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HomeMy WebLinkAboutR-00-1074J-00-1063 12/5/00 Ir RESOLUTION NO . j 0- A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR -FIFTHS (4/5's) AFFIRMATIVE VOTE, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE ACQUISITION OF ON-LINE SERVICES FOR PUBLIC RECORDS RESEARCH FOR THE DEPARTMENT OF POLICE FROM DBT ONLINE, INC., THE SOLE SOURCE PROVIDER, IN AN AMOUNT NOT TO EXCEED $39,000; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690002, SUCH EXPENDITURE HAVING BEEN APPROVED BY THE CHIEF OF POLICE AS COMPLYING WITH THE U.S. DEPARTMENT OF THE TREASURY'S "GUIDE TO EQUITABLE SHARING." WHEREAS, the U.S. Department of the Treasury's "Guide to Equitable Sharing" authorizes the expenditure of forfeiture cash or proceeds for law enforcement purposes not considered normal operating expenses; and WHEREAS, the Department of Police requires the acquisition of an on-line computerized services for the nationwide research of public.records for investigative purposes; and WHEREAS, DBT Online, Inc. ("DBT") can provide access to over four billion non-public and publicly available records ranging CITY COSSIOk MEETING OF DEC 4 2000 Assoludon No; from real-time location, personal information, assets, professional licenses, corporations, and other similar records; and WHEREAS, this type of services will assist the Department of Police with its ongoing efforts to conduct effective police investigations; and WHEREAS, the Chief Procurement Officer has adopted a finding that DBT is the only provider of the on-line computerized services for research of public records as required by the Department of Police; and WHEREAS, the findings of the Chief Procurement Officer has been approved and adopted as the findings of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive formal sealed bidding procedures be waived and the acquisition of on-line computerized services from DBT, the sole source provider, be approved; and WHEREAS, funds to cover this expenditure have not been included in the Police Department's normal operating budget and are available in the City of Miami Law Enforcement Trust Fund; and WHEREAS, the Chief of Police has recommended adoption of this Resolution and has determined that the expenditure proposed Page 2 of 4 � �' .Y 10-7 4 complies with the U.S. Department of the Treasury's "Guide to Equitable Sharing;" NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's finding of sole source and waiving the requirements for competitive sealed bidding procedures are hereby ratified, approved and confirmed, and the acquisition of on-line services for public records research for .1 z; E the Department of Police from DBT Online, Inc., the sole source provider, in an amount not to exceed $39,000, is hereby approved, with funds therefor hereby allocated from the Law Enforcement Trust Fund, Project No. 690002, such expenditure having been approved by the Chief of Police as complying with the U.S. Department of Justice's "Guide to Equitable Sharing." Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 U .� r 0 9 PASSED AND ADOPTED this 14th day of December 2000. JOE CAROLLO, MAYOR In b=mzlonce with Miami Code Sec. 2-86, since the Mayor did not Indicate apprOW11 o4 this lugislation by signing it in the designated place , Nwidedl' c i iegiAa"'-'n rtavv hones effective with the elapse of tern (10) days, frr N the date -M, !!Ssir ,.:cn riding same, without the Mayor a ercisi a ATTEST: Walter J. oema -Clerk WALTER J. FOEMAN CITY CLERK APPR, D S TO F AND CORRECTNESS: VILARELLO 1; K ATTORNEY W4891:LB:BSS Page 4 of 47,4 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: NOV Z 7 20M FILE: LEG 7-2 of the City Commission SUBJECT: Sole Source Purchase FROM. ar Gim ez REFERENCES: DBT Online, Inc. City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission waive the necessity of competitive .sealed bids and approve the attached Resolution for the sole source purchase of on-line services for public records research, for the Police Department, from DBT Online, Inc., a Non-Local/Non-Minority vendor located at 4530 Blue Lake Drive, Boca Raton, FL 33431 (800) 279-7710, in an amount not to exceed $39,000. Funding will be from the Law Enforcement Trust Fund, U.S. Department of Justice, Project Number 690002. BACKGROUND DBT Online, Inc.., provides an on-line service for public records research. The Department of Police utilizes this service during investigations and has found it extremely useful. Information from the State of Florida and approximately thirty-eight (38) additional States can be searched, providing a wealth of data to the investigator. The Director of the Purchasing Department has ,determined that DBT Online, Inc., due to the proprietary nature of its system, is the sole source provider for on-line service for public records research. II l CAG C/JLM/1r • STATE OF FLORIDA: SS COUNTY OF DADE : AFFIDAVIT Before me this day personally appeared Raul Martinez who being duly sworn, deposes and says that: I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement .Trust Fund, for the purchase of on-line service. for public records research from DBT Online, Inc., in an amount not to exceed $39,000, complies with the guidelines set forth in the U.S. Department of Justice's "Guide to Equitable Sharing." City of Miami Police Department Subscribed and sworn to before me this. day of 11 jVy-'/1KJ-W-' ) , 2000, by Raul Martinez, who is personally known to me. NOTARY PUBLIC STATE OF FLORIDA AT LARGE .F'.MN PWW * * W Comma CC-W78 4XI Evkm SoWembw 20, 2W4 0 0— 1 0 7 4 ® 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter DATE: NOV U 12000 Director Purchasing Department SUBJECT: Sole Source Purchase FROM: Ul M eZ REFERENCES: DBT Online, Inc. of of Police ENCLOSURES: FILE : LEG 7-2 The Police Department has verified that funds are available with the Department of Management & Budget to cover the cost of on-line usage fees for public records research from DBT Online, Inc., in an amount not to exceed $39, 000. Funding is available from the Law Enforcement Trust Fund, U.S. Department of Justice, Project Number 690002. BUDGETARY REVIEW & APPROVAL: Linda M. Haskins Director Department of Management & Budget City of MWN Mrup«n.ntii&id�t pro i 9000 RM/BC/JLM/lr ° Oq� 0711 319V00 M�9ount of S _59q I2g O avail ble in acewmn~ vo C � (p 00-10`7 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Carlos A. Gimenez DATE: November 3, 2000 FILE: City Manager SUBJECT: Sole Source Request for On -Line Public Records Research FROM: Judy S. Cajeent REFERENCES: Chief Proc Officer ENCLOSURES: An investigation 'was conducted by staff to determine whether DBT Online, Inc., a non-minority/non-local vendor located at 4530 Blue Lake Drive, Boca Raton, Florida is the sole source provider for the use of an on- line computerized service for the research of public records, as requested by the Miami Police Department, for an annual amount not to exceed $39,000. Contact with the Police Department revealed they have been using these services provided by Database Technologies since 1993 for public records research. According to the Police Department, this service is utilized for investigations, as extremely useful information is available from the State of Florida and approximately thirty-eight (38) additional States, providing a wealth of data to the investigator(s). According to DBT Online, they are a sole source provider as they provide secure dial -in systems that can be run on any IBM-compatible desktop computer. Their systems provide access to over four (4) billion non-public and publicly available records ranging from real-time location, personal information, assets, professional licenses, corporations and a host of many other data sets right from the computer. Their AutoTrack systems are widely employed in criminal and civil investigation, fraud investigation, witness and missing children location, process serving and asset verification, as well as a multitude of other investigative uses. No other system offers their unique ability to search and cross reference information from so many different sources. Further, staff conducted a search via the Internet and did not produce any other firms with the comprehensive public records research capabilities required by the Police Department as DBT Online Inc. In 1997, the Chief Procurement Officer and the City Manager approved the acquisition of these services as a sole source under their former name of Database Technologies Inc., and was approved by the City Commission pursuant to Resolution 97-119. The Miami Police Department is again seeking the City's approval of a new sole source finding to continue these services. The estimated amount for these services is in an amount riot to exceed $39,000 annually. Funding will be from the Law Enforcement Trust Fund,-U.S. Department of Justice, Project Number 690002. Therefore, I am recommending that the requirements for competitive bidding be waived and the above findings be approved: that DBT Online, Inc. is the sole provider for the continuation of on-line services for public records research for the Mjami Police Department. APPROVED: City Manager JSC/RJN/peb DATE: %Dd Raul Martinez, Chief of Police U- TO: Judy S. Carter, Director Department of Purchasing FROM . Pamela E. Burns, CPPB Sr. Procurement Contracts Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: November 3, 2000 FILE: SUBJECT: Sole Source Request for On -Line Public Records Research REFERENCES: ENCLOSURES: An investigation was conducted to determine whether DBT Online, Inc., a non-minority/non-local vendor located at 4530 Blue Lake Drive, Boca Raton, Florida is the sole source provider for the use of an on-line computerized service for the research of public records, as requested by the Miami Police Department, for an annual amount not to exceed $39,000. Contact with the Police Department revealed they have been using these services provided by Database Technologies since 1993 for public records research. According to the Police Department, this service is utilized for investigations, as extremely useful information is available from the State of Florida and approximately thirty-eight (38) additional States, providing a wealth of data to the investigator(s). According to DBT Online, they are a sole source provider as they provide secure dial -in systems that can be run on any IBM-compatible desktop computer. Their systems provide access to over four (4) billion non-public and publicly available records ranging from real-time location, personal information,, assets, professional licenses, corporations and a host of many other data sets right from the computer. Their AutoTrack systems are widely employed in criminal and civil investigation, fraud investigation, witness and missing children location, process serving and asset verification, as well as a multitude of other investigative uses. No other system offers their unique ability to search and cross reference information from so many different sources. Further, a search via the Internet did not produce any other firms with the comprehensive public records research capabilities required by the Police Department as DBT Online Inc. In 1997, the Chief Procurement Officer and the City Manager approved the acquisition of these services as a sole source under their former name of Database Technologies Inc.,, and was approved by the City Commission pursuant to Resolution 97-119. The Miami Police Department is again seeking the City's approval of a new sole source finding to continue these services. The estimated amount for these services is in an amount not to exceed $39,000 annually. Funding will be from the Law Enforcement Trust Fund, U.S. Department of Justice, Project Number 690002. Therefore, I am recommending that the requirements for competitive bidding be waived and the above findings be approved: that DBT Online, Inc. is the sole provider for the continuation of on-line services for public records research for the Miami Police Department. APPRO D: , . DATE: 3 'Judy S Carte hie Procure fficer 00--174 TO: Judy S. Carter Director Purchasing Department FROM : ul M mez Chief of Police 9 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: OCT 10 2000 SUBJECT: Finding of Sole Source REFERENCES: DBT Online, Inc. ENCLOSURES: LEG 7-2 FILE : The Police Department wishes to utilize the on-line services for public records research of DBT Online, Inc., to research public record information during investigations. Based upon the attached letter from Mr. Robert McConnel, Director of Law Enforcement Sales for DBT Online, Inc., the Police Department is requesting that you take the necessary steps to verify that DBT- Online, Inc., 4530 Blue Lake Drive, Boca Raton, FL 33431 (800) 279-7710, is the sole source provider of this service. Your attention to this matter is greatly appreciated. 4clj&'^� lr FINDING OF SOLE SOURCE APPROVED: Judy S. Director Purchasing t 0711 00hhh, DST ONL/NE'i�c. A CHOICEPOIAT COMPAIW July 13, 2000 Scott Nugent Miami Police Department 40ONW 2"d Avenue, Suite 307 Miami, FL 33072 Dear Mr. Nugent: Database Technologies, Inc. ("DBT") is happy to respond to your request for a sole source justification for the use of AutoTrack by your agency. Introduction DBT provides access to national .publicly available records for use by information professionals. Our products, AutoTrack PLUSsM, for DOS systems, and AutoTrackXPsM, for WindowsTM, are secure dial -in systems that can be run on any IBM- compatible desktop computer. Our systems provide access to over four (6) billion non- public and publicly available records ranging from real-time location, personal information, assets, professional licenses, corporations and a host of many other data sets right from your computer. Our AutoTrack systems are widely employed in criminal and civil investigation, fraud investigation, witness and missing children location, process serving and asset verification as. well as a multitude of other investigative uses. No other system offers AutoTrack's unique ability to search and cross reference information from so many different sources. Over the past several years, DBT has been rapidly, aggressively and continually expanding its data coverage to become one of the largest public record depositories in'the nation housing over 21 terabytes of stored data, which is approximately twice the printed collection housed in the Library of Congress. The main uses of our system are to identify individuals or companies with only limited information, determine their current location, and then profile the individual or company. Uniqueness For Sole Source Database Technologies, Inc. eument for Assistance in Determining Sole Source Status The following are a few of the features that are unique and qualify AutoTrack as a sole source: 1. The amount of public available data from so many sources. No other system offers AutoTrack's unique ability to search and cross reference information from so many different sources 2. DBT systems unique use of intelligence algorithms to link associates, relatives, associated properties, assets, phones, addresses, neighbors and many more items to individuals and companies in a single comprehensive report - which no other vendors offers. 3. In a single report, DBT provides not only comprehensive data on the target of an inquiry, but also on associates, relatives, affiliated companies, and neighbors - which no other vendor offers in a single report. 4. DBT maintains historical data that no longer exists anywhere else. 5. Only DBT provides the ability to identify people with limited information (or combination of data) such as: 6. Last Name, First Name, Maiden Name, Age, Astrological Sign, who has lived in a particular City, County or State. 7. Only DBT provides the ability to identify vehicles (where states will sell their vehicle information) and their owners with limited information (or combination of data) such as: Partial license plate, Zip Code Radius, Model, Year, Make, Body Type, Owner's age, Race, Height, Sex 8. Unsurpassed ease of use, speed and linking of dissimilar data sources. 9. Internet Accessibility to all our data within the AutoTrack system. 10. A primary client front end that is "Browser Based" (Internet Explorer or Netscape) with hyper link capabilities. 11. DBT sets up a "Blind Log" where DBT guarantees to its law enforcement agency customers that DBT employees can not see who the agency is searching or the results of that search or writes a log showing who was searched or the results of that search. No other vendor provides this security to its law enforcement agency customers. Volume of Data d 1 .10, i- Database Technologies, Inc. 9-ument for Assistance in Determining Sole Source Status DBT currently provides access to over 4 billion on-line and instantly available records comprised of public and publicly available information from the 50 states, U.S. territories and its possessions. Additionally, DBT provides numerous gateway accesses to "real- time" information such as links to all of the regional "Baby -Bells," for up-to-the-minute telephone number and address information, as well as "real-time" Social Security number verification and address determination through gateways to the three major consumer reporting agencies. These gateways provide access to several hundred million individual records that are continually updated. A sampling of our nationally available public and non-public information includes: • Names and Addresses • Real-time Gateways • Vehicle Registrations • Documented Vessels • Drivers License Information • Bankruptcies • Business Reports. • Address Profiles • Corporate and Business Information • Phone Numbers • Booking and Arrest Information 0 Liens & Judgments • MVR's/Driving Histories • UCC Filings • Criminal Records • FAA Pilots and Aircraft • National Trademarks • Property Ownership • And dozens of other pertinent data- • Professional Licenses sets In conclusion, based upon the above uniqueness, DBT qualifies as a sole source for public available and non-public information. Sincerely Robert McConnell Director, Law Enforcement Sales DBT Online, Inc., a ChoicePoint Company Page 1 of 1 Shareholders Approve Merger of ChoicePoint and DBT Online Annual meeting ratifies the creation of nation's premier public record information source, appoints new board members and selects company's auditors © 2000 ChoicePoint Inc. J7BTIONzINE, Inc.- A CHOIC,EPOINT COMM NY ChoicePoint, Inc. Credential Verification for the Business World Database Technologies, Inc. '� Online Information Services for Professional Investigators The Information Connectivity Group, Inc. Serving the Property and Casualty Insurance Special Investigative Community I.R.S.C., Inc. The Facts You Need to Make Knowledgeable Hiring Decisions KnowX.com The Most Comprehensive Source of Public Records on the Web n Patlez Corporation Laser Patent Enforcement and Exploitation WinSHAPES, Inc. Leading -Edge Data Visualization Technologies http://www.dbtonline.com/ 9/13/00 AutoTrackXP.com 2 E Page 1 of 1 Aut*.4Track k���, the power 09/13/2000 • 10:12:52 AM • EDT The Premier ,Online Investigative Tool Search Billions of Records from Your Desktop Computer with AutoTrackXPsM Today, information is everything. Whether in insurance, government, banking, law enforcement or other fields, getting information quickly and easily is essential for smart.decision making. With AutoTrackXP, accessing critical information is as easy as point -and -click. Using AutoTrackXP's powerful search, capabilities, you can easily browse over six billion current and historical records on individuals and businesses. Whether you're investigating fraud, conducting criminal and civil investigations, locating witnesses, finding missing children or locating and verifying assets, AutoTrackXP can deliver comprehensive information right to your desktop. More ► Law enforcement relies on AutoTrackXP Check out what American Police Beat had to say recently about AutoTrackXP's crime -solving power AutoTrackXP featured in March/April 2000 issue of Police & Security News "How much would you pay a squad member who could do three days worth of investigative research in ten minutes?" Shareholders Aoorove Meraer of ChoicePoint and DBT Online , Letter from Doug Curling, ChoicePoint's Chief Operating Officer Home I About AutoTrackXP I Subscriber Application I News & Events I Trade Shows Product Training I FAM I Privacy I Contact DBT ,DeroNuN oyvCBRawrcaaF.&vr Copyright © 2000 ChoicePoint Inc. ALL RIGHTS RESERVED. Questions or comments about the site? Email us at webmaster(adbt.net. http://www.autotrackxp.com/ _ ' 4 9/13/00 AutoTrackXP.com ® Page 1 of 2 ut @Track xXPcrtence the power About AutoTrackXP Investigative Intelligence Starts Here Using as little information as a name, AutoTrackXP cross-references an enormous amount of data - addresses, driver licenses, property deed transfers, corporate information and much more - and unifies it into a single, easy -to -read report. It can even access real-time phone listings and driving history reports. And the Web interface assures both ease of use and compatibility with your existing platforms using secure Internet/extranet connections. It is powerful technology that changes the way you work. Hardware Requirements An IBM, PC -compatible computer with a mouse and a color display A modem and access to an analog telephone line or Internet connection Software Requirements . Windows@ 95, 98 or NT . An Internet Service Provider (ISP) if you will not be using direct dial -up . AutoTrackXP installation diskettes if not using an ISP . Dial -up networking if you are not using an ISP (the Windows installation CD/diskettes may be needed if dial -up networking is not already installed) . Netscape@ 4.7 or higher o Microsoft Internet Explorers 4.0 or higher How to Subscribe You can apply online using our secure form or call (800) 279-7710 to request an application over the phone. Our customer service representatives are available 24 hours a day to answer your questions. http://www.autotrackxp.com/About.asp 0 0 -1 �j17 L 9/13/00 AutoTrackXP.com Page 2 of 2 Home I About AutoTrackXP I Subscriber Application I News & Events I Trade Shows Product Training I FAQ I Privacy I Contact DBT ONCAMPOWCOOMW Copyright © 2000 ChoicePoint Inc. ALL RIGHTS RESERVED. Questions or comments about the site? Email us at webmasterOdbt.net. v ® `:K http://www.autotrackxp.com/About.asp 9/13/00 AutoTrackXP.com • Page 1 of 2 M gut Track eXPcreencc the Power News & Events AutoTrackXP cited in American Po/ice Beat "One of our detectives wasworking on a felony fraud investigation involving bad checks with aliases. We had exhausted the normal law enforcement databases when we decided to try AutoTrackXP. We ran the name and within minutes it gave us the location of that exact individual." — Lt. Mike McGuire, Roanoke County, VA Police "Searches of these [AutoTrackXP] records will often strike gold where a search of police information systems will come up dry, because the target has managed to stay 'below the radar' of police systems." — Tim Dees, former police officer who writes and consults on technology in law enforcement AutoTrackXP featured in March/April 2000 issue of Po/ice & Security News "How much would you pay a squad member who could do three days worth of investigative research in ten minutes? AutoTrackXP, by DBT Online, Inc., is that squad member. If any one product has helped law enforcement move out of its technology -challenged doldrums and into the twenty-first century, AutoTrack is it." — Ramesh Nyberg, columnist Apply Online for the Ultimate Public Records Search Tool To apply, just select the "Subscriber Application" link below the Login button, then fill out the secure, encrypted form. Give Delinquency and Fraud the One -Two Punch with Suite of New Credit and Collections Tools Revolutionize your ability to track down delinquent debtors, assess credit risk, and prevent fraud with the AutoTrackCCsM and Signal IVSsM systems. AutoTrackCC empowers credit and collections professionals to find even hard-core skips who have managed to escape detection by traditional techniques alone. Signal IVS lets you quickly verify information on credit 00-10` 4 http://www.autotrackxp.com/News.asp 9/13/00 AutoTrackXP.com n LJ Page 2 of 2 applications, service or merchandise orders. Together, these components present a dynamic duo for fighting fraud and abuse. Home I About AutoTrackXP I Subscriber Application I News & Events I Trade Shows Product Training I FAC I Privacy I Contact DBT ZP,&rONUNF, I= �" �vrc+aue�vr Copyright © 2000 ChoicePoint Inc. ALL RIGHTS RESERVED. Questions or comments about the site? Email us at webmaster(a)dbt.net. 00--10 http://www.autotrackxp.com/News.asp 9/13/00 AutoTrackXP.com • Page 1 of 2 AutonTrack cXpetErncc the power News & Events Shareholders Approve Merger of ChoicePoint and DBT Online choicepoi1'1V 0 The companies that help you make smart, well- informed business decisions just made one of their own: DBT Online and ChoicePoint have merged. May 18, 2000 Dear Valued Customer: As the information industry continues to change, we are evolving as well. We continually improve our offerings, regularly adding new solutions and data. One of our main commitments is never to take our position as premier providers of public record information for granted. We have established our leadership position through ongoing technological advancements and developments. We continue in that direction with the recent merger, of ChoicePointTm and DBT Onlinesm. The merger will have no immediate impact on any of your contact points including telephone numbers, billing addresses or service representatives. But we did want you to know how pleased we are to be able to offer you our combined experience. Your daily business decisions depend on the experience and expertise of a credible information provider. Now we'll have more of both than any other source in the industry. We look forward to putting that experience to work for you as we continue to deliver the comprehensive, up-to-date data that you have grown to rely upon. For additional information, please contact your service representative or visit www.choicepoint.net or www.dbtonline.com. http://www.autotrackxp.com/News—letter-asp U 0 0, 7 4 9/13/00 AutoTrackXP.com U Page 2 of 2 We appreciate your business and look forward to continuing to serve you. Sincerely, Doug Curling Chief Operating Officer ChoicePoint Inc. Home I About AutoTrackXP I Subscriber Application I News & Events I Trade Shows Product Training I i= Q I Privacy I Contact DBT eroAvNE, tr. ChOMPMW+r Copyright © 2000 ChoicePoint Inc. ALL RIGHTS RESERVED. Questions or comments about the site? Email us at webmasteradbt.net. 4 http://www.autotrackxp.con %News letter.asp 9/13/00 Ll Walter J. Foeman TO . City Clerk FROM: Major Jorge L. Manresa Commander Business Management Section INTER -OFFICE MEMORANDUM ,DATE SUBJECT, Request to Publish Notice for Public Hearing REFERENCES. ENCLOSURES: LEG 7-2 =iLE Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of the requirements for formal sealed bids for the purchase of on-line services. for public records research, from DBT Online, Inc. Attached is the advertisement. The date and time of this public hearing will be-77 at a.m. JLM/ir Attachment AP Elvi G. Alonso Agenda Coordinator U��' CITY OF MIAMI NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida on LP 4-_ /y , at a.m., in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirements of obtaining sealed bids for the purchase of on-line services for public records research. from DBT Online, Inc., located at 4530 Blue Lake Drive, Boca Raton, FL 33431 (800) 279-7710, in an amount not to exceed $39,000. Inquiries from other potential sources of such a package who feel that they might be able to satisfy the City's requirements for this item may contact Pamela Bums, Senior Procurement Contracts Officer, Purchasing Department at (305) 416-1905. • AWARD ITEM: DEPARTMENT: TYPE OF PURCHASE: SOLE SOURCE 00-01-029 On-line Public Records Research Police Term Contract REASON: The Department of Police is seeking to acquire on-line services for public records research from DBT Online, Inc., for investigations conducted by the department.. Information from the State of Florida and approximately thirty-eight (38) additional States can be searched, providing a wealth of data to the investigator. RECOMMENDATION: It is recommended that award be made to DBT Online, Inc., the sole source provider, for the acquisition of on-line services for public records research, for an annual amount not to exceed $39,000, with funds from the Law Enforcement Trust Fund, Project Number 690002, such expenditure having been certified by the Chief of Police as complying with the. U.S. Department of Justice's, "Guide to Equitable Sharing," and subject to applicable City Code procurement procedures. SoleSourceOnlinePublicRecordsResearch '"' 0