HomeMy WebLinkAboutR-00-1093J-00-1064
12/4/00 � � �
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING AN INCREASE IN THE CONTRACT WITH
APRICOT OFFICE SUPPLIES AND STATIONERY, INC.
FOR THE PROVISION OF OFFICE SUPPLIES FOR THE
DEPARTMENT OF PURCHASING FOR USE BY VARIOUS
CITY DEPARTMENTS, IN AN AMOUNT NOT TO EXCEED
$50,000, FROM $475,000 TO AN ANNUAL AMOUNT
OF $525,000; ALLOCATING FUNDS THEREFOR FROM
EACH OF THE OPERATING BUDGETS OF VARIOUS
USER DEPARTMENTS, SUBJECT TO BUDGETARY
APPROVAL.
WHEREAS, pursuant to Resolution No. 98-92, adopted on
January 27, 1998, the City Commission accepted the bid of
Apricot Office Supplies and Stationery, Inc. ("Apricot") for the
furnishing of office supplies for various City departments, on
an as needed contract basis for a period of one (1) year with
the option to extend for two (2) additional one (1) year
periods; and
WHEREAS, pursuant to Resolution No. 98-1204, adopted
December 8, 1998, the City Commission increased the contract
with Apricot in an amount not to exceed $150, 000, from $325, 000
to an annual of amount of $475,000 due to the increased demand
of the various user departments; and
COMUSSION
MEETING OF
DEC J.4 2000
Resolution No. rtyy}
WHEREAS, the Department of Purchasing has again determined
a need to increase the contract with Apricot for office supplies
to meet the additional requirements of City offices; and
WHEREAS, funds are available from each of the Operating
Budgets of the various user departments, subject to budgetary
approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. . The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. An increase in the contract with Apricot
Office Supplies And Stationery, Inc. for the provision of office
supplies for the Department of Purchasing for use by various
City departments, in an amount not to exceed $50,000, from
$475,000 to an annual amount of $525,000, is hereby authorized,
with funds therefor hereby allocated from each of the Operating
Budgets of various user departments, subject to budgetary
approval.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.Ll
,-
1� If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar 'days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City.Commission:-
Page 2 of 3
U : 9 a3
PASSED AND ADOPTED this 14th day of December , 2000.
ATTEST:
JOE CAROLLO, MAYOR
In accordance with Miami Ccde Sec. 2-38, since the mayor did not indicate approval of
this legislation by sinning it in the designated peace ovided, s ,lMti^n now
becomes effective with the elapse often /1 1 { ^ rate f C�,r,�r,
l . i " ! tio
regarding same, without the Mayor �+erc' i�v
WALTER J. FOEMAN
CITY CLERK
APPROVED- F
DRO VILARELLO
ATTORNEY
4892:LB:BSS
CORRECTNESS:
Page 3 of 3
TO
CITY OF MIAMI, FLORIDA 29
INTER -OFFICE MEMORANDUM
DATE: NOV 2 9 2000 FILE:
Honorable Mayor and Members
of the City Commission
RECOMMENDATION
SUBJECT:
Authorizing a Contract Increase
for the Purchase of Office Supplies
REFERENCES;1tywide
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution amending
Resolution 98-92, authorizing an increase in contract with Apricot Office Supplies and Stationery,
Inc., a Black/Miami Dade vendor, located at 386 NE 191 Street, Miami, Florida 33169, for the
furnishing of office supplies, for the Department of Purchasing to be utilized citywide, for an increase in
an amount of $50,000, thereby increasing the total contract in an amount not to exceed $525,000
annually. Allocating funds therefore from the Operating Budgets of the various user departments at time
of need.
BACKGROUND
The Purchasing department has determined a need to increase the office supply contract to meet the
additional requirements of city offices and departments for office supplies until a new contract is
awarded in February 2001.
CAG C/adm
ResoIncrOfficeSupplies
0 10
J-98-102
1 /15/98
RESOLUTION NO. 9 $ 92
A RESOLUTION ACCEPTING THE BID OF APRICOT OFFICE
SUPPLIES FOR THE FURNISHING OF OFFICE SUPPLIES CITYWIDE,
ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO
EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A
TOTAL PROPOSED ANNUAL AMOUNT OF $325,000.00;
ALLOCATING FUNDS THEREFOR FROM FY '97-98 BUDGETS OF
THE VARIOUS USER CITY DEPARTMENT, SUBJECT TO
BUDGETARY APPROVAL; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE
PURCHASE ORDERS FOR THESE PURCHASES.
WHEREAS, pursuant to public notice, sealed bids were received on December 31, 1997, for
the furnishing of office supplies Citywide, on a contract basis for a period of one (1) year with the
option to extend for two (2) additional one (1) year periods; and
WHEREAS, invitations for Bid No. 97-98-02BR-M/WBE were mailed to fifty-one (51)
potential bidders and three (3) responses were received; and
WHEREAS, funds for these purchases will be available from FY '97-98 budgets of the
various user City departments, subject to budgetary approval; and
WHEREAS, the City Manager and the Director of Purchasing recommend that the bid
received from Apricot Office Supplies, be accepted as the lowest most responsible and responsive
bid.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
JAN27 IM
U_
oiVey
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The bid submitted on December 31, 1997, by Apricot Office Supplies for the
furnishing of office supplies citywide, on a contract basis. for one (1) year with the option to extend
for two (2) additional one (1) ,year periods, at a total proposed annual amount of $325,000.00, is
hereby accepted, with funds therefor hereby allocated from FY ' 97-98 budgets of the various user
City departments, subject to budgetary approval.
'Section .3. The City Manager is hereby authorized to instruct the Chief Procurement Officer
to issue purchase orders for these purchases.
Section 4. This Resolution shall become• effective immediately upon its adoption.
PASSED AND ADOPTED this 27thday of, January 1998.
VIER L. SUA EZ, MAYOR
ATTES .
WALTE J EMAN,
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
U- UIV
2
INCREASE OF CONTRACT
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
BID NO.97-98-028R
Office Supplies
Citywide
Increase Contract
The Department of Purchasing has seen a
need to increase said contract for the
provision of office supplies,
It is recommended that an increase to the
contract amount awarded to Apricot Office
Supplies and Stationery, Inc. in an amount
of $50,000, thereby increasing the total
contract amount in an amount not to exceed
$525,000 annually, for the provision of
office supplies, under existing Bid No. 97-
98-028R, for the Department of Purchasing
to be utilized citywide; allocating funds
therefor from the various user department
budgets at time of need.
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AwardIncrease � CA ,,, 9