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Home My WebLink AboutR-99-0048J-99-7 12/17/98 RESOLUTION NO. {= t A RESOLUTION BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND APPROVING THE EMERGENCY PURCHASE OF TWENTY (20) MOTOROLA DIGITAL XTS 3000 PORTABLE RADIOS FROM MOTOROLA, INC., FOR THE DEPARTMENT OF FIRE --RESCUE, IN THE AMOUNT OF $70,000.00; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 313233, ACCOUNT CODE NO. 289401-840, FUNDED BY THE FIRE ASSESSMENT. WHEREAS, the Fire -Rescue Department required new radios to be purchased immediately because the manufacturer discontinued production of replacement parts for the radios in use; and WHEREAS, the radio inventory had been depleted so that spare radios were unavailable for essential emergency personnel; and WHEREAS, the City Manager made a written finding that an emergency existed and authorized the immediate purchase of twenty Motorola Digital XTS 3000 portable radios from Motorola, Inc.; and WHEREAS, funds were allocated from Capital Improvement CI'!°Y covwssiox NZETH4C OF JAN 1 2 1999 Resolution No. -tm� f Project No. 313233, Account Code No. 289401-840, funded by the Fire Assessment; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the members of the City Commission hereby ratify, approve, and confirm the City Manager's finding of an emergency, waive the requirements for competitive sealed bidding procedures, and approve the emergency purchase of twenty (20) Motorola Digital XTS 3000 portable radios from Motorola, Inc., for the Department of Fire -Rescue, in the amount of $70,000.00, with funds therefor hereby allocated from Capital Improvement Project No. 313233, Account Code No. 289401-840, funded by the Fire Assessment. Section 3. This Resolution shall become effective - 2 - 99- 48 i immediately upon its adoption and signature of the Mayor.11 ^" PASSED AND ADOPTED this 1.2th day of January 1999. JOE CAROLLO , MAYOR. In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it In the designated placc pro id,, d, "a.ic! Ic:c}i„aiion no:J becomes effective with the elapse of ten (10) days from the d ' of Ccrnviss . n action -�: regarding same, without the Mayor exercising to. , ATTEST: Owl ter _ OP,Innn,� city Clerk WALTER J. FOEMAN ` CITY CLERK g OF F AND CORRECTNESS : fir p„ w 'x5 LLOr't eti 312 7 : CS K : kC ZX' a' Y 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 3 48 f 'MA cr$jY:MiM ra; c; v r .fi v # `rry, �`igti a zs CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and DATE: .BAN L 11999 FILE: Members of the City Commission SUBJECT: Ratification of Emergency Purchase of Radios FROM: teon41d . Warshaw REFERENCES City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and authorizing the emergency purchase of twenty (20) radios. The radios to be purchased are Motorola Digital XTS 3000 Portable radios. The cost of the purchase will not exceed $ 70,000. Funds were allocated from the Department of Fire -Rescue's CIP Project No. 313233, Account Code 289401-840. This purchase is funded by the Fire Assessment. BACKGROUND: The Department of Fire -Rescue has a critical need for new radios. The existing radios are over 12 years old and the manufacturer will soon be discontinuing the manufacture of old parts for the old radios. Due to the extreme conditions of use in the Fire service, normal attrition has placed the Department in a deficit. Currently there are no spare radios for personnel; and due to the nature of emergency services, these radios are essential to the department's delivery of service. DHW/CAG/FKR/MLLcp S9- 48 COI' BRACT REVIEW AND E ALYYSIS FORM Directions- Please AL-ch supporting documents. All sections must be completed, excluding "CRC Comments". Date: 10/ 30/ 98 _ DEPARTMENT/DIVISION: _ Fire -Rescue CONTACT PERSON / CONTACT NUMBER: Frank K. Rollason, 416-1608�"� CONTRACTING ENTITY: Motorola RESOLUTION NUMBER: BID: - BUDGETARY INFORMATION: Are funds budgeted? YES � TOTAL DOLLAR AMOUNT: S 70,000.00 (] EXPENSE SOURCE OF FUNDS: GIP 5rbiect # ACCOUNTCODE(S) 313233 If grant funded, is there a City match requirement? YES ❑ NO Are matched funds Budgeted? YES ❑ NO 0 Account Code(s): TERMS OF CONTRACT: (Tv be filled out by Purchasing Department) Effective Date: ( If Applicable ) NO ❑ if yes, ❑ REVENUE 289601-840 AMOUNT: Escalating Clause, if any: Contract Period (s): Payment terms: Penalties, (if any), for termination: If grant funded, list restriciionshNuimments, if applicable: o w - 05 ; SUIT %IARY/DESCRIPTION OF CONTRACT OR AGREEMENT a z Is this an extension? YES ❑ NO Q Reason for Extension: c" If YES, actual expenditures in previous contract Year -n Summary/Description of Contract or Agreement: The De artment of Fire -Rescue has a c till need for 20 radios. The existing radios are over 12 years old and the manufdcturer will soon be discontinuing the manufacture of parts or the old radios. JUSTIFICATION FOR CONTRACT OR AGREEMENT (include why it is needed, comsequences if not authorized or approved and time constraints, if my.) Due to the extreme conditions of use in the fire service, normal attrition has placed the department in a deficit. Currently there are no spare radios for personnel; and due to the nature of emergency services, these radios are essentia to the performance of the department's regular business. METHOD OF PURCEASE (If applicable) ❑ Telephone quotes M Single Purchase ❑ Written quotes ❑ Short -Terre Contract ❑ Negotiated Purchase ❑ Lease (Type:_ ) ❑ Sole Source (include documentation) Ll Term of Contract ❑ Bid Waiver (include documentation) ❑ Formal'Bid/Prvposal (include bid tabulation/proposnl ranking) PREVIOUS AWARDS OF BID (IF APPLICABLE) CRC COMMMEN'TS: From most recent: I) 2) -- 3) Approval: — Donald H. Warshaw, City Manager Date: Approval: �v �u'%Ll Date: �.n�v ght B rd `��^ Donald H. Warshaw ' October 20. 1998 City Manager �.+ ime z, Director Department o r' e-Rescue Q_e _;`!ENI- 3 ENC.,'.SUaES Emergency Purchase of Radios The Department of Fire -Rescue is requesting authorization for the waiver of competitive bidding, and the emergency purchase of twenty (20) radios. The radios proposed for purchase are Motorola Digital XTS 3000 Portable Radios. The proposed cost of this purchase will not exceed $70,000. The Department of Fire -Rescue has a critical need for new radios. The existing radios are over 12 years old and the manufacturer will soon be discontinuing the manufacture of parts for the old radios. Due to the extreme conditions of use in the fire service, normal attrition has placed the department in a deficit. Currently there are no spare radios for personnel; and due to the nature of emergency services, these radios are essential to the - performance of the department's regular business. These radios will bridge a temporary gap while a bid is issued and a larger order is compiled to replace more of these radios with new models. The funds for this purchase will be allocated from the Department of Fire -Rescue's CIP Project, no. 313233, Account code 289601-840. This purchase is funded by the Fire Assessment. CAGIFKRJMLK/md_ -----� CIP Approval:r _-3; Budget Approval: , .Administrator �1/ Dipak PareRi, Director Office of Budget and Management 51S Apr lsapproval Donald H. Warshaw City Manager Date roab Date eIaZ�- l Date OCT ti u 19S3 4�i'MViYiWV?`.>aa•.N1'�+ .xc�v Y+•.+K Y! .L'+N'rr .. <�. - . . L a17P, - �... o- t f vJ JdCkS011, 1 racy From: F03 Jackson, Tracy Serif: Tuesday, October 20, 1998 10:27 AM\ _ To: F03 Kemp, Maurice L. Cc: S03 Rollason, Frank; F03 Arthur, Veldora; t .V ! 'F03 Marietta, Charles' Subject: 20 new handheld radios Importance: High \S I hay e vhia•kvd f(ir new prices and updalerl as necessary. seo below. As per the Fire Chiet's directive please purchase the below equipment .. . t R}` 1 on a priority basis ptz unil cast rlironttl� extended cost #' x i Digital XTS 3000 Portable radio 3029 20 $ 60,680 00 Single unit rapid charger 20............. $ 2, 14000 a4 Nimn Battery ..............107.............. ....... ..$.....6,426,00... ' `{ = _.............160.66 1TS radio software 360 ...._.......4Q..... 1 $ 360a00 _( -A 3.................................................................. 69 496.00 ' last updated off: October 20eh 1998 .............«...........................«............ ................ «..« .................... 3 � k 1 '`a SYFiNWa ,R',Ct"t�Oa1S'e�' cW.Gs*ulYN6W�� t �.5 .. wamwYaReYgwP.wms ..... ITEM: DEPARTMENT: TYPE: RECOMMENDATION: Awardltati6-Emr RATIFICATION OF EMERGENCY 20 Motorola Digital XTS 3000 Portable Radios Fire -Rescue Emergency purchase It is recommended that the emergency purchase of radios from Motorola, Inc., waiving the requirements for competitive sealed bidding procedures, be ratified and approved, at an amount of $70,000.00. Funds were allocated from Capital Improvement Project No. 313233, Account Code No. 289401-840. irecto rchasi g Dam