HomeMy WebLinkAboutR-00-1010�7
0
J-00-966
11/6/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
RESCINDING RESOLUTION NO. 00-332 IN ITS ENTIRETY
AND THE AWARD OF INVITATION FOR BIDS NO. 99-00-084
TO PHILCORP LANDSCAPE; INC. THERETO FOR THE
PROCUREMENT OF HERBICIDE FOR THE DEPARTMENT OF
PARKS AND RECREATION; FURTHER ACCEPTING THE BID
FROM AGRO DISTRIBUTION, THE NEXT LOWEST RESPONSIVE
AND RESPONSIBLE BIDDER FOR SAID PROCUREMENT, IN AN
ANNUAL AMOUNT NOT TO EXCEED $20,090, ON AN AS -
NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH THE
OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1)
YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE
DEPARTMENT OF PARKS AND RECREATION OPERATING
BUDGET, ACCOUNT CODE NO. 001000.580302.6.712.
WHEREAS, Resolution No. 00-332, adopted„ April 27, 2000,
accepted the bid of Philcorp Landscape, Inc. ("Philcorp"), in an
annual amount not to exceed V$14,000 for the procurement of
herbicide for the Department_ of Parks and Recreation, on an
as -needed contract basis for one year, with the -option to extend
for.two (2) additional one (1) year periods; and.
WHEREAS, Philcorp has advised the City that it will be
unable to meet .the bid price, and it is now in order to rescind
Resolution No. 00-332, in its entirety, and the award of
Invitation for Bids No. 99-00-084 accepted thereto; and
CITY COMMSSION
MEETING OF
CY 1 6 2000
hesolufion No.
0�m��
WHEREAS, the City Manager and the Director of the Department
of Parks and Recreation 'recommend that Invitation for Bids
No. 99-00-084 be awarded to Agro Distribution, the next lowest
responsive and responsible bidder for the provision of herbicide
for the Department of Parks and Recreation; and
WHEREAS, funds are available from the Budget. of the
Department of Parks and Recreation, Account Code
No. 001000.580302.6.712;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section .2. Resolution No 00-332, in its entirety, and
the award of Invitation for Bids No. 99-00-084 awarded to
Philcorp Landscape, Inc. thereto, are hereby rescinded.
Section 3. The bid received from Agro Distribution, the
next lowest responsive and responsible bidder under Invitation
for Bids No. 99-00-084 for the procurement of herbicide for the
Department of Parks and Recreation, in an annual amount not to
exceed $20,090, on an as -needed contract basis for one (1) year,
with the option to renew for two (2) additional one (1) year
periods, is hereby accepted, with funds therefor hereby allocated
from the Department of Parks and Recreation Operating Budget,
Account Code No. 001000.580302.6.712.
Page 2 of 3 � 0 W i u l
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of,.the Mayor.l1
PASSED AND ADOPTED this " 16th day of November 2000.
JOE CAROLLO, MAYOR
in accordance with Miami Cole Sec 2-3 ), 'since thn Nl,,3`jor did., appr& vin..h of
this legislation by sia:}raing it in the designetted piri s said isgisiatirn
becomes effective with the elapse of ten ( ) dJeto,
,- erom t'h3 dates Lomnnissic
regarding same, without the Mayor exer ,si L � �
ATTEST:
a r J. Foe Clerk
WALTER J. FOEMAN
CITY CLERK
TO F M AND CORRECTNESS:
Et�TJ DRO VIMARELLO
CI ATTORNEY
W4807:lg:LB:BSS
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
TO
FROM
CITY OF MIAMI, FLORIDA 25
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of the City C mmission
s . Gime z
City Manager
Recommendation
DATE: NOV 2 - 2,00 FILE:
SUBJECT: Rescission of Award to
Philcorp Landscape, Inc. and
Award to Agro Distribution for
REFERENCES: Herbicides (Bid No. 99-00-084)
ENCLOSURES:
It is respectfully requested that the City Commission rescind the award to Philcorp
Landscape, Inc. for Bid No. 99-00-084 (Herbicides) due to their inability to honor the
price bid and award Bid to next lowest responsible and responsive bidder, Agro
Distribution, for the procurement of Herbicide for the Department of Parks and
Recreation, on an as needed contract basis for one (1) year with option to extend for two
(2) additional one (1) year periods, for the Department of Parks and Recreation, for a
total amount not to exceed $20,090.00; allocating funds therefore from the Parks and
Recreation Department, Account No. 001000-580302.6.712.
Background
ound
On April 27, 2000 the City Commission awarded by Resolution 00-332, the Herbicides
Bid (99-00-74) to the lowest responsive bidder, Philcorp Landscape, Inc. On June 6,
2000, a Notice of Award was issued to Philcorp Landscape, Inc., pursuant to their bid
price of $14,000.00. Mr. Phil Prellezo of Philcorp Landscape, Inc. advised the City that
he would be unable to meet the bid price. Therefore, we contacted the second lowest
responsive and responsible bidder, Agro Distribution, who was able to honor their bid
price of $20,090.00. Thus, the City of Administration is recommending that the City
Commission rescind the contract award to Philcorp Landscape, Inc. and award to the
next lowest responsive and responsible bidder, Agro Distribution for the provision of
Herbicides.
r.JSC:RHN
4j
Cll!'iltv of RTZIMT
C O N T R A C T A W A R D
BID NO. 99-00-084/03
NAME OF BID: HERBICIDE
CONTRACT PERIOD: MAY 30, 2000 THROUGH MAY 29, 2001
COMMODITY CODE: 675-90
TERM OF CONTRACT: ONE (1) YEAR WITH THE OTR FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS
METHOD OF AWARD: LOWEST FIXED PRICE
AWARD BASED ON MEASURES: Yes ( X ) No () () Set Aside ( ) BBE ( )HBE
( ) WBE owned firms ( X ) Local Preference
SECTION # 1
F.E.I.N. #
VENDOR NAME:
STREET:
CITY/STATE/ZIP:
CONTACT PERSON
PHONE #:
FAX #:
BEEPER #.
PAYMENT TERMS:
DELIVERY:
VENDOR AWARD
65-0108203
PHILCORP LANDSCAPE, INC.
2307 DOUGLAS ROAD
MIAMI, FLORIDA 33145
PHIL PRELLEZO
(305) 461-0944
(305) 441-1571
(305) 886-0266
NET 10 DAYS
N/A
SECTION #2 AWARD INFORMATION
C.C. AWARD DATE: APRIL 27, 2000 AMENDED AMOUNT: NONE
AGENDA ITEM #: CA-2 SPECIAL CONDITIONS: YES
RESOLUTION NO: 00-332 INSURANCE REQUIREMENT: N/A
TOTAL AWARD AMOUNT: $14,00.00 FINANCIAL OVERSIGHT BOARD: MAY 30, 2000
SECTION #3 AFFIRMATIVE ACTION POLICY YES
SECTION #4 REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: DEPARTMENT OF PARKS 8z RECREATION
CONTRACT ADMINISTRATOR: MARIA PEREZ
TELEPHONE NO. (305) 416-1314 FAX NO. (305) 416-2154
SECTION #5 PROCURING AGENCY
SENIOR BUYER: MARITZA SUAREZ DATE PREPARED: JUNE 6, 2000
TELEPHONE NO: (305) 416-1907 FAX: (305) 416-1925
PREPARED BY: STEPHANIE ]ONES
00- 1010
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
T ) Albert Ruder, Director June 6, 2000
Depart o cs &Recreation SUBJECT
Herbicide
Bid No. 99-00-084/03
FROM
REFERENCES
ENCLOSURES: One (1)
Please find enclosed a copy of the recently approved term contract for the purchase of herbicide. The
Department of Parks & Recreation is urged to carefully review the contract in detail to become familiar with
its prices, terms, and conditions. No other goods or services can be purchased under this contract except
those specified in the contract. When requesting this commodity or service, the Bid and Resolution Nos.
should be cited in the requisition.
It shall be the responsibility of the using department to properly administer the contract to ensure that the
contractor and the City perform all contractual obligations. In the execution of this responsibility,
departments should monitor vendor performance, inspect goods at time of delivery and check for accuracy in
billing.
Should your department encounter any problems with the contractor, please document the problem and
immediately advise Maritza Suarez, Sr. Procurement Specialist at 416-1907 for assistance.
c: Bid File
Maria Perez
f
00-1010
i
etfV of cfflta e
IUDY S. CARTER
Director
June 6, 2000
Philcorp Landscape, Inc.
Attn: Phil Prellezo
2307 Douglas Road
Miami, Florida 33145
Re: CONTRACT AWARD
Herbicide
Bid No. 99-00-084/03
Dear Mr. Prellezo:
CARLOS A. GIMENEZ
City Manager
On April 27, 2000, the City Commission approved the award of the subject term contract
for the purchase of herbicide, for the Department of Parks & Recreation.
Enclosed is the Contract Award for your reference. Should you have any questions
regarding this matter, please contact Stephanie Jones at (305) 416-1904.
The City of Miami appreciates your participation in servicing our needs.
JSC/sj
c: Bid File
f
S' rely yours,
Judy er
RDire or of Purchasing
CON7M40DAWCO iERURING/444 S.W. 2nd Avenue, 61h Floor/Miami, Florida 3'l l3M30K- 416-1900/Fax: (3051410.1925
F M.iil Addw- purrh.rtirn'r i miami.fim-,/ Wrhtiito Add...... [)ill, i n...uu. t! u. ®— 1
City of Miami, Florida go
Bid No. 99-00-084
u
6.6. SPECIFCATIONS/PRICE SHEET
Est. Annual Unit of Unit Extended
Item Quantity Measure Price Price
1. Round Up Herbicide by Monsanto 200 jug
NO SUBSTITUTION (2.5 gal./Jug)
e 70.00
/jug $ 14,000.00
Bidder: Philcorp Landscape, Inc. Authorized Signature.
FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM SHALL DISQUALIFY THIS BID.
0 0- 1 0 1
l�lJlr 1 KAI, 1 KL' V 1�. VV Al �iJ l�I�AL Y J1J�VK1V1
Directions: Please Attach sup�n! ments. All sections must be completxc, , g "CRC Com en "
Date: April 1, 2000
DEPARTMENT/DIVISION: Parks and Recreation -
CONTACT PERSON / CONTACT NUME
CONTRACTING ENTITY: Philcorp La;
RESOLUTION NUMBER:
Maria Perez.41.
Inc.
BUDGETARY INFORMATION: Are funds budgeted? YES
TOTAL DOLLAR AMOUNT: $ $14,000 ® EXPENSE
SOURCE OF FUNDS: Parks Dept. Operating ACCOUNT CODE(S)
Budget
If grant funded, is there a City match requirement? YES ❑ NO
AMOUNT:
Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s):
TERMS OF CONTRACT: (To be filled out by Purchasing Department)
Effective Date: Upon issuance of a P.O.
Escalating Clause, if any:
Contract Period (s): Until P.O. amount is used up.
Payment terms: 30 days after receipt of invoice from vendor
Penalties, (if any), for termination:
If grant funded, list restrictions/requirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? YES ❑ NO ® Reason for Extension:
If YES, actual expenditures in previous contract Year
Summary/Description of Contract or Agreement:
BID: 99-00-084
( If Applicable )
NO ❑ If yes,
❑ REVENUE
001000-580302.6.712
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(Include why it is needed, consequences if not authorized or approved and time constraints, if any.)
The City of Miami Parks and Recreation Department, provides maintenance services through its Operation's Division. The
Herbicide will be used by our maintenance crews to kill the weeds in our parks, which are highly used by our community.
METHOD OF PURCHASE (If applicable)
❑ Telephone quotes
❑ Single Purchase
❑ Written quotes
❑ Short -Terre Contract
❑ Negotiated Purchase
❑ Lease( Type: )
❑ Sole Source (include documentation)
Terre of Convict
❑ Bid Waiver (include documentation)
19 0
® Formal Bid/Proposal (include bid tabulation/proposal ranking)
PREVIOUS AWARDS OF BID (IF APPLICABLE) CRC COMMENTS:
From most recent: 1)
2)
Approval:
Approval:
N/A
Date: 0
Date:
t Board U 0 -1010
CITY OF MIAMI, FLORIDA CA=2
INTER-OFFICE MEMORANDUM
TO Honorable Mayor and Members
Of the Ci Commission
l
FROM: Donald H. Warshaw
City Manager
RECONMENDATION:
DATE: APR 1 7 2WO FILE
SUBJECT: Authorizing the Purchase
of Herbicide for the Dept
of Parks and Recreation
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the bid from Philcorp Landscape, Inc., located at 2307 Douglas Road, #302,
Miami, Florida 33145, a Hispanic/local vendor, in the amount of $14,000.00 for the
purchase of herbicide for the Department of Parks and Recreation. Funding is available
from the FY ' 99-`00, Parks and Recreation Department Operating Budget, Account No.
001000-580302.6.712.
BACKGROUND:
The City of Miami Parks and Recreation Department, provides- maintenance services
through its Operation's Division. The herbicide will be used by our maintenance crews
to kill the weeds in our parks, which are highly used by our community.
Pursuant to public notice, seven (7) bids were received related to Bid No. 99-00-084, for
herbicide. The Department of Parks and Recreation has analyzed the bids received
pursuant to said bid. Award of the bid is recommended to Philcorp Landscape, Inc.,
which submitted the lowest responsive and responsible bid..
We therefore recommend that the City Commission approve the attached Resolution in
its entire
?%`q,�a3j�o
DHW AR/sb
10
00
CITY OF MIAMI OF THE CITY CLERIC
BID SECURITY LIST
BID ITEM: HERBICIDE
BID NO: 99-00-084
DATE BID(S) OPENED: MARCH 8, 2000
TIME 10 : 00 a.m.
BIDDER
TOTAL BID BID BOND (ER)
I
AMOUNT CASHIER'S CHECK
PARKER SOD LANDSCAPE CENTER
See attache bid °J" -
14',-Ao �l
_
CARSO, INC. j
n_
� or
AGRO DISTRIBUTION
t
I r�
VAN WOTERS & ROGERS
Roo
"P-id
LESCO, INC.
" f4"Iri
ATLANTIC FEC FERT.
N
PHILCORP LANDSCAPE, INC. W-e receive only on copy
the bid which was sent to. ro ur-
NO BID
SUPERIOR LANDSCAPING AND LAWN
nPxf !w--
TITAN CONSTRUCTION GROUP, INC.
rict
•f warn
received timely ' s of 0.-� � _ •.��, c•T,-� a - A11
other offers 9=--mi: 73 In res-7came- 107c.7-ficn, i
are hereby rejected as la a ♦♦
- o
0
J
Person receiving bid(s) received ( ) envelops on -tebalf bf
-•
fC:ty Deparnnent)
{ " - ♦ -
SIGNED: 4k�
\ cpur�.City Clerk
L
on
(Date)
00-1010
*.OARD RECOMMENDATtON.IV.
/gID NUMBER: 99-00-084 COMMODITY/SERVICE: Herbicide
DEPARTMENT / DIVISION: Parks & Recreation
TERM OF CONTRACT: Contract for one year with OTR for two additional one year periods
NUMBER OF BIDS DISTRIBUTED: 13 NUMBER OF BIDS RECEIVED: 7
METHOD OF AWARD: Lowest responsible and responsive bidder
RECOMMENDED VENDOR(Sh
Philcorn Landscape, Inc.
STATUS:
Local/Hispanic
TOTAL:
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
CONTRACT VALUE:
$14,000.00
JUSTIFICATION: To be used by our maintenance crews to kill the weed in our parks,
which is highly used by our community.
ACCOUNT CODE(Sh
DEPARTMENT APPROVAL:
Department Direct r
Designee .� y ,
BUDGET REVIEW APPROVAL-
Q, 400
f(m Luie Brennan
Interim Director
jTHER FUNDING APPROVALS, IF APPLICABLE:
PAGE 2 OF 2
PURCHASING APPROVAL:
Jud . Carter
Director
TITLE:
00-1010
03%19/1394 22:55 813-754-3540 PALL MA-N. rERFRµ D PAGE 01
Sent By: PAOSOUACE ONE; 8137543840; Oot t � ti 2 : 9PIA; , :; ., ..,, Page t 3
TO: PAUL MASON At: 8 /87�6545
SM SV:Clrf d' MIAMI :i0-le- 0 ;11:32At1 !1<OCURi111t�'ff i i. $13'f84384®: 1 3
Wt of Miami
►UUY S. WTIX �» CARLOSA. CAM[NtZ
OatoWr 18, 2Q00
Mr. PwA 1lileaan
AWO Diaft"n
4004 PaW &xhw H"+
P" City, FL 33565
Rat: Nd No. 00-00-084
iistbiade
Daft Mr. s+I ~;
SENT VIA PAX
On April 27, 2000, the City of M*fW wratdad the above awb w costraot tp ph"
Landscape, Ina. The C1ty is In the process d rascandkV such sward, due to tt►a vsr+ We
irlaWy 10 h X WW the price bid. and reovnmwO sward to the next lowest bidder. Your
c0rftWy MAXY tbsd the sewed lam reeponslblo mind responsive bid. and we No;
#met=, mquafitlthat ym advise whether you wow Sol ho mt *0 prir.+se w end
abtde by sil W ma Wid Cen41110M. See sttsched CM i(yvur b1d. 11 should be noted "
price spawn On your Ptlee ~ dm not frlkct a 2% *WA dbW by Apm
Dtabbuti6A. fl awarded all Wm (Ma atb&od Farm S. i). The prior Per 2.6 gaUon jug
shall be ILVAIL
By sipreirr0 and rok mine Vft doewwrt is the Pun her V Depranmolit you are
er.IQrOwedpitep gFWnent to the prices pion, pwward do Sid No. 904G4e4. To
expedite the proms. pine isx us this siar+ad advwwkm*nent by not I~ than Friday,
Oclobw 20; 2000 at 5:00 I m-. to 305-416.1925, Alta: M*Mm Sump.
h Y40m,
thocuremmf Clrkw
Agm*7 No
Title'
Daft- 47/L
)SC:GMaMSanrs
Erns.
rXVAffTMWYCF RA CYMUWA" &W. W Awe 06 FAft%W 9, %.& 31130M) 41&f A0ftm: mmai&1*11
6�1a aim.. yudry/c•s.rwe�l.w� �bs1� Adot+�c M�raR�iMwLw
of Miami. Florida
Bid No. 99-00-084
6.6. SPECIFCATIONS/PRICE SHEET
Est. Annual Unit of Unit Extended
Item Quantity Measure Price Price
1. Round Up Herbicide by Monsanto 200 jug $ Qa• S`� /jug $ 2=0 00
NO SUBSTITUTION (J,ro (2.5 gal./jug)
Bidder: 1"o 1, Authorized Signature: '`—
FAILURE TO COMPLETE, SIGN AND RETURN THIS FORM SHALL DISQUALIFY THIS BID.
Contractors s Designers a Consultants
2307 Doup►os Rd. 1302, Miarmi, FL 33145 • (305) 461-09", Fox (305) 441-157
Miami, October 11, 2000
City of Miami
444 S.W. rd Ave.
Miami, F1 33130
Attn: Maritza Suarez
Dear Mrs. Suarez -
In Reference to PO # 205424, I am requesting the City to cancel this PO with Philcorp
Landscape, Inc., due to a miscalculation and increase in price of the herbicide. Please
accept my apology in reference to his matter.
Thank you for your attention
Sincerely,
PP/ha
00--1010
Za 3Dcd TLST-TVV-906 LZ:60 0a0Zl4T/0T.
9,
TABULATION OF BIDS �6
HERBICIDE - BID NO. 99-00-084
Description
Round Up Herbicide by Monsanto
Est. Annual Unit of
Unit
Extended
Vendors
Quantity
Measure
Price
Amount
Parker Sod Landscape Center
200
jug
$ 165.50
/jug
$ 33,100.00
7600 SW 87 Avenue
(2.5 gal/jug)
Miami, FL 33173
Non-Minority/Dade
Carso, Inc.
200
jug
$ 125.00
/jug
$ 25,000.00
404 S. Vine
(2.5 gal/jug),
Camargo IL 61919
Non-Minority/Non-Local
Agro Distribution
200
jug
S 4 02 so
/jug
S-29, 59G.88
4094 Paul Buchman Hwy.
(2.5 gal/jug)
-%discount
Plant City, FL 33565
if awarded all items
Non-Minority/Non-Local
$ 100.45
$ 20,090.00
Van Waters & Rogers
r �`20d
j jut-* �
$ 107.95
/jug
$ 21,590.00
7120 NW 74th Avenue
(2.5 gal/jug):
Miami, FL 33166
w
Pro
Non-Minority/Non-Local
Lesco, Inc.
" 200
jug +.$
109.05
Cug
$ 21,810.00
20005 Lake Road
- + . ..
(2.5 gal/jug),
Rocky River, OH 44116
Round Up Pro
Non-Minority/Non-Local
�hilcorp Landscape, Inc. 200 jug $ 70.00 /jug $ 14,000.00
?307 Douglas Road, #302 (2.5 gaVjug)=
iAiami, FL 33145
iispanic/Local
Atlantic FEC Fertilizer 200 jug $ 114.00 /jug $ 22,800.00
18375 SW 260 Street (2.5 gal/jug)'
Homestead, FL 33031
Non-Minority/Dade
Approval: A —
Prepared by Maritza Suarez, 3/10/00 Page 1 Department Director/Designee �0 0
-�.
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
RESCINDING OF AWARD
Bib NO. 99-00-084
Herbicide
Parks and Recreation
Rescinding Award and award to next lowest
bidder
RECOMMENDATION: It is recommended that the contract awarded to
Philcorp Landscape, Inc., in the amount of
$14,000, be rescinded for the inability to meet
the bid price, and award contract to Agro
Distribution, who is the next lowest responsible
and responsive bidder, to provide said services,
at a total annual amount not to exceed
$20,090.
Dire for of Pu chasing
Date
AwardStateContract 00-1010