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HomeMy WebLinkAboutR-00-1049J-00-1019 12/1/00 00 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF PROFESSIONAL GENERAL CONTRACTORS, INC., FOR THE PROJECT ENTITLED "A HEAVY EQUIPMENT SERVICE FACILITY COMMUNICATION WORK SHOP, LUNCH ROOM AND RESTROOMS, B-6348", IN THE AMOUNT OF $115,000; ALLOCATING FUNDSTHEREFOR FROM PROJECT NO. 311841, AS APPROPRIATED BY THE ANNUAL APPROPRIATIONS AND CAPITAL IMPROVEMENT PROJECTS ORDINANCES IN THE AMOUNT OF $115,000 FOR THE CONTRACT COSTS AND $13,353 FOR EXPENSES, FOR A TOTAL ESTIMATED COST OF $128,353; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-304 for "A Heavy Equipment Service Facility Communication Work Shop, Lunch Room and Restrooms, B-6348" was mailed to 180 potential bidders; and WHEREAS, two (2) bids were received on October 5, 2000; and y9. CITY COMMISSION MEETING OF DEC 1 4 ?000 Resolution No. ®4'. WHEREAS, the City Manager and the Director of the Department of Public Works recommend that the bid from Professional General Contractors, Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, funds are available in the amount of $128,353 for the proposed amount of the contract, project expenses and incidentals under Project No. 311841, as appropriated by the Annual Appropriations and Capital Improvement Projects Ordinances; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION -OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The October 5, 2000 bid of Professional General Contractors, Inc., in the proposed amount of $115,000, for the project entitled "A. Heavy Equipment Service Facility Communication Work Shop, Lunch Room and Restrooms, B-6348," for Page 2 of 4 UrU the total proposed bid, based on lump sum and unit prices, is hereby accepted at the price stated therein. Section 3. The total estimated project costs of $128,353 are hereby allocated from Project No. 311841, as appropriated by the Annual Appropriations and Capital Improvement Projects Ordinances. Total project costs consists of $115,000 for contract costs and $13,353 for estimated expenses incurred by the City. Section 4. The City Manager is hereby authorized:1 to execute an agreement, in a form acceptable to the City Attorney, with Professional General Contractors, Inc. for said purpose. . Section S. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.al'�: �i The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. z/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 0 PASSED AND ADOPTED this 14th day of December 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code .Sec. 2-36, since the Mayor did not indicate 1cate approval of this legislation by signing it in the designated place provided. said legisWior, rovi becomes effective with the. elapse of ten (10) days f r the d, f Ccmmissicri n rau inV cnrnaI RAwithout the Mayor ayarni ' , %I ATTEST: WALTER J. FOEMAN CITY CLERK. FO PEE ,PKNDRO VILARELLO CKY ATTORNEY W4859:LB CORRECTNESS-t' Page 4 of 4 q ' 0 49, J, CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA=1 TO: The Honorable Mayor. and DATE: DEC - 4 2000 FILE Members of the City Commission '6 RECOMMENDATION SUBJECT: RESOLUTION awarding contract for A Heavy Equipment Service Facility, Communication Work Shop Lunch Room and Restrooms REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution accepting the low bid of Professional General Contractors, Inc., a company located at 250 Catalonia Avenue, for the project entitled "A Heavy Equipment Service Facility, Communications Work Shop, Lunch Room 'and Restroom, B-6348" received October 5, 2000, in the amount of $115,000..00 Total Bid, authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND Amount Of Bid Cost Estimate $115, 000.00 $112, 000.00 % of Cost Estimate: 102.67 Source of Funds: Project No. 311841, Annual Appropriation Ordinance No. 11705, as amended, and Ordinance No. 11970, as amended. Minority Representation: 185 invitations mailed 11 contractors picked up plans and specs 7 Hispanic, 0 Black, 1 Female 2 contractors submitted bids 1 Hispanic, 0 Black, 1 Female Public Hearings/Notices:, No public hearing/Bid notice published Discussion: The Department of Public Works has evaluated the bids received on October 5, 2000 and determined that the lowest responsible and responsive bid, in the amount of $115,000.00 is from Professional General Contractors, Inc., a Hispanic - minority controlled corporation. Funds are available to cover the contract costs and for such incidental items as postage, blueprinting, advertising and reproduction costs. 15W CAG/ KR/JHJ .1 Ch HeavyEq u ipServFac-B6348-MEMO 00--1049 Bud Impact Analysis 1. Department 2. Agenda Item # (-tf available) 3. Title and brief description of legislation or attach ordinancetresolution: 4. Is this item related to revenue? NO: YES , (If yes,-skip,to item #7.) 5. Are there sufficient funds in Line Item? YES: Index Code Minor Obj. Code. Amount $ NO: _ Complete the following questions. 6 . Source of funds: Amount budgeted in the Line Item $ Amount needed in the Line Item $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL Index/Minor Ob ecUPro'ect No. FrOln 419 30; j 3 yo 311 S-14 f &v,,h'eLckv-c0- 5vc5 $ i ZS 3J 3 TO 777 31g301 Uo. 11ill �nS �.� �ro rzss $ lIS O0o 7. Any additional! con J� ts. �Ce-oC,V\Z:- 3 3it$kA 31Ckao1 i -66 3tl But '3 zo2-s- c '3,97-0t - 6 - Z LL) 3t 4z6t Approv , 8. (- /-. z , 6/, (2,/, - Department DirwW&esignm Verified by: Department of Manageaeent id Budget aagnee 6 1/ r,oa Da Verified/by: Bud�t Ana�yat . Date FORMAL BID A HEAVY EQUIPMENT SERVICE FACILITY COMMUNICATION WORK SHOP, LUNCH ROOM & RESTROOMS. Project Number: B - 6348 Project Manager: Roberto Silva Person who received the bids: Roberto Silva Construction Estimate = $ $112,000.00 BIDDER CIP Number: 311841 Date: 10 / 05 / 2000 Received at: City Clerk's Office, Miami City Hall Time: 10:00 a.m. PROF. GEN.. CONTR. INC. EDFM CORP. ADDRESS 250 CATALONIA AVE.#400 CORAL GABLES, FL. 33134 1022 N.W. 54 TH STREET MIAMI , FL. 33127 BID BOND AMOUNT OCH306583768 $5,760.00 B B VOUCHER IRREGULARITIES MINORITY OWNED Yes ves vFs vss ITEM No. DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 ALL LABOR, EQUIP. AND MATERIALS FOR THE REMODELING AREA FOR STATIONARY LOUNGE $38,000.00 $69,620.00 2 ALL LABOR, EQUIP. AND MATERIALS FOR THE CONSTRUCTION OF A RESTROOMS BUILDING $43,000.00 $48,186.00 3 ALL LABOR, MATERIALS AND EQUIP. FOR THE REMODELING OF THE COMMUNICATION SHOP $27,000.00 $31,759.00 4 PROVISION FOR SPECIAL ITEMS $7,000.00 $7,000.00 BASE BID: ITEMS 1-4 $115,000.00 SI56,565.00 • IRREGULARITIES LEGEND IT HAS BEEN DETERMINED 13Y TIIE DEPARTMENT 01' PUBLIC WORKS THAT 1711i A — No Power - of- Attorney LOWEST RESPONSIBLE' AND RESPONSIVE 1311) IS FROM PROFESIONAL GENERAL B — No Afridavil as to Capital & Surplus of Bonding Company CONTRACTORS INC. FOR THE' TOTAL AMOUNT OF $115,000.00 C -- Corrected Extensions D — Proposal Unsigned or Improperly Signed or no Corporate Sear E — Incomplete Extensions If the above contractor is not the lowe idder ex )lain: F -- Non - responsive bid G — Improper Bid Bond Q _ H — No Certificate of Competency Number /�/'��.5/�u�^-^" a. (/►yam—�O�f'f/� I — No First Source Hiring Compliance Statement 1 — No Minority Compliance Statement K — No Duplicate Bid Proposal L — No City Occupational License sHEE1 I OF I 0 .0 FACT SHEET DEPARTMENT OF PUBLIC WORKS DATE: 10 / 18 / 2000 A HEAVY EOUIP. SERV.FACILITY COMMUNICATION JOB NUMBER: B-6348 PROJECT NAME: WORK SHOP, LUNCH ROOM & RESTROOMS. CIP NUMBER: 311841 LOCATION: 1390 N.W. 20 STREET MIAMI,FLORIDA. OTHER TYPE: PROJECT MANAGER / EXT. No.: Roberto Silva. 416- 1254 FEDERAL (C.D.B.G.): ASSOCIATED DEPARTMENT: G. S. A.(INDEX CODE 429301.6.340 S.N.P.B. 0 ASSESSABLE: 0 EMERGENCY: 0 COMMISSIONER DISTRICT: 1 BID REQUEST: FORMAL INFORMAL Q RESOLUTION No.: DESCRIPTION: THE WORK UNDER THIS CONTRACT WILL CONSIST OF FURNISHING ALL SUPERVISION,LABOR MATERIALS AND EQUIPMENT FOR THE REMODELING AREA FOR STATIONARY LOUNGE CONSTRUCTION OF A NEW RESTROOMS BUILDING AND THE REMODELING AREA FOR THE COMMUNICATION WORK SHOP. (IF NECESSARY, CONTINUE ON THE BACK) SCOPE OF SERVICES: PUBLIC WORKS OUTSIDE COST COST (% OF CONST. COST) ADVERTISING $ 1,000.00 (A) OUTSIDE DESIGN $ TESTINGS / SURVEY / PLAT $ (E) $ 1,500.00 (E) P.W. DESIGN & BID DOCUMENTS $ 5,788.00 4.46 % CONSTRUCTION $ 115,000.00 (BID) CONSTRUCTION ADMINISTRATION $ 5,065.00 3.90 % OTHER: $ (E) $ (E) (A) - ACTUAL AMT. 8.36 % (E) - ESTIMATE TOTAL $ 128,353.00 (TOTAL ENG. FEE) ESTIMATED CONST. COST $ 112,000.00 CONTRACTOR'S INFORMATION: CLASS: O 0 NON - MINORITY TYPE OF WORK: GENERAL CONTRACTOR MINORITY © S YEARS OF ESTABLISHMENT: 8.5 years LICENSE 30-288416-2 NAME: PROFESSIONAL GENERAL CONTRACTORS INC. TELEPHONE: (305) 772-4547 ADDRESS: 250 CATA .ONIA AVE.#400 CITY, STATE, ZIP: CORAL GABLES ,FL. 33134 CLASS: J = JOINT P = PRIME S = SUB CONTACT PERSON: CARLOS R. RAMOS MINORITY: B = BLACK H = HISPANIC F = FEMALE SUB -CONTRACTORS: NAMES: LARGO EQUIP. SERV. INC. ' Business Organization License No., Issued ACURA ELECTRIC by the State of Florida YAT ENT. ALL IRON WORKS COPIES: ASSISTANT DIRECTORS, COST ANALYSIS, FILE, ASSOCIATED DEFT, CIP MANAGER REV. 10/98 CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: A HEAVY EQUIPMENT SERVICES FACILITY COMMUNICATION WORK SHOP y LUNCH ROOM AND RESTROOMS, 8-6348 BID NO: 99-00-304 DATE BID(S) OPENED: OCTOBER 5, 2000 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK PROFESSIONAL GEN. CONT. $ 115,000.00 O� 1'��85$6768 EDFM CORP. 156,565.00 B.B. VOUCHER received tir es*l'y Of I)..-!n f7bc' e Opening T.le V , e. P. pyas other offers su mil in. • ��'i_: �.i trZ lri:J �'i�i to this are hereby rejected aus late.,, ��+ �aC+r.../d sc �e cation. 1 C ♦y. V 0� 'OL19-A received (_! ) envelops on behalf of Person receiving bid(s) PUBLIC WORKS on (City Department) SIGNE eputy City Clerk . o - (Date) u CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Walter J. Foeman City Clerk FROM: Tony Prat Department of Public Works DATE: September 7, 2000 FILE: B-6348 SUBJECT: "A Heavy Equipment Service Facility Communication Work Shop, Lunch Room and Restrooms" REFERENCES: ENCLOSURES: 1 Please note that contractors will submit bids for the following project: a' "A HEAVY EQUIPMENT SERVICE FACILITY COMMUNICATION WORK SHOP, LUNCH ° ROOM AND RESTROOMS, B-6348" on Thursday, October 51h, 2000 at 10:00 A.M. Any bid submitted after the time listed above, will not be accepted. Please make necessary provisions for this bid opening. The Project Manager, Roberto Silva a representative overseeing the project is going to be present at the time of opening. Should there be cancellation or postponement, we will notify you in writing, prior to the opening date of the bids. If you have any questions, please contact me at 416-2131. TP/tp Encl.^Z3 c: Albert Dominguez Yvette Smith Project Manager �= " File J o E'A _A CASH CHECKS TOTAL 7 DATE CITY OF MIAMI DEPARTMENT OF FINANCE CASH RECEIPTS FORM RECEIVED FROM: Depart ent/Division Prepared b : Page 4 of % A/CID DESCRIPTION/SOURCE (or6-,F� DOCUMENT REF. # SUBSIDIARY # ACCOUNT CODE AMOUNT($) - _ I I I• I I i I I. I I . _I I I l• I- I I I I I I ------ _ LL !. l_11___L_ 1 I I I I. I i I -_ I I I I I I• I I I I I• I I L • CV01 Aall A"rli..Li / _ I I jeform.xls d • i BID NO. 99-00-304 10 ADVERTISEMENT FOR BIDS Sealed bids for "A HEAVY EQUIPMENT SERVICE FACILITY COMMUNICATION WORK SHOP AND RESTROOMS, B-6348" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 5TH day of October , 2000, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any bid submitted after the above -appointed time will not be accepted by the City Clerk. The project consists on the furnishing of all labor, materials, equipment and supervision necessary for remodeling of an existing building and four (4) new restrooms. City regulations will allow bidder to furnish bid bonds in accordance with Resolutions No. 86-983 and No. 87-915. For technical questions or clarifications regarding plans, specifications, or City requirements, please submit written requests to Mr. John H. Jackson, P.E., Director, Public Works, 444 S.W. 2"d Avenue, 8"' Floor Miami, FL 33130. The written request may be faxed to (305) 416-2153, followed by mailing or hand delivering the written copy. Under Miami -Dade County Ordinances # 98-106 and 99-1, there will be a "Cone of Silence" during the bid period and the City's responses to questions must be in writing only to all bidders. Prospective bidders must have a current certified Contractor's License from the State of Florida Construction Industry License Board for the class of work to be performed, or the appropriate Certificate of Competency or the State Contractor's Certificate of Registration as issued by Miami -Dade County Code, which authorizes the Bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Plan and specifications may be obtained at the Department of Public Works, 444 S.W. 2"d Avenue, 8" Floor, Miami, Florida 33130, on or after September 14t'', 2000. If bidders wish, a set of specifications and plans will be mailed to them by writing to the Department of Public Works and including a separate check for $8.00. There will be a $20 deposit required for the first set of specifications. Specs can also be mailed to bidders upon written request to the Public Works Department including a separate check in the amount of $8. Additional sets may be purchased for a non-refundable fee of $20. Deposits will be refunded only upon return of one set of specifications to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. This project has been designated as a Set -Aside for Black, Female and Hispanic -owned firms. FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS MAY DEEM YOUR BID NOW RESPONSIVE. ALL BIDDERS MUST SUBMIT WITH THEIR BID AN AFFIRMATIVE ACTION PLAN AS REQUIRED IN SAID ORDINANCES AND THEIR M/WBE CERTIFICATION. Bidders are alerted to the provisions of Ordinance No. 10062 and 10538 regarding allocations of contracts to minority vendors, contractors and sub -contractors. Details are contained in bid specifications. All Bidders shall have an Affirmative Action Plan with the intent to ensure equity in employment and the utilization of minority and female -owned business. (Ordinances are contained in bid specifications). Upon request, the bidder shall provide their Affirmative Action Plan to the City. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreements." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305) 416-1200. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any of all bids, and re-advertise.(B-6348, Req.05476). Carlos A. Gimenez City Manager