HomeMy WebLinkAboutR-00-1060•
J-00-1069
11/30/00
RESOLUTION NO.
0-10
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENTS, APPROVING THE RENTAL OF
PORTABLE TOILETS FROM CERTAIN VENDORS AS
LISTED ON THE ATTACHMENT NO. 1 FOR THE
DEPARTMENT OF PURCHASING TO BE USED BY
VARIOUS CITY DEPARTMENTS ON AN AS -NEEDED
BASIS, UNDER EXISTING MIAMI-DADE COUNTY
CONTRACT NO. 6118-2/01-1, EFFECTIVE THROUGH
MAY 31, 2001, AND ANY EXTENSIONS THERETO;
ALLOCATING FUNDS THEREFOR FROM EACH OF THE
OPERATING BUDGETS OF VARIOUS USER
DEPARTMENTS, SUBJECT TO BUDGETARY APPROVAL.
WHEREAS, the.Department of Purchasing requires the rental of
portable toilets for use at various special events and City
facilities; and
WHEREAS, the City Manager and the Director of Purchasing
recommend that the rental of portable toilets fromcertain
vendors as listed on Attachment No. 1, under existing Miami -Dade
County Contract No. 6118-2/01-1 be approved; and
WHEREAS, funds are available from each of the Operating
Budgets of the various user departments, subject to budgetary
approval for said rental;
CITY COMMISSION
MEETING OF
DEC 1 4 2000
Resolution No.
lalv
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The rental of portable toilets from certain
vendors as listed on Attachment No. 1 for the Department of
Purchasing to be used by various City departments on an as -needed
basis, under existing Miami -Dade County Contract No. 6118-2/01-1,
effective through May 31, 2001, and any extensions thereto, with
funds therefor hereby allocated from each of the Operating
Budgets of various user departments, subject to budgetary
approval.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3 ,0.. U
PASSED AND ADOPTED this 14th day of December 1 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2236, since the Mayor did not indicate Appmal of
this legislation by signing it in the desigriated plac provided, eald legWaflon n-
ia
becomes effective with the elapse of ten (10) days the dat to of Corflknjs�jjc, abn
1�1
regarding same, without the Mayor exerci
ATTEST: siv v J,
WALTER J. FOEMAN
CITY CLERK
APPROVED --AS TO F
rgV, RO VTj;d
CIT ATTORNEY
1 AT
TORNEY
Waller J.
AND CORRECTNESS :t.--
Page 3 of 3
HR
CCDUNTYY
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
BID NO.: 6118-2/01-1
TITLE: Rental Of Portable Toilets
COMMODITY CODE NO.: 155-70
CONTRACT PERIOD: 6/2/000 through 5/31/01
AWARD BASED ON MEASURES: ® NO
❑ Set Aside
❑ Goal
❑ Local Preference
❑ Prevailing Wages (Reso. 90-143)
PART #1: VENDOR AWARDED
Previous Bid No.: 6118-2/01
OTR YEARS: TWO (2)
® SR. PROCUREMENT AGENT: Jose A. Sanchez, CPPB
PHONE: 305-3754265
❑ Bid Preference
❑ BBE ❑ HBE ❑ WBE Owned Firms
❑ CSBE Level
F.E.I.N.:
591231631
VENDOR:
Able Sanitation, Inc. (BPO # ABCW0001015)
STREET:
7451 NW 63`d. Street
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30 Days
DELIVERY:
As required
TOLL FREE PHONE #
800/ TOILETS
PHONE:
305/864-5387
FAX:
305/477-2021
E-MAIL:
Stan@ABLESanitation.com
CONTACT PERSON: Stanford Freedman
F.E.I.N.:
591094518
VENDOR:
Waste Management, Inc. (BPO # ABCW0001016)
STREET:
2125 NW IOTH. Court
CITY/STATE/ZIP:
Miami, Florida. 33127
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30 Days
DELIVERY:
As required
TOLL FREE PHONE #
800/24"912
PHONE:
305/541-4444
FAX:
305/5454848
E-MAIL:
N/A
CONTACT PERSON:
Carlos Sotorrio
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
1
ATTACHMENT NO. 1
AWARD SHEET.doc
Revised 03/0600
00-1000
0
CITY OF MIAMI, FLORIDA CA=12
INTER -OFFICE MEMORANDUM
TO:
Honorable Mayor and Members
Of the City C mmission
FROM:
City Manager
RECOMMENDATION:
DATE: FILE
NOV 2 9 2000
SUBJECT: Proposed Resolution
REFERENCES: Resolution Authorizing the
Rental of Portable Toilets
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached resolution
authorizing the contract for rental of portable toilets from various vendors, as listed
attached, utilizing existing Miami -Dade County Contract No. 6118-2/01-1, effective June
2, 2000 through May 31, 2001, subject to further extensions by Miami -Dade County for
various City departments. Funds are available from various user City departments'
Operating Budget at time of need.
BACKGROUND:
The Department of Purchasing has seen a need to utilize Miami -Dade County Contract
No. 6118-2/01-1 for the rental of portable toilets. The various user City Departments are
to use this contract on an as needed basis.
'P CAG/RJN/-
AV1060
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ADDENDUM NO.1
TO: ALL USER DEPARTMENTS
FROM: Jose A. Sanchez, CPPB
Department of Procurement Mgmt.
DATE: 8/11 /00
BID NO.: 6118-2/01-1
TITLE: Rental Of Portable Toilets
Please note the following change(s):
1. All Miami -Dade Police Department to this contract with a dollar allocation of
$5,000.00
ALL OTHER 1N1%iFORMATION REMAINS THE SAME
00-1060
AWARD SHOEEl ADDENDUM Rev. 4112099
COUNTY
CONTRACT AWARD SHEET .
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
BID NO.: 6118-2/01-1
TITLE: Rental Of Portable Toilets
COMMODITY CODE NO.: 155-70
CONTRACT PERIOD: 6/2/000 through 5/31/01
AWARD BASED ON MEASURES: ® NO
Previous Bid No.: 6118-2101
OTR YEARS: TWO (2)
® SR. PROCUREMENT AGENT: Jose A. Sanchez, CPPB
PHONE: 305-3754265
❑ Set Aside ❑ Bid Preference
❑ Goal ❑ BBE ❑ HBE ❑ WBE Owned Firms
❑ Local Preference ❑ CSBE Level
❑ Prevailing Wages (Reso. 90-143)
PART #1: VENDOR AWARDED
F.E.I.N.:
591231631
VENDOR:
Able Sanitation, Inc. (BPO # ABCW0001015)
STREET:
7451 NW 63rd. Street
CITY/STATE/ZIP:
Miami, Florida 33166
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30 Days
DELIVERY:
As required
TOLL FREE PHONE #
800/TOILETS
PHONE:
305/864-5387
FAX:
305/477-2021
E-MAIL:
Stan@ABLESanitation.com
CONTACT PERSON: Stanford Freedman
F.E.I.N.:
591094518
VENDOR:
Waste Management, Inc. (BPO # ABCW0001016)
STREET:
2125 NW 10P'. Court
CITY/STATE/ZIP:
Miami, Florida. 33127
F.O.B. TERMS:
Destination
PAYMENT TERMS:
Net 30 Days
DELIVERY:
As required
TOLL FREE PHONE #
800/244-0912
PHONE:
3051541-4444
FAX:
305/545-4848
E-MAIL:
N/A
CONTACT PERSON:
Carlos Sotorrio
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
l
AWARD SHEET.duc
U_ l n 6 ,�tp�ired0306D0
PART #2: ITEMS AWARDED
NON ACCESSIBLE' RENTAL UNITS:
RENTAL SINGLE (1) TOILET UNIT
PRIMARY SECONDARY
WASTE ABLE
1. Rental Rate per day; per each single (1) toilet unit, $14.99 each $27.90 each
(24-hour period); (1) service call.
ABLE WASTE
2. Rental Rate per week; per each single (1) toilet unit, $27.90 each $38.25 each
(seven (1) 24-hour days) minimum three (3) service
calls per week.
ABLE WASTE
3: Rental Rate per month; per each single (1) toilet unit, $37.00 each $143.72 each
minimum twelve (12) service calls per month.
RENTAL TWO (2) TOILET UNIT:
4. Rental Rate per day; per each two (2) toilet unit,
(24-hour period); (1) service call.
5. Rental Rate per week; per each two (2) toilet unit,
(seven (7) 24-hour days) minimum three (3) service
calls per week.
6. Rental Rate per month; per each two (2) toilet unit,
minimum twelve (12) service calls per month.
RENTAL THREE (3) TOILET UNIT:
PRIMARY SECONDARY
ABLE NO BID
$90.95 each
ABLE NO BID
$90.95 each
ABLE NO BID
$108.50 each
PRIMARY SECONDARY
ABLE NO BID
7. Rental Rate per day; per each three (3) toilet unit, $123.00 each
(24-hour period); (1) service call.
ABLE NO BID
8. Rental Rate per week; per each three (3) .toilet unit, $164.00 each
(seven (7) 24-hour days) minimum three (3) service
calls per week.
ABLE NO BID
9. Rental Rate per month; per each three (3) toilet unit, $185.00 each
minimum twelve (12) service calls per month
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
2
AWARD SHEET.doc
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•
RENTAL FOUR (4) TOILET UNIT:
10. Rental Rate per day; per each four (4) toilet unit,
(24-hour period); (1) service call.
11. Rental Rate per week; per each four (4) toilet unit,
(seven (7) 24-hour days) minimum three (3) service
calls per week.
12. Rental Rate per month; per each four (4) toilet unit,
minimum twelve (12) service calls per month.
PRIMARY SECONDARY
ABLE NO BID
$123.00 each
ABLE NO BID
$164.40 each
ABLE NO BID
$185.00 each
ACCESSIBLE UNITS RENTAL (SINGLE TOILET)
PRIMARY SECONDARY
ABLE NO BID
13. Rental Rate per day; per each single (1) toilet unit,
$71.30 each
(24-hour period); (1) service call.
ABLE NO BID
14. Rental Rate per week; per each single (1) toilet unit,
$81.60 each
(seven (7) 24-hour days) minimum three (3) service
calls per week, Monday, Wednesday & Friday.
ABLE NO BID
15. Rental Rate per month; per each single (1) toilet unit,
$92.00 each
service calls every Monday, Wednesday and Friday.
0
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
3
00.r fa � 0 AWRcvtmdQ3/06=
PURCHASE OR LEASE/PURCHASE PROGRAM FOR SINGLE TOILET ACCESSIBLE
UNITS OPTIONS.
PRIMARY
SECONDARY
ABLE
ABLE
16. Accessible Units, single toilet, installed as per
$1,964.60 each
$10,922.00 each
specifications total purchase price.
ABLE
ABLE.
Optional Pump -out, for above unit, Service Only;
$41.35 each
$20.00 each
(Three (3) times per week service) for purchased units.
ABLE
ABLE
17. Accessible Units, single toilet installed as per
$249.00 each
$389.00 each
specifications, Lease/Purchase Program with three (3)
times.a week service, fixed monthly charge.
ABLE
ABLE
Number of months credited towards Purchase Price
10
' 28
ABLE
ABLE
Minimum months under Lease Agreement
36
36
RESPONSE TIME AFTER RECEIPT OF ORDER
FOR OPTIONAL SERVICE
CALLS ONLY: four (4)
,TED SHALL INCLUDE ANY AND ALI
'ATION. HANDLING OR INSTALLATI
l.VV1111 Vll 1ILAO%—Vl"liv3,%.a-
ABLE SANITATION
BEEPER OR TELEPHONE NUMBER FOR EMERGENCY REQUESTS PER SECTION 3.0 PARA. 3.8:
BEEPER:888/487-0911 TELEPHONE:305/213-7637
WASTE MANAGEMENT
BEEPER OR TELEPHONE NUMBER FOR EMERGENCY REQUESTS PER SECTION 3.0 PARA. 3.8:
BEEPER:305/841-3552 TELEPHONE:305/4"-25"
r,
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
4
U-U AwRevmdOMMM
OPTIONAL ITEMS:
A.
ADDITIONAL CLEANING SERVICE CALLS FOR NON ACCESSIBLE
RENTAL UNITS:
ABLE
WASTE
Monday thru Friday:
1.
Single Toilet Units
$18.60 each
$14.50
2.
Two (2) Toilet Units
$24.80 each
NO BID
3.
Three (3) Toilet Units
$52.70 each
NO BID
4.
Four (4) Toilet Units
$52.70 each
NO BID
ABLE
WASTE
Saturdays, Sundays & Holidays:
1.
Single Toilet Units
$46.50 each
$25.33
2.
Two (2) Toilet Units
$56.80 each
NO BID
3.
Three (3) Toilet Units
$82.70 each
NO BID
4.
Four (4) Toilet Units
$82.70 each
NO BID
NOTE: NO MINIMUM RENTAL TIME SHALL BE ACCEPTABLE.
B. ADDITIONAL CLEANING SERVICE CALLS FOR ACCESSIBLE RENTAL UNITS:
ABLE WASTE
Monday -Friday, Single Units $18.60 each NO BID
Saturdays, Sundays, Holidays, Single Units $4650 each NO BID
NOTE: NO MINIMUM RENTAL TIME SHALL BE ACCEPTABLE.
RESPONSE TIME AFTER RECEIPT OF ORDER FOR OPTIONAL SERVICE CALLS ONLY:
ABLE: four (4) hours WASTE: twenty-four (24) hours
ACCESSIBLE UNITS RENTAL, SINGLE UNIT, WITH LAVATORY
ABLE WASTE
18. Rental Rate per day; per each single (1) accessible toilet , $124.00 each NO BID
unit (24-hour period); (1) service call.
ABLE WASTE
19. Rental Rate per week; per each single (1) accessible toilet , $196.40 each NO BID
unit (seven (7) 24-hour days) minimum three (3) service
calls per week.
ABLE WASTE
20. Rental Rate per month; per each single (1) accessible toilet , $344.30 each NO BID
unit, minimum twelve (12) service calls per month.
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
5
AWARD SHMA=
0,
PART #3: AWARD INFORMATION
® BCC 4113/99 & 4/27/99 AGENDA ITEM #: 6F3A
BIDS & CONTRACTS RELEASE DATE: 6/2/00 OTR YEAR: One (1) of Two (2)
ADDITIONAL ITEMS ALLOWED: YES
SPECIAL CONDITIONS: NONE
TOTAL CONTRACT VALUE: $674,000.00
USER DEPARTMENT(S) DOLLAR ALLOCATED USER DEPARTMENT(S) DOLLAR ALLOCATED
Aviation $ 454,000.00
Corrections & Rehabilitation $ 25,000.00
Fire
$
3,000.00
HUD
$
3,000.00
MDTA
$
13,000.00
Parks & Recreation
$
70,000:00
Public Works
$
1,000.00
Seaport
$
25,000.00
Solid Waste
$
10,000.00
Water & Sewer
$
. 50,000.00
sr
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
6
AWARD SFEErAoc
.60 -.
M I A M I-DADE
BID NO: 6118-2 01-OTR®
OPENING: 2:00 P.M. WEDNESDAY
DATE: SEPTEMBER 23, 1998
MIAMI-DADE COUNTY, FLORIDA
INVITATION
TO BID
TITLE
RENTAL OF PORTABLE CHEMICAL TOILETS FOR VARIOUS MIAMI-DADE
COUNTY DEPARTMENTS FOR A ONE (1) YEAR PERIOD WITH COUNTY OPTION
TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS
THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:
BID DEPOSIT AND PERFORMANCE BOW,.
CATALOGUE AND LISTS:
EQUIPMENT LIST:
INDEMNIFICATION/INSURANCE:
PRE -BID CONFERENCE/NALR-THRU
RACE -CONSCIOUSNESS MEASURE:
SAMPLES/INFORMATION SHEETS:
SITE VISIT/AFFIDAVIT:
SOURCE OF SUPPLY:
TRADE CERTIFICATION:
WRITTEN WARRANTY:
FAIR SUBCONTRACTING PRACTICES:
LISTING OF SUBCONTRACTORS A SUPPLIERS
N/A
N/A
N/A
SEE SECTION Z.O, PARA. Z.11
N/A
N/A
N/A
N/A
N/A
SEE SECTION Z.0, PARA. Z.14
N/A
N/A
N/A
FOR INFORMATION CONTACT: JOSE A. SANCHEZ, CPPB
(305) 375-4265
i
MIAMI-DADE COUNTY
GENERAL SERVICES ADMINISTRATION
PROCUREMENT MANAGEMENT DIVISION
��►' Printed On Reevcied Paper 00-1060
INSTRUCTIONS FOR MAILING A BID IN RESPONSE TO A
FORMAL BID SOLICITATION
Each Bid Proposal submitted' to 'the CLERK OF THE BOARD will have the
following information clearly marked on the face of the envelope: .
> Bidder's name and return address > Bid Number
> Opening date of Bid >. Title of the Bid
Failure to include this information may result in your Bid not being considered.
The Bidder will submit each Bid Proposal, consisting of one original and three copies
and any attachments in one envelope.
Bid responses submitted at the same time for different Bid Solicitations shall be placed
in separate envelopes and each envelope shall contain the information previously
stated. .Failure to comply with this requirement may result in the Bid from being
considered.
THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING A BID TO
THE CLERK OF THE BOARD ON OR BEFORE THE STATED TIME AND
DATE IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE
BIDDER DADE COUNTY IS NOT RESPONSIBLE FOR DELAYS CAUSED
BY ANY MAIL, PACKAGE OR COURIER SERVICE, INCLUDING THE U.S.
MAIL, OR CAUSED BY ANY OTHER OCCURRENCE.' ANY BID
RECEIVED AFTER THE DATE AND TIME STATED IN THE INVITATION
TO BID WILL NOT BE OPENED AND WILL NOT BE CONSIDERED:,
This Bid shall be submitted to the following address.
CLERK OF THE BOARD
Stephen P. Clark Center
111 N.W. Ist Street, 17th Floor, Suite 202
Miami, Florida 33128-1983
It is the policy of Metropolitan Dade County to .comply with all. requirements of the
Americans with Disabilities Act (A.D.A). For A.D.A complaints call (305) 375-3566.
The Bidder recommended for award shall be required to complete an A.D.A. affidavit'
in accordance with Resolution R-385-95 prior- to the award of a Bid Solicitation.
Failure to complete the affidavit as required may result in the rescinding of the
recommendation for award.
a:boi15-15.doc 0 0." U 6 0 Rev. 6/13/97
SECTION 1
GENERAL TERMS AND CONDITIONS
1.1 DEFINITIONS
The term "Bid" shall refer to any offer(s) submitted in response to this Bid
Solicitation.
The term "County" shall refer to Metropolitan Dade County.
The term "Bidder" shall refer to anyone submitting. a Bid in response to this Bid
Solicitation.
The term "Contractor" or "Successful Bidder" shall refer to the Bidder receiving an
award as a result of this Bid Solicitation.
The term "Bid Solicitation" shall mean this Bid Solicitation, the Bidder's response to
this Bid Solicitation, as approved by the County in accordance with Administrative
Order 3-2 and any purchase order or change order issued by the GSA Procurement
Management Division.
The term "GSA' shall refer to Dade County's General Services Administration
Department.
1.2 CONTENTS OF BID
A. General Conditions
(1) . It is -the sole responsibility of the Bidder to become thoroughly familiar
with the Bid requirements and all terms and conditions affecting the
performance of this Bid Solicitation. Pleas of ignorance by the Bidder
of conditions that exist, or that may exist will not be accepted as a basis
for varying the requirements of the County, or the compensation to be
paid to the Successful Bidder.
(2) The Bidder is advised that this Bid Solicitation is subject to all legal
_ requirements contained in the County's Administrative Order 3-2 and
all other applicable County Ordinances and/or State and Federal
Statutes. Where conflicts exist between this Bid Solicitation and these
legal requirements, the higher authority shall prevail.
abo.0-15.doc 1 Rev. 6/13/97
B. Additional Information/Addenda
(1) Request for' additional information, explanation, clarification or
interpretation must be made in writing to the GSA Procurement
Management Division contact -person identified on the cover page of
this Bid Solicitation. The request shall be received by' GSA.
Procurement Management Division no later than fourteen (14) working
days prior to the Bid opening date. Any request received after that
time. may not be reviewed for inclusion in this Bid Solicitation. The
request shall contain the requester's name, address, and telephone
number. If transmitted by facsimile, the request shall also include a
cover sheet, with the sender's facsimile number.
(2) GSA Procurement Management Division will issue a response to any
inquiry as it deems necessary, by written addenda, issued prior to the
Bid opening date. The Bidder shall not rely on any representation,
statement or explanation other than those made in this Bid Solicitation
document or in any addenda issued. Where there appears to be a
conflict between this Bid Solicitation, and any addenda issued, the last
addendum issued will prevail.
(3) It is the Bidder's responsibility to ensure receipt of all addenda and
substitute Bid Proposal Forms. The Bidder shall verify with the GSA
Procurement Management Division contact person, prior to submitting
a Bid, that all addenda have been received. If applicable, the Bidder is
required to submit the substitute Bid Proposal Forms and acknowledge
the number of addenda received as part of this Bid Solicitation, by
completing and signing the attached Addenda Acknowledgment Form.
C. Conflicts in this Bid Solicitation
Where there appears to be a conflict between the General Terms and
Conditions, the Special Conditions, the Technical Specifications, the
Bid Proposal Section, or any addendum issued, ,the order of precedence
shall be: the last addendum issued, the Bid Proposal Section, the
Technical Specifications, the Special Conditions, and then the General
Terms and Conditions.
D. Prices Contained in this Bid Solicitation
(1) Prompt Payment Terms
a: The Bidder may offer cash discounts for prompt payments;
however, such discounts will not be considered in determining the
lowest price for Bid evaluation purposes.
a:boi15-15.doc 2 0 r� Rev.6/13/97
b. The Bidder is required to provide prompt payment terms in the
space provided on the Bid Proposal signature page of this Bid
Solicitation. If no prompt payment discount is being offered, the
Bidder shall enter zero (0) for the percentage discount to indicate
no discount. If the Bidder -fails to enter a percentage, it is hereby
understood and agreed that the payment terms will be 2% 20 days,
effective after receipt of invoice or final acceptance, whichever is
later.
1.3 PREPARATION AND SUBMISSION OF BID
A. Prenaration/Submission
(1) The Bid Proposal Form shall be used when submitting a Bid. Use of
any other form shall result in the rejection of the Bidder's Proposal.
(2) The Bid will either be typed or completed legibly in ink. The Bidder's
authorized agent will sign the Bid Proposal Form in ink, and all
corrections made by the Bidder will be initialed in ink by the authorized
agent. The use of pencil or erasable ink or failure to comply with any
of the foregoing may result in the rejection of the Bid.
(3) Where there is a discrepancy between the unit prices and any extended
prices, the unit prices will prevail.
(4) The County will consider additional Bid Proposal(s) from the same
Bidder for the same Bid Solicitation, provided that; (a) the additional
Bid(s) offer a different product and/or level of service that meets or
exceeds this Bid Solicitation requirements; (b) the Bidder completes a
separate Bid Proposal Form for each Bid and shall mark "Alternate
Bid(s)" on the first page. Failure to comply with the foregoing may
result in the rejection of the additional Bid(s).
(5) Unless otherwise specified in the Special Terms and Conditions, the
proposed delivery and/or completion time, if required, shall be stated in
calendar days.
(6) The Bidder shall not charge tax, as the County is exempt from all State,
Excise, Federal and Local sales tax. Not withstanding, any tax on
materials and/or supplies which are purchased by the Bidder, in
conjunction with this Bid Solicitation shall be subject to the Florida
State Sales Tax, in accordance with Section 212.O8 of Florida Statutes,
amended 1970, and all amendments thereto, shall be borne solely by the
Bidder. When the materials and/or supplies are not manufactured by
the Bidder, taxes must be incorporated in the Bid price, not as a
separate item. When materials and/or supplies are manufactured by the
- Bidder and are not for resale, the County is exempt.
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The County may be subject to, applicable taxes on goods purchased for
the purpose of resale. Upon request, the County will provide a tax
exemption certificate, if applicable.
Any special tax requirements will be specified either in the Special
Conditions or in the Technical Specifications.
(7) Any telegraphic or facsimile Bid will not be considered.
(8) The Bidder shall incorporate in their Bid price all costs related to this
Bid Solicitation.
(9) The apparent silence of the specifications and any addenda regarding
any details or. the. omission from the specifications of a detailed
description concerning any point shall be regarded as meaning that only
the best commercial practices are to prevail, and that only materials and
workmanship of first quality are to be used. All interpretations of the
specifications shall be made upon the basis of this Bid Solicitation:
B. Vendor Registration
Dade Count'
y.requires the Bidder to complete a registration application
with GSA Procurement Management Division. The Bidder must be
registered to be recommended for any contract award. To register, or
for assistance in registering, contact (305) 375-5287.
C. Criminal Conviction Disclosure
Pursuant to Metro -Dade County Ordinance No. 94-34, "Any individual
who has been convicted of a felony during the past ten (10) years and
any corporation, partnership, joint venture or other legal entity having,
an officer, director, or executive who has been convicted of a felony
during the- past ten (10) years shall disclose this information prior to
entering into a Contract with or receiving funding from the County."
Forms are available from GSA Procurement Management Division.
Sworn Statement on Public Entity Crimes
Pursuant to Paragraph 2(a) of Section 28.7.133, Florida Statutes, "Any
person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a Bid
on a Bid Solicitation to provide goods and/or services to a public
entity, may not submit a Bid on a.Bid Solicitation with a public entity
for construction or repair of a public building or public work, may not
submit a Bid on leases of real property to a public entity, may not be
awarded or "perform work as a. Contractor or, supplier, or
subcontractor or consultant under a Bid Solicitation with any public
entity, and may not transact business with any public entity in excess of
4 00 -1 0 Rev. 6/13/97
the threshold amount provided in Section 287.017, for CATEGORY
TWO ($10,000.00) for a period of thirty-six (36) months from the date
of being placed on the convicted vendor list."
E. Minority and Disadvantaged Business Enterprises
The County endeavors to obtain the participation of all minority and
disadvantaged business enterprises.. For information and to apply for
certification, contact the Department of Business Development; 111
N.W. 1st Street, Suite 1710, Miami, FL 33128, Phone: (305) 375-
4132.
F. Business Activity With and Travel To Cuba
Pursuant to Metro -Dade County Resolutions Nos. 202-96 and 206-96
as implemented by Administrative Order 3-12, which restricts
purchases from a firm conducting business with Cuba, and restricting
travel to Cuba by the Successful Bidder, respectively, the Bidder shall
be required to complete a Cuba affidavit prior to the award of this Bid
Solicitation. Failure. to complete the affidavit, may result in the
rejection of the Bidder's Proposal and/or rescinding of the
recommendation for award.
G. Collection of Fees. Taxes and Parking Tickets
By acceptance of this Contract, the Successful Bidder acknowledges
compliance with the procedures contained in Section 2-8.1 (c) of the
Code of Metropolitan Dade County, and as amended by Ordinance 96-
178, which requires that all delinquent and currently due fees, taxes and
parking tickets have been paid. To verify or satisfy all delinquencies
and currently due fees, taxes and parking tickets, contact the Dade
County Tax Collector's Division at (305) 375-5762.
H. Antitrust Laws
By acceptance of this Contract, the Successful Bidder complies with all
antitrust laws of the United States and the Staie of Florida, in order to
protect the public from restraint of trade which illegally increases
prices.
1.4 MODIFICATION OR WITHDRAWAL OF A BID
A Modification of a Bid
Any modification by the Bidder to a Bid shall be submitted to the
CLERK OF THE BOARD prior to the time and date set for Bid
opening. The Bidder shall submit the new Bid Proposal Form and a
letter, on company letterhead, signed by an authorized agent of the
Bidder stating that the new submittal supersedes the previously
a:boil5-15.doc 5 Ray. 6113/97
0a-100
submitted Bid Proposal. The sealed envelope shall contain the same
information as required for submitting the original Bid. In addition, the
envelope shall contain a statement that this Bid replaces the previously
submitted Bid. No modifications of a Bid shall be accepted after the
Bid has been opened.
B. Withdrawal of a Bid
A Bid shall be irrevocable unless the Bid is withdrawn as provided
herein. A Bid may be withdrawn only by written letter received by the
CLERK OF THE BOARD prior to the Bid opening date. A Bid may
also be withdrawn ninety (90).days after the Bid was opened and prior
to award, by submitting a letter to the contact person identified on the
front cover of this Bid Solicitation. The withdrawal letter must be on
company letterhead and signed by an authorized agent of the Bidder.
1.5 EVALUATION OF ABED
A. Reiection of Bid
(1) The County may reject any Bidder's Proposal and award to the next
lowest responsive/responsible Bidder or;
The County. may reject and re -advertise for all or any part of this Bid
Solicitation, whenever it is deemed in the best interest of the County.
The County shall be the sole judge of what is in its "best interest."
(2) The County may reject any Bid if prices are not fair and reasonable, as
determined by the County, and/or exceed the County's estimated
budget for this Bid Solicitation or;
If the Bidder take exceptions to or modifies the terms and conditions of
this Bid Solicitation. The County shall be the sole judge of what is "fair
and reasonable."
B. Elimination from Consideration
This Bid Solicitation shall not be awarded to any person or firm which
is in arrears to Dade County upon any debt, taxes, or Contract which is
defaulted as surety or otherwise upon any obligation to the County.
C. Waiver of Informalities
The County reserves the right to waive any informalities or
irregularities in this Bid Solicitation.
aboi15-15.doc 6 Jj U -1(J150 Rev. 6/13/97
D. Demonstration of Comgetencv
(1) A Bid will only be considered from a firm which is regularly engaged in
the business of providing the goods and/or services required by this Bid
Solicitation. The Bidder must be able to demonstrate a good record of
performance and have sufficient financial resources, equipment and
organization to ensure that they can satisfactorily provide the goods
and/or services if awarded this Bid Solicitation.
(2) The County may conduct a pre -award inspection of the Bidder's site or
hold a -pre-award qualification hearing to determine if the Bidder
possesses the requirement as outlined in the above paragraph, and is
capable of performing the requirement of this Bid Solicitation. The
County may consider any evidence available regarding the financial,
technical and other qualifications and abilities of the Bidder, including
past performance (experience) with the County or any other
governmental entity in making the award.
(3) The County may require the Bidder to show evidence that they have
been designated as an authorized representative of a manufacturer,
supplier and/or distributor, if required by this Bid Solicitation.
(4) Dade County reserves the right to audit all records pertaining to and
resulting from any award from this Bid Solicitation, financial or
otherwise.
E. CoRy of Bid Tabulation
The Bidder who desires to receive a copy of the Bid tabulation shall
enclose a self-addressed/stamped envelope (correct size of envelope
and postage is a must. depending on the amount of information
involved) when submitting its Bid Proposal. Bid results will not be
given out by telephone or facsimile.
1.6 AWARD OF BID SOLICITATION
A. Contract
This Bid Solicitation, any addenda and/or properly executed
modifications, the purchase order (if issued), and a change order (if
applicable), constitute the entire Contract.
B. Tie Bid
Any tie Bid will be decided by the Director of Procurement or
designee, and according to Ordinances Nos. 94-166 and 96-26 and
Resolution No. 50-96, when applicable.
40. �i
a:boi15-15.doc 7 Rev. 6/13/97
C. Additional Information
The award of this Bid Solicitation may be preconditioned on the
subsequent submission of other' documents, as specified in the Special
Conditions or Technical Specifications. The Successful Bidder shall be
in default of its, contractual obligation if such documents are not
submitted in a timely manner and in the form required by the County.
Where the Successful Bidder is in default of the contractual
requirements, the County, through action taken by GSA Procurement
Management Division, may rescind the award.
D. Term of Contract
The term of this Bid solicitation shall be specified on one of three
documents, issued to the Successful Bidder. These documents may
either be this Bid Solicitation, a purchase order or an award sheet.
E. Contract Extension
The County reserves the right to automatically extend this Contract for
up to ninety (90) calendar days beyond the stated Contract term. The
County shall notify the Successful Bidder in writing of such extensions.
Additional extensions over the first ninety (90) day extension may
occur, .if, the County and the Successful Bidder are . in mutual
agreement of such extensions. If this
F. Warranty
G.
H.
i
xboi15-15.doc
Any. implied warranty granted under the Uniform Commercial Code
shall apply to all goods purchased under this Bid Solicitation.
Estimated Ouantities
Estimated quantities or estimated dollars,. if provided, are for Bidder's
guidance only. No guarantee is expressed or implied as to quantities or
dollars that will be used during the Contract period. The County is not
obligated to place any order for a given amount subsequent to the
award of this Bid Solicitation. Estimates are based upon the County's
actual needs and/or usage during a previous. Contract period. Said
estimates .may be used by the County for purposes of determining the
low Bidder meeting specifications.
Non -Exclusive Contract
Although the purpose of this Bid Solicitation is to secure a Contract
that can satisfy the total needs of the County or of a specific County
agency, it is hereby agreed and understood that this Bid Solicitation
does not constitute the exclusive rights of the Successful Bidder .to
receive all :orders that may be generated by the County in conjunction
8 "" Rev. 6/13/97
with this Bid Solicitation. In addition, any and all commodities,
equipment, and service required by the County in conjunction with
construction projects are solicited under a distinctly different bid
process and shall not be purchased under the terms, conditions and
awards rendered under this Bid Solicitation, unless such purchases are
determined to be in the best interest of the County.
I. Local Preference
The award of this Bid Solicitation is subject to Ordinances Nos. 94-166
and 96-26 and -Resolution No. 50-96, which, except where federal or
state law mandates to the contrary, allow preference to be given to a
local business in the amount of one and one-half percent (1.5%) for
Dade County and one percent (1%) for Broward County of the Bid
Proposal price. For the purposes of the applicability of this Ordinance,
"local business" means the Bidder has its headquarters located in
Metropolitan Dade or Broward Counties. or has a place of business
located in Metropolitan Dade or Broward Counties at which it will
produce, distribute and/or perform a substantial portion of the goods
and/or services to be purchased.
K. Limited Contract Extension
Any specific work assignment which commences prior to the
termination date of the Contract and which will extend beyond the
termination date shall, unless terminated by mutual written agreement
by both parties, continue until completion at the same prices, terms and
conditions as set forth in this Bid Solicitation.
1.7 RIGHT OF APPEAL
Any Bidder may protest any recommendation for Contract award or rejection
of all Bids, in accordance with the procedures contained in Sections 2-8.3 and
2-8.4 of the Code of Metropolitan Dade County, as amended by, Ordinances
Nos. 95-201 and 95-126, and as established in Administrative Order 3-21.
A. Bid Award Over $500.000.00
This Bid award recommendation will be in writing, signed by the
Director of GSA Procurement Management Division or designee and
filed with the Clerk of the Board. The Bidder shall have ten (10)
business days after the filing of an award recommendation to file a
written protest with the Clerk of the Board. As a condition of initiating
a protest of award recommendation, the Bidder shall post at the time of
filing a Surety Bond ( cashier's check or money order ) in the amount
of $500.00 payable to the Board of County Commissioners. Failure to
rile the proper Bond at the time of filing the protest, will result in
denial of the protest. If, the Hearing Examiner's ruling is in favor
xboiL5-15.doc 9 Rev. 6113197
00-1060
of . the County's recommendation, the Bidder's Bond will be
forfeited and the County will seek all costs and attorney's fees.
B. Bid Award Over $25,000.00 but less than $500,000.00
This Bid award recommendation will be posted by 9:00 A.M., every
Monday in the lobby of the Stephen P. Clark Building. It shall be the
responsibility of the Bidder to monitor such Bulletin Board after the
Bid opening to ascertain that a recommendation for award has been.
made. In addition, the Bidder can call the Bid Award Line at (305)
3754724 or (800) 510-4724, or contact the person identified ow the,
cover page of this Bid Solicitation. The Bidder shall have five
business (5) days after the posting of an award recommendation to file
a written protest with General Services Administration. Procurement
Management Division or the using department awarding this Bid
Solicitation. The Bidder shall post at the time of filing, a Surety Bond
( cashier's check or money order ) in the amount of $500.00 payable to
General Services Administration Procurement_Management Division
or the using department awarding this Bid Solicitation. Failure to
submit the proper Bond at the time of filing the protest, will result
in denial of the protest. If, the County's recommendation prevails,
the Bidder's Bond will be forfeited and the County will seek all
costs and attorney's fees.
C. Bid Award of $25,000.00 or less
This Bid award recommendation is final and may not be protested.
1.8 CONTRACTUAL OBLIGATIONS
A. Rules, Regulations, Licensing Requirements
The Successful Bidder shall comply - with all laws and regulations
applicable to the goods and/or services contained in this Bid
Solicitation. The Bidder is presumed to be familiar with all Federal,
State and local laws, ordinances, codes and regulations that may in any
way affect the goods and/or services offered.
B. Conditions of Material and Pack
(1) Unless otherwise specified in the Special Conditions or Technical
Specifications, all containers shall be suitable for shipment and/or
storage and comply with the County's Recycled Packaging Resolution
No. R738-92.
(2) All goods furnished shall be fully guaranteed by -the Successful Bidder
against factory defects and workmanship. Any defects which may
occur within the period of the manufacturer's standard and/or any
a:boi15-15.doc 10 Rev. 6/13/97
implied warranty shall be corrected by the Successful Bidder at no
expense to the County. The standard manufacturer's warranty may be
superseded by the Special Conditions.
._ C. Subcontracting
(1) Unless otherwise specified in this Bid Solicitation, the Successful
Bidder shall not subcontract any portion of the work without the prior
written consent of the. County. The ability to subcontract may be
further limited by the Special Conditions. Subcontracting without the
prior consent of the County may result in termination of this Bid
Solicitation for default.
(2) Quarterly reporting when a subcontractor is utilized: The Successful
Bidder is advised that when a subcontractor is utilized to fulfill the
terms and conditions of this Bid Solicitation, Dade County Resolution
No. 1634-93 will apply to this Bid Solicitation.. This resolution
requires the Successful Bidder to file quarterly reports as to the amount
of Contract monies received from the County and the amount that have
been paid by the Successful Bidder directly to certified Black, Hispanic
and Women -Owned businesses, performing part of this Bid Solicitation
work. Additionally, the listed businesses are required to sign reports,
verifying their participation in this Bid Solicitation work and their
receipt of such monies. The requirements of this resolution shall be in
addition to any other reporting requirements by Federal, State or local
laws, ordinances or administrative orders.
(3) Where subcontracting is permitted, the Successful Bidder shall obtain
consent of the County prior to utilizing the subcontractor. All actions
of any subcontractor are the sole responsibility of the Successful
Bidder.
Note: This requirement is separate and independent from any
requirements that may be contained in the Special Conditions,
Paragraph 2.2.
D. Assignment
The Successful Bidder shall not assign, transfer, or otherwise dispose
of this Contract, including any rights, title or interest therein, or their
power to execute such Contract to any person, company, or
corporation without the prior written consent of the County.
E. Delivery
Unless otherwise specified in this Bid Solicitation, prices quoted shall
be F.O.B. Destination with freight included in the proposed rice.
0-10 0
a:boi15-15.doc 11 Rev. 6/13/97
9
F. Emt)iovee Is the Responsibility of the Successful Bidder
The'employee of the Successful Bidder shall be considered to be, at all
times, employee of the Successful Bidder under its sole direction and
not an employee or agent of the County. The Successful Bidder shall
supply a competent and physically capable employee. The County may
require the Successful Bidder to remove an employee it deems
unacceptable. Each employee shall wear proper identification.
G. Indemnification of County by the Successful Bidder
The Successful Bidder shall indemnify and hold harmless ' the County
and its officers, employees, agents and instrumentalities from any and
all liability, losses or damages, including attorney's fees and costs of
defense, which the County or. its officers, employees, agents or
instrumentalities may incur as a result of claims, demands, suits causes
-of actions or proceedings of any kind or nature arising out of, relating
to or resulting from the performance of the Agreement by the
Successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The Successful Bidder shall pay all claims
and losses in connection therewith, and shall investigate and defend all
claims, suits or actions of any kind or nature in the name of the County,
where applicable, including appellate proceedings, and shall pay all
costs, judgments, and attorneys fees which may issue thereon. The
Successful Bidder expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the
Successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the County or its officers,
employees, agents and instrumentalities as herein provided.
H. Protection of Property
All existing structures, utilities, services, roads, trees, shrubbery, etc.
shall be protected against damage or interrupted services at all times by
the Successful Bidder during the term of this Contract. The Successful
Bidder shall be held responsible for repairing or replacing property, to
the satisfaction of the County, which is damaged by reason of the
Successful Bidder's operation on County property.
1.9 ' MODIFICATION OF THE CONTRACT
The Contract maybe modified by unilateral action of the County or by mutual
consent, in writing, and through the issuance of a modification to the Contract,
purchase order, change order or award sheet, as appropriate.
xboi15-15.doc 12 Rev. 6/13/97
1.10 TERMINATION OF CONTRACT
A. Termination for Convenience
The County, at its sole discretion, may terminate this Contract without
cause by providing the Successful Bidder with thirty (30) day advance
notice. Upon the receipt of such notice, the Successful Bidder shall not
incur any additional costs under this Contract. The County shall be
liable only for reasonable costs incurred by the Successful Bidder, as
determined by the County, regardless of the method of payment. .
required by this Contract. The County shall be the sole judge of
"reasonable costs."
B. Termination for Default
The County may terminate this Contract upon the failure of the
Successful Bidder to comply with any provision and/or requirements
of this Contract. The County's decision not to take action upon
failure of the Successful Bidder to perform shall not be construed as a
waiver of the ability of the County to take additional action at a later
date and time. The County shall also have the ability to place the
Successful Bidder on probation and/or terminate any portion of this
Contract. The date of termination shall be stated in a written notice to
the Successful Bidder.
In the event the Successful Bidder is terminated for default, the County
reserves the right to re -procure the goods and/or services from the next
lowest responsive responsible Bidder or re -solicit the goods and/or
services. The County may further charge the Successful Bidder any
differences in cost between the Successful Bidder's price and the re -
awarded price and/or any costs associated with re -awarding or re -
soliciting this Contract.
The County may also debar or suspend the Successful Bidder from
conducting business with the ' County, and/or eliminate the defaulted
Contractor from consideration in future Bid Solicitation, in accordance
with appropriate County ordinances, resolutions and/or administrative
orders.
1.11 ORDINANCES, RESOLUTIONS AND/OR ADMINISTRATIVE
ORDERS
To request a copy of any ordinance, resolution and/or administrative order.
cited in this Bid Solicitation, the Bidder must contact the Clerk of the Board
at (305) 375-5126.
xboW-15.doc 13 Rev. 6/13/97
0 0
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
SECTION 2.0 SPECIAL CONDITIONS
PORTABLE CHEMICAL TOILETS, RENTAL
2.1 PURPOSE: TO ESTABLISH A CONTRACT FOR VARIOUS MIAMI-DADE COUNTY
DEPARTMENTS
The purpose of this Invitation To Bid is to provide for either the
purchase of Portable Chemical Toilets or to acquire the services of an
establish entity that will provide for complete rental services of the
units specified in conjunction with Miami -Dade County's needs on an as
needed when needed basis.
2.2 Intentionally Omitted
2.3 Intentionally Omitted
2.4. TERM OF CONTRACT: TWELVE MONTHS
This contract shall commence on the first calendar day of the month
'succeeding approval of the contract by the Board of County
Commissioners, unless otherwise stipulated in the Notice of Award
Letter which is distributed by the County's GSA Procurement Management
Division; and contingent upon the completion and submittal of all
required bid documents. The contract shall remain in effect for
twelve (12) months.
2.5 OPTION TO RENEW (2) TWO YEARS (With Price Adjustment)
The prices for a one year period from effective date shall be
consistent with the provisions outlined in section 2.7 of these
special terms and conditions; at which time Dade County shall have the
option to renew for an additional two (2) years on a year to year
basis. At that time Dade County will consider an adjustment to price
based on Consumer Price Index, Wage Earners and Clerical Workers in
the Miami -Ft. Lauderdale Area for All Items. It shall be further
understood that the County reserves the right to reject any price
adjustments submitted by the bidder and/or to terminate the contract
with the bidder based on such price adjustments. Continuation of the
contract beyond the initial period is a County prerogative; not a
right of the bidder. This prerogative may be exercised only when such
continuation is clearly in the best interest of the County.
NOTE: SHOULD THE COUNTY EXERCISE THE OPTION TO RENEW, IT SHALL BE
ONLY FOR THOSE ITEMS ORIGINALLY AWARDED.
2.6 METHOD OF AWARD
Award 'of this contract shall be made to the two (2) lowest responsive,
responsible bidder(s) who bid(s) the lowest price, exclusive of the
options, on:
1. RENTAL on Non -Accessible units, items 1B, 2B, 3B and 4B. To be
considered for award, the bidder shall offer prices for items 1A
thru 4C. If the bidder fails to bid on any of those items, its bid
shall be declared non -responsive.
00-1®60
Page 1
MIAMI-DADS COUNTY
BID NO. 6118-2/01-OTR
2. LEASE PURCHASE PROGRAM of Accessible Units Items 5A thru
5B will be awarded to the two (2) lowest responsive, responsible
bidders, provided the units offered meet all criteria for
workmanship, quality and acceptability as specified in Section 3.0,
Para. 3.2 of the Technical Specifications. Miami -Dade County shall
be the sole judge of such criteria. To be considered for award, the'
bidder shall offer prices for items 5A thru 5B. If the bidder fails
to bid on any of those items, its.bid shall be declared
non -responsive.
While the award will be made to multiple Bidders to assure
availability, the lowest bidder will be given the first opportunity to
perform under the Terms and Conditions of the Contract.
2.7 PRICES SHALL BE FIXED'AND FIRM FOR TERM OF CONTRACT
If the bidder is awarded a contract
under this bid solicitation, the
prices proposed by the bidder shall
remain fixed and firm during the
term of contract.
2.8
Intentionally Omitted
2.9
Intenti.onally Omitted
2.10
LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
Although the actual 'cost cannot be
readily quantifiable, failure to
complete the project in accordance with
the specifications and to the
satisfaction of the County within the
time stated, the bidder shall be
subject to charges for liquidated damages in the amount of $250.00 for
each and every calendar day the
work remains incomplete. As
compensation due the County, for loss
of use and for .additional costs
incurred by the County due to such
noncompletion of the work, the
County shall have the right to deduct
the said liquidated damages from
any amount due or that may become
due to the bidder under this
agreement or to invoice the bidder
for such damages if the costs
incurred exceed the amount due to the
bidder.
2.11
INDEMNIFICATION AND INSURANCE - (1)
GENERAL SERVICE AND MAINTENANCE
CONTRACT
Provider shall indemnify and hold harmless the County and Ats
officers, employees, agents and instrumentalities from any and all
liability, losses or damages, including attorneys' fees and costs of
defense, which the County or its officers, employees, agents or
instrumentalities may incur as a -result of claims, demands, suits,
causes of actions or proceedings of .any kind or nature arising out of
relating to or resulting from the performance of this Agreement by
the Provider or its employees, agents, servants, partners principals
or subcontractors. Provider -shall pay all claims and losses in
-connection therewith and shall investigate and defend all claims,
suits or actions of any kind or nature in the name of the County,
where. applicable, including appellate proceedings, and shall pay all
costs, -judgments, and attorney'.s fees which may issue. thereon.
Provider expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by
Provider shall in no limit the .responsibility to indemnify, keep
Page 2 . H 6 0
•
•
MIAMI-DADE COUNTY
BID NO. 6118-2/01-OTR
and save harmless and defend the County or its officers, employees,
agents and instrumentalities as herein provided.
The vendor shall furnish to Bid Section, Metropolitan Dade County, c/o
Procurement Management Division, 111 N.W. 1st Street, Suite 2350,
Miami, Florida 33128-1989, Certificate(s) of Insurance which indicate
that insurance coverage has been obtained which meets the requirements
as outlined below:
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Public Liability Insurance on a comprehensive basis in an amount
not less than $300,000 combined single limit per occurrence for
bodily injury and property damage. Dade County must be shown as
an additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non -owned and
hired vehicles used in connection with the work, in an amount not
less than $300,000 combined single limit per occurrence for bodily
injury and property damage.
The insurance coverage required shall include those classifications,
-as listed in standard liability insurance manuals, which most nearly
reflect the operations of the vendor.
All insurance policies required above shall be issued by companies
authorized to do business under the laws of the State of Florida, with
the following qualifications:
The company must be rated no less than "B" as to
management, and no less than "Class V" as to financial
strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent, subject to the approval of
the County Risk Management Division.
or
The company must hold a valid Florida Certificate of
Authority as shown in the latest "List of All Insurance
Companies Authorized or Approved to Do Business in
Florida", issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance
shall be made without thirty (30) days written advance notice to the
certificate holder.
NOTE: DADE COUNTY BID NUMBER AND TITLE OF BID MUST APPEAR ON EACH
CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the
vendor of his liability and obligation under this section or under any
other section of this Agreement.
Issuance of a purchase order is contingent upon the receipt of the
insurance documents within fifteen (15) calendar days after Board of
County Commission approval. If the insurance certificate is received
within the specified time frame but not in the manner prescribed .in
this Invitation To Bid, the Bidder shall be verbally notified of such
Page 3 00-1060
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
deficiency and shall have an additional five (5) calendar days to
submit a corrected certificate to the County. If the Bidder fails to
submit the required insurance documents in the manner prescribed in
this Invitation To Bid within twenty (20) calendar days after Board of
County Commission approval, the Bidder shall be in defa'ult of the
contractual terms, and conditions and shall not be awarded the
contract. Under such circumstances, the Bidder may be prohibited from
submitting future Proposal to the County in accordance with Section
1.0, para 1.6 of the General Terms and Conditions.
The Bidder shall be responsible for assuring that the insurance
certificates required in conjunction with this Section remain in force
for the duration of the contractual period; including any and all
option years that may be granted to the Bidder in accordance Iwith
Section 2.5 of the Special Conditions. If insurance certificates are
scheduled to expire during the contractual period, the Bidder shall be
.responsible for submitting new or renewed insurance certificates to
the County at a' minimum 'of thirty (30) calendar days in advance of
such expiration. In the event that expired certificates are not
replaced with new or renewed certificates' which cover the contractual
period, the County shall suspend the contract until such time as the
new or renewed certificates are received by the County in the manner
prescribed in the Invitation To Bid; provided, however, that this
suspended period does not exceed thirty (30) calendar days. If such
suspension exceeds thirty (30) calendar days, the County may, .at its
sole discretion, terminate this contract for cause and seek
re -procurement charges from the Bidder in conjunction with Section
1.10, of the General Terms and Conditions.
2.12 Intentionally Omitted
2.13 Intentionally Omitted
2.14 CERTIFICATE OF COMPETENCY:
In accordance with the Code of Metropolitan Dade County, Florida,
Section '10-3 (B), any person, firm, corporation or joint venture who
shall bid or proffer a bid shall, at the time of such bid or proffer
of bid, hold a valid Certificate of Competency. for` Portable Chemi.cal
Toilets Rental work issued by the State or County Examining `Board.
qualifying said person, firm, corporation or joint venture to perform
the work proposed. If work for other trades is required in
conjunction with this Bid Solicitation and will be performed by a
subcontractor( s), an applicable Certificate of 'Competency issued to
the subcontractors) shall be submitted with -the Bidder's proposal;
provided, however, that the County may at its
sole option and in its best interest. allow the Bidder to supply the
Certificate to the County during the bid evaluation period.
2.15 METHODS OF PAYMENT: MONTHLY INVOICES (LEASE)
The successful bidder(s) shall submit monthly invoices by the tenth
(loth) calendar day of, each month., These invoices shall be submitted
to the County using departments) that requested the service through a
purchase order. The invoices shall reflect the -appropriate purchase
order number, the service location(s) and the type' of .service provided
to the County in the prior month.
Page 4 0—�.�
11
MIAMI-DADE COUNTY
INVOICE FOR SINGLE DELIVERY (PURCHASE)
BID NO. 6118-2/01-OTR
The successful bidder shall submit an invoice to the County using
Department that has requested the item through a purchase order. The
date of the invoice shall not exceed thirty (30) calendar days from
the delivery of the item. Under no circumstances shall the invoice be
submitted to the County in advance of the delivery and acceptance of
the item. The invoice shall reference the appropriate purchase order
number, the delivery address, and the corresponding delivery ticket
number or packing slip number that was signed by an authorized
representative of the County department when the item was delivered
and accepted.
INVOICE FOR LEASE/PURCHASE OPTION
At the County's Option, A Lease/Purchase Program shall be entered into
whereas the vendor shall credit the County with any amounts paid for
lease of the units at the end of the Lease Period towards the purchase
price stated in the Vendor's Bid Proposal.
2.16 SHIPPING TERMS: F.O.B. DESTINATION
All bidders shall quote prices based on F.O.B. Destination and shall
hold title to the goods until such time as they are delivered to, and
accepted by, an authorized County representative at various locations
throughout Miami -Dade County.
2.17 DELIVERY REQUIREMENTS:
Awarded vendors shall be able to furnish Portable Chemical Toilets
units requested within twenty-four (24) hours after written or verbal
requests. On orders placed for special events where a substantial
amount of toilets are required, the County Department will notify
Vendor of such events two (2) weeks in advance (whenever possible).
Emergency requests shall be considered as specified in Section 3.0,
Paragraph 3.9.
2.18 BACK ORDERS SHALL NOT BE ALLOWED
The County shall not accept any back orders of deliveries from the
bidder. Accordingly, the bidder is required to deliver all items to
the County within the time specified in this solicitation; and no
grace period shall be honored. In the event that the bidder fails to
deliver the goods within the time specified, the County reserves the
right to cancel the order, seek the items from another vendor, and
charge the bidder for any re -procurement costs.
2.19 Intentionally Omitted
2.20 CONTACT PERSONS:
For any additional information regarding the specifications and
requirements of this contract, Contact: Jose A. Sanchez, CPPB at (305)
375-4265.
00-1060
Page 5
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
2.21 COUNTY-WIDE/STATE-WIDE USAGE
Any. Governmental, not -for -profit or quasi -governmental entity in the
State of Florida, may avail itself of this contract -and purchase any
and all items specified herein from the successful bidder(s) at the
contract'price(s) established herein.
Each Governmental, not -for -profit or quasi -governmental entity which
uses a contract(s) resulting herefrom, will. establish its own
contract, place its own orders, issue its own purchase orders, be
invoiced therefrom and make its own payments, determine shipping terms
and issue its own exemption certificates as required by the bidder.
It is understood that unless specified in Section 2, paragraph 2.16,
entitled "Shipping Terms", all prices shall be quoted, "FOB
Destination." For entities. other than those belonging to Miami -Dade
County or those located outside of the geographical boundaries of
Miami -Dade County, ,the successful vendor shall be entitled to ship
goods on an "FOB Destination, Prepaid and Charged Back" basis. This
allowance shall only be made when expressly authorized by a
representative -of the entity, prior to shipping the goods.
It is also understood and agreed that Dade County is not a`legally
binding party to any contractual agreement made between any
governmental unit and -the bidder as a result of this bid.
SURCHARGE FEE AND QUARTERLY SUMMARY REPORT
Per Miami -Dade County Surcharge Fee Ordinance No. 98=43, please be
advised =that .this contract is subject to a user surcharge fee in the
amount of 2% on all sales, other than to Miami -Dade County
departments, resulting from this contract or 'any contract resulting
from this solicitation and the utilization of the County contract
price and the terms and conditions identified herein.
After receipt of payment from such purchases, all applicable surcharge
fees shall become payable'to: Board of County Commissioners.
Vendors shall be required to furnish the attached Quarterly Surcharge
Payment Report in a;:timely manner. Quarterly reports and all
'applicable payments. must be submitted to GSA/Accounts Receivable, no
later.than 15 days after the end of each quarter, regardless of the
value of sales during the preceding quarter.
By submission of these sales summary. reports and corresponding
surcharge fees, the vendor is attesting to their correctness. All
such reports and fees shall be subject to audit by Miami -Dade County.
U. . 60 R,0
Page 6
11
MIAMI-DADE COUNTY
BID NO. 6118-2/01-OTR
Failure to submit the following Quarterly Surcharge 'Payment Report and
make applicable payments in a timely manner, may result in termination
or cancellation of contract with the non -conforming vendor and any and
all remedies relating to the collection of such fees shall be
enforceable. Additionally, any reprocurement charges may be charged
to the vendor in default. Willful failure or falsification of sales
reports or failing to make timely payments of the surcharge fee shall
constitute sufficient cause for terminating the contract for cause of
the non -conforming vendor.
Page 7 00-1 6®
MIAMI-DADE COUNTY _ BID NO. 6118-2/01-OTR
MIAMI-DADE COUNTY
General Services Administration/Procurement Management Division
111 N.W. 1st Street
Suite 2350
MIAMI, FLORIDA, 33128
(305) 375-5289)
Vendor Instructions for Completing Quarterly Surcharge Payment Report:
1) Complete section 1, 2, 3, 4, and sign form.
2) Total payment due this quarter and..balance due from previous quarters.
3) Enter amount of total amount paid with this summary.
4) Make check payable to Board of County Commissioners.
5) Attach check to report form and remit to:
GSA/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, FL 33128.
NOTE: Quarterly report must be submitted to GSA/Accounts Receivable, no
later that 15 daysafterthe end of each quarter, regardless of the value of
sales during the preceding quarter.
Start of Quarter
1st Quarter January 1 - March 31
2nd Quarter - April 1 - June 30
3rd Quarter. - July 1 - September 30
4th Quarter - October 1 - December 31
Report/Check (If Applicable) Uue
April 15
July 15
October 15
January 15
0-
Page 8
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
MIAMI-DADE COUNTY
General Services Administration/Accounts Receivable
111 NW 1st Street
Suite 2410
Miami, Florida 33128
(305) 375-4143
QUARTERLY SURCHARGE PAYMENT REPORT
SECTION 1 - Vendor/Contract Information: Date Submitted _/_/
Vendor Name FEIN #
Address
City State Zip Code
Contact
Person Phone#
FAX# E-Mail
Contract# Tile
Applicable Surcharge: 2X
SECTION 2 - Applicable Reporting Period: (Check One)
Jan. 1 - March 31 July 1 - Sept. 30
April 1 - June 30
SECTION 3 - Summary:
1) Total Sales for Contract this Quarter
2) Total Payment Received this Quarter
3) 2Z of Sales owed to County for this Quarter
4) Payment to County for Past Quarter(s)
5) Balance Still Due for Payments Not Received
DUE WITH SUMMARY (TOTAL LINES 3 AND 4)
Oct. 1 - Dec. 31
P
Page 9 0 0 -10 0
MIAMI-DADE COUNTY ® OID NO. 6118-2/01-OTR
Use Additional Sheets if Needed
SECTION 4 - Sales From All Users Accessing this Contract During. Period:
(1)
Entity
Name/Total
Sales During
period
(2)
Payment
Received
From Entity
(3)
Payment.due to
Dade County
for this quarter
(2% of Sales)
(4)
Payment to
Dade County
for Past
Quarter(s)
(5)
Balance Still
Due'to. County
for -Payment
Not Received
Amount Enclosed For This Quarter (3) $
Amount Enclosed For Previous Quarters (4) $
TOTAL ENCLOSED (line 3 and.4) $
By .submission of this Quarterly Surcharge Payment Report and corresponding
surcharge fees, I certify the correctness of the
information. I understand that .all reports and fees may be subject to an audit by
Miami -Dade County or designee.
Authorized Signature Title/Position Held Date
0 - 060
Page 10
C
is
MIAMI-DADE COUNTY
IMPORTANT NOTICE TO VENDORS
BID NO. 6118-2/01-OTR
This bid contains contractual language which allows municipal and quasi -
governmental entities to access the terms and conditions of the contract.
After award the following entities will receive copies of our contract Award
Sheet. Please feel free to contact the Purchasing Agents listed below to
promote the usage of the commodities or services that you were awarded.
1998 COUNTY -WIDE KEY CONTACT LIST
TOWN OF BAY HARBOR ISLANDS CITY OF NORTH MIAMI BEACH
ATTN: Joseph Fox Att: Lynn Gribble
Sup. Public Works Purchasing Agent
9665 Bay Harbor Terrace 17011 N.E. 19th Avenue
Bay Harbor Islands, FL 33154 North Miami Beach, Florida 33162
(305) 866-6241 (305) 948-2976
CITY OF CORAL GABLES
Att: Wayne Moody, Sr. Buyer
340 San Lorenzo Avenue
Coral Gables, Florida 33146
(305).460-5102
CITY OF HIALEAH
Att: Manuel Rodriguez
501 Palm Avenue Room 304
Hialeah, Florida 33011
(305) 883-5865
CITY OF HOMESTEAD
Att: Purchasing Director
790 Homestead Blvd.
Homestead, Florida 33030-6299
(305) 247-1801, Ext. 188
CITY OF MIAMI BEACH
Att: Judith M. Ford
Procurement Director
1700 Convention Center Drive
Miami Beach, Florida 33139
(305) 673-7490
THE CITY OF MIAMI
Att: Judy S. Carter, Director
Purchasing Department
400 S.W. 2nd Avenue, 16th Floor
Miami, FL 33130
(305) 579-6845
CITY OF NORTH MIAMI
Att: Pam Thompson, Director
Purchasing Department
P.O. Box 610847
North Miami, Florida 33261-0847
(305) 893-6511, Ext. 2135
TOWN OF SURFSIDE
Att: Jeffrey I. Naftal,Town'Clerk
9293 Harding Avenue
Surfside, Florida 33154
(305) 861-4863
CITY OF BOYNTON BEACH
Att: Lana Koester, Purchasing Agent
P.O. Box 310
Boynton Beach, Florida 33425-0310
(407) 738-7415
VILLAGE OF KEY BISCAYNE
Att: Tom Zannis, Finance Director
85 W. McIntry Street
Key Biscayne, FL 33149
(305) 365-8903
VILLAGE OF VIRGINIA GARDENS
Att: Paul Bithorn, Mayor
6498 N.W. 38th Terrace
Virginia Gardens, FL 33166
(305) 871-6104
UNIVERSITY OF MIAMI
Att: Susan Montes
Director of University Purchasing
P.O. Box 248184
Coral Gables, FL 33124
(305) 243-3464
INDIAN CREEK VILLAGE
Att: Melissa Garcia
Purchasing Department
9080 Bay Drive
Indian Creek, FL 33154
(305) 365-4121
Page 11
MIAMI-DARE COUNTY BID NO. 6118-2/01-OTR
CITY OF AVENTURA CITY OF HALLANDALE
Att: Glen Marcos Att: E. Dent McGough, Director
2999 NE 191st Street Central Services Department
Aventura, FL 33187 400 S.'Federal Highway
(305) 466-8900 Hallandale, Florida 33009
(954) 457-1331
CITY OF NORTH BAY
VILLAGE -POLICE DEPT.
Att: F.B. Dunphy, Chief of Police
7903 East Drive
North Bay Village, FL 33141
(305) 758-2626
MIAMI DADE COMMUNITY COLLEGE
Att: Linda Pagliaro
Director of Purchasing
11011 S.W. 104th Street
Miami, FL 33176
(305) 237-2400
CITY ,OF OPA-LOCKA
Att: Rona M. Sandler
Purchasing Director
12950 Lejune Rd
Opa-Locka, FL 33054
(305) 953-2825
CITY OF OAKLAND PARK
Att: Larry Fagen,
Purchasing Agent
3650 N.E. 12th Avenue
Oakland Park, FL 33334-
(305) 561-6105
BAL HARBOUR VILLAGE
Att: Purchasing Agent
655 96th Street
Bal Harbour, Florida 33154
(305) 866-4633
BROWARD COMMUNITY COLLEGE
Att: Janet Rickenbacker
Purchasing Director
225 E. Las Olas Blvd.
Ft. Lauderdale, FL 33301
(954) 761-7455
BROWARD COUNTY
Att: Glenn R. Cummings
Purchasing. Director
115 So. Andrews Ave. Room 212
Ft. Lauderdale, FL 33301
(954) 357-607D
MIAMI SHORES VILLAGE
Att: John Rumble/Scott Davis
Purchasing Department
1701 N.W. 103 Street
Miami Shores, FL 33147
(305) 795-2210
CITY OF DEERFIELD BEACH
Att: Donna M. Council
Purchasing. Agent
210 Goolsby Blvd.
Deerfield, Florida 33442
(954) 480-4380
DADE COUNTY PUBLIC SCHOOLS
Att: Joe Gomez, Director
Division of Procurement Management
1450 N.E. 2nd Avenue
Miami, Florida 33432
(305) 995-1364
CITY OF MIAMI SPRINGS
Att: John M. Benson
Purchasing Director
201 Westward Drive
Miami Springs, FL 33166
(941) 339-6260
CITY OF HOLLYWOOD .
Att: John L. Weyrauch
P.O.:Box 229045
Hollywood, Florida. 33022-9045
(954) 921-3210
CITY OF MARGATE
Att:` Patricia Greenstein
Purchasing Agent
5790 Mar.gate-Blvd.
Margate, FL 33063
(954) 972-6454
CITY OF SOUTH MIAMI
Att: Kathy Vazquez
Purchasing Director
6130 Sunset Drive
South Miami, FL 33143
(305).663-6339
Page 12
•
MIAMI-DADE COUNTY
DEPARTMENT OF OFF STREET PARKING
Purchasing Office
Att: Carlos Vilches
190 N.E. 3 Street
Miami, FL 33132
(305) 373-6789
SOUTH FL. WATER MANAGEMENT DISTRICT
Att: Scott Fulmore, Director
Procurement & Contract Admin.
3301 Gun Club Road
West Palm Beach, FL 33406
(407) 686-8800
STATE OF FLORIDA DADE
DEPARTMENT OF HEALTH
Att: Donald E. Young
Purchasing Agent I
1350 N.W. 14th Street,
Bldg. 1, Room 202
Miami, FL 33125
(305) 324-2416
BID NO. 6118-2/01-OTR
JACKSON MEMORIAL HOSPITAL
Purchasing Office
Att: Tom Przybyski, Director
1611 N.W. 12th Ave.
Miami, FL 33136
(305) 585-2289
CITY OF WEST PALM BEACH
Att: Purchasing Manager
1045 Charlotte Ave.
West Palm Beach, FL 33401
(407) 659-8036
COUNTY CITY OF PEMBROKE PINES
Att: David E. Fitzgerald,
Buyer
P.O. Box 9000
Pembroke Pines, FL 33084
(954) 435-6717
BROWARD COUNTY SHERIFF'S OFFICE
Att: Leslie A. Dell
2601 W. Broward Boulevard
Fort Lauderdale, FL 33312
(954) 831-8170
CITY OF FLORIDA CITY
Att: Sonia Young Hernandez
Purchasing
404 W. Palm Drive
Florida City, FL 33034
(305) 247-8221, Ext. 124
TOWN OF GOLDEN BEACH
Interim Town Manager
1 Golden Beach Drive
Golden Beach, FL 33160
(305) 932-0744, Ext. 21
DORIS ISON SOUTH DADE COMMUNITY
HEALTH CENTER
Att: Ivory L. Williams, Pro. Spec.
10300 S.W. 216th Street
Miami, FL 33190
(305) 253-5100
TRI-COUNTY RAIL AUTHORITY
Att: Jane Davis -Ember
Purchasing Department
305 South Andrews Avenue
Fort Lauderdale, FL. 33301
(954) 728-8512
TOWN OF DAVIE
Att: Herb Hyman,
Procurement Manager
6591 Orange Drive
Davie, FL 33314
(954) 797-1016
CITY OF SUNRISE
Att: Marsha Peterson
10770 W. Oakland Park Blvd.
Sunrise, FL 33351
(954) 572-2274
CITY OF RIVIERA BEACH
Att: Veronique Rellford
Purchasing Director
2391 Ave. "L"
Riviera Beach, FL 33404
(407) 845-4180
Page 13
M11
•
MIAMI-DADE COUNTY
CITY OF WEST MIAMI
Att.: Yolanda Aguilar,
City Manager
901 S.W. 62nd Avenue
West Miami, FL 33144
(305) 266-1122
CITY OF BOCA RATON
Att: Carol Thomas,
Purchasing�Manager
201 W Palmetto Park Rd
Boca Raton,, FL 33432
(407) 393-7876
CITY OF MIAMI,SPRINGS
Att: John M. Benson
Purchasing birector
201 Westward.Drive
Miami Springs,. FL 33166
(954) 885-4581
1998 S
BROWARD COMMUNITY COLLEGE
Att: Janet,Richkenbacker
Purchasing;D'irector
225 E. Las Olas B.lvd.
Ft. Lauderdale, FL 33301
(954) 761-7455
CITY OF FORT WALTON BEACH
Att: Byron'Armstrong
Purchasing- Director
P.O. Box 4009
Fort Walton Beach, FL 3254
(904) 244-2045
CITRUS COUNTY SCHOOL BOARD
Att: William Humbaugh
Director of Management Operations
1007 West Main Street
Inverness, FL 34450
(352)-726-1931
CHARLOTTE COUNTY BD. OF COUNTY.
Att: Kimberly Churchwell ,
Purchasing Director
18500 Murdock Circle
Port Charlotte, FL 33948-1094
(941) 743-1372
BID NO. 6118-2/01-OTR
PALM BEACH COUNTY SHERIFF'S OFFICE
Att: Lisette Alfonso
Purchasing Manager
415 Gator Or
Lantana, F1 33462
(407) 533-1225
CITY OF POMPANO BEACH.
Att: Ernie Siegrist,
General Servs. Director
P.O_ Drawer 1300
Pompano Beach, FL 33061
(954) 786-4098 -
TATE-WIDE KEY CONTACT LIST
CITY OF FORT PIERCE
Att: Tony Barnes
Purchasing Director
P.O. Box 1480
Fort.Pierce, FL 34954-1480
(407) 460-2200
CITY OF GREEN ACRES CITY
Att: David Miles
Purchasing Director
5958 Tenth Avenue Nor
'Green Acres City, FL 33463
(561) 6421-2013
CITY OF LEESBURG
Att_: John Spence
Purchasing Director
P.O. Box 490630
Leesburg, FL 34749-0
(904) 728-9880
Page 14
0 .9
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
CITY OF BRADENTON CITY OF JACKSONVILLE
Att: ED J. Hargaden Att: Jacquie Gibbs
Purchasing Director Chief Procurement & Supply
1300 6th Street West 220 East Bay Street 3
Bradenton, FL 34205 Jacksonville, FL 322
(941) 748-0800 (904) 63071192
CITY OF DUNEDIN CITY OF LAKELAND
Att: Jeff Thomas Att: Pat. Williams
Purchasing Manager Purchasing Director
750 Milwaukee Avenue 1140 E. Parker Street
Dunedin, FL 34698 Lakeland, FL 33801
(813) 738-1843 (813) 499-6780
CITY OF EUSTIS CITY OF LONGWOOD
Att: Norman Showley Att: Rhonda Ledford
Director of General Svcs. Purchasing Director
P.O. Drawer 68 175 W. Warren Avenue
Eustis, FL 32727-0068 Lakeland, FL 32750-4197
(352) 483-5470 (407) 260-3480
CITY OF FT. MYERS CITY OF MELBOURNE
Att: Robert George Att: David McCue
Purchasing Director Purchasing Manager
P.O. Box 2443 900 E. Strawbridge Av
Ft. Myers, FL 33902-2443 Melbourne, FL 32900
(941) 332-0593 (407) 953-6271
CITY OF PORT ST. LUCIE CLAY COUNTY SCHOOL BOARD
Att: David Pollard Att: Ann Martin,
Purchasing Director Purchasing Director
121 S.W. Port St. Lucie Blvd. 900 Walnut Street
Port St. Lucie, FL 34984 Green Cove, Springs FL 32043
(407) 871-7391 (904) 284-6502
CITY OF PANAMA CITY COLLIER COUNTY PURCHASING
Att: Veryl J. McIntyre Att: Steve Carnell,
General Servs. Director Purchasing Director
519 East 7th Street 3301 E. Tamiami Trail
Panama City, FL 32401 Naples, FL 34112
(850) 872-3070 (941) 774-8425
CITY OF POMPANO BEACH COLLIER COUNTY SCHOOL BOARD
Att: Ernie Siegrist Att: Nancy Goodwin-Sirko
General Servs. Director Purchasing'Director
P.O. Drawer 1300 3710 Estey Avenue
Pompano Beach, FL 33061 Naples, FL 33942
(954) 786-4098 (813) 643-2700
A
Page 15
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MIAMI-DADE COUNTY
CITY OF RIVIERA BEACH
Att: Veronique Rellford--
Purchasing Director
2391 Avenue "L"
Riviera Beach, FL 33404
(407) 845-41,80
CITY OF ST. AUGUSTINE
Att: M.D. Strickland
P.O. Drawer"219
St. Augustine, FL 33061
(901) 825-10,20
CITY OF ST.,PETERSBURG
Att: Louis Moore
Purchasing Director
P.O. Box 2842
St. Petersburg, FL 33731
(813) 893-7220
CITY OF TAMPA
Att: Joan McConnell
Purchasing Director
306 E. Jackson St., 2nd Flr. East
Tampa, FL 33602
(813) 274-8353
CITY OF VENICE
Att: John Enlow
Purchasing Director
401 West Venice Avenue
Venice, FL ;34285
(813) 485-3311
CITY OF WINTER SPRINGS
Att: JP Petrencsik
Purchasing Director
1126 E. SR..434
Winter Springs, FL 32708-2799
(407) 327-1800
LEE COUNTY SCHOOL DISTRICT
Att: Michael Bowen
Purchasing Director
2523 Market;Street
Ft. Myers, Florida 33901-3901
(941) 337-8201
BID NO. 6118-2/01-OTR
COLUMBIA COUNTY SCHOOL BOARD
Att: R.M. "Mike" Null,
Purchasing Director,
528 W. Duval St.
Lake City, FL 32055
(904) 755-8030
DEPARTMENT OF CORRECTIONS -REGION
Att: Patti Casey,
Purchasing Director
P.O. Box 147007
Gainsville, FL, 32614
(352) 955-2035
EMBRY RIDDLE AERO. UNIVERSITY
Att: Kathy Welch,
Purchasing Director
600 S. Clyde Morris Blvd.
Daytona Beach, FL 32174-3900
(904) 226-6243
HILLSBOROUGH COUNTY PURCHASING
Att: Theodore Grable,
Purchasing Director
601 E. Kenndey Blvd. County Center
Tampa, FL 33602
(813) 272-5290
HRS-DISTRICT 14 STATE OF FLORIDA
Att: Glenda "Dianne" Forgey
Purchasing Director
P.O_Box 605,
Polk City, FL 33868
(941) 533-4276
INDIAN RIVER SCHOOL DISTRICT
Att: Rick Chuma,
Purchasing Director
1990 25th Street
Vero Beach, FL 32960
(561) 770-5581
PINELLAS COUNTY SCHOOL BOARD _
Att: Mark Lindemann
Purchasing Director
301 4th Street S.W.
Largo, FL 33770
(813) 588-6143
-Page 16.
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
LEE COUNTY SHERIFF'S OFFICE POLK COUNTY SCHOOL
Att: Robert Anderson Att: Gerald Wilson
Purchasing Director Purchasing Director
14750 Six Mile Cypress Pkwy. 2470 Clower Lane
Fort Myers, Florida 33912 Bartow, FL 33831-9005
(941) 477-1312 (813) 534-0300
LEON COUNTY SCHOOL BOARD PUTNAN COUNTY
Att: Byron Williams Att: Willian Phillips
Purchasing Director Purchasing Director
2757 West Pensacola Street P.O. Box 1647
Tallahassee, Florida 32303 Palatka, FL 32177
(904) 487-7283 (904) 329-0370
MANATEE COUNTY PUTNAN COUNTY SCHOOL BOARD
Att: Rob Cuthbert Att: Allen Parker
Purchasing Director Purchasing Director
1112 Manatee Ave., West 1207 Washington Street
Suite 803 Palatka, FL 32177
Bradenton, FL 32405 (904) 329-0517
(813) 749-3041
OKALOOSA COUNTY BOCC SCHOOL BOARD OF SARASOTA COUNTY
Att: James "Pete" Sumblin Att: Pat Black
Purchasing Director Purchasing Director
602-C N. Pearl Street 101 Old Venice Rd.
Crestview, FL 32536 Osprey, FL 34229
(904) 689-5960 (813) 486-2183
OSCEOLA SCHOOL DISTRICT ST. JOHNS COUNTY SCHOOL BOARD
Att: Donald Miller Att: Don Hurd
Purchasing Director Purchasing Director
817 Bill Beck Blvd. 299 Sch000l House Rd.
Kissimmee, FL 34744 St. Augustine, FL 32095
(407) 870-4625 (904) 826-3312
PASCO COUNTY, BCC TAMPA SPORTS AUTHORITY
Att: Frank Fortino Att: Joseph Haugabrook
Purchasing Director Purchasing Director
8919 Government Drive 4201 N. Dale Marby HWY.
New Port, FL 34654 Tampa, FL 33607
(813) 847-8194 (813) 673-4300
VOLUSIA COUNTY SCHOOL BOARD VOLUSIA COUNTY
Att: Tom Simms Att: Kenneth-Hayslette
Purchase Director Purchase Director
P.O. Box 2118 123 W. Indiana Ave., 3rd Floor
Deland, FL 32721 Deland, FL 32720-4608
(904) 255-6475 (904) 736-5935
-10
Page 17
MIAMI-DADS COUNTY
CITY OF OCALA
Att: James Crosby
Purchasing Director
P.O. Box 1270
Ocala, FL 34478
(904)" 351-6700
ORANGE COUNTY
Purchasing Department
201 S: Rosalind.Avenue
Orlando, FL 32802
(407) 836-5635
0
BID NO. 6118-2/01-OTR
DEPARTMENT OF TRANSPORTATION
Att: Doug Smit
Contractual Service's
3400 West Commercial Blvd.
Fort Lauderdale, FL 33309-13421
(954) 777-4477
CITY OF OVIEDO
Att: Denise K. Schneider,,
400 Alexandria Blvd.
Oviedo, FL 32765
(407) 977-6058
2.22 ACCEPTANCE OF PORTABLE CHEMICAL TOILET UNITS BY THE MIAMI-DADE COUNTY:
The units shall be maintained and delivered to the County in
excellent condition. If a unit does not meet specifications, it
will be returned to the bidder as exchange for suitable unit
or for full credit at no additional cost to the County.
2.23 ACCIDENT PREVENTION AND REGULATIONS:
Precautions shah be exercised at'all times for the protection of
persons and property. All Contractors and Sub -Contractors shall
conform to all OSHA, State and County regulations while performing
under'the Terms and Conditions of this contract. Any fines levied
by the above mentioned authorities because of inadequacies to comply
with these requirements shall be borne solely by the bidder
responsible for same.
2.24 'AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS
Although this Solicitation is specific to a County Department, it is
hereby agreed and understood that any County department or agency may
avail, itself of this contract and purchase/rental any and all items
specified herein from the successful bidder(s) at the contract price(s)
established herein.. Under these circumstances, a separate purchase order
shall;'be issued by the County which identifies the requirements of the
additional County department(s),or agency(ies).
2.25CLEAN-UP:
All unusable materials and debris shall be removed from the premises.
At completion, the successful bidder shall thoroughly clean up all areas
where work has been involved as mutually, agreed with the.Department
Project Manager.
2.26 COMPLIANCE WITH FEDERAL REGULATIONS DUE TO USE OF FEDERAL'DOLLARS
Since the goods, services, and/or equipment that will be acquired under
thi.s'bid solicitation will be purchased, in part or in whole, with
federal dollars, it is hereby agreed and understood that Section,
60-250.4, Section 60-250.5 and Section 60-741.4 of Title 4 of the United
States Code, which addresses Affirmative Action requirements for
.handicapped workers, i`s incorporated into this bid -by reference.
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MIAMI-DADE COUNTY
2.27 COMPLIANCE WITH FEDERAL STANDARDS:
BID NO. 6118-2/01-OTR
All items to be purchased under this bid shall be in accordance with
all governmental standards, to include, but not limited to, those issued
by the Occupational Safety and Health Administration (OSHA),the National
Institute of Occupational Safety Hazards (NIOSH), and the National Fire
Protection Association (NFPA).
2.28 PORTABLE CHEMICAL TOILET UNITS SHALL BE MOST RECENT MODEL AVAILABLE:
The units being offered by the Bidder shall be the most recent model
available. Any optional components which are required in accordance with
the Bid Specifications shall be considered standard equipment for purposes
of this solicitation. Demonstrator models will not be accepted. Omission
of any essential detail from these specifications does not relieve the
vendor from furnishing a complete unit. The unit shall conform to all
applicable O.S.H.A., State, Federal and A.D.A. safety requirements. All
components, including but not limited to assists, wiring, accessory
mountings, parts, connectors and adjustments, are to be in accordance
with current-S.A.E. standards and recommended practices. The engineering,
materials and workmanship shall exhibit a high level of quality and
appearance consistent with or exceeding industry standards.
2.29 ESCORT AT AIRCRAFT OPERATING AREA:
When performing work at the County's Aviation Department, the successful
bidder shall report to the Aviation Department's Maintenance Division
Building No. 3025 and be escorted to and from each area of work that
traverses the aircraft operating area. The Department shall monitor the
placement of the bidder's equipment at each location. Upon completion
of the work, the bidder shall call the Maintenance Office, 876-7311, to
arrange for inspection and escort out of the aircraft operating area. Any
violations of this section by the bidder shall result in immediate
cancellation of this Contract.
2.30 LEGAL REQUIREMENT FOR POLLUTION CONTROL
It is the intent of these Specifications to comply with the Dade County
Pollution Control Ordinance as stated in Chapter 24 of the Miami -Dade
Code. This ordinance is made a part of these specifications by reference
and may be obtained, if necessary, by the bidder through the Department
of Environmental Resources Management (DERM), 33 SW 2nd Ave., Miami,
Florida 33130, Telephone (305) 372-6789.
2.31 LICENSES. PERMITS AND FEES:
The bidder shall obtain and pay for all licenses, permits and inspection
fees required for this project; and shall comply with all laws,
ordinances, regulations and building code requirements applicable to the
work contemplated herein. Damages, penalties and or fines imposed on the
County or the bidder for failure.to obtain required licenses, permits or
fines shall be borne by the bidder.
Should toilet rentals require permits as ordained by Miami -Dade County in
the future, evidence of these permit costs are to be submitted with
invoices on an individual basis.
-106Q
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MIAMI-DADE,COUNTY BID NO. 6118r2/01-OTR
2.32. LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS
It is;hereby agreed and understood that this contract may be extended
for an"additional thirty (30) day transitional period after the contract
Is scheduled for termination and after its .option year(s) is,exercised.
During this transitional period the Bidder agrees to continue the same
or a reduced level of service to the.County at the same price"s while the
new contract, also in force, is being mobilized. If the Bidder is
supplying equipment in conjunction with this contract, the Bidder agrees
to retain the equipment at the designated County premise for an additional
thirty (30) calendar days after the termination of the Contract; at which
time the equipment shall be removed from the premises. The.Bidder shall
be allowed to invoice the affected County department•for this additional
period on a pro -rated basis.
2.33 LOCAL;OFFICE SHALL BE AVAILABLE
The'Bidder shall maintain an office within the geographic boundaries of
Dade or Broward Counties, Florida. This office shall be staffed by a
competent company representative who can be contacted during normal
working hours and who is authorized to discuss matters pertaining to
the contract,
2.34 PRIMARY VENDOR DESIGNATION
While, the method of award identified in Section 2.6 of the Special Terms an(
Conditions prescribes the method for determining the lowest responsive
responsible bidder, the County reserves the right to award this contract to th
designated lowest bidder as the primary vendor and to award this contract t.
the designated 'second lowest 'bidder as the secondary vendor. If the -Count;
exercises this right, the primary vendor shall be given the first opportunit,
to perform the service or deliver the goods identified .in this contract. I
the primary vendor declines this opportunity, the County shall seek th
identified goods or services from the secondary; vendor. It should be note
that ,price adjustments, if allowed under the terms and conditions of this bid
may affect the order of designation.
2.35 RENTAL LEASE OR PURCHASE OF OTHER PORTABLE CHEMICAL TOILETS NOT LISTED ON THI
BID SOLICITATION BASED ON PRICE QUOTES
While the County has listed all major items on the bid solicitation
which.are utilized by County departments in conjunction with its
operations, there may be other Portable Chemical Toilets and/or
ancillary items that must be rented, leased or purchased by the County
.during the term of this contract. Under these circumstances, a County
representative will contact the primary vendor to obtain a price quote
for the ancillary items. If there are multiple vendors on the contract,
the County representative may also obtain price quotes from these vendors.
The County reserves the right to award these ancillary items to the
primary .contract vendor, another contract vendor based on the lowest
price quote or to bid the items through a separate solicitation.
00
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MIAMI-DADE COUNTY
2.36 RISK OF LOSS
BID NO. 6118-2/01-OTR
The vendor assumes the risk of loss of damage to the County's property
during possession by the vendor and until delivery and acceptance to the
County. The vendor shall immediately repair, replace or make good on the
loss or damage without cost to the County, whether the loss or damage
results from acts or omissions (negligent or not) of the vendor or a
third party.
The successful bidder/vendor shall indemnify and save the County harmless
from any and all claims, liability, losses and causes of action which
may arise out of the fulfillment.of the Agreement. The vendor shall pay
all claims and losses of any nature whatever in connection therewith,
and shall defend all suits, in the name of the County when applicable,
and shall pay all costs and judgments which may issue thereon.
2.37 SERVICE FACILITIES SHALL BE PROVIDED BY BIDDER IN•SOUTH FLORIDA
Bids will only be accepted from bidders which have service facilities
located in South Florida (defined as Dade, Broward, Palm Beach and
Monroe Counties) which can provide parts and repairs.
2.38 STOCK LEVELS SHALL BE MAINTAINED BY BIDDER:
The successful bidder(s) shall ensure that adequate stock levels are
maintained at its place of business in order to assure the County of
prompt delivery. If the delivery terms specified in the Solicitation are
not fulfilled by the Bidder, the County reserves the right to cancel
the order, purchase the goods elsewhere, and charge the Bidder for any
reprocurement costs incurred by the County.
2.39 TOXIC SUBSTANCES/Federal "Right to Know" Regulations:
The Federal "Right to Know" Regulation implemented by the Occupational
Safety and Health Administration (OSHA) and the Florida "Right -to -Know"
Law requires employers to inform.their employees of any toxic substances,
to which they may be exposed in the workplace, and to provide training
in safe handling practices and emergency procedures. It also requires
notification to local fire departments of the location and characteristics
of all toxic substances regularly present in the workplace.
Accordingly, The successful Bidder(s) shall be required to provide two
2) complete sets of Material Safety Data Sheets to each User Department
utilizing the awarded products. This information should be provided at
the time when the initial delivery is made, on -a department by department
basis.
Additionally, Bidder(s) may be requested to provide Material Safety
Data Sheets to the Specification,Specialist during the evaluation
period.
Bidders should contact the Florida Department of Labor and Employment
Security at the address listed below for any related information
packets':
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MIAMI-DADE'COUNTY
Toxic Substances Information Center
2551 Executive Center
Circle West
Tallahassee, .Florida 32301-5014
Telephone: 1-800-367-4378,
2.40 WAREHOUSE FACILITIES SHALL BE IN SOUTH FLORIDA
BID NO. 6118-2101-OTR
Bids will only be accepted from bidder(s) which have warehouse facilities
located in South Florida which shall be defined as Dade; Broward, Palm
Beach and.Monroe Counties.
The County reserves the right to perform an inspection of these warehouse
facilities -.during the bid- evaluation period and any time during the term
of the contract and to use this inspection as a means for determining
the lowest responsive, responsible bidder. The acceptable size, location,
level of security, and functionality of the warehouse shall be determined
by the County in consideration of the bid requirements in its best
interest; and .its decision shall be final.
2.41 CONE OF SILENCE
You are hereby advised that this bid is subject to the "Cone of Silence", in
accordance with ordinance 98=106r From the time of advertising until the County
Manager issues his or her recommendation., there is a prohibition on
communication with the County's professional staff. The ordinance does "not
apply to oral communications at pre -bid conferences, oral presentations before
selection committees, contract negotiations during any duly noticed public
presentations made to the Board of County Commissioners during any duly noticed
public meeting, or. communications in writing at any time with any county
employee, official, or member of the Board of County Commissioners unless
specifically prohibited by the applicable RFP., RFQ or bid documents." A copy of
all written communications must he filed with the Clerk of the Board. Among
other penalties,, violation of these provisions "by any particular bidder or
proposer shall render any RFP award, RFQ award, or bid award to said bidder or
proposer voidable.
You should reference the actual ordinance for further clarification..
2.42 WELFARE TO WORK PROVISION
This' bid is subject to Miami -Dade County Resolution R-702-98'.
2.43 COUNTY CONTRACTORS EMPLOYMENT AND PROCUREMENT PRACTICES
By accepting this contract, the Bidder is indicating compliance with Ordinan(
No. ;98-30.
This ordinance states that entities with annual gross revenues in excess
$5,000,000 seeking to contract with -the County shall, as a condition'
receiving a County contract, have: i) a written affirmative action plan whi
sets forth the procedures the entity utilizes to assure that it does n
discriminate 'in its employment and promotion practices; and, ii) a writt
procurement policy which sets. forth the procedures the entity utilizes.to
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MIAMI-DADE COUNTY
BID NO. 6118-2/01-OTR
assure that it does not discriminate against minority and women owned
businesses in its own procurement of goods, supplies and services. Such
affirmative action plans and procurement policies shall provide for periodic
review to determine their effectiveness in assuring the entity does not
discriminate in its employment, oromotion and procurement practices. The
foregoing notwithstanding, corporate entities whose boards of directors are
representative of the population make-up of the nation shall be presumed to
have non-discriminatory employment and procurement policies, and shall not be
required to have written affirmative action plans and procurement policies in
order to receive a County contract. The foregoing presumption may be rebutted.
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MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
SECTION 3.0 TECHNICAL SPECIFICATIONS
RENTAL OF PORTABLE CHEMICAL TOILETS
3.1 GENERAL REQUIREMENTS, STANDARD UNITS
A. Standard Chemical Toilets shall be portable and self-contained. All
units contracted shall be painted and marked with the name, address
and telephone number of the servicing company. Doors to units and/or
stalls shall be provided with a working internal lock. Walls and roof
shall have ventilating sections properly screened and at sufficient
height to insure privacy.
B. Human waste receptacles shall be of non -absorbent, acid resistant,
non -corrosive, easily cleanable material, watertight and fly -tight.
Containers or holding tanks shall have a capacity of not less than
24 gallons.
C. Floors and interior walls shall have non -absorbent finish and be
easily cleanable.
D. Toilet Seats with covers shall be in compliance with Chapter
1OD-10, FAC; top of seat shall be not less than 8 inches above the
liquid level in the container.
E. All units shall be delivered with adequate supply of full, unopened
rolls of toilet tissue and empty trash receptacles.
3.2 ACCESSIBLE UNITS
TIMETABLES
Accessible -units
with the
current accessibility standards set forth in Chapter 553 of Florida
Statutes, with the current Americans with Disabilities Act Accessibility
Guideline Accessible units shall be
ith the international symbol of accessibility. Accessible`
units for lease, but not for purchase, shall carry the name, address -
and telephone number of the servicing company.
Proposals shall contain a price for each accessible unit rental with
full service, for unit purchased and for servicing of purchased units.
The proposals shall also contain an explanation of how the bidder will
provide, within the specified time frames, the specified prototype,
the specified minimum number of rental and purchase units, and additional .
units as needed.
IZv
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BID NO. 6118-2/01-OTR
The Vendor shall provide a prototype accessible unit to 111 N.W. 1st.
Street for inspection within one (1) week after bid submission.
If the Office of ADA Coordination agrees that the design drawing complies
with all of the existing laws, regulations, codes and standards listed
above and other specifications stated herein, then that office will
approve the unit. Miami -Dade County shall be the sole judge of compliance
with requirements.
The County, upon inspection of the prototype, shall provide to the
vendor a written report stating all deficiencies. The vendor shall have
two (2) weeks from that report to provide a fully compliant prototype.
After approval of a prototype by Dade County, the vendor shall be able
to fill all orders for new units for purchase within sixty (60) days of
the order. Within sixty days of approval of a prototype by the County,
the vendor shall be able to meet all of the County's needs for accessible
unit rentals.
Upon failure -to deliver the specified accessible units, (not to include
the standard units) in accordance with the specifications herein stated
and to the satisfaction of the County within the time specified in the
paragraph above, the bidder shall be subject -to charges for liquidated
damages in the amount of $250.00 for each and every calendar day that
the accessible units are not received and accepted by the County's designee.
Miami -Dade County shall have the right to deduct the said liquidation
damages from any amount due or that may become due to the bidder under
this agreement or to invoice the.bidder for such damages if the costs
incurred exceed the amount due the bidder.
Failure to comply with any of the requirements, specifications and/or
time frames may result, at the County's option, in disqualification of
,W.,.the vendor.. Miami -Dade County may choose, if it considers it in the
County"s best inte*fest,','to--adept var*ations,afrom the specifications
stated herein if Miami -Dade Count Esels•attL4,gcee to promote
the highest degree of compliance with the ADA.
REQUIREMENTS �+ tsar K� a d +ter ,.,q r��R....•:T,:..,
A. Interior structure and layout shall be precisely in accordance with
one of the attached alternatives -unless deviations are approved by
the process stated above. All interior surfaces shall be of smooth
fiberglass construction and a seamless non-skid floor. Walls and
doors shall have ventilating grilles properly screened and placed
at sufficient height to insure privacy. Roof -is to be provided with
skylights.
B. Fresh water holding tank for lavatory shall be vented and have a
minimum capacity of seven (7) gallons.
C. Human waste receptacles shall be of a non -absorbent, acid resistant,
non -corrosive, easily cleanable material, watertight and fly -tight.
This holding tank shall have a capacity of not less than 45 gallons.
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MIAMI_-DADE COUNTY tsID NO. 6118-2/01-OTR
D. Seats or seat covers shall be stable and shall not be sprung to
return to a lifted position. Toilet seat shall be not less than 8
inches above the liquid level in the container when the container
i s .at capacity..
E'. All' rental units shall be delivered with adequate supply of full,
unopened rolls of toilet tissue and empty trash receptacles.'
Toilet paper holders shall hold two (2) rolls and shall,provide
continuous paper flow.
F. Grab bars shall have a uniform clearance of 1-1/2" from the wall
for -ail portions required to be graspable. Other portions, such as
corners, must either be uniformly 1-1/2" from the wall or other
obstacles or must be blocked in so that there is no open space
between the handrail and the wall or the nearest obstacle.
G. Doorway shall provide a minimum 32" clear width measured with�the
door open at right angles, and a. minimum 80" height clear of any
protruding objects such as an overhead door closer. The door shall
be self -closing with, no more than 8.5 pounds of pressure, and shall
be equipped with a lever latch and screened ventilation grille.
-Doors to units shall.'be provided with a working internal lock with
a mechanism that can be operated without grabbing or twisting.
H. All accessible units shall be built so that, when installed on
sure, the entrance to the unit will comply with all of the provisions
of the ADA Accessibility Guidelines and the Florida Accessibility Code.
I. Units for purchase shall have rubber tires, trailer tongue and meet
motor vehicle requirements for road travel.
J. Tolerances to require dimensions shall be permitted in accordance
with ADA and the Florida Accessibility Code and the official
interpretations thereof. Acceptable tolerances shall be solely
determined by,,Miami-Dade County and shall include tolerances for at
rest, in use, and under load conditions. In use and under load
conditions shall be determined by using forces exerted by a person
Weighing up to 250 pounds.
3.3 MAINTENANCE SERVICE
All holding tanks for all units for waste products from the lavatories
of all units shall be.completely emptied, thoroughly cleaned and
disinfected.with an approved disinfectant which shall be used in
sufficient quan,tities.to provide odorless operation„during usage.
Clean water storage tanks for lavatories shall be cleaned as necessary
and shall filled to capacity.
'Waste paper receptacles shall be emptied and shall be cleaned as
necessary.
A fresh supply of toilet paper shall.be provided with each unit..
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MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
The inside of all units shall be thoroughly washed, scrubbed, brushed,
rinsed and wiped dry. This operation shall include top and bottoms of
seats and seat covers, all walls, floors and doors, tops of all tanks,
all grab bars and sinks if provided in the unit. No disinfectant, water
or other liquids shall be left on any touchable surface. The outside
of the units shall be scrubbed or hosed down and wiped clean.
The maintenance services for accessible units detailed above shall be
performed at a minimum, once every day on the daily rentals; every
Wednesday, Saturday and Sunday on the weekly and on the monthly rental
units, with no exceptions. In case additional services are required by
the user departments, these services shall be considered a separate
charge from the usual rental rate charge and shall be so designated
and billed.
3.4 NON-PERFORMANCE OF SERVICES
Upon failure to perform the specified maintenance services to the
satisfaction of the County's Contract Administrators, the vendor shall
be penalized in the amount quoted for each service call not rendered
or thorough cleaning not performed. The County shall have the right
to deduct these amount(s) from any charges due or that may become due
to the vendor under this agreement or, to invoice the vendor for such
charges if the costs incurred exceed the amounts due the vendor.
3.5 SERVICE EQUIPMENT
Tank trucks used for servicing and waste removal shall be provided with
dual compartments and be approved by the Department of Public Health.
One tank shall be used for receiving and removal of waste, equipped
with suction hose having a cut-off valve not more than thirty-six (36)
inches from intake end. The second tank shall be used for clean water
storage.- Trucks shall be maintained in nuisance -free condition and be
properly ,licensed at all times.
r
3.6 RECORD KEEPING
Each facility where Portable Toilets have been furnished shall maintain
a log in which Vendor's service personnel will be logged in and out for
deliveries and for each service call made; (it shall reflect time and
date of each service tail). The vendor shall acknowledge furnished
service via a formal receipt of service which shall provide similar
information as above.
3.7 REPAIRS
The Vendor, under the terms and conditions of this Bid, shall bear the
cost of all repairs to the Portable Toilets furnished except where the
toilets may have been subjected to unusual abuse, accident or negligence
on the part of the County.
Compliance with the foregoing requirements shall not relieve the Vendor
of any liability or obligation under this Section or under any other
section -of this Agreement. The Vendor shall provide its own insurance
to protect their own equipment.
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MIAMI-DADE COUNTY
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3.9
3.10
USAGE FREQUENCY
BID NO. 6118-2/01-OTR
During the course of the year the Parks and Recreation Department
schedules approximately twenty (20) public outdoor events with widely
varying attendance figures and requiring usage of several standard
units and one or more wheelchair accessible units per event. These
events are dependent on a variety of factors which affect greatly the
usage frequency.
EMERGENCIES RESPONSE TIME
From time to time, some Dade County D
service where an immediate response i
collapsed building, flooding or other
vendor shall be required to furnish u
minutes after receipt of order. This
avail,able 24 hours per day, 7 days a
beeper or a telephone number shall be
maintained active during the term of
INSTALLATION
epartments may require emergency
s needed, such as a fire, a
disasters. At such times, the
nits as specified within 30 to 60
emergency delivery shall be
week, and for this purpose, a
furnished by the vendor and
the contract.
Whenever feasible, the vendor shall install the units on a flat, smooth
surface along an accessible path in close proximity to the facilities
being served. The unit shall be set in such a way that:
A. The accessible unit path leads to, and connects with the accessible
unit in a manner that complies with the ADAAG and the Florida
Accessibility Code.
B. The unit is stable and level.
It shall be the responsibility of the.vendor to insure that the
installation of the unit meets all of the requirements of the ADAAG and
the Florida Accessibility Code. Where conditions make it unfeasible for
for installation to fully comply, the vendor shall install the unit at
the best available location in the most accessible manner and shall
immediately notify the user department in writing that the installation
is not in full compliance and why. The vendor is not relieved of
responsibility for those items of non-compliance included in the written
notice'until that written notice has'been approved and signed by a
.representative of Miami -Dade County. Date and time of signings must .be
include with the signature to be valid.
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nf� -�Td Il A 1ES
!�1111' TIWA TO DID
s
INVITATION TO BID
SECTION 4.0 BID PROPOSAL FORMS
BID NO. 6118-2/01-OTR
OPENING: 2:00 P.M. Wednesday
DATE: SEPTEMBER 23, 1998
CLERK OF THE BOARD
Stephen P. Clark Center
111 N.W. 1st Street
17th Floor, Suite 202
Miami, Florida 33128-1983
PLEASE QUOTE PRICES LESS TAXES, F.O.B. DESTINATION, DELIVERED IN DADE COUNTY, FLORIDA
NOTE: Dade County is Exempt From All Taxes (Federal, State, Local). Bid Price Should Be
Less All Taxes. Tax Exemption Certificate Will Be Furnished By The County On Request
Issued by: Date Issued: 08/25/98 This Bid Proposal Consists
GSA Procurement Management Division Dade County Florida. of Pages 29 thru 36
Sealed bids, subject to the Terms and Conditions of this Invitation to Bid and the
accompanying Bid Proposal, such other contract provisions, specifications, drawings or
other data as are attached or incorporated by reference in the Bid Proposal will be
received at the office of the Clerk of the Board at the address shown above on behalf of the
Dade County Board of County Commissioners until the above stated time and date, and at that
time publicly opened for furnishing the supplies or services described in the
accompanying Bid Proposal Requirement.
PORTABLE CHEMICAL TOILET RENTALS FOR VARIOUS MIAMI-DADE COUNTY DEPARTMENTS
FOR A ONE (1) YEAR PERIOD WITH COUNTY OPTION TO RENEW FOR TWO (2)
ADDITIONAL ONE (1) YEAR PERIODS
A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all
bids.
A Performance Bond in the amount of N/A the total amount of the bid will be
required upon execution of the Contract by the successful bidder and Dade County.
DO NOT WRITE IN THIS SPACE I
ACCEPTED , HIGHER THAN LOW
NON -RESPONSIVE UNRESPONSIBLE
DATE B.C.C. NO BID
ITEM NOS. ACCEPTED
COMMODITY CODE: 155-70
SR. PROCUREMENT AGENT: JOSE A. SANCHEZ, CPPB
FIRM NAME
RETURN THREE COPIES OF BID PROPOSAL PAGES ONLY
Page 29
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
B I D P R O P O S A L F O R
PORTABLE, CHEMICAL TOILETS (RENTAL)
FIRM NAME:
-----------------------------------------------------
----------
Item Quantity Description Unit Price
NON-ACCESSIBLE'RENTAL UNITS:
1. RENTAL SINGLE SEAT UNITS
A. Rental Rate per day; per each single unit;' $ Each.
(24-hour period); (1) service call.
B. Rental Rate per week; per each single unit, $ Each
(seven (7) 24-hour days) minimum three (3)
service calls per week.
C.
Rental Rate per month; per each single unit,
$
Each
minimum twelve (12) service calls per month.
.2. RENTAL DOUBLE SEAT UNITS:
A.
Rental Rate per day; per each double unit,
$
Each
(24-hour period) minimum one (1) service call.
B.
Rental Rate per week; per each double unit,
$
Each
(seven (7) 24-hour days) minimum three (3)
service calls per week.
C:
_Rental"Rate per month; per each double unit,
$
Each
minimum twelve (12) service calls per month.
3. RENTAL FOUR SEAT UNITS:
A.
Rental ..Rate per day; per each four seat unit,
$
'Each
(24-hour period) minimum one (1) service call.
B.
' Rental Rate per week; per each four seat unit,,
$
Each .
(seven (7) 24-hour days), minimum three.(3)
service calls per week.
C.
Rental Rate per•month; per each four seat unit,
$
Each
.minimum twelve (12) service calls per month.
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
B I D P R O P O S A L F O R
PORTABLE, CHEMICAL TOILETS RENTAL, HANDICAPPED
FIRM NAME:
--------------------------------
Item Quantity Description Unit Price
4. ACCESSIBLE UNITS RENTAL (SINGLE SEAT)
A. Rental Rate per day; per each single unit, $ /Each
(24-hour period) minimum one (1) service call.
B. Rental Rate per week; per each single unit, $ /Each
(seven (7) 24-hour days) minimum three (3)
service calls per -week, Monday, Wednesday & Friday.
C. Rental Rate per month; per single unit, with $ /Each
service calls every Monday; Wednesday and Friday.
OPTIONAL ITEMS:
A. ADDITIONAL CLEANING SERVICE CALLS FOR NON -ACCESSIBLE -RENTAL UNITS:
Monday -Friday, Single Units $ /Each
Double Units $ /Each
Four Seat Units $ /Each
Saturdays, Sundays, Holidays, Single Units $ /Each
Double Units $ /Each
Four Seat Units $ /Each
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE.
B. ADDITIONAL CLEANING SERVICE CALLS FOR ACCESSIBLE RENTAL UNITS:
Monday -Friday, Single Units
Saturdays, Sundays, Holidays, Single Units
NOTE: NO "MINIMUM" RENTAL TIME SHALL BE ACCEPTABLE.
$ /Each
$_ /Each
Page 31
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
BID PROPOSAL FOR:
PORTABLE,'CHEMICAL TOILETS RENTAL, HANDICAPPED
FIRM NAME:
Item Quantity Description Unit Price
C. PURCHASE or LEASE/PURCHASE PROGRAM FOR ACCESSIBLE UNITSOPTIONS:
1. Accessible Units, installed as,per specifications,
total purchase price. $ ./Each
Optional Pump -out Service Only; (Three (3) times a week
service) for purchased unit. $ /Month
2. Accessible Units, installed as per specifications,
Lease/Purchase Program with three (3) times a week
service, fixed monthly charge.. ./Month
Number of,limonths credited towards Purchase Price $ /Months
Minimum months under Lease Agreement. $ /Months
Response time after receipt of order for optional service calls only: Hours
NOTE: PRICES QUOTED SHALL -INCLUDE ANY AND ALL CHARGES SUCH AS TRANSPORTATION,
HANDLING OR INSTALLATION EXPENSES THAT MIGHT BE INCURRED. NO ADDITIONAL
CHARGES SHALL BE ACCEPTED BY MIAMI-DADE COUNTY ON THIS CONTRACT.
BEEPER bR TELEPHONE NUMBER FOR EMERGENCY REQUESTS,PER
SECTION 3.0, PARAGRAPH 3.8;
BEEPER / - . TELEPHONE
Page 32
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
B I D P
R O P O
S A L
F O R
PORTABLE
CHEMICAL
TOILETS,
RENTAL
NOTE: If you do not intend to submit a bid proposal on this commodity or service, please
return this form in the supplied envelope.
We, the undersigned, decline to submit a proposal on your Bid No.
for for the following reasons(s):
{ ) Insufficient time to respond to the Invitation to Bid
( ) Our schedule would not permit us to perform
( ) We are unable to meet specifications
( ) We are unable to meet Insurance/Performance Bond requirements
( ) Other (specify below)
Prompt Payment Terms: % days net day
FID NO. of Bidder: (Bidders Federal Employer Identification Number as used
on Return Form 941.) If none, Bidders Social Security No.
The undersigned Bidder certifies that this Bid Proposal is submitted in accordance with
the Bid Specifications and Conditions governing this Bid, and that the Bidder will accept
any awards made to him as a result of this bid. .
FIRM NAME
STREET ADDRESS
CITY,STATE,& ZIP CODE
TELEPHONE NUMBER FAX NUMBER
E-MAIL
*AUTHORIZED SIGNATURE
(Signature) (Print Name) (Date)
*PERSON AUTHORIZED TO ENTER INTO CONTRACTUAL AGREEMENT
TITLE OF OFFICER
Page 33 0 0 -- 1 S 0
MIAMI-DADE COUNTY BID NO,..6118-2/01-OTR
ACKNOWLEDGEMENT OF ADDENDA
TITLE: PORTABLE CHEMICAL TOILETS, RENTAL
DIRECTIONS: COMPLETE PART I OR PART II,. WHICHEVER APPLIES
PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED
IN CONNECTION WITH THIS BID:
Addendum #
1,
Dated
199
Addendum #
2;
Dated
199
Addendum #
3,
Dated
199
Addendum #
4,
Dated
199
Addendum #
5,-Dated
199
Addendum #
6,
Dated
199
Addendum #
7,
Dated
199
Addendum #
8,
Dated
199
Addendum #
9,
Dated
199
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
------------------
;Date
FIRM NAME:
AUTHORIZED SIGNATURE:
Page 34 Go-10��
MIAMI-DADE COUNTY BID NO. 6118-2/01-OTR
DISABILITY NONDISCRIMINATION AFFIDAVIT
CONTRACT REFERENCE
NAME OF FIRM, CORPORATION, OR ORGANIZATION
AUTHORIZED AGENT COMPLETING AFFIDAVIT
POSITION PHONE NUMBER ( )
I, , being duly first sworn, state that the above
name firm, corporation, or organization is in compliance with and agrees to
continue to comply with, and assure that any subcontractor, or third party
contractor under this project complies with all applicable requirements of
the laws listed below including, but not limited to, those provisions
pertaining to employment, provision of programs and services,
transportation, communications, access to facilities, renovations, and new
construction.
The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat
327, 42 U.S.C. 12101-12213 and 47 U.S.C. Sections 225 and 611 including
Title I, Employment; Title II, Public Services; Title III, Public
Accommodations and Services Operated by Private Entities; Title IV,
Telecommunications; and Title V, Miscellaneous Provisions.
The Rehabilitation Act of 1973, 29 U.S.C. Section 794
The Federal Transit Act, as amended 49 U.S.C. Section 1612
The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631
Signature
Date
SUBSCRIBED AND SWORN TO (or affirmed) before me on
Date
by He/She is personally known to me or has
(Affiant)
presented _ as identification.
(Type of Identification)
(Signature of Notary)
(Serial Number)
(Print or Stamp Name of Notary) (Expiration Date) .
Notary Public Notary Sear
(State)
00-1
Page 35
17
•
MIAMI-DADE COUNT' CUDA AFFIDAVIT
(County Resolution No. R-202-96 and R-206-96)
In compliance with Miami -Dade County Resolution Number R-202-96 and R-206-96. I
being first duly sworn, state that neither the firm !individual. organisation.
corporation. etc.), submitting this bid or proposal or receiving this contract award nor any of its owners, subsidiaries.
or affiliated or related firms:
Has:
2.
4.
5
By:
engaged in the purchase, transport- importation or participation in any transaction involving
merchandise that:
a. is of Cuban origin: or
b. is or has been located in or transported from or through Cuba: or
C. is made or derived in whole or in part of any article which is the growth, produce or
manufacture of Cuba:
engaged in any transaction in which a Cuban national or the government of Cuba has any interest.
or which involves property in which a Cuban national or the government of Cuba has any interest:
been a party to, or had an interest in any franchise. license or management agreement with a
Cuban national or the government of Cuba. or which involves property in which a Cuban national
or the government of Cuba had any interest;
had or held any investment, deposit. loan borrowing or credit arrangement or had any other
financial dealings with a Cuban national or the government of Cuba, or which involves property in
which a Cuban national or the government of Cuba has any interest;
subcontracted with, purchased supplies from, or performed billing or collection services for any
person or entity that does business with Cuba as provided in "1" through "4" above;
traveled to Cuba in violation of U.S. travel restrictions during the ten-year period preceding the
due date for submittal.
Signature of Affiam
Printed Name of Af lam and Tide
Primed Name of Finn
Address of Firer
nVII
lM
Federal Employer identification Number
SUBSCRIBED AND SWORN TO (or affirmed) before me this day of
19
HelShe is personally known to me or has presented as identification.
Type of ldenuficauon
Signature of Notary
Print or Stamp Name of Notary
Notary Public — State of
Serial Number
Expunnon Date
f &.W*& ardwK.d=1
Rt vtssc auou9a
Notary Seal
00-10G0
MIAMI-DADE COUNTY
BID NO. 61 18-2/01-1
ITEM: Rental of Portable Toilets
DEPARTMENT: Citywide
TYPE OF PURCHASE: Term
REASON: The Purchasing Department has seen a need to utilize
Miami -Dade County contract No. 6118-2/01-1 for
the rental of portable toilets.
RECOMMENDATION: It is recommended that the award be made to
Various Vendors, for the rental of portable toilets,
awarded under an existing Miami -Dade County
Contract No. 61 18-2/01-1, effective June 2, 2000
through May 31, 2001, subject to any extensions
thereto, for the Purchasing Department to be utilized
citywide; allocating funds therefore from the various
user departments' Operating Budget at time of need.
Award Under Dade County Contracts