HomeMy WebLinkAboutR-00-1096J-00-828
9/20/00
RESOLUTION NO.
00--10D
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF COPYCO, INC. FOR THE
ACQUISITION OF CITYWIDE COPIER SERVICES FOR
THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, GRAPHIC REPRODUCTIONS
DIVISION, ON A LEASE/RENTAL CONTRACT BASIS
FOR A PERIOD OF THREE (3) YEARS, WITH THE
OPTION TO RENEW FOR AN ADDITIONAL ONE (1)
YEAR PERIOD, AT AN ANNUAL AMOUNT NOT TO
EXCEED $297,641.88; ALLOCATING FUNDS
THEREFOR, SUBJECT TO BUDGETARY APPROVAL,
FROM THE OPERATING BUDGETS OF THE VARIOUS
USER DEPARTMENTS.
WHEREAS, a contract for Citywide copier services to
standardize machines, consolidate copier needs and promote
economy is required by General Services Administration; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-206 was mailed to nineteen (19) potential bidders; and
WHEREAS, three (3) responsive bids were received on
July 24, 2000; and
WHEREAS, two (2) bidders, U.S. Tone & Copiers and Ikon
Office Solutions, were deemed non -responsive because they failed
CITY COMMISSION
MEETING OF
DEC 14 2000
Resolution No.
00-1006
to meet the criteria as listed in the bid specifications for a
service/repair facility located within Miami -Dade County; and
WHEREAS, the City Manager and the Director of General
Services Administration, Graphic Reproduction Division,
recommend that the bid received from Copyco, Inc. for the
acquisition of Citywide copier services, be accepted as the
lowest responsive and responsible bid; and
WHEREAS, funds will be allocated from the operating budget
of various user departments, subject to budgetary approval for
said services;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The bid received on July 24, 2000 for the
acquisition of Citywide copier services for the Department of
General Services Administration, Graphic Reproductions Division,
on a lease/rental contract basis for a period of three (3)
years, with the option to renew for an additional one (1) year
period, at an annual amount not to exceed $297,641.88, is hereby
accepted, with funds therefor hereby allocated from the
Page 2 of 3 000106.
•
•
operating budgets of the various user departments, subject to
budgetary approval prior.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 14th day of December , 2000.
JOE CAROLLO, MAYOR
Inazmidance with Miami Core Sec. 2-36, since the Mayor did not indicate approval of
this legiahtion by ;sinning it in the designated place provided ^aid lecgiFl� : c;;V
bey ; effective with the elapse of ten (i0 "'aye om the to of "'0r��,,,� :on
same, without the Mayor exercis eto.,#
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROVED TO FORM
NL DR�IL.
CI ATTORNEY
4707:LB:BSS
�7
CORRECTNESS:4i'
1� If the Mayor does not sign this Resolution, it shall become effective
at the end of. ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Page 3 of 3
® •
CITY OF MIAMI, FLORIDA 31
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members of DATE: SEP ! 2 2U FILE
the City Commission
SUBJECT: Resolution Authorizing
Award of Bid #99-00-206
Citywide Copier Contract
FROM: REFERENCES:
City Manager ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Copyco, Inc., a Non-Minority/Non-Local vendor, located at 14394
Commerce Way, Miami Lakes, Florida 33016 for the furnishing of citywide copier service
on a lease/rental basis for a period of three (3) years, with the option to extend for an
additional one (1) year period, at a total proposed annual amount not to exceed
$297,641.88. Allocating funds for the first -year lease period from the budgets of various
departments leasing/renting copiers and requiring budgetary approval of funds to utilize
this service from individual departmental accounts prior to usage, and for subsequent
years subject to the availability of funds.
BACKGROUND:
The Department of General Services Administration, Graphic Reproductions Division has
seen a need to secure a contract for citywide copier services. This service will be utilized
by various city departments citywide, thereby standardizing machines and consolidating
copier requirements to promote economy in the City. The Department of General Services
Administration has analyzed bids received pursuant to Bid No. 99-00-206 for the
lease/rental of approximately ninety-one (91) copy machines. This contract includes the
copier equipment; a built-in copy allowance; the cost of all supplies (except paper, staples
and colored toner) delivered to each worksite and'a maintenance and service agreement
(parts and labor) at a fixed monthly rate and cost per copy charge above the allowance.
Nineteen (19) invitations for bids were mailed and three (3) responses were received. Two
(2) bidders, U.S. Toner & Copiers and Ikon Office Solutions both non -local non -minority
vendors were determined to be non -responsive because they failed to meet the criteria as
listed in the bid Specifications for a service/repair facility located within Miami -Dade
County. The bid from Copyco, Inc. was deemed as the lowest most responsible and
responsive bid.
CAG AJM/ll
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy Carter, Director August 17, 2000
To : Purchasing Department DATE: FILE:
SUBJECT: Bid Evaluation
Citywide copiers
Bid No. 99-00-206
FROM: llto Mizell, Superintendent REFERENCES :
G.S.A./Graphic Reproductions Division
ENCLOSURES:
The Department of General Services Administration/Graphic Reproductions Division has
tabulated and evaluated the three (3) bids received for a thirty-six (36) Citywide Copier
Lease/Rental agreement. These copiers will be used by all departments, divisions and
offices of the City of Miami and will replace the copier equipment currently in use under
the previous thirty-six (36) month lease/rental agreement that will expire on September
30, 2000.
As listed in the citywide copier bid 99-00-206 under Special Conditions 3.18
Determination of Award and in the Specifications under Part H Preventative Maintenance
Repair Services, bidders shall operate and maintain local service and parts within the
limits of Dade County. Two (2) bidders, U.S. Toner & Copiers and Ikon Office Solutions
both non -local non -minority vendors were determined to be non -responsive due to the
lack of a service/repair facility located within Miami -Dade County. An onsite inspection
of U.S. Toner & Copier's facility located at Ponce De Leon Blvd., Suite 250, Coral
Gables, Florida 33134 was conducted on August 8, 2000. A small cabinet in a second
floor office was identified as the parts depot, however there was no copier service facility
at this location. Additionally, it would be very difficult to conduct repairs at this office
considering there is stair well access only to the second floor and minimum office space
(approximately 8'x10'). An onsite inspection of Ikon Office Solutions facility located at
201 Biscayne Blvd., Suite #200, Miami, Florida 33131 was conducted on August 7,
2000. This office is currently being utilized as a quick copy center by Ikon Office
Solutions Reproductions Division. This office did not have a parts depot or copier service
facility at the time of inspection. All copiers at this location were utilized in quick copy
and reproduction services. Both U.S. Toner & Copiers and Ikon Office Solutions failed to
meet the criteria as listed in the bid specifications for a service and parts facility located
within Miami -Dade County.
Copyco, Inc., a non -minority, non -local firm with their Miami office located at 14394
Commerce Way, Miami Lakes, Florida 33016, submitted the lowest 36 month bid price
of $892,925.64 and has been determined to be the lowest responsible and responsive
bidder meeting all requirements of the bid. I contacted four (4) references listed on their
bid -sheet; Broward County Board of County Commissioners, St. Thomas University, Mt.
Sinai Hospital, -Miami Dade Community College, and through detailed conversation, I
0--Hu
2
have confirmed that Copyco has a proven track record in the workplace of large
organizations and that their service response time is very good, usually four (4) hours or
less. In addition, I have confirmed their ability to provide supplies as a requirement of the
bid and completed an onsite inspection of their service and parts depot located at 14394
Commerce Way, Miami. Lakes, . Florida 33016: Copyco has maintained approximately
ninety (90) copiers at City of Miami offices over the past thirty-five (35) months under
our current citywide copier contract and has done a very good job providing service,
supplies and maintaining equipment.
It is therefore respectfully recommended that Bid No. 99-00-206 be awarded to Copyco,
Inc., as the lowest resprisible and responsive bidder meeting all requirements. The total
cost for these lease/rental units for a three-year period is estimated to be $892,925.64 of
which the first year cost shall be approximately $297,641.88. Funds for this equipment
shallbe, available from the budgets of various departments leasing copiers.
Attached are eight (8) pages of tabulation information used to support this
recommendation. Should you have any questions, please contact me at 57575154. Thank
you in advance for your assistance.
NMmm
0U U
0
EID4I WARD REC
OMMENDATION FORM
BID NUMBER: 99-00-206 COMMODITY/SERVICE: COPIERS CITY WIDE LEASE
DEPARTMENT / DIVISION: GENERAL SERVICES ADMINISTRATION/MILTON MIZELL
TERM OF CONTRACT: CONTRACT FOR THREE YEARS WITH OTR FOR ONE ADDITIONAL ONE YEAR PERIOD.
NUMBER OF BIDS DISTRIBUTED:
METHOD OF AWARD
RECOMMENDED VENDOR(S):
COPYCO, INC.
19 NUMBER OF BIDS RECEIVED:
9
The lowest most responsible and responsive bid.
STATUS: CONTRACT VALUE:
NON-MINORITYINON-LOCAL $297,641.88 Yr.
TOTAL:
THE FOLLOWING TO BE COMPLETED BY- USER DEPARTMENT:
JUSTIFICATION: The Department of General Services Administration has a' need
to secure a contract for citywide copier services. This
service will be utilized by various city departments citywide,
thereby standardizing machines and consolidating copier
requirements to promote economy in the City.
ACCOUNT CODE(S): *ALLOCATING FUNDS FOR THE FIRST -YEAR LEASE PERIOD FROM THE
BUDGETS OF VARIOUS DEPARTMENTS LEASING/RENTING COPIERS AND
REQUIRINU Y TO OTTLIZE THTS SERVICE
FROM INDIVIDUAL DEPARTMENTAL ACCOUNTS PRIOR TO USAGE, AND -FOR
DEPARTMENT A PROVAL: BUDGET REVIEW APPROVAL: URCHASING APPROVAL:
SUBSEQUENT YEARS SUBJECT TO THE AVAIL Y OF F NDS.
ll. 8/�s o0
Departnt irector/ Linda M. Haskins Jud S. rter
Designee Director Dire
OTHER FUNDING APPROVALS, -IF APPLICABLk TITLE:
PAGE 2 OF 2
00--1096
TABULATION OF BID
CITYWIDE COPIERS 36 MONTH LEASE/RENTAL
BID NO.99-00-206
COPIER
COPIER
COPIER
COPIER
COPIER
COPIER
COPIER
TYPE A
TYPE B
TYPE C
TYPE D
TYPE E
TYPE F
TYPE G
TOTAL
ANALOG
ANALOG
ANALOG
ANALOG
DIGITAL
DIGITAL
DIGITAL
COST ALL
20 CPM
30 CPM
45 CPM
60 CPM
30 CPM
45 CPM
60 CPM
MACHINES
BIDDERS
35 Machines
18 Machines
15 Machines
I 1 Machines
4 Machines
4 Machines
4 Machines
91 Machines
U.S. TONER &
3 Year Cost (Per Machine)
$4,056.12
$6,415.92
$8,955.00
$16,045.02
$7,682.76
$14,209.20
$19,442.88
COPIERS
3 Year Cost (All Machines)
$122,635.08
$106,785.36
$134,325.00
$176,497.20
$30,731.04
$56,836.80
$77,771.52
$705,582.00
6500 NW 215T Ave.
FT. Lauderdale, FL 33309
COPYCO
3 Year Cost (Per Machine)
$3,948.48
$5,161.68
$8,685.36
$16,542.00
$10,267.92
$16,526.16
$20,315.88
14394 Commerce Way
3 Year Cost (All Machines)
$122,645.16
$89,598.24
$130,280.40
$181,962.00
$41,071.68
$66,104.64
$81,263.52
$712,925.64*
Miami Lakes, FL 33016
IKON 3 Year Cost (Per Machine) $4,948.92 $7,923.24 $9,494.28 $14,913.36 $12,912.84 $18,425.52 $24,608.16
201 S. Biscayne Blvd 3 Year Cost (All Machines)' $154,849.32 $136,897.92 $142,414.20 $164,046.96 $51,651.36 $73,702.00 $98,432.64 $821,994.40
Suite 200
Miami, FL 33131
*COPYCO IS THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING ALL REQUIREMENTS
** For the purpose of evaluating bids and determining the total cost of this contract, a benchmark performance level is used for each copier category. This equation
Tis based on a set number of machines producing a set amount of copies for a three (3) year period. There are variables which can not be factored into this evaluation
hat will impact the total annual cost of copier services i.e., additional copy machines and excess copies above the monthly allowance. An additional $180,000.00
($60,000.00 per year) has been added to the total amount of this contract to ensure that funding will be available if needed to provide additional copier services
citywide.
$712 925 64 + $180 000 4t892 925 64**
Prepared by Milton Mizell
7/30/2000
Approval:
&Par'tm&"1-"ctorsignee
Page 1 of 8
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CONTRACT COST COMPARISON
CITYWIDE COPIER BID NO. 99-00-206
36 Month Lease/Rental (all supplies included)
PREVIOUS BID BID NO. 96-97-058
Total (3) Year Cost: $611,232.12
Total Number of Copies: $35,208,000
Total Number of Copies in Bid: 81 Copiers
Average Cost Per Copy: .0173
CURRENT BID BID NO.99-00-206
Total (3) Year Cost:
$712,925.64
Total Number of Copies:
$46,872,000
Total Number of Copies in Bid:
91 Copiers
Average Cost Per Copy:
.0150
Total Number of Copiers
BID NO. 96-97-058
81
BID NO. 99-00-206
91
10 Increase of ten (10) copiers
Cost Per Copy Difference
BID NO. 96-97-058
.0173
BID NO. 99-00-206
.0150
.0023 Decrease per copy
Contract Cost Difference
BID NO. 92-93-068
$611,232.12
BID NO. 96-97-058
705,582.00
101,693.52 Increase over last contract
Page 2 of 8
00-1000
PBULATION FI
O CITYWIDE COPI tS
36 MONTH LEASEIRENTAL
i BID NO. 99-00-206
i
BIDDER: U.S. TONER & COPIERS, INC.'
6500 NW 2 Fr AVE.
FT. LAUDERDALE, FL 33309
COPIER TYPE (ANALOG) TYPE A
TYPE B
TYPE C
Monthly Copy Range 750 - 4,000
4,000 - 13,000
13,000 - 25,000
Multicopy Machine Speed 20 CPM
30 CPM :
45 CPM
Monthly Copy Allowance (Included) 2,500
6,000
15,000
Benchmark Level Pricing 3,000 Month
8,500 Month
20,000 Month
MFGR. & MODEL NO. KONICA 2223
KONICA 7030
KONICA 4355 '
a) Monthly Rate (Basic) $75.81
$107.38
$169.31
b) Automatic Document,Feeder (ADF) $18.14
$20.72
Included
c) Sorter/Collator $14.22
$27.62
$34.44
d) 'Total Basic. Monthly Cost (a,b,c) $108.17
$155.72
$203.75
e) Three (3)Year Cost (d x 36) $3,894.12
$5,605.92
$7,335.00
f) Installation Charge None
None
None
g) Removal Charge None
None
None
h) Supply Cost Included
Included
Included
i) Cost Per Copy Over Allowance .009 Each
.009 Each
.009 Each
j) Copies Over Allowance (3 Years) $1'62.00
$810.00
$1,620.00
k) Total 3 Year Cost (Per Machine) $4,056.12
$6,415.92
$8,955.00
1) Total 1 Year Cost (Per Machine) $1,352.04
$2,138.64
$2,985.00
m) Number of Machines ( Each Type) 35 Copiers
18 Copiers
15 Copiers
n) Total 3 Year Cost (All Machines) $122;635.08*
$106,78536**
$134,325.00,.
Cost Adjustment
*TYPE A COPIERS
10 Copiers with ADF and Sorter/Stapler $4,103.64 x
10 = $41,036.40
8 Copiers with ADF and Sorter $4,056.12 x
8 = $32,448.96
17 Copiers without (Basic) $2,891.16 x
17 = 49,149.72
_
$122,635.08* . .
**TYPE B COPIERS '
13 Copiers with ADF and Sorter $6,415.92 x
13 = $83,406.96
5 Copiers without (Basic) $4,675.68 x
. 5 = 23378.40
$106,785.36**
TOTAL THREE (3) YEAR COST FOR ALL NINTY ONE (91) MACHINES:
TYPE A COPIERS $ 122,635.08* (35)
TYPE B COPIERS $ 106,785.36** (18)
TYPE C COPIERS $:134,325.00 (15)
TYPE D COPIERS $ 176,497.20 (11)
TYPE E COPIERS $ 30,731.04 (4)
TYPE F COPIERS $ 56,836.80 (4)
TYPE G COPIERS $ 77,771.52 (4)
TYPE D
25,000 - 50,000
60 CPM
25,000
38,000 Month
KONICA 7065
$293.51
Included
$35.19
$328.70
$11,833.20
None
None
Included
.009 Each
$4,212.00
$16,045.20
$5,348.40
11 Copiers
$176,497.20
$ 705,582.00,, 'TOTAL THREE (3) YEAR CONTRACT COST
AVERAGE COST PER COPY - .015 EACH (46,872,000 COPIES)
$ 235,194.00 TOTAL ONE (1) YEAR COST
Page 3 of 8
00-1096
TOULATION OF CITYWIDE COPIERS
36 MONTH LEASE/RENTAL
BID NO. 99-00-206
BIDDER: U.S. TONER & COPIERS, INC.
6500 NW 21sr AVE.
FT. LAUDERDALE, FL 33309
COPIER TYPE (DIGITAL)
TYPE E
Monthly Copy Range
9,000 - 18,000
Multicopy Machine Speed
30 CPM .
Monthly Copy Allowance (Included)
11,000
Benchmark Level Pricing
13,500 Month
MFGR. & MODEL NO.
a) Monthly Rate (Basic)
b) Network Print Controller
c) Total Basic Monthly Cost (a,b)
d) Three (3)Year Cost (c x 36)
e) Installation Charge
f) Removal Charge
g) Supply Cost
h) Cost Per Copy Over Allowance
i) Copies Over Allowance (3 Years)
j) Total 3 Year Cost (Per Machine)
k) Total 1 Year Cost (Per Machine)
1) Number of Machines ( Each Type)
m) Total 3 Year Cost (All Machines)
KONICA 7030
$160.91
$30.00
$190.91
$6,872.76
None
None
Included
.009 Each
$810.00
$7,682.76
$2,560.92
4 Copiers
$30,731.04 .
TYPE F
18,000 - 30,000
45 CPM
20,000
25,000 Month
KONICA 7150
$247.60
$102.10
$349.70
$12,589.20
None
None
Included
.009 Each
$1,620.00
$14,209.20
$4,736.40
4 Copiers
$56,836.80
Page 4of8
TYPE G
30,000 - 55,000
60 CPM
30,000
43,000 Month
KONICA 7065
$334.87
$88.21
$423.08
$15,230.88
None
None
Included
.009 Each
$4,212.00
$19,442.88
$6,480.96
4 Copiers
$77,771.52
00-1096
TABULATION OF CITYWIDE COPINS
36 MONTH LEASE/RENTAL
BID NO. 99-00-206
BIDDER: COPYCO
14394 COMMERCE WAY
MIAMI LAKES, FL 33016
COPIER TYPE (ANALOG)
TYPE A
TYPE,B
Monthly Copy Range
750'- 4,000
4,000 - 13,000
Multicopy Machine Speed
20'CPM
30 CPM
Monthly Copy Allowance (Included)
2500
6,000
Benchmark Level Pricing
3,000 Month
8,500 Month
MFGR. & MODEL NO.
TOSHIBA 2060
TOSHIBA 3560
a) Monthly Rate (Basic)
$77.81
$109.98
b) Automatic Document Feeder (ADF)
$17.80
$17.80
c) Sorter/Collator
$10.58
$15.60
d) Total Basic Monthly Cost (a,b,c)
$166.18
$143.38
e) Three (3)Year Cost (d x 36)
$3,822.48
$5,161.68
f) Installation Charge
None
None
g) Removal Charge
None
None
h) Supply Cost
Included
Included
i) Cost Per Copy Over Allowance
007 Each
.006 Each
j) Copies Over Allowance (3 Years)
$126.00
$540.00
k) Total 3 Year Cost (Per Machine)
$3,948.48
$5,161.68
1) Total 1 Year Cost (Per Machine)
$1,316.16
$1,720.56.
m) Number of Machines ( Each Type)
35 Copiers
18 Copiers
n) Total 3 Year Cost (All Machines)
$122,645.16*
$89,598.24**
Cost Adjustment
*TYPE A COPIERS
10 Copiers with ADF and Sorter/Stapler $4,129.56 x
10 = $41,295.60 .
8 Copiers with ADF and Sorter
$3,948.48, x
8 = $31,587.84
17 Copiers without (Basic)
$2,927.16 x
17 = 49,761.72
$122,645.16*
**TYPE B COPIERS
i.
13 Copiers with ADF and Sorter
$5,161.68 x.
13 = $67,101.84
5 Copiers without (Basic)
$4,499.28 x
5 = . 22,496.40
$89,598.24**
TOTAL THREE (3) YEAR COST FOR ALL NINNY ONE (91) MACHINES:
TYPE C
TYPE D
13,000 - 25,000
25,000 - 50,000
45 CPM .
60 CPM
15,000
25,000
20',000 Month
38,000 Month
TOSHIBA 4560
TOSHIBA 6560
$183.61
$351.57
Included
Included
$27.65
$42.93
$211.26
$394.50
$7,605.36
$14,202.00
None
None
None
None
Included
Included '
.006 Each
.005 Each
$1,080.00
$2,340.00
$8,68536
$16,542.00
$2,895.12
$5,514.00, .
15 Copiers
11 Copiers
$130,280.40
$181,962.00
TYPE A COPIERS
$ 122,645.16*
(35)
TYPE B COPIERS
$ 89,598.24**
(18)
TYPE C COPIERS
$ 130,280.40r
(15)
TYPE D COPIERS
$ 181,'962.00;
(11)
TYPE E COPIERS _
$ 41,071.68
(4)
TYPE F COPIERS
$ 66,104.64
(4)
TYPE G COPIERS
$ 81.263.521
(4)
$.712,925.64
TOTAL THREE (3) YEAR CONTRACT COST,
AVERAGE COST PER COPY - .015 EACH (46,872,000 COPIES) ,
$' 237,641.88'
TOTAL ONE (1) YEAR COST. -
Page 5 of 8
I
00-10 6
r
TIPULATION OF CITYWIDE COPIERS
36 MONTH LEASEIRENTAL
BID NO.99-00-206
BIDDER: COPYCO
14394 COMMERCE WAY
MIAMI LAKES, FL 33016
COPIER TYPE (DIGITAL)
TYPE E
TYPE F
TYPE G
Monthly Copy Range
9,000 - 18,000
18,000 - 30,000
30,000 - 55,000
Multicopy Machine Speed
30 CPM
45 CPM
60 CPM
Monthly Copy Allowance (Included)
11,000
20,000
30,000
Benchmark Level Pricing
13,500 Month
25,000 Month
43,000 Month
MFGR. & MODEL NO.
TOSHIBA 3580
TOSHIBA 4580
TOSHIBA 6570
a) Monthly Rate (Basic)
$245.32
$406.22
$484.49
b) Network Print Controller
$24.90
$27.84
$27.84
c) Total Basic Monthly Cost (a,b)
$270.22
$434.06
$512.33
d) Three (3)Year Cost (c x 36)
$9,727.92
$15,626.16
$18,443.88
e) Installation Charge
None
None
None
f) Removal Charge
None
None
None
g) Supply Cost
Included
Included
Included
h) Cost Per Copy Over Allowance
.006 Each
.005 Each
.004 Each
i) Copies Over Allowance (3 Years)
$540.00
$900.00
$1,872.00
j) Total 3 Year Cost (Per Machine)
$10,267.92
$16,526.16
$20,315.88
k) Total 1 Year Cost (Per Machine)
$3,422.64
$5,508.72
$6,771.96
1) Number of Machines ( Each Type)
4 Copiers
4 Copiers
4 Copiers
m) Total 3 Year Cost (All Machines)
$41,071.68
$66,104.64
$81,26352
Page 6 of 8
00-1000
i
RBULATION OF CITYWIDE COPIERS
36 MONTH LEASEIRENTAL
BID NO. 99-00 206
BIDDER: IKON OFFICE SOLUTIONS
201 S. BISCAYNE BLVD SUITE 200
MIAMI, FL 33131
COPIER TYPE (ANALOG) TYPE A
TYPE B
TYPE C
TYPE D
Monthly Copy Range 750; - 4,000
4,000 - 13,000
13,000 - 25,000
25,000 - 50,000
Multicopy Machine Speed 20 CPM
30 CPM
45 CPM
60 CPM
Monthly Copy Allowance (Included) 2,500
6,000
15,000
25,000
Benchmark Level Pricing 3,000 Month
8,500 Month
20,000 Month
38,000 Month
MFGR: & MODEL NO. CANON IR210
CANON IR330
CANON 6551
CANON NP 6285
a) Monthly Rate (Basic) $96.48
$158.41
$191.65
$350.30
b) Automatic Document Feeder (ADF) . $22.18
$16.75
Included
Included
c) Sorter/Collator $I1.16
$15.03
$50.33
$0.00
d) Total Basic Monthly Cost (a,b,c) $129.82
$190.19
$241.98
$350.30
e) Three (3)Year Cost (d x 36) $4,1673.52
$6,846.84
$8,711.28
.
$12,610.80
f) Installation Charge None
None .
None
None
g) Removal Charge None
h) Supply Cost
None
None
None
Included
Included
Included
Included
i) Cost Per Copy Over Allowance .01530 Each
.01196 Each
.00435 Each
.00492 Each
j) Copies Over Allowance (3 Years) $275.40
$1076.40
$783.00
$2,302.56
k) Total 3 Year Cost (Per Machine) $4,948.92
$7,923.24
$9,494.28
$14,91336
1) Total 1 Year Cost (Per Machine) $1,649.64
$2,641.08
$3,164.76
$4,971.12
m) Number of Machines( Each Type) 35 Copiers
18 Copiers
15 Copiers
I Copiers
n) Total 3 Year Cost (All Machines) $154j84932*
$136,897.92**
$142,414.20
$164,046.96
Cost Adjustment
*TYPE A COPIERS
10 Copiers with ADF and Sorter/Stapler $5.153.04
x
10 = $51,530.40
8 Copiers with ADF and Sorter $4.948.92
x
8 = $39,591.36
17 Copiers without (Basic) $3,748.68
x
17 = 63,727.56
$154,849.32*
**TYPE B COPIERS
13 Copiers with ADF and Sorter $7.923.24
x
13 = $103,002.12
5 Copiers without (Basic) 56.779.16
x
5 = 33,895.80
$136,899.92**
TOTAL THREE (3) YEAR.COST FOR
ALL N NTY ONE (91) MACHINES:
TYPE A COPIERS S 154,849.3 I* (35)
TYPE B COPIERS S 136.897.91 * * (18)
.
TYPE C COPIERS S 142,414:20 (15)
TYPE D COPIERS $ 164,046.96 01)
TYPE E COPIERS $ 51,651.36 (4)
TYPE F COPIERS S 73,702.00 (4)
TYPE &COPIERS $ 98,432.641 (4)
821,994.40
$
TOTAL
THREE (3) YEAR CONTRACT COST
AVERAGE COST PER COPY - .018 EACH (46,872-000 COPIES)
$ 273,998.13
TOTAL ONE (1) YEAR COST
-
Page 7 of 8
:,,
(�
00-1096
0
TABULATION OF CITYWIDE COPIERS O RS
36 MONTH LEASE/RENTAL
BID NO.99-00-206
BIDDER: IKON OFFICE SOLUTIONS
201 S. BISCAYNE BLVD SUITE 200
MIAMI, FL 33131
COPIER TYPE (DIGITAL)
TYPE E
Monthly Copy Range
9,000 - 18,000
Multicopy Machine Speed
30 CPM
Monthly Copy Allowance (Included)
11,000
Benchmark Level Pricing
13,500 Month
MFGR. & MODEL NO.
a) Monthly Rate (Basic)
b) Network Print Controller
c) Total Basic Monthly Cost (a,b)
d) Three (3)Year Cost (c x 36)
e) Installation Charge
f) Removal Charge
g) Supply Cost
h) Cost Per Copy Over Allowance
i) Copies Over Allowance (3 Years)
j) Total 3 Year Cost (Per Machine)
k) Total I Year Cost (Per Machine)
1) Number of Machines ( Each Type)
m) Total 3 Year Cost (All Machines)
CANON IR330
$258.12
$70.67
$328.79
$11,836.44
None
None
Included
.01196 Each
$1,076.40
$12,912.84
$4,304.28
4 Copiers
$51,651.36
TYPE F
18,000 - 30,000
45 CPM
20,000
25,000 Month
CANON IR550
$412.40
$74.12
$486.52
$17,514.72
None
None
Included
.00506 Each
$910.80
$18,42552
$6,141.84
4 Copiers
$73,702.00
g
TYPE G
30,000 - 55,000
60 CPM
30,000
43,000 Month
CANON IR600
$543.66
$74.12
$617.78
$22,240.08
None
None
Included
.00506 Each
$2,368.00
$24,608.16
$8,202.72
4 Copiers
$98,432.64
Page 8 of 8
0 ®` 1 ®0 b
BID ITEM:
CIS' OF MIAMI OF.THE CITI' CLERl�
BID SECU IT1' LIST
COPIERS CITY WIDE LEASE
r y
BID NO:
99-00-204
DATE BIDS) OPENED: J U LY 24, 2000 TIME 12 : 00 n
BIDDER TOTAL BID I BID BOND (ER)
AMOUNT A HI R'S CHECK
US TONER & COPIERS (One box) See attache CzID ri, �aci
TOSHIBA (Two envelopes) ti A16A11
the �
IKON OFFICE SOLUTION (Gone envelope) ,q�o��•l ,
received tir,,1 7 r'S of ^ •� �- ?'� C1-1T�7 CfferS tt
�: f ..n ....5 • • e l
f c- a
are hereby re;ec:^d cs lInn..,^��" `� -
- scs c:;aiic;±, i ny I
c
_, Person receiving bid(s) received (_ ___) envelops on behalf of
PURCHASING DEPARTMENT on
(City Department) (Date)
SIGNED:
Deputy Ciry erk
00-1096
BID ITEM:
WIF MI.4MI OF .THE CITYCLERhK
BID SECURITY LIST
COPIERS CITY WIDE LEASE
BID NO: 99-00-2.04
DATE BID(S) OPENED: J U L Y 24, 2 0 0 0
4 Y
TIME 12 : 0.0 n
BIDDER
TOTAL BID
AMOUNT
I BID BOND (ER)
CASHIER'S CHECK
US TONER & COPIERS (One box)
See attached
bid
TOSHIBA (Two envelopes)
"
IKON OFFICE. SOLUTION (Gone envelope)
"
-Offers
rceied ti. a�'y
Of t m
r t •� y
c?paI
trr? l f!�
offers
t
_,
are hereby rejectedas la'e "
�al`c �rticiz, a
any,
received
erson receiv g bid(s)
PURCHASING DEPARTMENT
on
(City Department)
SIGNED:
Deputy City dierk
( ) envelops on behalf of
(Date)
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500
Pan American Drive, Miami, FL 33133 for the following:
BID NO.99-00-206 COPIERS CITY-WIDE LEASE
OPENING DATE: 12:00 P.M. MONDAY, July 24, 2000
(Deadline for Request of additional Information/clarification:
July 17, 2000)
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE
COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD
PRINT).
Carlos A. Gimenez CITY OF MIAMI
City Manager LOGO
AD NO. 7222
>
r >
Al
i
GSA/SW GRAPHIC REP TEL:305-5755152 Jun 30'00 10:13 No.001.P.02
City 01 Mlarni
REQUISITION FOA ADVERTISEMENT
1. usinowt 2 Division:
yuia,atABM CI?X== -
a Account Cock numb.- 4. 1s iMs a conirrrwtbn:
0. Sire of advalissment 1 7. Slartlnd doW.
?oa.00t.vaorol. ._J/5/00
R Number of Ifm this advordament is to be 10. Type M acl svry en
oubi-"td - g; Loa
11. gemarka:
COPID S CTR-j-NIDB
DID NO. 99-00-206
of
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