HomeMy WebLinkAboutItem #69 - Discussion ItemCITY OF MIAMI, FLORIDA36
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and
Members of the City Commission
FROM: onald H. Warshaw
City Manager
GATE : NO 1. r F(LE
SUBJECT: Annual Costs for
All City Boards
REFERENCES:
ENCLOSURES:
Per your request, please find listed below the estimated annual costs for all City boards:
ESTIMATED
ANNUAL
C''TTV RCIARD COST
Affirmative Action Advisory Board
Citywide Community Development Advisory
Civil Service Board
Code Enforcement Board
Miami Fire Fighters/Police Retirement Trust
General/Sanitation Employees Retirement Trust
HOPWA Advisory Board
Health Facilities Authority
Historic & Environmental Preservation Board
International Trade Board
Latin Quarter Review Board
Nuisance Abatement Board
Off -Street Parking Board
Overtown Advisory Board
$ 6,000
Pending Response
$ 272,295 (Attachment "A")
$ 48,960 (Attachment "B")
$ 23,482 (Attachment "C")
$ 18,000 (Attachment "D")
$ 18,176 (Attachment "E")
$ 0 (Attachment "F")
$ 20,563 (Attachment "G")
$ 150,956 (Attachment "H")
$ 1,673 (Attachment "I")
$ 29,584 (Attachment "J")
$ 250 (Attachment "K")
$ 0
0
Page 2
Annual Cost for all City Boards
Planning Advisory Board
Urban Development Review
Waterfront Advisory Board
Zoning Board
Bay -front Park Management Trust
Downtown Development Authority
Offstreet Parking Board
OMNI/CRA Advisory Committee
Sports and Exhibition Authority
$ 116,504 (Attachment "L")
$ 4,710 (Attachment "M")
Pending Response
$ 89,887 (Attachment "N")
Estimated Cost
for Legal Assistance
Pending Response
Pending Response
Pending Response
Pending Response
Pending Response
In addition, per the request of Commissioner Tomas Regalado, the following are included
in this report:
Cultural Arts Board
City of Hialeah
Community Relations Board
Miami Dade County
Community Relations Board
City of South Miami
*See attached Aocumentation.
DH!wI&'14AMf
$ 80,800 (Attachment "O")
$ 629,000 (Attachment "P")
This board has been
re-established and there
is no budgeted cost
for this fiscal year.
_.+{nt���`��„�u tr:. e�M. ..�Yis.„:', ,r<�'a� :.+4. r �y ?;�«��y�+Y-�� iAt�.s''�!fn -r,-' ,:;...�• ":�. .... . ,. .. ... .....___....... .. _ ...
ATTACMENT "A" i
CIVIL SERVICE BOARD
11997 ANNUAL REPORT
Wheth r [ie'':boara�as:servin tTxe puiji6i � 6r tiict►`it=wa's•creafetL'
When the Civil Service Board was originally created in 1921, it was designed to perform
managerial and adjudicatory functions simultaneously; however, the current City Charter
provides for a Civil Service Board consisting of five (5) members to adopt, amend and enforce a
code of rules and regulations providing for appointment and employment in all positions in the
classified service subject to approval of the City Commission. The Board is responsible for
investigations concerning the enforcement and effect of Section 36 of the City of Miami Chaster
and Code of Laws and of the Rules adopted. The principal functions of the Civil Service Board
as thev relate to the Civil Service Rules and Regulations are:
• To investigate allegations of fraud and discrimination .in the employment process and impose
appropriate sanctions. This responsibility is specified in Civil Service Rule 17 and relates to
the Board's investigatory function.
• To formulate personnel policies for City government and to review applicants complaints and
snake recommendations as outlined in Civil Service Rule 4. This rule addresses the Board's
Policy function.
• To establish procedures and* grounds for disciplinary actions and conduct hearings upon
request of an employee dismissed, suspended. demoted, laid off or reduced in pay by the
Department Director. These duties of the Board are conducted in accord with provisions of
Rule 14 and are a part of its appellate function.
• To hear complaints of employees and investigate allegations concerning abuse of power in
appointments. lavoffs, demotions, removals without justification, and suspensions. The
authority of the Board is exercised in accord with Civil Service Rules 16 and 1.7.
• To amend, repeal or supplement any Civil Service Rule, subject only to approval of the City
Commission, as in accord with Rule 18. This rule relates to the Board's rule -making
function.
Additionally, the Civil Service Board is responsible for performing those administrative_
functions that affect the integrity of the merit system. These include, the authority of the Board:
• To by-pass names on open, promotional, and lay off registers. The Board exercises this
authority in accord with Civil Service Rules 8.3, 8.4 and 12.2.
• To extend probationary periods beyond the limits established in Civil Service Rule 9.3.
• To approve transfers to other classifications under specified conditions in accordance with
Rule 11.1.
• To approve job assignments that are beyond the routine scope of the Rules. This
responsibility is exercised in accord with Civil Service Rule 11.2.
• To conduct hearings and make decisions on employees who have received unsatisfactory
service ratings as specified in Civil Service Rule 13.
M
PAGE 1 OF 6
L � Q rc�l • I
fie.-ck�¢ 2 Lw
F1
ATTACHMENT "A"
CiVILL SERVICE BOARD
1997 ANNUAL REPORT
• To authorize active duty military
(1) year of the date of separatio
Section 295.09.
E
AW.
n
leave of absence and return from active duty within one
from active duty in accordance with Florida Statutes,
• To approve re-employment of former employees under specified conditions in accordance
with Civil Service Rule 12.4.
• To approve waiver of examination requirements.
• To approve voluntary demotions.
• To approve application for seniority rights from probation
ary employees- appointed to the
unclassified service as provided in Civil Service Rule 8.14. E
1.
• To approve application for seniority credit from employees re-emploved under Rule 12.4.
• _ To ratify addition of job classifications under the Career Opportunity Program and/or make
amendments to the policy. ,
The Board is serving the purpose for which it was created as is evident by the numerous items
acted upon 'during the twenty-four (24) Civil Service Board meetings held during 1997.
Verification of Civil Service Board actions are listed in Board's minutes and also under the
significant accomplishments section of this report.
:ii ��tetfierfti�boaa�d�s�serving:currenf-�otiim�iAitv:�aeeds~` �-. r:.�^,_'_'`����.=�.� ,a
Yes, the Civil Service Board is serving the current needs of both the workplace community,
which is comprised of City of Miami employees, and also the community in the sense of the
citizens of the City of Miami The Board is serving as overseer to protect the merit system and
to ensure that it is employed in the hiring of people who are capable of doing the job into the
workplace.
The Civil Service Board provides a relatively inexpensive and prompt forum for review of
relevant personnel issues and formulation of personnel policy for City government; adjudication
of classified employees appeals of disciplinary actions; and investigation of employees
complaints and allegations of fraud, discrimination and abuse of power. Such a forum is in !
keeping with the 14th amendment of the United States Constitution which not only requires that
individuals be afforded "due process" in a tangible manner but it also brings government and
legal review to the grass roots Ievel with grass root involvement by way of both commission }
appointed and employee elected membership.
r
Z.X7isf-.af t-he�bdard's=major-accamplistnments:n,.
CIVIL SERVICE BOARD
MAJOR ACCOMPLISHMENTS t '
1997
1>
(1 c _
PAGE 2 OF 6 ew
ATTACHMENT "A"
CM1, SERVICE BOARD
1997 ANNUAL REPORT
i11
The Civil. Service Board conducted one (1) Unsatisfactory Service Rating Hearing; two (2)
grievance hearings; and five (5) hearings of appeal which consisted of one (1) dismissal, three (3)
suspensions and one (1) forfeiture of earned overtime.
A sampling of the personnel matters considered by the Board are as follows:
• Twenty-five (25) requests for extension of probationary periods from the Department of
Police.
• Four (a) requests for accrual of Civil Service credits.
• One (1) request to grant seniority credit for previous seniority as a Police Officer.
• Six (6) requests for appearances before the Board relating to:
• Rule 16.1 and 16.2 grievance hearings (6)
• Rule 16.1 investigation (1)
• One (1) Request to return to former classification after return from military leave.
• Two (2) Requests for active military leave.
• One (1) request for re-employment.
As required under Labor/Mana'gement Policy LMP-3-92, "Interview Process", the Board
provided two trained monitors who participated in, and reported:on, fifty (50) interviews for new
hires and promotions for classified positions. The Board also provided two trained raters who
participated in a total of six (6) interviews for new hires and promotions for classified positions.
- iet6erEtaeceis:aaioi+heuroar3, eerpbl�c�rtw ouldeftese
No, there is no other board, either public or private which would better serve the function of the
City of Miami Civil Service Board. Locally, this Board is the only one of its kind and there
needs to be an independent entity which is free to act and oversee the actions of City
Administration, as it relates to employment, to ensure that there is no abuse. Our research shows
that unlike most merit or Civil Service Systems Boards, the City's Civil Service Board has the
involvement of cominunity leaders and labor unions. Such a mixture of involvement balances
the frequently competing interest of City Administration, employees and citizens of the City and
has fostered an element of trust and fairness in the minds of many employees.
i�r tlze�ordirianc�=zreatin=
'to serve: the:,puiiiose^:%r;;�
The Civil Service Board's current principal responsibilities are to perform adjudicatory functions
to ensure that merit system principles are being followed. Board members believe that the
PAGE 3 OF 6
Old ,
Q ��a
ATTACHMENT "A"
CIVIL SERVICE BOARI?
1997 ANNUAL REPORT
AWW
following merit system principles should be incorporated as part of the current Civil Service
Rules. These principles would serve as a basis for having the rules and the Board could guard
these principles and ensure that they are exemplified in all personnel management practices
initiateet by the City of Miami.
Merit System Principles
• Recruitment should try to achieve a work force made up of qualified people from all segments
of society, and selection and promotion should be based solely on merit, after fair and open
competition.
• All employees and applicants should be treated fairly, without discrimination, and with proper
regard for their privacy and constitutional rights.
• Equal pay should be provided for work of equal value, with appropriate consideration for the
rates paid by private sector employers, and appropriate incentives and regognition should be
provided for excellent performance.
• Employees should maintain high standards of integrity, conduct, and concern for the public
interest.
• The City work force should be used efficiently and effectively.
• Retention should be based on performance, inadequate performance should be corrected. and
employees who cannot or will not improve their performance to meet required standards
should be separated.
• Employees should be provided effective education and training in order to achieve better
organizational and individual performance.
• Employees should be protected against partisan politics and may not use their offices for
partisan political purposes.
• When employees legally disclose information evidencing wrongdoing, they should be
protected from reprisal.
The Board feels that the current prohibited personnel practices listed under its ordinance should
be expanded to include the following additional prohibited personnel practices:
• Soliciting or considering statements concerning a person under consideration for a personnel
action unless the statement is based on personal knowledge and concerns the person's
qualifications and character;
• Coercing the political activity of any person, or taking any action as a reprisal for a person's
refusal to engage in political activity;
• Deceiving or ,,villfully obstructing anyone from competing for employment;
• Influencinb anvone to withdraw from competition for any position, whether to help or hurt
anyone else's employment prospects;
ATTACHMENT "A"
CIVIL SERN ICE BOARD f
1997 ANNUAL REPORT MW
• Giving unauthorized preferential treatment to any employee or applicant;
• Nepotism,
Taking or failing to take, or threatening to take, a personnel action because of an individual's
exercising any appeal, complaint, or grievance right; testifying or lawfully assisting any
individual in the exercise of anv appeal, complaint. or grievance right; or refusing to obey an
order that would require the individual to violate a law.
The Civil Service Board's responsibilities should include the annual review of significant actions
and personnel policies of the Department of Human Resources to determine if they are in accord
with merit system principles and free from prohibited personnel practices.
The Board" could be responsible for conducting special studies covering topics representing
current personnel issues in government and new City personnel policies. The Board's
completion of such studies on personnel issues better serves the community by bringing issues to
the surface, having public hearings on these issues. and making its findings known in the form of
repoits which could be made available to the community.
e ,.. P' q�
����`�`�'hetfierthe,Boai-cI�t_m�anbersl'u�=re uireine"ads=�sTxonld-�e•mo"�ifiecE�..Y-�:�.;5.;.
The current Civil Senice Board members do not feel that membership requirements should be
modified at this time.
�-�,:-_ "i~�cvst=both'cliPei�"and::indirect:of:inaiataihinatIieBoard:--e.—,r^�-�-•,�.�.� z;
Below is a summary of the actual direct cost of maintaining the Civil Service Board during fiscal
veal 1996-97. There are no identifiable indirect costs associated with this Board.
APPROPRIATION - FY 1996-97
(REVISED BUDGET)
EXPENSES:
Personnel Expenses
5 Board Members
4 Office Staff
Salaries and Wages
190,198
269,893
CrVIIL SERVICE BOARD
1996-97 BUDGET
PAGE 5 OF 6
ATTACHPIENT "A"
CIVIL SERVICE BOARL�-"`
1997 ANNUAL, REPORT
Fringe Benefits
Operating Expenses
Aditrtising
Travel and Per Diem - Other
Postage
Rent of Equipment - Outside
Food
Motor Pool
Print Shop
Communications Maintenance
Professional Services - Legal
Professional Services - Other
Commun. Serv. Teleph. Outside
Repair/Maintenance - Outside
Office Supplies
Repairs - Equipment Supplies
Paper Stock - Printing
Books, Publications, Memberships
Police I.D.
Total Operating Expenses
CAPITAL OUTLAY
Equipment - New
Equipment - Replacement
Total Capital Outlay
TOTAL ACTUAL EXPENSES
BALANCE
0
0
152
2,759
456
3,000
3,000
3,000
11,974
1.101
1,726
120
1,178
0
292
730
0
52,609
d:J
29,488
0
*Deficit is a result of under funding of Salaries and Fringe Benefits by Department of
Budget.
I
ATTACHMENT "B" .^1
C! �E ENFORCEMENTBQ,,* ,AD
ANNUAL REPORT 1997
IS THE BOARD SERVING THE PURPOSE FOR VVHICH Ur WAS CREATED?
The Code Enforcement Board (CEB) consists of seven (7) members, two (2) alternates ali of
whom are appointed by the City Commission. Each Commissioner will appoint one (1) member
and the other four (4) including the two (2) alternates, will be appointed at large by the
Commission. All members are appointed on a volunteer basis and are not compensated in any
form. The CEB meets at least twice a month except on the month of August.
Yes, the CEB serves the purpose for which it was created. This is to promote, protect and
improve the health, safety and welfare of the citizens of the counties and municipalities of this
State by authorizing the creation of administrative boards with authority to impose administrative
fines and other non criminal penalties to provide an equitable, expeditious, effective and
inexpensive method of enforcing any codes and ordinances in force in counties and
municipalities, where a pending or repeated violation continues to exist. The City of Miami CEB
actions have served the above described purpose.
IS THE BOARD SERVING CURRENT COMMUNrTY NEEDS?
Yes, The Board has acted in a professional and honorable manner in preceding to meet present
community needs in its pursuit to promote, protect and improve the health, safety and welfare of
its citizens and has made sure that no violation presents a serious threat to said community.
A LIST OF THE BOARD'S MAJOR ACCOMPLISHMENTS DURING 1997:
1) The CEB has met 22 times.
2) The CEB heard 1,256 cases.
3) As a result of the above, the Office of Hearing Boards sent 363 Code Enforcement Orders.
4) The Office of Hearing Boards prepared 44 agendas and 44 marked up agendas.
IS THERE. ANY OTHER BOARD, EITHER PUBLIC OR PRIVATE, WHICH WOULD
BETTER SERVE THE FUNCTION OF THE BOARD?
No. the CEB is a statutory created body under sections 162.01-162.13 and better known as the
"Local Government Code Enforcement Boards Act" It is the belief of the present Board that
there is no other board either public or private which would better serve the City of Miami
community or the functions of the Board.
Page 1 of 3
ATTACIMNT "B"
r
SHOULD THE OR.DT'-"'\NCE CREATING THE BOARD J, AMENDED TO BETTER
ENABLE THE BOARir fO SERNTE THE PURPOSE FOR WHSCH IT WAS CREATED?
The Office of Hearing Boards is coordinating its efforts with the Building and Zoning
Department and the Law Department to address this issue.
SHOULD THE BOARD'S MEMBERRUP REQUIREMENTS BE MODIFIED?
The CEB members should be residents or own a business in the City and shall be responsible to
enforce technical codes of the City of Miami. Appointments shall be made in accordance with
the City Charter on the basis of experience or interest in the subject matter jurisdiction of the
Board. The membership of the Board shall whenever possible consist of an architect, a business
person, an engineer, a general contractor, a subcontractor and a real estate agent. It is the belief
of the Board that said requirements are proper and should not be presently modified.
This report was submitted to the CEB on January 15, 1998.
If you need further information, please contact me.
Sincer y,
se ujol
Chairperson
Page 2 of 3
a
4
I
ATTACHMENT "B"
THE COST, BOTH I 'ECT AND INUFRECT, OF MAM NING THE BOARD.
DIRECT COST
* Attorney Armando Bucelo (CEB) 100% $18,000.00
**Insurance for Attorney Armando Bucclo $ 5,721.60
TOTAL = S23,721.60
* Resolution No. 96- 729 approved by the City Commission on October 10, 1996 reduced
this cost not to exceed $18,000.00 for FY 96-97.
**Resolution No. 96-900 approved by the City Commission on December 12, 1996 reduced
this cost to SO for FY 96-97. Resolution No. 97489 approved by the City Commission on
July 10, 1997 increased it back to the original amount.
The above actions were made per the recommendation of Merret R. Stierheim's Strategic
Financial Recovery Plan which was part of FY 1997 Financial Recovery Flan.
INDIRECT COST
Teresita L. Fernandez
Chief, Office of Hearing Boards 12 hrs. X $34.24 X I 1 mo. — $ 4,519.68
M. Isabel Reyes
Administrative Aide II 12 hrs X $17.18 X I 1 m_o = $ 2,267.76
Office of Hearing Boards
Angela George
Typist Clerk III 12 hrs X $10.08 X 11 mo. $ 1,330.56
Office of Hearing Boards
Fringes = 30% estimated = $ 2,435.40
Professional Court Reporter/Transcriber $ 3,885.00
Rental/Equipment (copying services -agendas) $ 2,500.00
Process Server $ 500.00
Special Services -Recording of (CEB)
Enforcement Orders $ 6,000.00
Copy/reproduction $163.64 X l 1 mo. $ 1,400.00
TOTAL = S25,238.44
Page 3 of 3 0.
a
I
J
ATTACHMENT "C"
ram` CITY OF MIAMI FIRE
WGHTERS' AND POLICE OFFICERS'
RETIREMENT TRUST
TRUSTEES
ADMINISTRATOR
Marshall Barry
Robert H. Nagle
Dena Bianchino
Russell BJorkman.
ASSISTANT
William Bryson
ADMINISTRATOR
Jesse Diner
Dania L. Orta
Alexander Gurdak
Charles Hall
Robert Williams
Mark Wisner COST FOR MAINTAINING BOARD OF TRUSTEES
DIRECT COST
4 Members x 3,500.00 = 14,000.00
NAME
Dena Bianchine
MEETINGS
10
1PIpIRECT COST
APPROX.HOUBS
6
HOURLY RATE
47.3700
TOTAL
2,842.20
Assistant City Manager
Russell Bjorkman
10
6
20.7154
1,242.92
Fire Fighter
William Bryson
10
6
32.1176
1,927.06
Chief Fire Officer
Mark Wisner
10
6
27.5108
1,650.65
Police Sergeant
Robert Williams
10
6
30.3252
1,819.51
Police Sergeant
ATTACHMENT "D"
CITY OF &11AM1
GENERAL EMPLOYEES' AND SANITATION EMPLOYEES'
RETTREMENT TRUST
November 9, 1998
Ms.Maria Faria
City of Miami Hearing Board
444 S.W. 2°d Avenue
Miami, FL 33130
Dear Ms. Faria:
VIA- FA►CSIMMLE
(305) 416-2035
Please be advised the City of Miami General Employees' & Sanitation Employees'
Retirement Trust Board is composed of nine trustees. Of those nine trustees, five have a
monthly salary of S300.00: The annual cost to the city for these five trustees is
$18,000.00.
If you have any questions, please call me.
Regards,
9(A-4�
Sandra Elenberg
Pension Administrator
SE, eV
%0
co
0
N
TV
ATTACHMENT "E"
Breakdown of the Annual Expense of the HAB Meetings.
Producing of the board minutes $833.33 $9,999.96
Sign interpreter $120.00 $1,440.00
Advertising/public notices $125.24 $1,502.88
Purchase of the tapes $5.00 $60.00
Refreshments $25.00 $300.00
TOTAL $1,108.57 $13,302.84
Page 2 of 3
s
ATTACHMENT "E"
i
CITY OF MIAMI, FLORIDA
i
INTER -OFFICE MEMORANDUM
TO: Teresita Fernandez °ATE
November 13, 1998 FILE
Chief of Hearing Boards
sueJEcr
Request for Annual Expense
*13ra/ul A. Eisenhart
of HOPWA Board
FROM: REFERENCES:
Program Specialist
ENCLOSURES.
This memorandum responds to your request for staff
expenditures for the Housing
Opportunities for Persons With AIDS (HOPWA) Advisory Board (HAB) meetings. Staff
spends an average of four hours a month, twelve months a
year. The following is a list of
staff responsible and their pay for attending these meetings.
4
1�
Paul A. Eisenhart, Program Specialist
$1,264.80
Joan Schultz, Housing Specialist
$1,147.20
Linda Kell Kearso Assistant City Attorney
Y � tY Y
$1 995.36
,
Simone Brunty, Administrative Assistant
$465.60
TOTAL
$4,872.96
Page 3 of 3
s
aw,w-nwsWWV.�NM.Faw''+,wvs.
777
ATTACHMENT "F"
Jose Garcia -Pedrosa January 12, 1998
City Manager
Health Facilities Autharin,
Boaril Annual flepon
�22_x
Ur. Charles Beber, Chairperson
City of Miami, Florida
Health Facilities Authority
Please find below the Annual Report required by City Code Sec. 2-890 concerning the
Health Facilities Authority Board:
a) The City of Miami, Florida, Health Facilities Authority serves its purpose by assisting
health facilities in the acquisition, construction, financing and refinancing of hospital
projects.
b) The board's interest to better serve the community was demonstrate in 1996 when
two requests were act upon by the Authority
In 1997, there were no requests by any of the local health facilities to act upon.
c) We believe our community continues to benefit by the financing transactions the
Authority has approved in the past, such as:
• A refinancing on the amount not to exceed $26,000,000 for the Miami Jewish
Home for the Aged, Inc.
• Lease transaction for the acquisition of capital equipment for the Pan American
Hospital, Corp.
d) This board was create by Chapter 74-323, Laws of Florida, Acts of 1974, Chapter
154, Florida Statutes, Part III specifically to assist health facilities.
e) The Authority is not recommending any amendments to the ordinance at this point.
f) Presently, no membership requirements should be modified
g) The Authority did not incur any expenses, neither direct or indirect.
If you have any question please call Pete Chircut at 416-1945.
i
cif
tx E4g R 3rE .; Ri 7i �?. .,L� „; }t 9i A
ATTACHMENT "G"
City of Miami Historic and Environmental Preservation Board
c/o Sarah Eaton, Preservation Officer
Department of Planning and Development
P.O. Box 330708
Miami, FL 33233-0708
January 15, 1998
Jose Garcia -Pedrosa
City Manager
P.O. Box 330708
Miami, FL 33233-0708
Re: Annual Report: Historic and Environmental Preservation Board (HEPB)
Dear Mr. Garcia -Pedrosa:
The Historic and Environmental Preservation Board is pleased to present this annual report in
satisfaction of City Code Section 2-434, specifically responding to the following questions:
a. Whether the Historic and Environmental Preservation Board is serving the purpose
for which it was created.
The Historic and Environmental Preservation Board (HEPB) issues Certificates of
Appropriateness for exterior alterations to designated historic buildings and issues
Certificates of Approval for construction activity and tree removal in environmental
preservation districts and scenic transportation corridors. The Board also designates
historic buildings and historic districts (neighborhoods) based on criteria set forth in
the Historic Preservation Ordinance.
b. Whether the HEPB is serving current community needs.
The HEPB is responsive to community needs by monthly addressing petitions for
construction activity in historic sites and districts, environmental preservation districts
and scenic transportation corridors. balancing the need for progress with the need to
preserve Miami's heritage. The Board also responds to requests by neighborhood
associations for historic district designation.
C. A list of the HEPB's major accomplishments.
During 1997, the HEPB held 11 meetings and approved or denied:
i 20 Certificates of Appropriateness for historic structures.
r
t �)
r
j ` t
ATTACIRMNT "G"
I
• 9 Certificates of Approval for construction activity in environmental preservation
I
districts and scenic transportation corridors.
! ,
I,
• The designation of the Spring Garden Historic District, the George E. Nolan
i
House, and Bryan Memorial Methodist Church.
h
• Two applications for historic preservation property tax exemptions for property
taxes levied by Dade County.
d. Whether there is any other board, either public or private, which would better serve
the functions of the HEPB.
At its meeting of December 16, 1993, the City Commission passed Resolution 93-
- 766, establishing the City Boards and Committees Review Committee (CBCRC) to
evaluate the performance and effectiveness of each existing City Board and
Committee and to make recommendations regarding the continuation, abolishment
or consolidation of these Boards and Committee. The CBCRC presented its report,
which among other recommendations, recommended that the Urban Development
Review Board (UDRB) and Historic and Environmental Preservation Board (HEPB)
be merged.
At its meeting of March 24, 1994 the City Commission passed Resolution 94-129
asking the City Attomey's Office to conduct a careful review of the Ordinances
creating the UDRB and the HEPB in order to accomplish the merger of the two
boards.
At the City Commission meeting of September 22, 1994, the study evaluating pros
and cons of the proposed merger of the UDRB and the HEPB, prepared jointly by the
City Attomey's Office and the Planning, Building and Zoning Department, was
presented along with the necessary legislation to create a merged board by
combining the purposes, powers and duties of both boards. The study was
discussed, and the proposed merger was denied unanimously by Motion 94-712.
Thus, after careful consideration the City Commission has concluded that it is in the
best interest of the community to maintain the UDRB and the HEPB as separate
entities.
e. Whether the Ordinance creating the Board should be amended to better enable the
board to serve the purpose for which it was created.
It is believed that the current composition of the Board, representing a blend of
architectural and landscape architectural expertise, historical interests and citizen
members represents a broad constituency of historical and environmental groups as
well as a broad spectrum of the community.
f. Whether the Board's membership requirements should be modified.
y
v,y,
jj
ATTACHMENT "G"
G
The Board's membership requirements are necessarily broad in order to encompass
the technical expertise and historical and environmental interests outlined in
"e"
response to (above).
f '
g. The cost, both direct and indirect of maintaining the Board.Myu
There are no direct costs.
Indirect costs arise because of staff assigned to the Board. These staff members are
j rc
not assigned exclusively to the Board but also have other responsibilities. Indirect
costs are estimated at $20,563.17 (see attachment).
{45
7
This report will be submitted to the Historic and Environmental Preservation Board on January
20, 1998 for approval.
�! z
Thank you for this opportunity to present this report. If you need further information, please do
not hesitate to contact me.
Sincerely,
'` E
Si S SJy
2
Yi i2
/4h//" rt''��
ur King
z
Chairperson
Attachment
INTAKE
Planner II 15 hrs. x $29.32 x 11 mo.
Typist Clerk 11 6 hrs. x $ 8.24 x 11 mo.
Code Enforcement Inspector 6 hrs. x $14.88 x 11 mo.
Fringes = 30% estimated
Subtotal
HEARING
Planner 11
Typist Clerk 11
Assistant City Attorney
Zoning Inspector If
Fringes = 30% estimated
Subtotal
FOLLOW-UP
Planner II
Fringes = 30% estimated
Subtotal
MISCELLANEOUS
Advertising
Copy/Reproduction
Subtotal
TOTAL
4 hrs. x $29.32 x 11 mo.
4 hrs x $ 8.24 x 11 mo.
3 hrs. x $40.91 x 11 mo.
3 hrs. x $22.98 x 11 mo.
10 hrs. x $29.32 x 11 mo
$141.66 x 11 mo.
$150.00 x 11 mo.
$
4,837.80
_ $
543.84
_ S
QR7 nA
$ 1,909.12
$ 8,272.84
- $
1,290.08
- $
362.56
_ $
1,350.03
_ $
758.34
$
3,761.01
- $
1,128.30
$
4,889.31
$ 3,225.20
$ 967.56
$ 4,192.76
_ $
1,558.26
- $
1,650.00
- $
3,208.26
$ 20, 563.17
A,, 14 1"'! R t
INTERNATIONAL TRADE BOARD
BUDGET FY 98/99
# FJXED�X tNSE6JkW4,�`j-
,
1 420 Travel & per them
2 533 Postage
3 610 Office equipment rental
4 719 Safety supplies
5 773, Internal service charge, print
I Total
510 Communications service, telephone
700 Office supplies
8 760 Books/Publications/Memberships
91 775 Internal Charges
690!Promotional Activities'
00 6 N-A ff: W A V
11 270 Executive Director
12 270 Trade Development Coordinator
113 270 Marketing Coord. for Project
14 270 Administrative Assistant
Total
4
tll
.+w�rawra+Ftit5tPS�.7(g6'$n.dtl`+{.FS
�, c,
REPORT
-VfEW
BOARD
.: ,KN*
{
4 1
j
oft
ON
' '•.- � N .���,��: Y,kEf�f � mYiAv�'�ik.f ^J y�.li�� �...........
r
ATT.ACIMENT "I"
1997 ANNUAL REPORT
LATIN QUARTER REVIEW BOARD
JANUARY 1998
- c
j
5
—.. rh. , rY �.sNr+1.A! �s..v id:w.•R: J,w3-.9`++A`F+4�'+a Jr'ra'^.W3 ..sr � � ..-
ATTACHMENT "I"
City of Miami Latin Quarter
Review Board
c/o Lourdes Slazyk
Assistant Director
Department of Planning and
Development
444 SW 2°d Avenue, Yd floor
Miami, FL 33130
Mr. Jose Garcia Pedrosa
City Manager
City of Miami
City Hall
3500 Pan American Drive
Miami, FL 33133
REF: Annual Report: Latin Quarter Review Board (LQRB)
Dear Mr. Garcia -Pedrosa:
The Latin. Quarter Review Board is pleased to present this annual report in satisfaction of the
City Code Section 2-434, specifically responding to the following questions:
a) Is the Board serving the purpose for which it was created?
Yes. The Latin Quarter Review Board is serving the purpose for which it was created. It was
"established for the purpose of recommending whether the design of developments and/or
improvements within the Latin Quarter districts are in conformance with the Latin Quarter
Design Guidelines and Standards and the intent of the Latin Quarter Special District in
making the detennination on Class II Special Permits for projects over $25,000, the director
of the Department of Planning and Development obtains the advice and recommendations of
the Latin Quarter Review Board."
b) Is the Board serving current community needs?
Yes. There is a need to revitalize the Latin Quarter District within the Little Havana area, to
improve the physical and visual conditions of the neighborhood, to reinforce the Hispanic
culture and to provide architecture that is sensitive to these needs. These needs are met when
the Board reviews new commercial and residential projects, as well as renovation to existing
buildings. Thus, by improving the district's physical and visual conditions and reinforcing
the Hispanic culture through the provision of Spanish Mediterranean architecture. the Board
is helping to revitalize the neighborhood.
%fttt�fd'
x
L —' rr ,,o
yi
t t A C 4 ^i+i r ) ?ta5 3 $ t �en✓*,k��'�Ma+rm..'. .... _ �f
• ...: . - r fir. �
PAM
ATTACHMENT "I" (a
c) Board Major Accomplishments?
The Board reviewed projects consisting of 47 new residential units in two (2) apartment
buildings, and one new commercial/residential structure that contains three (3) stores, one
large church and three (3) commercial renovations/expansion. The estimated cost is
approximately $8,300,000. These projects serve to eradicate slum and blighted conditions
and improve the environment of the commercial and residential areas.
d) Is there any other board, either public or private, which would better serve the function
of the Latin Quarter Review Board?
No.
e) Should the ordinance creating the Board be amended to better enable the Board to
serve the purpose for which it is created?
Yes, see "f ' below.
f) Should the Board's membership requirements in the ordinance be modified?
Yes. The following are the recommended changes to the Board's membership: three (3)
members shall be registered architects; and one (1) member shall be registered landscape
architect; one (1) member shall be interior designer, landscape architect or architect and the
remaining four (4) public members shall be merchants, residents, property owners, or
contractors and shall have their principal place of business in the City. According to the
present ordinance, architects are not required to be part of this board. The work of the Board
consists of the review of architectural drawings, consisting of site plans, floor plans, building
elevations, wall sections, architectural details, decorative finishes, landscaping and exterior
lighting, prepared mostly by professional architects and engineers. Therefore, the greatest
burden in the review process falls on the architects. At the same time participation of other
design professions, as well as area merchants, residents and community representatives is
also valuable.
g) What are the costs, both direct and indirect of maintaining the board?
There are no direct costs. Indirect costs are $1,673.00. Indirect costs arise because the Board
has City staff assigned. These staff members are not assigned exclusively to this board, but
have other City responsibilities as well.
The following City staff are assigned to the Latin Quarter Review Board:
ZU
,
I
ATTACHMENT "I"
F.
Jose R. Casanova, Jr.
Planner II/Latin Quarter Officer
Department of Planning and Development
Y
Clara Aranda
Assistant City Attorney
Law Department
Javier Carbonell
Zoning Inspector II
Building and Zoning Department
This report was submitted to the Latin Quarter Review Board on Janu
ary 14, 1998 for approval.
Thank you for this opportunity to present this report. If you need a
do not hesitate to contact me. additional information, please
Sincerely,
Tessi J. Garcia -Smith
Chairperson
C
i
r. .
F.,
a .
3
7
7777
,ea.srcx.fAa7
7
ATTACHMENT "J"
N/'_�ASANCE ABATEMENT BOARD
ANNT_IAL. REPORT 1997
IS THE BOARD SERVING THE PURPOSE FOR NVHICH IT WAS CREATED?
The Nuisance Abatement Board (NAB) was created in 1991 as a "quasi-judicial forum to resolve
controversies over the existence of public nuisances, such as violative use of property in Miami,
where crimes, crime related conduct, annoying and/or injurious use of property flourish" and as
specifically defined in Chapter 46 Public Nuisances of the Code of the City of Miami. The NAB
is dutifully serving its purpose by alleviating public nuisances and addressing community
complaints within the City of Miami. The NAB during the past year has heard a total of
fourteen (14) cases.
IS THE BOARD SERVING CURRENT COIVIMVNTTY NEEDS?
The NAB strives to maintain an open door policy with the various communities and residents
within the city of Miami, as these citizens and professionals are vital to the successful operations
of the Board. The Board offers five conduits for citizens and business persons to express their
needs, concerns, suggestions and complaints:
1) Community Call -In: This Call -In segment is conducted during the monthly hearing at City
Hall. The telephone number is displayed on the television screen and allows city residents to
call -in and ask questions and address issues about Nuisance Abatement procedures. These
questions are then answered at the end of the televised segment by the Board chairman. The
interaction has been extremely successful in bringing government to the people.
2) Community Concerns: This portion is similar to the call -in segment. Residents who attend
the monthly hearing at City Hall may express their concerns in person.
3) Information Flyers: These flyers provide citizens with a brief overview of Nuisance
Abatement proceedings. They have been distributed to the 13 Neighborhood Enhancement
Teams (NET) and other departments within the City who work closely with Nuisance
Abatement operations.
4) Neighborhood Enhancement Team/Nuisance Abatement Board: The clerk of the NAB
works with NET during numerous community meetings sponsored by the NET centers. The
clerk of the NAB also visits these centers to discuss NAB procedures with residents.
5) Agenda/Cable Channel 9: The NAB displays its monthly agenda on Cable Channel-9 for
residents to view.
Page 1 of 2
a
l
t
ATTACHMENT "J"
A Lail. Ur 1.Mt rsu.,-,,t' MAJOR ACCOMPLISI'DbfEh�
The NAB has made significant and numerous accomplishments since its inception not only in
Dade County but statewide and nationally:
Volume of cases: The NAB (since February 1992), has heard a total of one hundred eleven
(111) cases over the six year period. Of the one hundred eleven cases, seventeen (17) were heard
in 1992, twenty eight (28) were heard in 1993, twenty five (25) were heard in 1994, nine (9) were
heard in 1995, eighteen (18) were heard in 1996 and fourteen (14) were heard in 1997.
IS THERE ANY OTHER BOARD, EITHER PUBLIC OR. PRIVATE, WHICH WOULD
BETTER SERVE THE FUNCTION OF THE BOARD?
The NAB serves as a leader and a model for numerous Boards. Therefore, it is believed that there
are no existing boards, public or private, that would better serve the function of the NAB.
SHOULD THE ORDINANCE CREATING THE BOARD BE AMENDED TO BETTER
ENABLE THE BOARD TO SERVE THE PURPOSE FOR WHICH IT WAS CREATED?
The Office of Hearing Boards is coordinating its efforts with the Law Department to address this
issue.
SHOULD THE BOARD'S MEMBERSHIP REQUIREMENTS BE MODIFIED?
The NAB and staff' recommends that each member be required to attend NAB training sessions
before serving on the Board.
THE COST. BOTH DIRECT AND INDIRECT, OF MAINTAINING THE BOARD.
DIRECT COST
* Attorney Douglas Broeker (NAB) 100%
$18,000.00
* Resolution No. 96-730 approved by the City Commission on October 10, 1996 reduced
this cost not to exceed S18,000.00 FY 96-97.
The NAB operated annually with a $1 -1 7,828.00 budget, which included the above direct cost.
Due to Merrett R. gtierheim's Strategic Financial Recovery Plan approved by the City
Commission on December 30, 1996 as part of the Financial Recovery Plan, the NAB is now
operating with a budget of S29,584.00 and aU the functions have been taken over by the
Office of Hearing Boards.
This report was submitted to the NAB and approved on January 15, 1998. If you need further
information, please contact me.
Sincerely,
r
Carolyn Cope rA r 1
Page
Vice Chairperson 2 of Z "°� ^�
i+ J�
tv+ vi. vv fGa INdi Ali
ATTACHMENT "K"
TO: Vanessa Castillo
DATE: November b, 1998
�
Office of Hearing Boards
•
' i
FROM: Clark Cook
SUBJECT: Breakdown Cost of
}rr
Executive Director
DOSF Board
Miami Parking System
i
\
l
This is in reference to your
telephone call concerning the
subject. We have a total of
five (5) Board members. Each
member is paid $50.00/year for
a total of $250.00.:'.;
If you need additional information, please give me a call.
CC:qtc5
yr
'
��I �❑❑,,yam
�^h
r.
.^1
W
01 Y f
•
kl
t
IS THE BOARD SERVING THE PURPOSE FOR WHICH IT WAS CREATED?
The Planning Advisory Board (PAB) me.es recommendations on text and map amendments to
the Miami Comprehensive Neighborhood Plan 1989-2000 and on text amendments to Zoning
Ordinance No. 11000, the Zoning Ordinance of the City of Miami. Where the City is the
applicant, the PAB also mattes recommendations on zoning atlas amendments. The PAB also
serves as a sounding board for planning and zoning issues generally.
IS THE BOARD SERVING CURRENT COMMUNITY NEEDS?
The PAB is serving current community needs by being responsive to the steed to amend planning
and zoning documents in response to changing conditions in Miami.
A LIST OF THE BOARD'S MAJOR ACCOMPLISHMENT
During 1997, the PAB held nine (9) meetings and one (1) workshop.
The Board heard 49 items which consisted of petitions to amend the Miami Comprehensive
Neighborhood Plan 1989-2000, Major Use Special Permits, amendments to Major Use Special
Permits, zoning atlas amendments, -zoning text amendments and miscellaneous items.
IS THERE ANY OTHER BOARD, EITHER PUBLIC OR PRIVATE, WHICH WOULD
BETTER SERVE THE FUNCTION OF THE BOARD?
The PAB is uniquely equipped to address planning and zoning issues City wide.
SHOULD THE ORDINANCE CREATING THE BOARD BE AMENDED TO BETTER
ENABLE THE BOARD TO SERVE THE PURPOSE FOR WHICH IT WAS CREATED?
There have been discussions about the possibility of dividing the functions of the PAB
geographically, to better reflect the various areas of the City. No resolution was made because it
appeared cumbersome to have three (3) to four (4) area boards making recommendations on one
comprehensive plan.
Page 1 of 5
Ib' !ib rer
� Lw
rd�
f
;,�� r.����r� ,yam-,,�,.�n-.• ..._,........ _ . _ .. ---
ATTACHMENT "L"
SHOULD THE BOARD'S MEMBERSH1P REQUIREMENTS BE MODIFIED'
Appointments to the PAB by the Commissioners include the following:
1) Notice in a newspaper of general circulation in the City of the vacancies at least 30 days prior
to the making of an appointment.
2) Qualifications, background, experience and abilities of appointees to fulfill the duties and
responsibilities of board membership or alternate membership.
3) Prospective appointees could be subject to a personal appearance before the City
Commission, to afford said Commission an opportunity to ascertain future nominees' proficiency
in the English Ianguage, educational background and general knowledge of planning and zoning.
4) Prior demonstration by prospective appointees of interest in and concern for planning and
planning implementation, as may be evidenced by previous attendance at planning or land use
control seminars.
The above requirements seem to contain sufficient information which would enlighten the City
Commission in its selection of appointees to the PAR
This report was submitted to the Planning Advisory Board and approved on January 15, 1998.
If you need further information, please contact me.
Sincerely,
f/47,
amen "Chip Black
Chairperson
J
Page 2of5
LI
ATTACHMENT "L"
THE COSTS, BOTH . tECT AND INDIRECT, OF MAIN'Y AWING THE BOARD.
DIRECT COST
10 members X $ 1.00 per year = $ 10.00
TOTAL — S 10.00
Resolutions No. 96-897 and 96-898 approved by the City Commission on December 12,
1996 reduced these costs to S10.00 for FY 9&97 per the recommendation of Merr°ett R.
Stierheim's Strategic Financial Recovery Plan which was part of FY 1997 Financial
Recovery Plan.
INDIRECT COSTS
INTAKE
Lourdes Slazyk
Asst. Director - Planning &*Dev
Roberto E. Lavernia
Planner II
Francisco I Garcia
Principal Land Dev. Spec.
22 hrs. X $33.87 X 11 mo. _ $ 8,196.54
22 hrs. X $19.95 X 11 mo. = $ 4,827.90
22 hrs. X $16.42 X 11 mo. = $ 3,973.64
ANALYSIS
Lourdes Slazyk
Asst. Director •. Planning & Dev. 40 hrs. X $33.87 X 11 mo. _ $14,902.80
Roberto E. Lavemia
Planner II 44 hrs. X $19.95 X I 1 mo. _ $ 9,655.80
Francisco J. Garcia
Principal Land Dev. Spec. 40 hrs. X $16.42 X 11 mo. _ $ 7,224.80
Fringes = 30% estimated = $14,634.44
ATTACHMENT "L" j.
ACM AGENDA RENgEW
Margarita Genova-Cordovi
Asst. Director - Building & Zoning 2 hrs. X $39.23 X I I mo.
Lourdes Slazyk
Asst. Director - Planning & Dev. 2 hrs. X $33.87 X I 1 mo.
Edgar Munoz
Engineer I - Dept. Of Public Works 2 hrs. X $19.00 X 11 mo.
George Wysong, III
Asst. City Attorney 2 brs. X $20.91 X I 1 mo.
Jo K. Reid
Zoning Inspector II 2 hrs. X $25.96 X 1 I mo.
Roberto E. Laverrua
Planner II 2 hrs X $19.95 X 11 mo.
Francisco J. Garcia
Principal Land Dev. Spec. 2 hrs X $16.42 X 11 mo.
Teresita L. Fernandez
Chief, Office of Hearing Boards 2 hrs X $34.24 X 1.1 mo.
Fringes = 30% estimated
Subtotal
i1_}10". 14 M
Lourdes Slazyk
Asst. Director - Planning & Dev. 2 hrs. X $33.87 X I I mo.
George Wysong, III
Asst. City Attorney 2 hrs. X $20.91 X 11 mo.
Jo K. Reid
Zoning Inspector Il 2 hrs. X $25.96 X I 1 mo.
Ely Rosa Estevez
Engineer I - Dept. Of Public Works 2 hrs. X $18.10 X I 1 mo.
Judith B. Miller
Zoning Inspector II
2 hrs. X $22.98 X 11 mo.
Page 4 of 5
G t..
$ 863.06
— $ 745.14
— $ 418.00
LJ:
_ $ 460.02
— $ 571.12
_ $ 438.90
_ $ 361.24
_ $ 753.28
— $1.383.23
_ $ 5,993.99
_ $ 745.14
— $ 460.02
_ $ 571.12
_ $ 398.20
_ $ 505.56
r
ATTACHMENT "L"
Roberto E. Lavernia
Planner II
2 hrs. X $19.95 X 11 Imo.
_ $ 438.90
Francisco J. Garcia
Principal Land Dev. Spec.
2 hrs. X $16.42 X 11 mo.
_ $ 361.24
9
3
Teresita L. Fernandez
Chief, Office of Hearing Boards
2 hrs. X $34.24 X I 1 mo. —
$ 753.28
Fringes = 30% estimated =
$ 1,270.04
;
Subtotal —
$ 5,503.50
14
MONTHLY OPERATION:
Assigned Staff:
Administrative Asst. I, 80 hrs. X $19.83 X 11 mo. _ $17,450.40
Office of Hearing Boards
Fringes = 30% estimated = $ 5.235.12
Subtotal — $22,685.52
Advertising $1,146.52 X 13 Ads — $14,904.72
Copy/reproduction 200 X 11 mo. _ $ 2,200.00
Professional Court Reporter/Transcriber — $ 1,800.00
Subtotal = S18,904.72
TOTAL = $116,503.65
l
40 ATTACHMENT "M"
URBAN DEVELOPMENT REVIEW BOARD
INDIRECT COST
ANALYSIS
Urban Design Coordinator
Francisco Garcia
Planning Aide
3 hrs. x $16.42 x 11 mo
Josie Guerra 3 hrs. x $ 10.00 x 11 mo.
Fringe benefits = 30% estimated
MEETING
Urban Design Coordinator
Francisco Garcia
Planning Aide
Josie Guerra
Deputy City Attorney
3 hrs. x $16.42 x 11 mo
$ '541.86
$ 330.00
$ 871.86
$ 261.55
$ 541.86
3 hrs. x $ 10.00 x 11 mo. _ $ 330.00
Joel Edward Maxwell 3 hrs. x $46.00 x 11 mo. — $1,518.00
$2, 389.86
Fringe benefits = 30% estimated — $ 716.95
Subtotal 1 .
FOLLOW-UP
Urban Design Coordinator
Francisco Garcia 2 hrs. x $16.42 x 11 mo. _ $ 361.24
Fringe benefits = 30% estimated = $ 10&37
171 ..
TOTAL $4,709.83
ATTACHIENT "N"
ZONING BOARD
ANNUAL, REPORT 1997
IS THE BOARD SERVING THE PURPOSE FOR WHICH IT WAS CREATED?
The City of Miami Zoning Board (ZB) consists of nine members and one alternate, all of whom
are appointed by the City Commission. The Board was created under Section 62-91, City Code,
Ordinance 9846, in February of 1984. As described under the above section, the ZB primary
areas of responsibility are as follows:
1) It shall serve as an instrument for the hearing of applications for the rezoning of specific
properties, as set out in Article 22 of the Zoning Ordinance of the City of Miami. When
acting in this capacity, its work shall be deemed advisory and recommendatory_ to the City
Commission.
2) It shall serve as the quasi-judicial instrument for the granting of a Variance or Special
Exception under the Zoning Ordinance. It shall perform these functions as set out in Articles
16 and 19 and under the applicable laws and regulations of the State of Florida and the City
of Miami.
3) It shall perform such other functions as may be given it by appropriate action of the City
Commission or pursuant to other City Ordinances.
4) On appeal, the ZB shalI conduct a public hearing. Any person may appear by agent or
attorney. All materials transmitted to the ZB upon the notice of appeal shall be a part of the
record in the case. New materials may be received by the ZB where such materials are
pertinent to the determination of the appeal.
IS THE BOARD SERVING CURRENT COMMUNITY NEEDS?
In exercising authority to review the decision of the administrative official, the ZB shall have all
the powers of the officer from whom the appeal is taken and, in conformity with the provisions
of law and Zoning Ordinance, may reverse or affirm, wholly or in part, or may modify the
decision appealed from and may make such decisions as ought to be made. A majority vote shall
be necessary to reverse any decision of such administrative official, or to decide in favor of the
appellant.
This advisory board makes final decisions on Special Exceptions and Variances, with appeal to
the City Commission. It makes recommendations on matters such as zoning changes, drive -
through tellers and street closures, with the final decision to be made by the City Commission. It
is also the proper body in front of which decisions made by the Zoning Administrator as well as
Special Permits and determinations by the Planning and Development Director may be appealed.
Page 1 of 7
ATTACHMENT "N"
Following are the ZB dut`-�nder the Zoning Ordinance:
i
1) Serve as an instrument of review of decisions of the Planning and Development Director in
connection with the issuance of Special Permits and on matters of interpretation,
determinations or other decision making specifically placed in its hands by the terms of the
Zoning Ordinance. F ;
2) Serve as an instrument of review of decisions of the Zoning Administrator in matters of
interpretation, enforcement or in connection with the issuance of Special Permits.
3) Granting, granting with conditions and safeguards, or denying petitions for Special R
Exceptions or Variances to the terms of the Zoning Ordinance. A majority vote shall be
necessary to grant or deny any Special Exception or Variance.
4) Making recommendations to the City Commission on those proposed amendments to the
Zoning Ordinance placed within the jurisdiction of the ZB by Article 22 of the Zoning
Ordinance.
A LIST OF THE BOARDS MAJOR ACCOMPLISHMENTS '
Accordingly, serving the purpose for which it was created, some of the ZB accomplishments in
1997 were:
a) The Board met on 20 occasions,
b) The Board heard 97 items which consisted of Variances, Special Exceptions, Street Closures,
Appeals and Changes of Zoning.
c) As a result of the above hearings, the Office of Hearing Boards sent out 9,700 legally required
letters of notification within legally required time constraints to property owners within 375' of
each subject site.
d) Further, the Office of Hearing Boards prepared and mailed out, via certified mail, an
estimated 194 legally required letters of notification within legally required time constraints and
prepared an estimated 97 legally required advertisements for public hearing items.
Except during the month of August, the ZB holds at least two public hearings each month,
convening at 7 o'clock P.M. on Mondays. The Board works closely with the community,
encouraging their meetings with developers and/or conflicting sides, offering staff support. This
board is highly respected by the community as well as by experts and various department
personnel which work in conjunction with it.
Page 2 of 7
s
rim t�i•�—.r .'wr1el : .i*Tl+z.<, r..': _. / Y�, �`'
ATTACHMENT "N" (1-1�
IS THERE ANY OTHi BOARD. EITFi ,R PUBLIC OR PRIVATE, WMCH WOULD
BETTER SERVE THE FUNCTION OF THE BOARD?
The functions of the ZB are unique since its creation. No other board, whether public or private,
would better serve the function of the ZB.
The ZB looks at each application individually and judges it by its merits; it is believed that no
two cases are the same, although some situations may resemble. One of the major
accomplishments of this Board is that its members study each agenda item thoroughly in
advance, taking into consideration amongst other things, the following at the time of the hearing:
1) The merits of the application.
Z) Whether the application is properly in front of the Board.
3) Whether the application would be beneficial to the neighborhood and the City of Miami.
4) Whether the immediate neighbors are present, taking part in the process.
5) Whether the immediate neighbors are in support or in opposition to the application.
6) Whether there are code violations.
7) That each applicant is afforded the same opportunities presenting an application to the
Board.
The foregoing is part of the consideration given to each application and assures all individuals
the same rights under the ordinance, no matter whereabouts in the City construction or
development is being proposed. The manner in which the ZB has been created makes possible
for it to rule in fairness for or against an application when there is both opposition and support in
a neighborhood.
SHOULD THE ORDINANCE CREATING THE BOARD BE AMENDED TO BETTER
ENABLE THE BOARD TO SERVE THE PURPOSE FOR WHICH IT WAS CREATED?
There have been discussions about the possibility of dividing the functions of the ZB
geographically, to better reflect the various areas of the City. No resolution was made because it
appeared cumbersome to have three (3) to four (4) area boards making recommendations on one
zoning atlas.
Page 3 of 7
Il �
ATTACHMENT "N"
SHOULD THE BOARL MEMBERSTHP REQUIREMENTL E MODIFIED°
Appointments to the ZB by the Commissioners include the following:
1) Notice in a newspaper of general circulation in the City of the vacancies at least 30 days prior
to the making of an appointment.
2) Qualifications, background, experience and abilities of appointees to fulfill the duties and
responsibilities of board membership or alternate membership.
3) Prospective appointees could be subject to a personal appearance before the City
Commission, to afford said Commission an opportunity to ascertain future nominees' proficiency
in the English language, educational background and general knowledge of planning and zoning.
4) Prior demonstration by prospective appointees of interest in and concern for planning and
planning implementation, as may be evidenced by previous attendance at planning or land use
control seminars.
The above requirements seem to contain sufficient information which would enlighten the City
Commission in its selection of appointees to the ZB.
This report was submitted to the ZB and approved on January 15, 1998.
If you need further information, please contact me.
Sincerely, //4 l
TOTAL
S 10.00
Resolutions No. 96-897 and 96-898 approved by the City Commission on December 12,
1996 reduced these costs to $10.00 for FY 96-97 per the recommendation of Merrett R.
Stierheim's Strategic Financial Recovery Plan which was part of FY 1997 Financial
Recovery Plan.
INDIRECT COSTS
ANALYSIS
Roberto E. Lavernia
Planner II
Edelberto Perez
Planning Technician
Lourdes Slazyk
Asst. Director - Planning & Dev.
ACM AGENDA REVIEW
28 hrs. X $19.95 X 11 mo. _
14 hrs. X $14.18 X 11 mo. _
15 hrs. X $33.87 X 11 mo. _
$ 6,144.60
$ 2,183.72
$ 5,588.55
Fringes = 30% estimated = $ 4,175.06
Subtotal = 518,091.93
Margarita Genova-Cordovi
Asst. Director - Building &. Zoning 2 hrs. X $39.23 X 11 mo. _ $ 863.06
Lourdes Slazyk
Asst. Director - Planning & Dev. 2 hrs. X $33.87 X 11 mo.
Edgar Munoz
Engineer I -Dept. Of Public Works 2 hrs. X $19.00 X 11 mo
ATTACHnNT "N"
Yamile Marrero Trehy
Asst. City Attorney
2 hrs- X $40-87 X 11 mo. _
$ 899.14
Joyce D. McPhee
Zoning Insp. II
2 hrs. X $25.96 X 11 mo. _
$ 571.12
Roberto E. Lavernia
Planner U
2 hrs. X $19.95 X i l mo. _
$ 438.90
Teresita L. Fernandez
Chief, Office of Hearing Boards
2 hrs. X $34.24 X I 1 mo. _
$ 753.28
Fringes = 30% estimated =
$ 1406.59
Subtotal =
$ 6,095.23
HEARING
Lourdes Slazyk
Asst. Director - Planning & Dev.
4 hrs. X $33.87 X 11 mo. _
$ 1,490.20
Roberto Lavernia
Planner II
4 hrs. X $19.95 X 11 mo. —
$ 877.80
Ely Rosa Estevez
Engineer I - Dept. Of Public Works
4 hrs. X $18.10 X 11 mo. _
$ 796.40
Yamile Marrero-Trehy
Asst. City Attorney
4 hrs. X S40.87 X 11 mo. _
$ 1,798.28
Joyce D. McPhee
Zoning Insp. II
4 hrs. X $25.96 X 11 mo. _
$ 1,142.24
Teresita L. Fernandez
Chief, Office of Hearing Boards
4 hrs. X 34.24 X 11 mo. _
$ 1,506.56
Fringes = 30% estimated =
$ 2,572.26
Subtotal =
S11.146.46
Page 6 of 7
Fringes = 30% estimated _
S 5,235.12
Subtotal — 522, 685,52
Advertising $2,364.00 X 11 mo.
$26,004.00
COPY/reproduction $ 229.00 X 11 mo. —
$ 2,519.00
Professional Court Reporter/Transcriber
$ 3,345.00
Subtotal = 531,868,00
TOTAL — 589,887,15
1
FROM CITY CLeRK - COUNCIL. OFFICE
:.LAX,^..�••:• .,�s
PHONE NO. : 305 (383 5814
ATTACHMENT "0"
Nov. 20 1998 1_: Cl7PM P2
rx
CITY OF IiW,EAH
FY 1997-98
COMMUNITY GRAFTS PROGRAM
EXMIT 1 PROJECT NARRATIVE
1. "INTERNATIONAL. ARTS AND CRAFTS SHOWCASE" (Nov I997)
The 1996 SHOWCASE is to be held at Milander auditorium November 16 and 17. There will be
various types of arts and crafts exhibited witb live entertainment throughout the activity. The
event will be advertised over the entire county and out of the county through local newspapers
and radio and seve". industry publications. There is no charge to the general public for the entire
event.
2. "SiNGG1NG FOR SEMINOLA" (Feb 1998)
In conjunction with Black Historg, Month (Feb) the Council will host a night of gospel singing
that -"ill be performed by various African American church singing groups. The event is to hi -
light Seminola, an area in Hialcah of African American heritage. This «ill be the 4`° annual event
of this t)pe. The choral groups from the churches in Setninola as well as choral groups from
Dade County will perform for an anticipated audience of over 200. In addition to the choral
performances, there :rill be various displays of cultural significance for the members of the
audience to view. Therc wi ll 'bc no charge to the members of the audience. The event will be
held in a local community school responsible for the education of the children of Serninola
(James II. Bright Elementary).
3. "SPRINGTIME STAR SHINE"
This is a talcnt show for all children in the Hialeah area. Each public and private school is
encouraged to have children in the show. The program is held at the Goodlet Theater in Hialeah
at no charge to the participants or the audience. The talent is judged by professionals from the
education community. Thcrc arc several categories of talent including the "Entertainer of the
Year". The aiinncrs arc ativarded with trophies and savings bonds.
4 "6" ANNUAI. JAZZ FESTR'AL"
This is a program perivrned by the Jazz bands of the local high schools. It is held in the month
of May which is Older Amen,= month. The program is held at Milander Auditorium in
Hialeah at no expeaise to the audience. The bands perform for approximately two hours for the
enjoyment of the audience.
5 "FOURTH OF JULY CELEBRATION"
Each year thr City of Hialeah has a 4"' of July celebration at John I I'll Field in Milander Park.
'Me attendance excecds 8,000 people and all activities arc free of charge. This year there will be
an enhanced laser light shoe that %sill work in conjunction �,.ith the fireworks There will also be
a pre -event show of live entertainment, which is also free of charge: to the participating public.
0
Page 1 of 4
0
FROM CITY CLERK - COUNCIL OFFICE PHONE NO. 305 863 5814 Nov, 20 199t 1'�:►36Ph9 P3
ATTACHMENT "0"
(). HLALEAH-M[AMI LAKES COMMUNUY THEATER
This is a community -based organization that produces several major productions throughout the
year. Tbey also provide free admission to some of the undeipri'vilegcd children of the community
FROM : C I T'i CLER1c - COUNCIL OFFICE PHONE NO. : 305 Ge3 5814 -^� Nov. 20 1 a?B 1= : 02PM P4
ATTACHMENT "0"
METROPOLITAN DADE COUN'I-Y CULTURAL AFFAIRS COUNCIL
F1' 1997-98 COMMUNITY GRANTS PROGRAM
i.r EXHIBIT 2: REVISED PROJECT BUDGET
A. TOTAL PROJECT BUDGET
NAME OF ORGANIZATION- City of Hialeah - Cultural Affairs
PROJECT ITIME:
HATE (S) OF PROJECT: October i?q,7-Seacember 1998
List cash expenses and each revenues specifically ideintilkd with your program, project or events.
Round -off &ll numbers to nearest dollar.
NOTE: TOTAL PROJECT EXPENSES AND TOT PR PR JECT REVENUES I'r1UST BEE UAL
EXPENSES
REVENUES
Cash la:KLnA
Cash In -Kind
Personnel - Artistic
11,000
Admissions
Pmonncl - Technical
�,r0011
Contracted Services
Personnel - Administration
Z3 , 800 1,000
Tuitions
Outside Artistic Fees/Serviccs
Corporate Support
_
1,000
Outside Other FecsrServices
Foundation Support
-`
Marketin&uhlicay
individual Support
Space Rental
1,000 1,000
=Government Grunts
Travel
Federal
Utilities
State
Equipment Rental
local
Equipment Purchase
Other Contributions
Office Supplies
Munite below)
Ittsumnce/Securiry
I ISO0
City Funding
111,800 3,000
Other Costs:
(Itemize below)
Grant Awed
10,000
Total Cash Ezpenses
67,800
Total Cash Revenues
0
Total In -Kind Expetucs
3,000
Tout to -Kind Revenues
3,000
Total Project Fxpenses S70,800.00
(cash + in -kind)
Page 3 of 4
TOUI Project Revenues $ 70 , 800.00
(cash + in -kind)
� ttyy �.Y 4.,,t 't¢'.:n�a .{'"� b• �%iyD�' it ,
r - -< I
i
FROM CITY CLERK — COUNCIL OFFICE PHONE NO. 305 883 5914 f Nov. -0 1e9g 12:09PM PS
ATTACHMENT "0"
METROPOLITAN DADE COUNTY CULTURAL AFFAMS COUNCIL
FY 1997-98 COMMUNITY GRANTS PROGRAM
ri EXHIBIT 2: REVISED PROJECT BUDGET � x
B. GRANT AWARD BUDGET
NA11IXOFORGANIZATION City of Hialeah - Cultural Affairs
PROJECT TITLE
DATES (S) OF PROJECT October 1997 - September 1998
"Directions: Itemized cash expenses to be expended from grants fnnds must be spccirmally identified. Expenditures mus
equal the total amount of the grant award.
Grant Expenses
Personnel -Artistic 6,000
Personnel- Technical 300
Pcrson n el -Administrative
Space Rental 11000
Travel (LOCAL ONLY)
Marketing,/Publicity 2.400
Outside Artistic Fees
Outside Other Fees
Other Costs
(Itemize below)
se r i i r j—_ 300
TOTAL 10,000.00 3
GRANT FUND RESTRICTIONS:
Grant funds may NOT be used for:
- Remuneration of County employees for any services rendered as part of a project receiving a
grant from the Cuitumd Affairs Council
- "Bricks and mortar" or permanent equipment (perxtttat equipment necessary for the proposed
tn!
project may be purchased if the price is Imi than what is would cost to rent the equipment)
- Debts reduction
- Out -of -County travel or transportation
- Fundraising events
- Hospitality costs
_ - Events not open to the puhlic, unless the event serves to benefit Dade County Government specifically
Page 4 of 4oj
► �'=a
{.
I.
W-1
ATTACHMENT "P"
MIAMI-DADE COUNTy
PURSUANT TO YOUR INQUIRY, THE FOLLOWING IS THE OPERATING BUDGET FOR
THE COMMUNITY RELATIONS -BOARD FOR FY 1998-99: S629,000/8 POSITIONS.
PLEASE BE ADVISED THAT THE MANAGER IS CURRENTLY REVIEWING THE
OPERATION AND IT MAY IMPACT FUTURE OPERATIN;G COSTS.
mple no�
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mavor and Members DATE: NOV v C. _- FILE:
of the City Commission
SUaJECT . Projected Annual Budget
Relating to the Community
Development Advisory Board
FROM : onald H. Warshaw REFERENCES: : Clty Commission Meeting
City Manager Discussion Item
ENc�osuREs: December 8. 1999
As a follow-up to the direction of the City Commission regarding City sponsored boards, staff
has prepared a projected budget for the Community Development Advisory Board (CDAB).
This budget includes two components, a budget in the amount of $204.002 covering the period
December, 1998 through September of 1999, and another reflecting an annual projected budget
of $86,530 commencing October 1, 1999.
The budget is submitted in two (2) components due to the CDAB's involvement in the
comprehensive planning process needed to develop the City's Five Year Strategic Plan. As a
result of intensive staff support required to prepare the Plan by June 30, 1999, CDAB related
costs in the next year are projected to be higher than in subsequent years when the Plan is
actually implemented and monitored.
The eighteen (18) person CDAB is currently comprised of a representative elected by residents
from each of the City's eight (8) target areas and two (2) at large members appointed by each
City Commissioner. This board is currently responsible for overseeing the City's Consolidated
Plan process and advising the City Commission relating to funding recommendations for the
allocation of Community Development Block Grant (CDBG), HOME Investment Partnership
Program (HOME) and Emergency Shelter Grant (ESG) funds available to the City from the U.S.
Department of Housing and Urban Development (HUD). Although the Consolidated Plan also
includes funds for the Housing Opportunities for Persons with AIDS (HOP WA) Program, a
separate, independent board is responsible for advising the City Commission relating to this
funding source.
The CDAB serves the City Commission in an advisory capacity for the City's annual HUD
allocations of approximately $27 million, which will total roughly $135 trillion during the
implementation of the Five Year Plan. As previously indicated, planning activities for the Five
Year Plan planning process will increase board related costs in the next ten (10) months. The
Planning and Development Department will provide supportive documentation critical to the
CDAB in the development of the Five Year Plan. CD staff will coordinate the activities of the
CDAB, create appropriate legislation resulting from Board action, develop supplemental grants
and ensure compliance vNith federal regulations and code requirements. CD will also develop
and implement the Five Year Plan in conjunction with the CDAB and the Planning Department.
t
r'"tsa 4F .a u \ r ti.;..
a SrN is 4 L4c tc a b i,k� k r'y�ws,; i i S tl! w i i :a;' .w{
kavl;�w. i r:It-i. FP,w YLa :F,'.
In response to the Audit Report completed by the Office of the Inspector General (OIG). the
reorganization of the CD allocation process is simultaneously occurring as the Five Year Plan is
being created. In cooperation with the CDAB, the citizen participation process will be refined to
develop a process that is more responsive to the needs of the community while also strengthening
the CDAB"s capability to serve more effectively in its advisory capacity to the City Commission.
As the allocation process is being refined, one of the key issues to be analyzed will be
consideration of implementing a District funding approach rather than the existing target area
format. The staff/Board analysis will result in appropriate recommendations to the City
Commission regarding this matter and the citizen participation process as a whole.
Also included in the reorganization of the allocation process will be a proposed revision of the
City's funding cycle with its HUD allocations. Historically, the City's allocation cycle for its
HUD grants has been June - May. The Administration, in concert with the CDAB and under the
guidance of HUD, will be recommending to the City Commission that the allocation cycle be
moved from the existing period to an October - September cycle. If approved, this change will
make the allocation cycle compatible with the fiscal years of the City and Federal Government.
It is anticipated that this change will facilitate the tracking, maintenance and monitoring of the
City's HUD allocations.
The CDAB has tremendous challenges to address in the coming year. These challenges bring
with them increased responsibility and accountability to the constituency it represents. However,
it is the fervent expectation that the partnerships to be developdd through the CDAB, HUD and
the Administration will be effective in addressing the needs of disenfranchised residents of the
City of Miami.
DHW/DB/CCW/DF
s
IR y� �smer
r-� n
COMMUNITY DEVELOPMENT ADVISORY BOARD
PROJECTED BUDGET - DECEMBER, 1998 - SEPTEMBER, 1999
STAFF SUPPORT COSTS
Department of Communit-v Development
Economic Analyst $29,410
Senior Business Developer $26,808
Grants Manager $18,629
Regulatory Compliance Manager $25,888
Secretary $21,992
Total C.D. Staff Support $122,727
(Note: The Economic Analyst, Senior Business Developer and
Secretary devote 80% of their time to CDAB activities for the
period December, 1998 - June, 1999 and 50% for the period July -
September, 1999; the Grants Manager and Regulatory Compliance
Manager devote 50% of their time to CDAB activities for the
period December, 1998 - June, 1999 and 35% for the period July -
September, 1999.
Law Department
Assistant City Attorney ($38.46 per hour x 50 hours)
TOTAL STAFF SALARIES
Fringe Benefits
(Total salaries of $122,727 x 40.13%)
TOTAL STAFF SUPPORT COSTS
S 1,923
$122,727
$ 50,022
$174,672
A aC - }'1ly4'+
r 1
OTHER SUPPORT COSTS (December, 1998 - September 1999
Advertising
$18,000
(In accordance with federal regulations, advertisements for
Advisory Board meetings, appropriate notices and Public Hearings
are placed in the Miami Herald, El Nuevo Herald, Miami Times
and Haiti en Marche)
Printing
$ 3,000
(Printing of materials/grant proposals for Board dissemination)
Supplies
$ 750
(paper, pens, pencils, copying materials etc.)
Postage
$ 500
(Mailing of board related materials to board members and the public)
Food
$ 3,000
($250 per meeting x 12 meetings)
Parking
$ 1,080
(Off Street Parking provides parking in the garage adjacent to the
Miami Dade Conununity College Wolfson Campus at $3 per car:
$3 per car x 12 meetings x 30 persons = $1,080)
Space Rental
S 3,000
(Rental of space for CDAB meetings of the full Board, sub-
committees of the Board, and neighborhood/district meetings)
TOTAL OTHER SUPPORT COSTS $ 29,330
TOTAL BUDGET L204,0(EI-
,P,�,"-,_.'- �-�..-...,�.,-..�..,,�.�.,e�.,...�....a�:,�•dm�vs+�xxx"m�`,�w.au�,xsu'�",^�&Y`� -2��F+,� �t.<'
COMMUNITY DEVELOPMENT ADVISORY BOARD
PROJECTED ANNUAL BUDGET
COMMENCING OCTOBER 1, 1999
STAFF SUPPORT COSTS
Department of Community Development
Economic Analyst $10,142
Senior Business Developer $ 9,245
Grants Manager $ 7,518
Regulatory Compliance Manager $10,449
Secretary $ 7.584
Total C.D. Staff Support $44,938
(Note: The Economic Analyst, Senior Business Developer and
Secretary devote 20% of their time annually to CDA.B activities
commencing October 1, 1999, the Grants Manager and Regulatory
Compliance Manager devote 15% of their time annually to CDAB
activities commencing October 1, 1999.
Law Department
Assistant City Attorney ($39.2292 per hour x 36 hours) $ 1,412
TOTAL STAFF SALARIES $46,350
Fringe Benefits
(Total salaries of $46,350 x 40.13%)
TOTAL STAFF SUPPORT COSTS
$18,600
$64,950
3
e CA,
r� :r
1
OTHER SUPPORT COSTS ((Commencing annually October 1, 1999).
Advertising $15,000
(In accordance writh federal regulations, advertisements for
Advisory Board meetings, appropriate notices and Public Hearings
are placed in the Miami Herald, _El Nuevo Herald, Miami Times
and Haiti en Marche)
Printing
(Printing of materials/grant proposals for Board dissemination)
Supplies
(paper, pens, pencils, copying materials etc.)
Postage
(Mailing of board related materials to board members and the public)
Food
($250 per meeting x 12 meetings)
Parking
(Off Street Parking provides parking in the garage adjacent to the
Miami Dade Community College Wolfson Campus at $3 per car:
$3 per car x 12 meetings x 30 persons = $1,080)
Space Rental
(Rental of space for CDAB meetings of the full Board, sub-
committees of the Board, and neighborhood/district meetings)
TOTAL, OTHER SUPPORT COSTS
$ 1,500
$ 250
$ 250
$ 3,000
$ 1,080
$ 1,500
$21,580
TOTAL BUDGET $86,530