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Home My WebLink AboutR-00-1077J-00-1079 12/5/00 RESOLUTION NO. A RESOLUTION TO THE MIAMI CITY COMMISSION ACCEPTING THE BID OF GREATER MIAMI CATERERS, FOR THE PROVISION OF FOOD FOR THE PARTICIPANTS IN THE DAYCARE AND PRE-SCHOOL PROGRAMS FOR THE DEPARTMENT OF PARKS AND RECREATION ON A CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, IN AN ESTIMATED ANNUAL AMOUNT NOT TO EXCEED $115,293.10; ALLOCATING FUNDS THEREFOR FROM THE GENERAL FUND, ACCOUNT CODE NO. 001000.580201.6.710; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICES. WHEREAS, the Department of Parks and Recreation requires the provision of food for the participants in the Daycare and Pre -School Programs; and WHEREAS, pursuant to public notice, Invitation for Bids No. 00-01-20 was mailed to six (6) potential bidders; and WHEREAS, one (1) responsive bid was received on November 13, 2000 and WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommend that the bid of CITY COMMISSION MEETING OF 0 E"C" J, f -2000 1*w1utwn oo. Greater Miami Caterers, be accepted as the only responsive and responsible bid; and WHEREAS, funds are available from the General Fund, Account Code No. 001000.580201.6.710, for said purpose; NOW, THEREFORE, BE IT RESOLVED .BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The November 13, 2000 bid received from Greater Miami Caterers for the provision of food for- the participants in the Daycare and Pre -School Programs for the Department of Parks and Recreation on a contract basis for one (1) year, with the option to renew for two (2) additional one (1). year periods, in an estimated annual amount not to exceed $115,293.10, is hereby accepted, with funds therefor hereby allocated from the General Fund, Account Code No. 001000.580201.6.710. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was .passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 y- �� 1- 0 PASSED AND ADOPTED this 14th day of December ATTEST: 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing it in the desi�,gnatodl p!ac- , i'Ovided, said n becomes effective wilh the elapse, of ten, (10)/\p /f, th3 date,,p0',,N,nrn!si, '0 regarding same, without the Mayor rvrcisinb a . # . / Ij WALTER J. FOEMAN CITY CLERK APPR03p;-;A� T( FO D CORRECTNESS-.t &#jMDRO VILARELLO ,PTY ATTORNEY W4906:LB:BSS Page 3 of 3 lerk 15 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members NOV 2 1 ?900 FILE TO of the City Commission DATE: Authorizing the SUBJECT: Furnishing of Food For Daycare Program Bid No. 00-01-20 FROM: C lm e Z REFERENCES: City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution, accepting the bid of Greater Miami Caterers, a Hispanic Dade County vendor, located at 4001 N.W. 31 Avenue, Miami, Florida 33.142, for the furnishing of food to participants in the daycare and pre- school programs of the Department of Parks and Recreation, on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, at a estimated annual amount of $115,293.10. Funding is available from the City's General Fund, Account Code No. 001000.580201.6.710. BACKGROUND: The City receives funds from the State of Florida Department of Education, on a 1000i reimbursement basis, to provide the meals program under a contract with the United States Department of Agriculture. This company will provide an estimated six hundred (600) hot meals per day to Eaton, Lemon City, Moore, Shenandoah, West End, and Grapeland child Care Centers. The Department of Parks and Recreation has analyzed the bid received pursuant to Bid No. 00-01-20 for the furnishing of Food to participants in the City's Child Day Care and Pre- school Programs during the current fiscal year for all required breakfasts, lunches, and afternoon snacks. Six (6) invitations for bids were mailed and one (1) response was received. The bid submitted by November 13, 2000, was deemed as the only responsible and responsive bid, and is therefore recommended for award. ti ititi(C0 CAG/FKR/AR/sb 0 d 00-1 • CITY OF MIAMI, FLORIDA 11 TO Carlos A. Gimenez City Manager INTER -OFFICE MEMORANDUM FROM: Alberto R er, Director Parks and ecreation Department DATE: SUBJECT: REFERENCES: ENCLOSURES: November 17, 2000 Award Bid #00-01-20 Daycare Food Program FILE : The Parks and Recreation Department has verified that funds are available with the Department of Management and Budget to award Bid No. 00-01-20 to Greater Miami Caterers in the amount of $90,000 for the furnishing of food to participants in the daycare and pre-school programs. Funds are available from the F.Y. 2000-2001 City of Miami General Fund Account No. 001000.580201.6.710. Budgetary Review and Approval: .� Linda Haskins, Director Department of Management and Budget Please indicate below you approval or non -approval of this request. i AR/MMP/mp City of Miami Management & Budget Date l l--� / zoo) Time S"O U (AIYI/�iiA ) Amount of$ 20 00o.co is available in account number: 'Verified by: SIGNATURE �10 AWARD RECOMMENDATI41 FORM 810 NUMBER: COMMODITY/SERVICE: ` FOOD FOR DAYCARE DIVISION DEPARTMENT / DIVISION: PARKS & RECREATIONS TERM OF CONTRACT: CONTRACT FOR ONE (1) YEAR WITH OTR FOR TWO (2) ADDITIONAL ONE YEAR PERIOL NUMBER OF BIDS DISTRIBUTED: 6 NUMBER OF BIDS RECEIVED: I METHOD OF AWARD: TO THE LOWEST MOST RESPONSIVE AND RESPONSIBLE BIDDER RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: Estimated GREATER MIAMI CATERERS, INC H $115,293.10 TOTAL: s.115,293.10 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: ACCOUNT CODE(S): 001000.580201.6. 710 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL: r Department Director/ 41 Linda Haskins JU S. e DeSignee Albert Ruder Director Director OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 00-7ri tq • Item Description For Eaton, Lemon City, Moore Park and Shenandoah Day Care Centers 1 Breakfast 2 Lunch 3 Afternoon Snack For Grapeland and West End Pre -Schools 4 Morning Snack 5 Lunch 6 Afternoon Snack TOTOL Prepared by Ramon Berges 11/21/00 TABULATION OF BIDS FOOD FOR DAY CARE BID NO. 00-01-20 Greater Miami Caterers, Inc. 4001 NW 31 Avenue Miami, FL 33142 Est. Est. Unit Extended Qty No. of Days Price Price 115 262 $ 0.53 \ea $ 15,968.90 175 262 $ 1.47 \ea $ 67,399.50 170 262 $ 0.37 \ea $ 16,479.80 25 262 $ 0.37 \ea $ 2,423.50 25 262 $ 1.47 \ea $ 9,628.50 35 262 $ 0.37 /ea $ 3,392.90 115,293.10 Approval:-� _ Z);'d Department Director/Designee Page 1 (0 k")7"1 13 1T1TE NI BID NO: CITY OF MIAMI OF THE CITY CLEW: BID SECURITY LIST FOOD PROGRAM FOR DAYCARES AND PRE-SCFiCOLS 00-01-020 DATE BID(S) OPENED: NOVFMBER 13, 2000 TIME 10:00 AM BIDDER TOTAL BID AMOUNT I BID BOND (ER) CASHIER'S CHECK MASTER HOST/GREATER MIAMI CATERERS $115,293.10 All 1 ' received ( ) envelops on behalf of -" Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) 1 SIGNS ..� Deputy City erk (Date) BID ITEM: BID NO: ® s CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST FOOD PROGRAM FOR DAYCARES AND PRE-SCHOOLS 00-01-020 DATE BID(S) OPENED: NOVEMBER 13, 2000 L TIME 10:00 AM l BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK MASTER HOST/GREATER MIAMI CATERERS $115,293.10 All RR cl..h a'r ®dfe' " , 2 499 U'&O tla k IVVW) (A received ( � ) envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) SIGN Deputy Ci " erk %/-%-o (Date) • • 1( F,:� /I - ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 00-01-020` FOOD PROGRAM FOR DAYCARES AND PRE-SCHOOLS OPENING DATE: 10:00 A.M. MONDAY, November 13, 2000 (Deadline for Request of additional information/clarification: November 6, 2000) Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Gimenez CITY OF MIAMI City Manager LOGO AD NO. 7200 C=) C:) i 7. i- C� ^-r��.r-'�- v�. Mtn-'r. Y't,�.rt„{r ,.. cX,,. �^r'}��',A" t` ` ",:i.'i``s", "'*"""lf'�+C ..•" G'.';r=� ��tiYti'v'�i r�s"�•..r"''r�,.,�t;r\- •.r*.�r�^Wt`+- .;,q-,.»-••is....r• ,�, �r•«. , „> 7�/� Jyp� o//yy 0 6 of" Miami This'number must REQ.UISM N FOR' ADVERTISEMENT' appear 'in the t advertisement. 8 3 INSTRUCTIONS.' Pi .: :', Avb6and attach a co' of` the advertis nient with thi r " i ition. '^ 1 Department ` ;. 2.. Division:. Parks=.'& 'ltecreation . I,.I3a care' Division ' 3' account; Code Womb } 4 Is this a': confirmation- -: 5. Prepared by 710' ' ❑ Yes. ' ❑"w.No. .lose Mat as .DOfi000:e'5'80`201'e:6a ,r 6 S'-'e of advertdsement 7' t r4' date ' 1�%2'�OU 8.rTelephone, number 9 'Number ,of times 'this advertisement is.'to be 'ONCE 10. Type of, advertisement:. F ,. ubldshed:" Le al ❑ Classfied' ❑ Dis la . 11. `Remars:,.- tfs ai AiVertising,,Jov,f6od Vendors for- the '.Da"ycare Division, o Parks .� Re'creation BID NQ t 0041 20' s E Date(s) of• i Publication - t•' •: '• _'. :Advertisement Invoice No... Amount. MIAMI TIMES,, r''— •�. d - 3.. 1 a CIS MIAMf RMVIE�1 r D�IAR10 LAS `AMERICAS'^�., , IZ �� t j � !:."` 8 • i�-. �i. � 4 I'.,.•!� ; � t I..�H i .% � S�: ! '4''� F d J (�bE o'i"!s 000 ' Z a C P - — l" ❑ Approved (I.-. i❑=Disapprovetl `t \ f Department Diidctor/..,Designee. -Date" Approved; for. Payment Date f C GS/PC 503 Rev: 12/89 ! Routing Forward White and-Canary,Ao GS.A. (Procurement Manageri7ent) `and retain Pink copy. + DISTRIBUTION White G S;A ' Canary `: Department J' d.