HomeMy WebLinkAboutR-00-1053J-00-1074
12/1/00
RESOLUTION NO. 0-
103
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF PUBLIC SAFETY DATA
SERVICES, INC. FOR REMOVAL. AND INSTALLATION
SERVICES FOR ONE HUNDRED (100) MOBILE DIGITAL
COMPUTERS FOR THE DEPARTMENT OF POLICE, IN AN
AMOUNT NOT TO EXCEED $20,000; ALLOCATING
FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST
FUND, PROJECT NO. 690003, SUCH EXPENDITURE
HAVING BEEN APPROVED BY THE CHIEF OF POLICE
AS COMPLYING WITH THE U.S. DEPARTMENT OF -THE
TREASURY'S "GUIDE TO EQUITABLE SHARING."
WHEREAS, the U.S. Department of the Treasury's "Guide to
Equitable Sharing" authorizes the expenditure of forfeiture cash
or proceeds for law enforcement purposes not considered normal
operating expenses; and
WHEREAS, the Department of Police requires that one hundred
(100) Mobile Digital Computers be removed from police vehicles
that have been taken out of service and installed in new
vehicles; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-267 was mailed to eighteen (18) potential bidders; and
WHEREAS, two (2) responsive bids were received on October 4,
2000, and
CITY COMMISSION,
MEETING OF
DEC 1 4 2000
hesoluirylAon N
o b CJ' .
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Public Safety Data Services, Inc. be
accepted as the lowest responsive and responsible bid; and
WHEREAS, funds to cover this expenditure have not been
included in the Police Department's normal operating budget and
are available in the City'of Miami Law Enforcement Trust Fund;
WHEREAS, the Chief of Police has recommended adoption of
this Resolution and has determined that the expenditure proposed
complies with the U.S. Department of the Treasury's "Guide to
Equitable Sharing;"
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The October 4, 2000 bid received from Public
Safety Data Service, Inc. for removal and installation services
for one hundred (100) Mobile Digital Computers for the Department
of Police, in an amount not to exceed $20,000, is hereby
accepted, with funds therefor hereby allocated from the Law
Enforcement Trust Fund, Project No. 690003, such expenditure
having been approved by the Chief of Police as complying with the
U.S. Department of the Treasury's "Guide to Equitable Sharing.'
Page 2 of 3
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.11
PASSED AND ADOPTED this 14th day of December , 2000.
JOE CAROLLO, MAYOR
In a=Tdarrce with Miami Cade Sea. 2-35, sine the Mayor did not Indicate approval of
this ts; station. by signing it in the designa#L d plgrp- pro,',_; ;aw
mimes effective with #!�e elapse of ton �10� LEall ; om tip date a "' wn r an
regarding same, without the Mawoi'xer '8ino .
ATTEST:
y Clerk
WALTER J. FOEMAN
CITY CLERK
APPR . A 0 FOR D CORRECTNESS:b
NDRQ"- VIL-ARELLO
ATTORNEY
W4901:LB:BSS
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3 00-1053
0 0
CITY OF MIAMI, FLORIDACA=5
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE: ' NOV 2 9 2000 FILE
of the City Commission
SUBJECT: Authorizing the provision of
Removal/Installation of Mobile
Digital Computers (MDCs)
FROM: AManager
ez REFERENCES : Bid No. 99-00-267
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Public Safety Data Services, Inc.,- a Hispanic/Non-Local vendor, located at 555 Talavera
Road, Weston, FL 33326, for the provision of Removing/Installing one hundred (100) Mobile
Digital Computers (MDCs) for the Police Department, in an amount not to exceed $20,000.
Funding is available from the Law Enforcement Trust Fund, U.S. Department of Treasury, Project
Number 690003.
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No. 99-00-267. Eighteen
(18) invitations for bid were mailed and two (2) responses were received. Public Safety Data
Services, Inc., submitted the lowest most responsible and responsive bid and is, therefore,
recommended for the award.
Due to Police vehicles being taken out of service, the Mobile Digital Computers (MDCs) must be
removed from these vehicles and installed in the new vehicles.
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CAG/RUC/JLM/lr
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•
AFFIDAVIT
STATE OF FLORIDA:
: SS
COUNTY OF DADE :
Before me this day personally appeared Raul Martinez who being duly sworn, deposes
and says that:
I, Raul Martinez, Chief of Police, City of Miami, do hereby certify that this request for
expenditure from the City of Miami Law Enforcement Trust Fund, for the RemovaVInstallation
of Mobile Digital Computers (MDCs) from police vehicles by Public Safety Data Services,
Inc., in an amount not to exceed $20,000, complies with the guidelines set forth in the U.S.
Department of the Treasury's "Guide to Equitable Sharing."
City of Miami Police Department
Subscribed and sworn to before me this St— day of 1 , 2000,
by Raul Martinez, who is personally known to me.
6NOQ- Y PUBLIC
STATE OF FLORIDA
AT LARGE
*I% k pow
E'Ojr" 8eMlw"r 20, 2004
4O-1053
D AWARD RECOMMENDATION FORM,
BID NUMBER: 99-00-267 COMMODITY/SERVICE: REMOVAL/INSTALLATION OF MOBILE
DIGITAL COMPUTERS (MDC'S)
DEPARTMENT / DIVISION: POLICE
TERM OF CONTRACT: SHORT-TERM CONTRACT
NUMBER OF BIDS DISTRIBUTED: EIGHTEEN (18) NUMBER OF BIDS RECEIVED: Two (2)
METHOD OF AWARD: LOWEST.RESPONSIBLE AND RESPONSIVE BIDDER MEETING SPECIFICATIONS.
RECOMMENDED VENDOR(S): STATUS: . CONTRACT VALUE:
Public Safety Data Services, Inc. Hispanic/Non-Local $20,000.00
TOTAL: $20,000.00
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: Due to Police vehicles being taken out of service, the Mobile Digital
Computers (MDCs) must be removed from these vehicles and installed in
the new vehicles.
Cftof
ACCOUNT CODE(S): Law Enforcement Trust Fund, Project No. 690003.
DE RTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL:
r
e artment Director/ inda M. Haskins Judy S Carter
De nee Director or
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:
PAGE 2 OF 2
U0-1053
TABULATION OF BIDS
REMOVAL/INSTALLATION OF MOBILE DIGITAL COMPUTERS (MDC'S)
BID NO. 99-00-267
Item
No. Description
1 For furnishing all materials, tools, labor, supervision,
personnel, equipment and supplies necessary to
remove and install one -hundred (100) Mobile Digital
Computers (MDCs) from old out of service police
vehicles onto new police vehicles, in accordance
With Bid Specifications.
Detailed warranty information on parts and labor
Number of days required before work
can be started after issuance of P.O.
Number of days for completion of work:.
I-"
Prepared by Maritza Suarez, 10/12/00
Public Safety Daate Services, Inc.
555 Talavera Road,
Weston, FL 33326
Hispanic/Non-Local
Lump Sum
Price
$20,000.00
No warranty is provided on parts.
Labor one year warranty per vehicle
from date of install.
30 days
60 business days
Page 1
Control Communications
3650 Hacienda Blvd., #A
Davie, FL 33314
Hispanic/Non-Local
Lump Sum
Price
$22,500.00
1 year labor
1 year on all new installation parts
7 days
40 business days (contingent
upon availability of vehicles)
•
0
ApproZ:14---
en irector/ ee
CITS-
OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM:
REMOVAL
/INSTALATION OF MOBILE DIGITAL COMPUTERS +-
�r
BID NO:
99-00-267
DATE BID(S) OPENED:
OCTOBER
4, 2000
TIME 11:00 a.m.
BIDDER
TOTAL BID
BID BOND (E
AMOUNT
CASHIER'S CHECK
See attached
id
CONTROL COMMUNICATIONS
"
y
1 ie tdt5 -G�✓1 iG
PUBLIC SAFETY DATA
SERVICES,
INC:
NO -BID
DATA INDUSTRIES, LTD.
S LC.
7[
KTFCI.FR Pn1 Tr'A 3T
.0 r
MIAMI POLICE SUPPLY
_, ., , _ _„_ _ }, t;mk-, Al
other offers su..rs.'ed r� to I:_s c!:caation. if any
are hereby rejec
Person receiving bids) envelops on behalf oLt
PURCHASING DEPARTMENT
on
(City Department)
SIGNED:
Deputy City Clerk
(Date)
0 0 — 5 3
r
• iy
f
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BID ITEM: REMOVAL /INSTALATION OF MOBILE DIGITAL COMPUTERS c
BID NO: "-w-""
DATE BID(S) OPENED: OCTOBER 4, 2000
1'
TIME 11:00 a.m.
BIDDER TOTAL BID BID BOND (ER)
AMOUNT CASHIER'S CHECK
-0. See attached id
CONTROL COMMUNICATIONS "
PUBLIC SAFETY DATA SERVICES, INC. r� "
L'A H
NO,.S.ID
DATA INDUSTRIES, LTD.
—R-D n-n4r�-r—ems r ni r
KIESLER POLICE SUPPLY, INC.
BISGAYP
-t1Srecutvud
other offers suhrni6ied M rc7
are ere r ec
_ f . rccewea
Person receiving bid(s)
PURCHASIN G DEPARTMENT-
(City Department) on
SIGNED:
rDepury City Clerk
the 0-1EF-0-Tre—In
Op Crndl t'37CllR'
licatation, if any
i"_) envelops on behalf off'+
(Date)
r �
CITY OF MIAMI
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500
Pan American Drive, Miami, FL 33133 for the following:
BID NO. 99-00-267 REMOVAL/INSTALLATION OF MOBILE DIGITAL COMPUTERS
OPENING DATE: 11:00 A.M. WEDNESDAY, October 4, 2000
(Deadline for Request of additional information/clarification:
September 27, 2000)
A MANDATORY.pre-bid conference will be held at Miami Riverside Center, located at 444 SW 2^d
Avenue (6t" floor conference room) Miami. Florida on September 26, 2000, at 10:00 a.m. The
purpose of this conference is to allow potential Proposers an opportunity to present questions to.
staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a, -
representative (s) of the bidder attend in order to quality to bid.
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No...416-1906.
THIS BID SOLICITATION. IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE
COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTIONIN IN BOLD
PRINT).
Carlos A. Gimenez CITY OF MIAMI
City Manager LOGO
AD NO. 6434
I
SENT BY:CITY OF MIAM1 ;14-14- 0 ;10 54AM PROCUREMENT MGMT.i 9345858161U; �
QED' 0F IMMSURK
! — •cu
BID ITEM: REMOVAL / INSTALATION OF MOBILE UIGITAL COMPUTERS t r
BID NO: 99-00-267
DATE BID(S) OPENED: OCTOBER 4, ZDOO ilhzE 11 :00 —am.
- —
a D R :TOTALBID tttD BOND
AM —CUNT C SITYE 'S N
Sec attached id
fl (/ 111117/1 IIN
CONTROL COMMUNICATIONS
PUBLIC SAFETY DATA SERVICES, INC.
NO BbD
DATA INDUSTRIES, LTD.
LC#
"+q T
Kl FSr.FR PGi Jr, Luu
M� IAMI POLICE SUPPLY
er
Qfrrs 1-cm SIT'
other *Hera .�z to :..'.� -ri0c lom if my
are e e r jPa- CIS -law*
Pcnon racetviag bid($) Brave ops on behalf RL.A
P RC iN(, EPA i on
(city Depaemat)
r (Date)
SIGNED:-.. ,.r-�• -�
1)eputy City Clak
SENT BY:CITY OF MIAMI ;10-10- 0 ;10:53AN ; PROCUREMENT MGMT.-i 93058581610;* 1/ 2
�,I'T'Y OF MIAlYIi
01
PURCHASING DEPARTMENT
444 SW 2"'D AVF.NIiF., 011 FLOOR
MIAMI, FLORIDA 33130
PHONE: (305) 416-1900
FAX.- (305) 116 1925
E-MAIL ADDRESS: purchasingoci.mia:ni.fl.us
WEBSITE ADDRESS: http://ci.miami.fl.us/
FACSIMILE TRANSMITTAL SHEET 1
TO:
CU PA DATE!
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FAX NU&SE , jyOF PACES d Ll INC FAX COVER:
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® URGEN'T o PLEASE REVIEW & REPLY
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