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HomeMy WebLinkAboutItem #61 - Discussion ItemTO : FROM 5A CITY OF MIAMI, FLORIDA DISTRICT INTER -OFFICE MEMORANDUM COMMISSIONER TEELE The Honorable Mayor and Members of the City Commission r Don ld H. Warshaw City Manager DATE : JUL 5 1999 FILE : SUBJECTReport Update on Hadley Park Community Center REFERENCES: ENCLOSURES: As requested by the Miami City Commission at its June 22, 1999 meeting, we are please to provide the following report update on the Hadley Park Community Center Project, On June 25, 1999, a fully executed agreement between the City of Miami and the State of Florida was sent to the Department of Management Services (DMS) for the Hadley Park Community Center Project. Attached please find a copy of that transmittal. DMS will now conduct a three to four week process to select the Construction Manager at Risk. To this end, an organizational meeting with DMS Project Director Ralph Martinez and City staff has been scheduled for July 1, 1999 at the Miami Riverside Center. The first priority at this meeting will be to select a Construction Manager at Risk for the project. Thaddeus Cohen, the project architect, is approximately 500 complete with the architectural construction plans and bid documents. We expect commencement of construction in October, 1999. DHW/RM/X1 /gc P I+ �s�ss�ay. kTitv of fflimni TAMES J. KAY, P.E. Director June 25, 1999 State of Florida Department of Management Services Building Construction Building 4030, Suite 315 4050 Esplanade Way Tallahassee, FL 32399.0950 Attention: H. R. Hough Contracts Administrator RE: COM-98064000 CITY OF MIAMI, PUBLIC WORKS DEPARTMENT CONSTRUCTION MANAGEMENT SERVICES FOR THE DESIGN AND CONSTRUCTION OF A CULTURAL CENTER UNDER A "CONSTRUCTION MANAGER AT RISK" PROCESS, MIAMI, FLORIDA DOCUMENT: AGREEMENT BETWEEN THE CITY OF MIAMI AND THE STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES BUILDING CONSTRUCTION (BC) Gentlemen: DONALD H. WARSHAW City Manager Enclosed is an original copy of the above referenced document which has been fully executed by the City of Miami and approved by the Financial Oversight Board. we are now ready to proceed with the Hadley Park Community Center project under the "Construction Manager at Risk" process. The City staff is anxious to begin the construction management phase of this project since the architect is nearing completion of the construction plans. Please contact Allan I. Pours, A.I.A., Chief Architect, at 305-416-1245 and Maria Perez, (305-416-1314) Support Services Coordinator, Department of Parks and Recreation. We are looking forward to working with your Building Construction staff. Sincerely, James J. Kay, E. Director c: Raul Martinez, Assistant City Manager Albert Ruder, Director, Parks and Recreation Allan 1. Poms, Chief Architect Maria M. Perez, Support Services Coordinator Harold Barrand, Director, BC Thaddeous Cohen, A.I.A. P L DEPARTMENT OF PUBLIC WORKS /444 S.W. 2nd Avenue/Miami, Florida 33130/(305)416.1200/Fax� kisf,9, Mailing Address: P.O. Box 330708 Mlami, Florida 33233-0708 CON'i t ACT REVIEW AND AA^LYSIS FORM Directions: Please Attach supporting documents. All sections must be completed; excluding "CRC Comments % Date: DEPARTMENT/DIVISION: Public Works CONTACT PERSON / CONTACT NUMBER: Tony Pratt 416-2131 CONTRACTING ENTITY: State of Florida Deipartment of Management Services RESOLUTiONNUMBER. 99 —291 BID: BUDGETARY INFORMATION: Are funds budgeted? YES � TOTAL DOLLAR AMOUNT. S 57, 636. ❑ EXPENSESOURCE OF FUNDS: Safe Neighborhood ACCOUNTCODE(S) Parks Bond If grant funded, is there a City match requirement? YES ❑ NO 13 Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): ( If AppUcable ) NO ® Ifyea, ❑ REVENUE 3313A/.589305.6.270 AMOUNT: $57,636.00 TERMS OF CONTRACT: (To be filled out by Purchasing Department) t' �0v% (.%li (0� q r► EffectiveDw— evon execution of aereement. 'I Esala nClause,ifmy. _ NIA C0n1rZCtM0d(s):From execution to Protect completion, Payment terms: ..12_Cglita1..pa=v nts efS4.Sb3. Penahies, (if any), for tawiaatilm. N/A If grant fimded, list rearWons acquirements, if applicable: SUMMARY/DESCRIPTION OF CONTRACT OR AGi til ANT T Is this an extrusion? YES ❑ NO ® Reason for Extamim- If YES, actual ezpendrw res in previous contnwt Year Summary/Description of Contract or Agreement: JUSTIFICATION FOR CONTRACT OR AGREEMENT (Mdode why it is wed. oomequetroa If not aadwind or approved and time one:trah tf aaq.) This acreement is necessary to oversee the design and construction of the Hadley Park Community Center, A project of the CouaKy Safe Neighborhogd Parks Bond Program, METHOD OF PIIRZZASE (If applicable) ® Telephone quom, p Sin0c Pumhw p Women Quota G Sbw-Tam Convaet p Ncjodated Purd►are 0 Law ( Type: ) p Sole Sours (include documentation) C3 Tam of Contract Bid Waives WL,4e doaursattadon) i (3 Forma! BldTroposal (include bid taiwlation/proposal rankinS) PREVIOUS AWARDS OF BID (1F APPLICA•BLE) From most recent: I) Approval: CRC COWKENTS: Approval: Fenancia r>r7•aarin.'..�.� s w STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES BUILDING CONSTRUCTION (BC) BUILDING 4030. SUITE 315 4050 ESPLANADE WAY TALLAHASSEE. FLORIDA 32399-0950 FORM OF AGREEMENT BETWEEN CLIENT AND AGENT BC PROJECT NUMBER: COM-98064000 PROJECT NAME AND LOCATION: CITY OF MIAMI. PUBLIC WORKS DEPARTMENT. DESIGN AND CONSTRUCTION OF A COMMUNITY CENTER AT HADLEY PARK, UNDER A CONSTRUCTION MANAGER AT RISK PROCESS, MIAMI. FLORIDA CLIENT: CITY OF MIAMI PUBLIC WORKS DEPARTMENT RIVERSIDE CENTER, 8TH FLOOR 444 SW 2ND AVENUE MIAMI, FLORIDA 33130 cityofmaimica Jeb Bush Governor Tom McGurk Secretary AGREEMENT FOR SERVICES THIS AGREEMENT made this _ day of in the year Nineteen Hundred and Ninety Nine BY AND BETWEEN BUILDING CONSTRUCTION (BC). DEPARTMENT OF MANAGEMENT SERVICES. STATE OF FLORIDA. hereinafter called the AGENT or BC, and CITY OF MIAMI PUBLIC WORKS DEPARTMENT RIVERSIDE CENTER. 8TH FLOOR 444 SW 2ND AVENUE MIAMI. FLORIDA 33130 herinafter called the CLIENT or OWNER. WITNESSETH, that whereas the CLIENT wishes to retain the services of BC, as permitted by Chapter 255.31. Florida Statutes, for providing certain program management services for the Project described on the cover page of this Agreement. NOW THEREFORE. BC and the CLIENT, for the considerations hereinafter set forth. agree as follows: Article 1. BC agrees to furnish those Program Management Services described in the attached Exhibit 1, which Exhibit I by reference and attachment hereto forms a part of this Agreement. Article 2. The Project Budget is as shown in the attached Exhibit II. which Exhibit II by reference and attachment hereto forms a part of this Agreement. Article 3. The proposed schedule is as shown in the attached Exhibit III, which Exhibit III by reference and attachment hereto forms a pan of this Agreement. Article 4. BC is authorized and requested to enter into agreement or assignment with architects. engineers, contractors, etc., using BC forms and procedures, for the design, bidding and construction of those parts of the Project. The CLIENT understands and agrees that those agreements will designate BC as the AGENT for the OWNER and will contain a provision substantially as follows: The entity that will occupy, use and own the Project upon substantial completion is City of Miami. Parks and Recreation Department. Miami. Florida. The funds with which the compensation of the architects, engineers. contractors, etc., will be paid are under the control of City of Miami. Parks and Recreation and Public Works Departments, Miami, Florida. Payments under this contract, as prescribed hereinabove, will be made by either City of Miami, Public Works Department or the Parks and Recreation Department, Miami. Florida, based on approval of each payment by BC, Department of Management Services. State of Florida. CLIENT agrees that, although it will not execute those agreements, the agreements shall be deemed to be the agreements of the CLIENT in view of the fact that the funds are under the control of the CLIENT and BC will not have responsibility to make payments on the agreements. Article 5. CLIENT agrees to designate a representative for the Project to be solely responsible for all CLIENT actions under this agreement, and who will receive, review and respond in a timely manner to all questions and requests from BC; and to pay, within thirty (30) calendar days, all invoices approved by BC and transmitted to the CLIENT for payment, not exceeding the portions of the budget shown on the attached Exhibit II which have been activated in writing by a letter from the CLIENT's representative to BC. A Article 6. BC does not guarantee the Project can be completed within the budget shown in the attached Exhibit II, but does agree not to commit funds in excess of this budget without mutual agreement and an Amendment to this agreement authorizing such increase. Article 7. BC's administrative fees for the various program management services are based on services as shown in Exhibit I and shall be as follows: FIFTY SEVEN THOUSAND, SIX HUNDRED THIRTY SIX HUNDRED THIRTY SIX DOLLARS ($57,636.00) If the Projecq Budget is increased in excess of $250,000.00 or if the Construction Schedule exceeds 12 months then BC fee shall be increased by 2.2% of the revised budget in excess of $2,650,000.00. If the Construction Schedule can be reduced BC's fee shall be reduced by $4,803.00 per month or a prorated thereof. If the Construction extends beyond 12 months due to no fault of BC, the fee will be $4.803.00 per month or a prorated portion thereof. Article 8. BC's administrative fees prescribed in Article 7 herein above, will be invoiced once for the total amount due and payments are to be made in 12 consecutive monthly payments against the invoice based on an 12 month final completion date. $57,636.00 � 12 months = $4,803.00 12 Equal Monthly Payments of $4,803.00 Article 9. Additional Services will be performed for a separate fee to be negotiated and authorized later. Such services may include, but are not IL-nited to the following: Special Board meetings or workshops Article 10. This Agreement may be terminated by either party upon seven (7) days' notice by mutual agreement, or should one party fail substantially to perform in accordance with its terms through no fault of the other. In case of termination, BC, its Contractors and Architect -.Engineer's shall be paid for services performed up to the date of termination and any reasonable additional costs that BC, it's Contractors and Architect -Engineers may incur as a result of terminating this agreement. Article 11. Insurance The BC covenants and agrees that all contracts between BC and other third -parties regarding the performance of any work at the Project shall contain, as a minimum, the following: a) an indemnification and hold harmless agreement to in favor of the City of Miami from all claims arising out of the performance any work on the property. b) a requirement that the City of Miami be named additional insured in all liability policies. BC agrees that its contract with the CM will contain a requirement that all of the CM's subcontracts relating to this project contain the same indemnification language as (a) & (b) above. BC further agrees to provide to the City with a copy of all such agreements and the contractors insurance policy prior to the commencement of any work under any such contract. ``� I�st�.i��rt�rs�• IN \\'ITNESS %WHEREOF. Inc parties hereto have executed this Agreement we day and )ear fir*zt Vrtttcn aNAN-C. CLIENT Attest: By:—L/ L jWa�t'er J. Fo an, City Clerk Approved as to Insurance Requirements: By //�)tc f i . `V r Mario Soldeyilla. Risk Management AGENT As Witnessed: By:/ i v' CITY OF MIAMI. A MUNICIPAL CORPORATION OF THE STATE OF FLORIDA nald . War!, City Manage i Approved as to Fob Correcitless: rr BUILDING CONSTRUCTION. DEPARTMENT OF MANAGEMENT SERVICES. STATE OF FLORIDA Approved: �/- By: H.R. Hough Contracts Administrator Approved As To Form And Legality: By: &�--L 446—// Office of General Counsel, Department of Management Services State of Florida �ti EXHIBIT I SCOPE OF SERVICES Building Construction. Department of Management Services. State of Florida. hereinafter referred to a. "BC". proposes to provide the following program management services for the projects identified on the face r1 this Agreement: 1. A/E's Design Development Phase Services BC WILL: Accept Assignment Of A/E's Contract With The City Of Maimi. Public Works Department Provide Direction/Consultation To The A/E As Required Regarding Scope. Additional Services. Procedures . etc. y Provide Information To The A/E Regarding Permitting Agencies and Codes to Use Provide Budgetary Direction To The A/E Participate In Value Engineering Analysis To Provide The Best Project Within Budget Review Plans For Architectural. Mechanical. Electrical And Civil And Provide Comments To The A/E Reviews A/E Responses And/Or Revisions Due To DBC (And Other Reviewing Agencies) Comments Monitor The Schedule For Submittals And Establish Dates For Reviews Reviews A/E Requests For Additional Services For Scope. Completeness. Fairness Issue A/E Additional Services Authorizations Agreed Upon Receive. Review And Approve A/E Invoices For Services Rendered Versus Contract Conditions Process A/E Invoices To Proper Accounting Office For Vouchering Review And Analyze Cost Estimates Review Specifications Assure Meetings .Are Documented And Minutes Distributed To All Parties Assure All Decisions Required For That Particular Design Phase Are Mace Issue Approval To A/E To Proceed Into Next Phase THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO BC Conferences With Client & Others Site - Informational Data Master Plan Environmental Considerations Grading & Site Development Site Construction Roads. Walks, Paths & Parking Utilitv Services Fencing Landscaping Lateral & Transverse Site Sections Special Site Considerations Buildings - Architectural: Floor Plans Area Recap Elevations Building Sections Typical Wall Sections Finish & Equipment Schedules Color Pallet & Schedule Code Classifications Complex Area Plans List Of Safety Equipment Design Concept Sketch 1\lateriak List Other Information Buildings - Structural: - Describe Foundation Conditions Describe Structure Selected Preliminan, Framing Plan Describe Roof Structure Structural Building Sections Identify Building Loads Design Calculations cS Criteria Special Conditions Buildings - HVAC: Single Line Layout With Equipment Sections Showing Equipment Fleet Forms - Describe Auto Management System Describe Criteria For Heating System Describe Ventilation System Describe AC Criteria & System Describe Evaporative Cooling System Buildings - Refrigeration: Areas To Be Refrigerated Outside Design Temperatures Type Refrigeration Equipment Type/Thickness Insulation Buildings - Electrical: Describe Electrical Service Entrance Describe Electrical Characteristics Identify Panel Locations Describe Wiring Systems Describe Conductors Locate Lights. Outlets & Switches Describe Standards Of Design Describe Short -Circuit Duty Describe Emergency Electrical Systems Coordinate Building & Site Electrical Other Buildings - Communication: Describe Systems Describe Materials Describe Locations Describe Radio Paths Describe Antenna Requirements Describe Antenna Transmission Describe Bonding & Grounding Describe Cable/Radio Links Describe Test Equipment Describe Equipment Arrangement Describe Wiring/Cable Requirements Describe Lighting/Power Requirements Describe AC Requirements Describe Interference/Clearance Buildings - Plumbing: Preliminary Layout Of Lines Preliminary Plan Locations Preliminary Section With Risers Identify Number Of Fixtures 00ft , ,>S"e. - Identify 1N ater Pressure Identify Hot Water Sy>tem Other Buildings - Fire Protection: Identify Hydrant Identify Riser/Hose Cabinets Identify Sprinkler Criteria Insurance Design Criteria Sprinkler Head Layout Buildings - Special Equipment: Kitchen Equipment Auditorium Seatine Stage Curtain And Equipment Gym Layout And Equipment Window Coverings Hospital Equipment Lawn Sprinkler Equipment Vacuum Cleaning Svstems Material Handling Equipment Telephone Systems Other Systems Checklist Bid Packages/Sequences:Base Bid & Alternates Probable Construction cost Area Analysis Telephone Site Plan Distribution Of Review Packages BC Review A/E's Response To Review Comments 3 A/E's Construction Documents Phase Services BC WILL: Provide Direction/Consultation To The A/E As Required Regarding Scope, Additional Services, Procedures , etc. Provide Information To The A/E Regarding Permitting Agencies and Codes to Use Provide Budgetary Direction To The A/E Participate In Value Engineering Analysis To Provide The Best Project Within Budget Review Plans For Architectural, Mechanical. Electrical And Civil And Provide Comments To The A/E Reviews A/E Responses And/Or Revisions Due To BC (And Other Reviewing Agencies) Comments Monitor The Schedule For Submittals And Establish Dates For Reviews Reviews A/E Requests For Additional Services For Scope, Completeness, Fairness Issue A/E Additional Services Authorizations Agreed Upon Receive, Review And Approve A/E Invoices For Services Rendered Versus Contract Conditions Process A/E Invoices To Proper Accounting Office For Voucherino Review And Analyze Cost Estimates Review Specifications Assure Meetings Are Documented And Minutes Distributed To All Parties Assure All Decisions Required For That Particular Design Phase Are Made Issue Approval To A/E To Proceed Into Next Phase THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO BC Conferences With CLIENT 5017c Documents Review Non -Technical Specifications Fleet/Solar Energy Codes Certification "� L JLL Check List Cost Estimates Area Analysis Color Schedules Handicapped Check List Draw•in2s Technical Specifications Bid Packaees Alternates Mechanical Test And Balance 1009c Documents Review 100% Review Response 3. A/E's Bidding Phase Services (If Applicable) BC WILL. Prepare Sample Advertisement For A/E To Use In Newspapers Issue State MBE Directon, To The A/E To Be Made Available To Contractors (As Required To Meet Project Goals) Monitor Addenda For Scope And Clarity Participate In Bid Openings Review Contracts Financial Qualifications And Experience Make Recommendations For Bid Award THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO BC Prepare Camera Ready Cop), Of Documents For Each Bid Packaee Prepare S Issue Addenda Attend Bid Openings Award Recommendations 4. A/E's Construction Phase Services BC WILL: Prepare And Issue The Notice To Proceed Participate With The A/E And Contractor In The Initial Construction Conference Review The Contractor's Schedule For The Project Participate In All Monthly (Or Bi-Weekly) Team Meetings Assure All Team Meetings Are Documented And Minutes Sent To All Parties Review Contractors List Of Subcontractors Review Monthly RFI, ASI, Submittal, Shop Drawings And Other Logs For Timeliness Review Contractor's Progress Against The Schedule On A Monthly (Or Bi-Weekly) Basis Analyze Change Order Proposals For Scope, Need, Completeness. Fairness Recommend Change Orders As Required Review Contractor's Pay Requests Process Pay Requests To The Appropriate Accounting Office For Voucherina Participate In Monthly Inspections With The A/E Participate In Substantial Completion In.: -.rctions Participate In Final Completion Inspections Review And Sign Affidavits Of Completion THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO BC Initial Construction, Conferences Project Sign Design Monthly Construction Conferences Review Contractor's Progress Schedule Review Contractor's List Of Subcontractors Review Contractor's Shop Drawings Transmit Payroll Records Required By Federal Grants ,> $i VArfi44;--. "..., T, Review As -Built Dra..tngs Clarification Documents A1onthly Status Report Site Visits And Reports Monthly Contractor Payment Reviews Review Testing Invoices Change Orders Claim Reviews And Correspondence Substantial Completion Inspection Final Completion Punchlist Final Inspection Review Contractor's Affidavits Of Completion Review Contractor's Guarantees And Operating Manuals Review Contractor's As -Built Drawings 5. Contractor Selection BC WILL: Establish Contractor Selection Team Consisting Of BC, A/E & CLIENT Personnel Advertise For Qualified Contractors Prepare Project Scope Information For Contractors Answer Contractor's Questions Verify Contractor Prequalification Criteria County & State Licensure/Certification/Corporation Analyze Previous Experience On Similar Projects Analyze Management Staff & Experience Analyze Site Management Capability Analyze Present Workload Schedule/Arrange Contractor Selection Meetings Conduct Preliminary Selections, Reducing Applicants To 5 Contractors Publish Shortlist Results Of Contractor Selections Debrief Unsuccessful Contractors Brief Successful Contractors Conduct Interviews With Remaining 5 Contractors Finalize Selection. Reducing To 3 Contractors In Order Of Preference Debrief Ranked Contractors 6. Contractor Fee Negotiations BC WILL: Establish Contractor'Negotiation Team Consisting Of BC, A/E & CLIENT Personnel Prepare & Publish Detailed Scope For Contractors Notify Number I Contractor Of Negotiation & Proposal Requirements Answer Number I Contractor's Questions Receive & Analyze Proposal From Number 1 Contractor Conduct Pre -Negotiation Conference With Negotiation Team Conduct Negotiations of Contractor's Fee With Number 1 Contractor Establish On -Site Design Personnel Requirements Establish Off -Site Design Personnel Requirements Establish On -Site Construction Personnel Requirements Establish Off -Site Construction Personnel Requirements Establish General Conditions Requirements Establish Design & Construction Phase Fee Establish Overhead & Profit Fee Establish vreliminary Schedule Requirements Establish Construction Team. Consisttnc Of BC. CLIENT. A/E & Contractor Personnel Coordinate With CLIENT Distribute Results Of Negotiation Obtain CLIEtiT Approval 7. Contractor Contract Preparation/Execution BC WILL: Prepare Contract On BC's Form For Contractor & BC Execution Prepare Performance Bond On BC's Form In Budget Amount Prepare Labor & Material Payment Bond On BC's Form In Budget Amount Prepare Certificate Of Insurance On BC's Form Prepare Assignment Of Contractor's Antitrust Rights To CLIENT On BC's Form Process Contract Documents To Contractor For Execution Receive Executed Documents Back From Contractor & Thoroughly Check For Proper Execution Execute Documents On Behalf Of CLIENT Give Contractor Notice -To -Proceed With Design Phase Services S. Contractor's Design Phase Services BC WILL: Participate With The A/E And Contractor/CM In Plan Reviews At Each Submittal Phase Participate With The A/E And Contractor/CM In Value Engineering Alternative Design/Construction Approaches Review All Contractor/CM Estimates Review Contractor/CM GMP With The Team And Recommend For Contracting Explore Tax Savings And Implement Procedures As Necessary THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO BC (WITHOUT ASSUMING DESIGN RESPONSIBILITIES) Distribute Document Package Schedule Familiarization Meeting Conduct Familiarization Meeting Manage Requests For Information Pricing & Value Engineering (VE) Review & VE Site Civil Review & VE Mechanical -Electrical Systems Review & VE Structural Systems Review & VE Roof & Exterior Review & VE ADA Compliance Review & VE Detail Coordination Evaluate Construction Phasing Evaluate Constructability Propose Guaranteed Maximum Price (GMP) Negotiate Final GMP & Conditions Document Final GMP & Conditions Review Final GMP & Conditions With CLIENT Team Obtain CLIENT Team Approval Of Final GMP & Conditions Amend Contractor's Contract To Reflect Final GMP/Conditions Prepare GMP Amendment To Construction Contract Process GMP Amendment To Contractor For Execution Receive Executed Amendment Back From Contractor & Thoroughly Check For Proper Execution 9 Execute Gn,r' Amendment On Behalf Of CLIENT Process Executed GRIP Amendment To Contractor 9. Contractor's Construction Phase Services BC WILL: Prepare And Issue The Notice -To -Proceed Participate With The A/E And Contractor In The Initial Construction Conference Review The Contractor's Schedule For The Project Participate In All Monthly (Or Bi-Weekly) Team Meetings Assure All Team Meetings Are Documented And Minutes Sent To All Parties Review Contractor's List Of Subcontractors Review Monthly RFI. ASI. Submittal. Shop Drawings And Other Loes For Timeliness Review Contractor's Progress Against The Schedule On A Monthly (Or Bi-Weekly) Basis Analyze Change Order Proposals For Scope. Need. Completeness, Fairness Recommend Chance Orders As Required Review Contractor's Pay Requests Process Pay Requests To The Appropriate Accounting Office For Vouchering Participate In Monthly Inspections With The A/E Participate In Substantial Completion Inspections Participate In Final Completion Inspections Review And Sign Affidavits Of Completion THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO BC (WITHOUT ASSUMING DESIGN RESPONSIBILITIES) Coordinate Contractor's Project Promotion & Advertisement Contact Qualified Sub -Contractors Promote Through Associations & Exchanges Promote MBE participation To Make Good Faith Effort Toward Meeting District Board Of Trustees Requirements Use BC &. CLIENT Databases Of Interested Contractors BC & CLIENT To Participate In Pre -Bid Meetings & Bid Openings Coordinate Contractor's Review Of 100% Construction Documents Give Contractor Notice -To -Proceed With Construction Coordinate Contractor's Project Information Management Key Personnel Contacts Budget & Financial Data Project Construction Scheduling Construction Progress Conference Scheduling Interface With Construction Management Systems Initial Team Construction Conference Maintain Constructive Agenda Document Potential Areas Of Concern Develop Subcontractor Coordination Plan Review Construction Critical Path Confirm Communications Network Weekly Team Meetings Monthly Team Meetings Prepare For Meetings Attend Meetings Prepare Monthly Report Review Submittal Schedule Identify Long -Lead Submittals Coordinate Review Periods With Construction Schedule Review Budget Status Review Value Analysis Reports 10 000>stwzo� fl Perform Quality Control Observations Review Construction Schedule Review Change Proposals. Reviews And Implementation Are To Be By The Construction Team On Changes To The G11P That Are Less Than S I00.000. Those Changes Equal To Or Greater Than S100.000 Will Require CLIENT Approval, Review MBE Participation Reports Review Testing Reports Review Building Code Inspection Reports Review Requests For Payment & Transmit To CLIENT For Review & Pavment Establish Transition Team Monitor As -Built Development Substantial Completion Inspection Review A/E Certifications Expedite & Verify Punchlist Corrections Review Warranties & Submittals Final Inspection & DOE Certification 10. Occupancy -Services (Additional Service to Owner) BC WILL: Assure Staff Training Occurs For Equipment THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO BC (WITHOUT ASSUMING DESIGN RESPONSIBILITIES) Review Occupancy Requirements Coordinate Maintenance & Operational Training Review Systems Testing & Certifications EX14101T III PnOPOSED SCHEDULE. CI1 Y OF MIAMI Took Name Duration Start Finish --- 1999 2000 _ M _A _M J J A r S��_N�D J 1 F M A M d LJ OMS Selected by Board 0 days 7 days Tue 3123199 Tue 3123/99 Tue 312 V99 Mon 3/29/99 ri r: ' f f. 1 L t "1141 -- !� -- — 3/24 WE Contracting Phase A/E Assignment Preperalion/Execulion 7 days Tue 3/23/99 Mon 3/29/99 Tue 7127/99 A/E Deslgn Phase 120 days Tue 3130/99 A/E Sile Development Permitting 90 days _ Tuo 3130/99 Sun 6/27/99 Fri 5/20/99 A/E Design Development Phase Services 60 days Tua 3/30199 A/E Construction Documents Phase Services 60 days —Sat 5/29/99 Tue 7/27/99 Thu 3/23100 A/E Construction Phase Services 240 days YJed 7/28/99 A/E Construction Administration & Silo Visits 240 days Wed 7/28/99 Thu 3/23/00 Fri 5/14199 CM Selection Phase 52 days Wed 3/24/99 Advertise for Construction Manager 30 days Wed 3/24/99 Thu 4122199 Selection Team Reviews Proposals Individually 5 days Fri 4/23/99 Tue 4127199 Selection Team Meets, Produces Short List 1 day Wed 028199 Wed 4I28199 Short Listed C/M Prepare for Oral Presentation 14 days Thu 4129/99 Wed 5112/99 Oral Presentations & Grading by Team 1 day Thu 5113/99 Thu 5/13/D9 Notification and Advertisement of the Results 1 day Fri 5114/99 Fri 5/14199 CM Contracting Phase 28 days Set 5/1s/99 Fri 6/11/99 CM Negotiations 14 days Sal 5115/99 Fri 5/28/99 CM Contract PreparatiorVExecution 14 days Sal 5/29/99 Fri 6/11/99 CM Design Phase 90 days Sat 6/12/99 Thu 9/9/99 Design Development Estimate 30 days Sat 6/12/99 Sun 7111/99 Construction Documents/GMP Estimate 60 days Mon 7/12/99 Thu 9/9/99 CM Construction Phase Services 240 days Wed 7/28/99 Fri 3/24/00 Construction 240 days Wed 7/28/99 Thu 3/23/00 Substantial Completion 30 days Wed 2/23/00 Thu 3/23100 Final 0 days Fri 3/24/00 -- Fri 3124/00 City of Miami ru 4129199 Task Progress Milestone . Summary Rolled Up Task fe,fi; Rolled Up Milestone Q Rolled Up progress Exlernal Tasks Project Summary Split dolled Up Split