HomeMy WebLinkAboutCC 1999-09-15 City Clerk's ReportCITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
NON- Direction to the City Manager: by Chairman Plummer
AGENDA to .do whatever we can to assist the Bahamian
Foundation in its recovery efforts in connection with
Hurricane Floyd.
NON- A RESOLUTION OF THE MIAMI CITY R-99-617
AGENDA COMMISSION RESCHEDULING THE REGULAR MOVED:
CITY COMMISSION MEETING ORIGINALLY SET SECONDED
FOR SEPTEMBER 14, 1999, TO TAKE PLACE ON ABSENT:
TUESDAY, SEPTEMBER 21, 1999; FURTHER
RESCHEDULING ALL PUBLIC HEARINGS
ADVERTISED AND ORIGINALLY SET FOR
SEPTEMBER 14, 1999, TO BE HEARD ON
TUESDAY, SEPTEMBER 21, 1999, AT THE SAME
TIMES SET FORTH IN THE ORIGINAL NOTICES,
AS APPLICABLE.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to review the legalities and/or responsibilities per labor
agreement regarding the career development path of
professional employees under the civil service system.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to prepare a budget amendment that eliminates the two
staff positions providing public information in the Office
of Media Relations and provide same dotted line
authority to. the Director of the Office of Media
Relations to work with the various departments (such as
Fire and Police) that have public information personnel.
ITEM 1 Direction to the City Manager: by Chairman Plummer
to provide him with the total cost of the public
informational services provided by the Miami Police and
Fire Departments.
Page No. I
GORT
SANCHEZ
TEELE
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
ITEM 1 Direction to the City Attorney: by Commissioner Teele
to prepare a clear ordinance, by the second budget
hearing, that would prohibit the transfer, reassignment
and detailing of personnel without prior approval, in
resolution form, by the City Commission.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to prepare options in connection with disposing of the
James L. Knight Center and to bring said alternatives to
the Commission for its consideration and review within
the next 180 days; further stating that should the
Manager discover that 180 days is not a sufficient time
to prepare same, then he should advise the City
Commission in writing.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to bring back before the City Commission various
options in connection with modernization enhancements
to the Orange Bowl; further instructing the Manager to
direct the Facility Manager to request of the Oversight
Board to release strategic reserve funds to build more
sky boxes in the Orange Bowl; further urging the
administration to continue to look at different options to
enhance said facility.
Page No. 2
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
ITEM 1 Direction to the City Manager: by Chairman Plummer
_ to engage the services of an expert certified independent
contractor to audit property assessments for a fee, in
order to have City properties assessed correctly because
currently there are many properties which are assessed at
approximately 40-50 percent under the market value;
further directing the administration to compare utilizing
an outside collections agency rather than continuing
same through our Finance Department; further urging .
the administration to also consider contracting with
Miami -Dade County Collections Division for collection
of the fire assessment fee.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to brief him thoroughly, within next few days, on the
type and cost of Solid Waste maintenance service that
General Service Administration provides to the Solid
Waste Department; further requesting a breakdown of
what departments are spending from the $11,000,000
earmarked for interagency charges; further requesting a
meeting with representative(s) from the Budget Office
and Internal Audit regarding interagency charges.
ITEM 1 Direction to the City Manager: by Commissioner Teele
and Chairman Plummer to report the true accurate cost
of running the Police Department (including all of its
accessory costs such as fleet, ammunition, printing, T-
shirts, gymnasiums, etcetera).
Page No. 3
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
ITEM 1 Direction to the City Manager: by Commissioner Teele
_ to extend the hours of operation of City pools (until 11
p.m. or at least until sundown); further directing the
Manager to pursue private sector sponsorship for City
parks as well as public/private sector partnerships to
fund parks in coordination with the Departments of
Asset Management, Public Facilities, Real Estate and
Economic Development.
ITEM 1 Note for the Record: Vice Chairman Gort expressed his
desire to see the private sector offer their names and
sponsor the different park related projects in order to
generate revenues.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to identify the total amount of funds from the Law
Enforcement Trust Fund allocated to City parks in recent
years.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to direct the Information Technology Department to
query whether technology can be contracted out; further
urging exploration of stronger contractual relationships
with other governmental agencies (including working
with the State of Florida, as well as Miami -Dade
County) to ascertain whether technology can be
provided on a less expensive basis; further urging the
administration to look at how we can better provide this
service.
Page No. 4
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
ITEM 1 Direction to the City Manager: by Commissioner Teele
_ to provide a report by the next City Commission
meeting of September 21, 1999, of all pending
management agreements and what we can do to break
through the bureaucratic, regulatory and legal
impediments that limit the expediting of such
agreements; further requesting a breakdown of Law
Enforcement Trust Fund allocations to Parks and
cultural activities over the last four years and where the
money has gone.
ITEM 1 Direction to the City Manager: by Chairman Plummer
to prepare a document identifying where the five million
dollar ($5,000,000) surplus was established, how much
from each departmental unit of where that money came
from to establish the surplus.
ITEM 1 Direction to the City Attorney: by Chairman Plummer
to send him a memorandum outlining how much funds
are being used for outside counsel.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to clean and beautify the area abutting the Venetian
Causeway.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to return to the City Commission, within the next two
Commission meetings, with a resolution sponsored by
Commissioner Teele that would enable the City to
participate in the State of Florida's minority vendors
certification program; further instructing the
administration to research, feasibility of creating a
program whereby vendors get paid by the City within 30
days; further stating the administration should consider
the creation of a hot-line for vendors desirous of
inquiring about invoiced payments.
Page No. 5
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
ITEM 1 Direction to the City Manager: by Commissioner Teele
to draft an alternative budget proposal for the next
budget hearing, grouping Asset Management, Real
Estate and Economic Development under Planning and
Zoning in order to streamline and avoid a duplication of
services.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to check with an independent consultant on an
appropriate fee structure to charge Miami -Dade Water
and Sewer Department, to pay the City of Miami for use
of the City's public rights -of -way.
ITEM 1 Direction to the City Manager: by Commissioner Gort
to instruct the Department of Public Works to meet with
the State Department of Transportation in order to
contract with the private sector to maintain the
intersections in the City of Miami, which the
Department of -Transportation has not adequately
maintained due to lack of manpower or funds.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to prepare a plan to clean up the storm sewer drainage.
ITEM 1 Direction to the City Manager: by Chairman Plummer
to contact the Florida League of Cities and ascertain
what they are doing in connection with safety evaluation
teams in order to reduce the number of workers'
compensation claims.
Page No. 6
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
ITEM 1 Direction to the City Manager: by Commissioner Teele
_ to provide him with a memorandum outlining funds for
solid waste tipping fee as well as funds allocated for
overtime in the Solid Waste Department. Commissioner
Teele further requested street maps per district (to be
provided by the Office of the City Clerk) marked by the
Department of Solid Waste identifying what streets are
being cleaned regularly.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to provide him before the next budget hearing, with a
memorandum quantifying the $2.8 million in storm
water utility services the City is receiving; further
requesting that a comparison of last year's Solid Waste
overtime cost versus next year's be prepared and sent to
the City Commissioners.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to report on the status of the first source hiring
commitments of the Winn Dixie at 1145 N.W. 11 Street
and its training sessions by Tuesday, September 21,
1999.
ITEM 1 Direction to the City Manager: by Chairman Plummer
to provide him with a breakdown of the increase to the
Neighborhood Enhancement Team (NET) budget to
determine if the increases are equitable within the 13
NET offices.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to amend the proposed Fiscal Year 1999-2000 budget by
the second budget hearing as follows:
1. By having all Assistant .City Managers, their staffs
and salaries under the City Manager's budget; and
2. By having . the Protocol Office under the Mayor's
Office as well as the Sister Cities Program.
Page No. 7
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999.
ITEM 1 Direction to the City Manager: by Commissioner Teele
to provide a report outlining current activities of the
Sister Cities Program as well as future plans for same.
ITEM 1 Direction to the City Manager: by Chairman Plummer
to amend the budget by having funds currently under
Special Programs and Accounts divided by departments
which are actually using said funds.
Page No. 8
ITEM 1 A MOTION INSTRUCTING THE CITY MANAGER M-99-618
TO PREPARE AN AMENDMENT TO THE MOVED:
PROPOSED CITY OF MIAMI BUDGET FOR SECONDED:
FISCAL YEAR 1999-2000, TO BE CONSIDERED BY UNANIMOUS
THE CITY COMMISSION ON SEPTEMBER 28,
1999, DURING THE SECOND PUBLIC HEARING
ON THE BUDGET, SAID AMENDMENT WHICH
WOULD LEAVE $50,000 IN THE BUDGET FOR
THE SISTER CITIES PROGRAM AND TRANSFER
THE REMAINING BALANCE TO THE BUILDING
DEPARTMENT.
SANCHEZ
TEELE
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
ITEM 1 A MOTION AMENDING PAGE 12 (ENTITLED
"APPROPRIATION SUMMARY - COMPARISON BY
FUND AND SPENDING AGENCY") OF THE BUDGET
ESTIMATE, THE CITY OF MIAMI, FOR FISCAL
YEAR 1999-2000 TO INCLUDE THE COMMUNITY
REDEVELOPMENT AGENCY (CRA), AS AN
AUTHORIZED AGENCY IN THE SPECIAL REVENUE
FUND SECTION OF SAID BUDGET; FURTHER
STIPULATING THAT FUNDS FOR SAME WILL
COME FROM THE CRA'S FUND BALANCE,
VARIOUS PARK ACTIVITIES THAT ARE BEING
FUNDED THROUGH THE CRA, ALONG WITH
THOSE ACTIVITIES ASSOCIATED WITH OMNI AND
SOUTHEAST OVERTOWN/PARK WEST DISTRICTS
(INCLUDING MARGARET PACE PARK AND ALL OF
THE SAFE BOND NEIGHBORHOODS), TOTALING
TWENTY-TWO MILLION DOLLARS ($22,000,000).
ITEM 1 Direction to the City Manager: by Vice Chairman Gort
and Commissioner Regalado to use his discretion to decide
to reduce the proposed Fiscal Year 1999-2000 budget by
three percent.
ITEM 1 Direction to the City Attorney, City Manager and External
Auditor: by Commissioner Teele to provide a written
report in .connection with how the Community
Redevelopment Agency Budget should be carried, whether
under the Special Revenue Fund or elsewhere in the City of
Miami Budget.
Page No. 9
M-99-619
MOVED:
SECONDED:
UNANIMOUS
TEELE
REGALADO
CITY OF MIAMI
CITY CLERK'S REPORT
MEETING DATE: September 15, 1999
ITEM 1 A MOTION DIRECTING THE CITY MANAGER TO
AMEND THE CITY OF MIAMI BUDGET FOR FISCAL
YEAR 1999-2000 WHEN IT COMES UP FOR SECOND
READING ON SEPTEMBER 28, 1999 BY LEAVING
THE FIRE FEE AS IT PRESENTLY IS; FURTHER
DIRECTING THE MANAGER TO TAKE THE
REVENUES OF. SAID REDUCTION AND ALLOCATE
THEM TO THE FIRE DEPARTMENT FOR PURCHASE
OF CAPITAL ITEMS.
ITEM 1 Note for the Record: Chairman Plummer announced that
the next meeting would take place on September 21, 1999
at 9:30 a.m. and the fire assessment and the solid waste fee
matters would be heard after 5:05 p.m. said same date.
ITEM 4 Note for the Record: Commissioner Teele urged the
Downtown Development Authority (DDA) to come up
with some creative matching proposal for parking; further
stating his willingness to work with DDA to formulate a
matching arrangement in connection with the
aforementioned proposal.
Page No. 10
M-99-620
MOVED:
SECONDED:
UNANIMOUS
NOTE: AS DULY NOTED ON THE HEREIN AGENDA AND CITY CLERK'S
REPORT, WHICH CONSTITUTE A JOURNAL OF CITY COMMISSION
PROCEEDINGS, THE "UNANIMOUS" NOTATION NEXT TO THE VOTE ON EACH
AGENDA ITEM MEANS THAT ALL FIVE CITY COMMISSIONERS WERE
PRESENT AND VOTED "AYE" ON SAID ROLL CALL VOTE. NEGATIVE VOTES,
PHYSICAL ABSENCE OF A COMMISSIONER OR ABSTENTION FROM VOTING
BY A COMMISSIONER, IF ANY, IS ALSO DULY REFLECTED IN SAID VOTE.
REGALADO
SANCHEZ