quarts $ 3.90 /Qt $
975.00
Allpro
#16426
200
each $ 1.80 lea $
360.00
Allpro
100
each $ 2.40 lea $
240.00
Z-Pro
100
packages $ 2.70 /pkg $
270.00
Allpro
$ 46,556.25
. Local vendor is not within 10%
of the lowest bidder
Page 3 of 6
Sherwin Williams Company
101 Prospect Avenue
Cleveland OH 44115
Non-Local/Non-Minority
Est. Unit of Unit Extended
City_. Measure Price Amount
250 quarts ` $ 5.25 /Qt $ 1,312.50
Atlas Flex 10K 759100
200 each $ 0.89 lea $ 178.00
SW #C850
100 each $ 2.29 lea S 229.00
SW
100 packages $ 1.89 /pk $ 189.00
SW Combo Pak
$ 47,258.
Approval: 46zez_ , 74�
De artment irectof9Design e
TABULATION OF BIDS
PAINT PROGRAM (RESIDENTIAL) BID NO. 98-99-036
VENDOR
Item Description
1 Exterior Latex Paint/Flat-Masonry
Manufacturer:
Product Name & Code No.:
Warranty:
White/Pastel
Mediumi7int Base
Deep Tint Base
2 Exterior Latex Paint -Wood & Trim Paint
Manufacturer:
Product Name & Code No.:
Warranty:
White/Pastel
Medium(rint Base
Deep Tint Base
3 Exterior Primer/Sealer-Masonry-oil based
Manufacturer:
Product Name & Code No.:
Warranty:
4 Exterior Primer/Sealer-Wood-oil based
Manufacturer:
Product Name & Code No.:
Warranty:
5 Wood Varnish
Manufacturer:
Product Name & Code No.:
Crossco America Corp.
5883 NW 37 Avenue
Miami FL 33142
Dade/Hispanic
Est. Unit of Unit Extended
gy: Measure Price Amount
Crossco/Lanco
Regency SH 585
6 years
333 1 gal. can $ 11.70 /can $ 3,896.10
333 1 gal. can $ 11.70 /can $ 3,896.10
333 1 gal. can $ 12.70 /can $ 4,229.10
Crossco/Lanco
Acryl Gloss AG300
6 years
266 1 gal. can $ 11.70 /can $
3,112.20
266 1 gal. can $ 11.70 /can $
3,112.20
266 1 gal. can $ 12.70 /can $
3,378.20
600 1 gal. can $ 12.80 /can $
7,680.00
Crossco/Lanco
Wall -Prep Alkyd 62401
1 year
B00 1 gal. can $ 12.80 /can $ 10,240.00
Crossco/Lanco
Wall -Prep Alkyd 82401
1 year
70 quarts $ 4.65 /Qt $ 325.50
Crossco/Lanco
Poly Satin 35906
Tower Paint Manufacturing
620 West 27 Street
Hialeah FL. 33010
Dade/Female
Est. Unit of Unit Extended
Qty. Measure Price Amount
Tower Paint Mfg, s
Vinyl Plex 3
5 years - 7 yrs. two coats over primer
333 1 gal. can $ 13.80 /can $ 4,595.40
333 1 gal. can $ 13.95 /can $ 4,645.35 =;
333 1 gal. can $ 14.95 /can $ 4,978.35,'
Tower Paint Mfg.
DCF Gloss Latex or Rmor Ltx Semi Gloss
5 to 7 yrs
266 1 gal, can $ 16.15 /can $
4,295.90
266 1 gal. can $ 17.15 /can $
4,561.90
266 1 gal. can $ 19.60 /can $
5,213.60
600 1 gal. can $ 15.40 /can $
9,240.00
Tower Paint Mfg.
Pigmented Masonry Sealer
Primer under top coat. Top coat warranted
800 1 gal. can $ 15.90 /can $
12,720.00
Tower Paint Mfg.
Rmor Pryme Exterior
Primer under top coat. Top coat warranted
70 quarts $ 8.58 /Qt $
600.60
Tower Paint Mfg.
DCF Poly Varnish Clear
VENDOR Crossco America Corp. Tower Paint Manufacturing
5883 NW 37 Avenue 620 West 27 Street
Miami FL 33142 Hialeah FL 33010
Dadell-lispanic Dade/Female
Item Description
6 Exterior Metal Oil Based Paint
Manufacturer:
Product Name & Code No.:
Warranty:
7
Wire Brush
Manufacturer:
8
9" Masonry Paint Roller
Manufacturer:
9
9" Paint Roller
Manufacturer:
10
Roller Frames
Manufacturer
11
6-12 ft. Extension Pole
Manufacturer
12
Paint Trays
Manufacturer:
13
4" Nylon Paint Brush
Manufacturer:
14
3" Nylon Paint Brush
Manufacturer:
15
Drop Cloth
Manufacturer:
16
Mineral Spirits
Manufacturer:
17
Flexible Putty Knife 3"
Manufacturer:
(
18
Stiff Putty Knife 1-1/2
Manufacturer:
�-,
Prepared by Sara
Gonzalez,
12/23/98 Rev.
Est. Unit of Unit
QtY-- Measure_ Price
70 quarts $ 4.30 lQt $
Crossco/Lanco
Super Enamel SE-80006
1 year
100 each $ 1.25 lea $
Florida Roller #152
100 each $ 1.95 lea $
Florida Roller #1259
100 each $ 1.60 lea $
Florida Roller #349
200 each $ 1.95 lea $
Florida Roller 1399
200 each $ 25.60 lea $
Wooster Sherlock #R056
100 each $ 1.90 lea $
Florida Roller F116
100 each $ 4.95 lea $
PPG 30306/04
100 each $ 3.40 lea $
PPG 30306/03
100 each $ 4.25 lea $
Tufco Industries #36420081
600 1 gal. can $ 3.00 /can $
Lanco
I100 each $ 1.85 lea $
Hyde C8E-3
I100 each $ 1.50 lea $
Hyde C8E-1-1/2
Page 5 of 6
Extended
Amount
301.00
125,00
195.00
160.00
390.00
5,120.00
190.00
495.00
340.00
425.00
1,800.00
185,00
Est. Unit of Unit Extended
Q_yt , Measure Price Amount
70 quarts $ 5.95 /Qt $ 416.50
Tower Paint Mfg.
Maratrim Enamel
100 each
$
1.20 lea $
Linzer #305SC
100 each
$
2.85 lea $
Linzer #RC147 (cover)
100 each
$
2.35 lea $
Linzer #RC145 (cover)
200 each
$
2.50 lea $
Zpro #800
200 each
$ 22.45 lea $
Bestt Llebco
100 each
$
1.95 lea $
stylett #1090
100 each
$
5.50 lea $
Linzer #3380
1 100 each
$
4.05 lea $
Linzer #1325
100 each
$ 19.00 lea $
Reeves #650 9 x 12
600 1 gal. can
$
2.95 /can $
United Solvents
100 each
$
3.75 lea $
Warner #514
120.00
285.00
235.00
500.00
4,490.00
195.00
550.00
405.00
1,900.00
1,770.00
375.00
150.00 1100 each $ 2.55 lea $ 255.00
Warner #507
Approval:
nt
I -
VENDOR
Item
Description
19
Masonry Patch
Manufacturer:
20
Latex Caulk Cartridges
Manufacturer:
21
Caulking Guns
Manufacturer:
22
Sand Paper
Manufacturer:
TOTALS
C;71
Prepared by Sara Gonzalez,
12/23/98 Rev.
TABULATION OF BIDS
PAINT PROGRAM (RESIDENTIAL) BID NO. 98-99-036
Crossco America Corp.
5883 NW 37 Avenue
Miami FL 33142
Dade/Hispanic
Est. Unit of Unit Extended
Qty- Measure Price Amount
250 quarts $ 3.70 /Qt $ 925.00
Lanco Siliconizer RC-23006
200 each $ 1.30 /ea $ 260.00
Lanco Silicon Flex White #76718
100 each $ 1.80 /ea $ 180.00
Z-Pro #790
100 packages $ 2.50 /pkg $ 250.00
Eagle Brand
Page 6 of 6
$ 51,360.40 1
Tower Paint Manufacturing
620 West 27 Streetf..
Hialeah FL 33010
Dade/Female
Est. Unit of
Unit
Extended
Qty_ Measure
Price
Amount
250 quarts
$ 5.05 /Qt $
1,262.50
Vinlox knife grade
textured
200 each
$ 1.20 /ea $
240.00
Red Devil #846
100 each
$ 4.40 /ea $
440.00
Z Pro #1110
100 packages
$ 1.55 /pkg $
155.00
Virginia (1 M - 2F -
2VF) 5 sheets/pack
$ 64,445.10
Approval:
jDartm�enDi�-rect
.r.,� , ¢ws r?vyxA exva>xn•uam:wv4c rti
CITY OF MIAMI OFFICE OF THE CIT% _.L.ERK
BID SECURITX LIST
BID ITEM: PAINT AND PAINTING SUPPLIES /RESIDENTIAL PAINT PROGRAM
Blip NO.: 98-99-036
DATE BID(S) OPENED: /1/34 i98 TIME 10:00 AM
BIDDER
'
THESHERWIN WILLIAMS CO.
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
mossoo LANCO
TOWER PAINT MFG.
REX-'PONE PAINT & Cf-IEMICAL
STEIN PAINT COMPANY
rn��jtr�C� tilil.^1- Cfa C,'! (1:O C•l�.11 C'•
are h-zreby re;ected as icctr:r"
r.
J : C received () envelopes on behalf of
Person receiving bid(i)
PURCHASING DEPARTMENT otr-
CCity Department) (Date)
SIGNED
�d
Deputy City rk
fl
il,
CITY OF MIAMI
� k
ADVERTISEMENT FOR BID
i
r
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hal;, ;
3500 Pan American Drive, Miami, FI. 33133 for the following:
BID NO. 98-99-036 Paint 8, Painting Supplies in the Great Neighborhoods Residents Exterior
Paint Program administered by the Dept. of Community Development. 51
OPENING DATE: 10:00 A.M. Monday, November 30, 199$>>fT
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing,
Department, 444 SW 2nd Avenue, Sixth Floor Miami, Florida 33130, Telephone No. 416-1904. p p
Donald H. Warshaw CITY OF MIAMI
City Manager LOGO
AD NO. 7451
�U
ON
� rn
ie
77
i
_
r
^
City of Miami
This number must
REQUISITION FOR ADVERTISEMENT appear in the
INSTRUCTIOZ: Please type and attach a copy of the advertisemprit with tht',q re uisition.
3. Account Code numb-
4. Is this a confirmation:
5, Prepared by:
_�7.
6. Size of advertisement:
Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
10. Type of advertisement:
Classified Display
11. Remarks:
RESIDENTIAL PAINT PROGRAM
BID NO. 98-99-036
12.
Date(s) of
Publication
Advertisement
Invoice No.
Amount
MIAMI TIMES
MIAMI REVIEW
00
LAJ
13.
El Approved
01 Disapproved
Depar-fment'L5irect6r/Desig—n-e'ze Date
Approved for Payment Date
_g_JS��b/K; 503 Rev. 12/89 j Routing: Forward White and Canary to G.S.A. mu"uuomam> and mm|n Pink copy.
'