HomeMy WebLinkAboutR-00-1051J-00-1053
12/4/00 00_105
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF GREATER CARIBBEAN
ENERGY & ENVIRONMENT FOUNDATION FOR THE
PROJECT ENTITLED "CITYWIDE CANAL
MAINTENANCE CONTRACT, B-5656"1 IN THE
PROPOSED ANNUAL AMOUNT OF $83,850.00, WITH
THE OPTION TO RENEW FOR TWO (2) ADDITIONAL
ONE-YEAR PERIODS; ALLOCATING FUNDS THEREFOR
FROM GENERAL FUND, ACCOUNT CODE
NO. 001000.311002.6340.67041, IN THE AMOUNT
OF $83,850.00 FOR THE CONTRACT COSTS AND
$11,709.50 FOR EXPENSES, FOR A TOTAL
ESTIMATED COST OF $95,559.50; AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR SAID PURPOSE.
WHEREAS, pursuant to public notice, Invitation for Bids
No. 00-01-014 for the project entitled "Citywide Canal
Maintenance Contract, 3-5656" was mailed to six (6) potential
bidders; and
WHEREAS, two (2) bids were received November 14, 2000; and
WHEREAS, the City Manager and the Director of the
Department of Public Works recommend that the bid from Greater
Caribbean Energy & Environment Foundation be accepted as the
lowest responsible and.responsive bid; and
CITY omM- SSION
MEETING OF,
DEC 1 4 2000
Resolution No.
-10-,
WHEREAS, funds are available in the amount of $95,559.50
for the proposed amount of the contract, project expenses, and
incidentals from General Fund Account Code
No. 001000.311002.6340.67041;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The November 14, 2000 bid received from
Greater Caribbean Energy & Environment Foundation, in, the
proposed annual amount of $83,850.00 for the project entitled
"Citywide Canal Maintenance Contract, 3-5656" for the total bid
of the proposal, based on lump sum and unit prices, with the
option to renew for two (2) additional one-year periods, is
hereby accepted at the price stated therein.
Section 3. The total estimated project costs of
$95,559.50 are hereby allocated from General Fund Account Code
No. 001000.311002.6340.67041. Total project costs consist of
$83,850.00 for contract costs and $11,709.50 for estimated
expenses incurred by the City.
Section 4. The City Manager is hereby authorized:1 to
execute an agreement, in a form acceptable to the City Attorney,'
�i The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but
Page 2 of 3
with Greater Caribbean Energy & Environment Foundation for the
project entitled "Citywide Canal Maintenance Contract, B-5656
for the total bid of the proposal.
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor./
PASSED AND ADOPTED this 14th day of December , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this #ogislation by signing it in the designated niece r vided said iegislatior 11
becomes effective witi'i'tit? 4i:}3�w ✓f te33 (10' ° y�• rrr,r he rate ®e Com
regarding same, without the Mayor ercishg ' ve
ATTEST:
Wait tLF9�rk
WALTER J. FOEMAN
CITY CLERK
APPRO'W-r,A$F1O F?, ! AND CORRECTNESS: --
UANDRO VILARELLO
ITY ATTORNEY
W4878:LB
not limited to those prescribed by applicable City Charter and Code
provisions.
z/ If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Page 3 of 3 , 4,
CITY OF MIAMI, FLORIDA -
INTER -OFFICE MEMORANDUM CA
3
TO: The Honorable Mayor and DATE: FILE:
Members of the City Commission NOV 2 9 2000
SUBJECT: RESOLUTION awarding contract
for Citywide Canal Maintenance
B-5656
FROM:*Manager
REFERENCES:
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid of Greater Caribbean Energy & Environment Foundation, a company
located at 658 NE 70 Street, whose principal is Anitra Thorhaug, President, for "Citywide
Canal Maintenance Contract, B-5656'', received November 14, 2000, in the amount of
$83,850.00, total bid, and authorizing the City Manager to enter into a contract on behalf
of the City. The total bid amount covers a period of one (1) year of canal maintenance,
with the option of two (2) additional one-year renewals.
Work History: One-time cleaning of Comfort Canal, August 2000
BACKGROUND
Amount of Total Bid: $83,850.00 % of Cost Estimate: 95%
Cost Estimate: $88,000.00 Duration: Annual Maintenance
(3 months per cleaning cycle)
Source of Funds: General Fund Account #001000.311002.6340.67041
Minority Representation: This project is not designed as a "set -aside" project for
minority and woman owned business enterprises.
4 Contractors picked up specs
2 Hispanic, 0 Black, 0 Female
2 Contractors submitted bids
Public Hearings/Notices: No public hearings
Discussion: The Department of Public Works has evaluated the bids received on
November 14, 2000, and determined. that the lowest responsible and responsive bid, in
the amount of $83,850.00 is from Greater Caribbean Energy & Environment Foundation.
Funds are available to cover the contract cost, and for such incidental items as postage,
blueprinting, advertising, reproduction costs, etc.
/,,/o��
CAG/FKR/JHJ/mm
�Osti
CanalMaint-B5656-MEMO A e J
=Budlmnipact Analysis
1. Department P �-S Division
2. Agenda item # (if available)
3. Title and brief description f legislation or attach ordinance/resolution:
4.
5.
6.
Is this item related to revenue? NO: ✓ YES of yes, ,,skip.to item #7.)
Are the5p sufficient funds in Line Item?
YES: Index Code 31 t cc), Minor Obj. Code (ol a Amount $ ' Y50
NO: _ Complete the following questions:
Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
ACCOUNT NAME
TOTAL
IndexfMinor Ob ect/Pro`ect No.
From
I
$
To
$
7. Any additional comments?
Approved b
s.
Department - swi ee
ii)J a0
Date
FOR DEPAJtTNW4NT OF IV ANAGF1 ENT AND BUDGET USE ONLY
Verified by:
Verified by:
BudptAwlyd 71
Date I I cz. Dd
Department of Management and Budget Direct ai
Date
FORMAL BID
CITYWIDE CANAL MAINTENANCE CONTRACT, B-5656
Project Number: B-5656 Fund source General Fund 001000
Project Manager: H. An Date: 11 / . 14 / 2000
Person who received the bids: H. An & E. Estevez Received at: City Clerk's Office
Construction Estimate = $ 88,000.00 Time: 10:30 a.m.
BIDDER
GREATER CARIBBEAN ENERGY
& ENVIRONMENT FOUNDATION
BLUE WATER AQUATICS, INC
ADDRESS
658 NE 70 ST
MIAMI, FLORIDA 33138
3750 HACIENDA BLVD. SUITE F
DAVIE, FLORIDA 33314
-
BID BOND AMOUNT
5% BID BOND CHECK 9180474, $4192.50
5% BID BOND CHECK 0878, $5175.00
IRREGULARITIES
D
MINORITY OWNED
NO
NO
ITEM No.
DESCRIPTION
UNIT
PRICE
TOTAL
UNIT
PRICE
TOTAL
BASE BID: ITEMS 1 THRU 6
$83,850.00
$103,500.00
1
COMFORT CANAL MAINTENANCE
$30,283.00
$65,500.00
2
ADEMAR CANAL MAINTENANCE
$14,138.00
$6,500.00
3
DAVIS CANAL MAINTENANCE
$12,437.00
$6,500.00
4
VARIOUS BAY FRONT AREAS
$14,042.00
$12,000.00
MAINTENANCE
5
WASTE DISPOSAL
$147.50
$2,950.00
$150.00
$3,000.00
6
CASH ALLOWANCE
$10,000.00
$10,000.00
ADD. A
IN CASE OF FORCE MAJEURE
$ 29.50/hour
$125.00/hour
IRREGULARITIES LEGEND IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT THE
A -- No Power - of - Attorney LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM GREATER CARIBBRAN ENERGY
B -- No Affidavit as to Capital & Surplus of Bonding Company & ENVIRONMENT FOUNDATION FOR THE TOTAL AMOUNT OF $83,860.00
C -- Corrected Extensions
D -- Proposal Unsigned or Improperly Signed or no Corporate Seal II
E -- Sub -contractors) not Identified If the above contractor is not the lowest bidder explain
F -- Non - responsive bid
G -- Improper Bid Bond , . _
H -- No Certificate of Competency Number//�� '�'
I -- No First Source Hiring Compliance Statement
J -- No Minority Compliance Statement
K -- No Duplicate Bid Proposal
L -- No City of Miami or County Occupational License
•
C�
C7
•
FACT SHEET
DEPARTMENT OF PUBLIC WORKS
DATE: 11 / 14 / 2000
JOB NUMBER: B-5656
PROJECT NAME: Citywide Canal Maintenance Contract
CIP NUMBER: N/A
LOCATION: Citywide
PROJECT MANAGER / EXT. No.: Huren An i; r�t
OTHER TYPE: G.F. 001000
FEDERAL (C.D.B.G.): =
ASSOCIATED DEPARTMENT: Public Works
S.N.P.B. _
ASSESSABLE: _
EMERGENCY: =
COMMISSIONER DISTRICT All
BID REQUEST: FORMALM INFORMAL=
RESOLUTION No_:
DESCRIPTION: THE PROJECT CONSISTS OF THE FURNISHING OF ALL LABOR, MATERIAL AND EQUIPMENT REQUIRED TO MAINTAIN
CITY OF MIAMI CANALS. SPECIFICALLY THE YEARLY MAINTENANCE OF COMFORT CANAL INCLUDES: A WEEDS CONTROL
CHEMICAL TREATMENT THREE TIMES; B MOWING TWICE; C OBSTRUCTION REMOVAL ONCE•D CULVERT CLEANING ABOVE
WATER TWICE; E CULVERT CLEANING BELOW WATER ONCE; AND DEBRIS REMOVAL FOUR TIMES. THE WORK ALSO
INCLUDES COLLECTING DEBRIS AND FLOATING WEEDS FOUR TIMES FOR DAVIS CANAL ADEMAR CANAL AND VARIOUS BAY
FRONT AREAS.
(IF NECESSARY, CONTINUE ON THE BACK)
SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST
COST (% OF CONST. COST)
ADVERTISING $ $560.00 (E) $
OUTSIDE DESIGN $ -- $ --
TESTINGS / SURVEY / PLAT $ -- $ -- (E)
P.W. DESIGN & BID DOCUMMENTS $ $5,280.00 (E) $ -- 6 %
CONSTRUCTION $ -- $ $83,850.00 (BID)
CONSTRUCTION ADMINISTRATION $ $5,869.50 (BID) $ -- 7 %
OTHER: $ -- $ --
13 %
(E) - ESTIMATE TOTAL $ 95,559.50 (TOTAL ENG. FEE)
ESTIMATED CONST. COST $ 88,000.00
CONTRACTOR'S INFORMATION:
CLASS: F75 =P FS NON - MINORITY
TYPE OF WORK: Canal Maintenance MINORITY =B =H
YEARS OF ESTABLISHMENT: 20 LICENSE 480074
NAME: GREATER CARIBBEAN ENERGY & ENVIRONMENT FOUNDATION TELEPHONE: (305) 757-0018
ADDRESS: 658 NE 70 ST .
CITY, STATE, ZIP: Miami, Florida 33138 CLASS: J = JOINT P = PRIME. S = SUB
CONTACT PERSON:Anitra Thorhaug, President MINORITY: B = BLACK H = HISPANIC F = FEMALE
SUB -CONTRACTORS:
NAMES: Groves Services, Inc
P.O. Box 901310
Homestead, FL 33090
(305)-248-1924
COPIES: ASSISTANT DIRECTORS, COST ANALYSIS, FILE, ASSOCIATED DEPT, CIP MANAGER REV. 2/00
BID ITEM:
1
•
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
DE CANAL MAINTENANCE CONTRACT PROJECT B-5656
BID NO: 00-01-014
DATE BID(S) OPENED: NOVEMBER 14, 2000
t I1 9
TIME 10:30 AM
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
BLUE WATER AQUATICS
$ 103,500.00
Ck#878 $5,175.00.
GREATER CARIBBEAN ENERGY & ENV. FOUNDATION
83,850.00
Ck#180474
$4,192.50
received timely as a" xT.ie r ho" S 01, �. �:z
cap e
Omer O ers submiti,el in fc,
are hereby rejected as 1czta .
€Tnjr,
J
Hwr� k,, H Q R E-A/ Al / received ( Z ) envelops on behalf of
Person receiving bid(s)
PUBLIC WORKS on
(City Department)
SIGNED:
Deputy City k
(Date)
Northern Trust Bank of Florida N.A. 180474
OFFICE BRICKELL /VG
DATE 11-13-00 63-965/660
PAY TO THE ORDER OF CITY OF MIAMI
$'�4,192.50 �
TRUST BANK O S C S------
DOLLARS
Two signatures required for amount over $50,000.00
REMITTER _ IV
AUTHORIZED SIGNATURE
Cashier's Check jam -
II' 1804741/ 1:0660096Sol: 101000010111'
RUSSELL THOMPSON Cj� Cash Management Acco a 7 a
JERRI THOMPSON
7241 NW 46 ST ti�v 25-e0�44o
/
LAUDERHILL, FL 33319 3 ��Q
11TOTHE The City of Miami
ORDER OF
Five Thousand One Hundred Seventy -Five,&
J $ 5,175.00
Zero Cents
DOLLARS
Merdu Lynch
BANX OAF. BnNK ONE.,. O U 4 NA
COwnw . a.o J27tT, ,/
MEMO R-5656 Bid BandK��'° ,
1:04400080411: 040 1 2 5 1860 26DP' 01378
--r
CASH
CHECKS
TOTAL
DATE 1 /
CITY OF MIAMI
DEPARTMENT OF FINANCE
CASH RECEIPTS FORM
RECEIVED FROM: -i ��s��
Department/Division
Page ! of
Prepared b'•�/% ^`-
A/C/D
DESCRIPTION/SOURCE
DOCUMENT REF. #
SUBSIDIARY #
ACCOUNT CODE
AMOUNT($)
O CJ /I J101ji. 161v u c)0J 0 c,;7 -
:r% T
- __
_l_-1-I I I .1� I I I I I I I• I I
-i- L__l_
_
1 I I I• I I I I 1.�._ i� i l I I L!
_-- _
4
jeform.xls
low
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Walter J. Foeman
City Clerk
(� - i� L� �
DATE: October 24, 2000 FILE :B-5656
SUBJECT: CITYWIDE CANAL
MAINTENANCE CONTRACT
B-5656
FROM: Ohn H. Jack n, P.E. REFERENCES:
Director of Public Works ENCLOSURES:
Please note that contractors will submit bids for the following project:
"CITYWIDE CANAL MAINTENACE CONTRACT,, B-5656", on November 14, 2000 AT
10:30 A.M.
Any bid submitted after the time listed above will not be accepted. Please make the necessary
provisions for this bid opening.
The project manager overseeing the project, Huren An, will be present at the time of opening.
Should there be a cancellation or postponement, we will notify you in writing, prior to the
opening date for the bids.
If you have any questions, please contact me at (305) 416-1200.
Enc. Advertisement for Bids
cc: Civil Engineering
Huren An
T
CJ Q:Y
0 BID NO. 00-01-014 0
ADVERTISEMENT FOR BIDS
Sealed bids for "CITYWIDE CANAL MAINTENANCE CONTRACT, B-5656" will be received by the City
Clerk of the City of Miami, Florida at 10:30 A.M. on the 14"' day of November, 2000, at the City Clerk's
Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at
which time and place they will be publicly opened and read. Any bid submitted after the above -
appointed time will not be accepted by the City Clerk.
The project consists of the furnishing of all labor, material and equipment required to maintain City of
Miami canals. Specifically, the maintenance of Comfort Canal includes: a) Weeds control chemical
treatment three times; b) Mowing twice; c) Obstruction removal once; d) Culvert cleaning above water
twice and culvert cleaning below water once; and e) Debris removal every month. The maintenance of
Wagner Creek and Lawrence Water Way includes: a) the collection of weeds and debris twice, and b)
mowing twice. The work also includes picking up debris and floating weeds monthly for Davis Canal,
Ademar Canal and various Bay Front areas.
City regulations will allow bidder to furnish bid bonds in accordance with Resolutions No. 86-983 and No. 87-
915. For technical questions or clarifications regarding plans, specifications, or City requirements, please
submit written requests to Mr. John H. Jackson, P.E., Director, Public Works, 444 S.W. 2nd Avenue, 8th Floor
Miami, FL 33130. The written request may be faxed to (305) 416-2153, followed by mailing or hand delivering
the written copy. Under Miami -Dade County Ordinances # 98-106 and 99-1, there will be a "Cone of Silence"
during the bid period and the City's responses to questions must be in writing only to all bidders.
Prospective bidders must have a current certified Contractor's License from the State of Florida
Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of
Competency or the State Contractor's Certificate of Registration as issued by Miami -Dade County Code,
which authorizes the Bidder to perform the proposed work.
All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City
regulations will require each bidder to submit proposals in duplicate originals. Plans and
specifications may be obtained at the Department of Public Works, 444 S.W. 2"d Avenue, 81h Floor, Miami,
Florida 33130,.on or after October 30th, 2000. If bidders wish, a set of specifications and plans will be
mailed to them by writing to the Department of Public Works and including a separate check for $8.00.
There will be a $20 deposit required for the first set of specifications. Specs can also be mailed to
bidders upon written request to the Public Works Department including a separate check in the amount of
$8. Additional sets may be purchased for a non-refundable fee of $20. Deposits will be refunded only
upon return of one set of specifications to the Department of Public Works, unmarked and in good
condition within two (2) weeks after the opening of the bids.
Bidders are alerted to the provisions of Ordinance No. 10062 and 10538 regarding allocations of contracts
to minority vendors, contractors and sub -contractors. Details are contained in bid specifications. All
Bidders shall have an Affirmative Action Plan with the intent to ensure equity in employment and the
utilization of minority and female -owned business. (Ordinances are contained in bid specifications).
Upon request, the bidder shall provide their Affirmative Action Plan to the City.
The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring
Agreements." The object of this ordinance is to provide employment opportunities to City of Miami
residents on contracts resulting in the creation of new permanent'jobs. Contractors may be eligible for
wage reimbursement under this program. For further information contact the Department of Public Works,
City of Miami, at (305) 416-1200.
Proposal includes the time of performance, and specifications contain provisions for liquidated: damages
for failure to complete the work on time. The City Commission reserves the right to waive any informality
in any bid, and the City Manager may reject any of all bids, and re-advertise.(B-5656, Req.054b3) 4j`
r3 V)
'l
i 1,
Carlos A. Gimenez ,_;.• %
City Manager
n
���