HomeMy WebLinkAboutR-00-0987J-00-933
11/15/00
RESOLUTION NO.
0 - 987
A RESOLUTION OF THE MIAMI CITY COMMISSION
AMENDING RESOLUTION NO. 00-250 TO INCREASE THE
CONTRACTS WITH CANNON SPORTS, INC., GOPHER
SPORT, SPORTS SUPPLY GROUP, INC., D/B/A BSN
SPORTS, ZIPP SPORTING GOODS, COLLEGIATE
PACIFIC, INC., AND BILL FRITZ SPORTS CORP. FOR
THE PROCUREMENT OF RECREATIONAL EQUIPMENT AND
SUPPLIES FOR THE DEPARTMENT OF PARKS AND
RECREATION, IN AN AMOUNT NOT TO EXCEED
$40,000.00, FROM $14,140.94 TO AN ANNUAL AMOUNT
NOT TO EXCEED $54,140.94; ALLOCATING FUNDS
THEREFOR FROM THE DEPARTMENT OF PARKS AND
RECREATION GENERAL OPERATING BUDGET, ACCOUNT
CODE NOS. 001000.580301.6.717 AND
001000.580301.6.722, AND RECREATION
CONSOLIDATED REVENUE ACCOUNT CODE
NO. 116002.580211.6.717 FOR SAID INCREASE.
WHEREAS, Resolution No. 00-250, adopted on March 23, 2000,
accepted the bids of Cannon Sports, Inc., Gopher Sports, Sports
Supply Group, Inc., d/b/a BSN Sports, Zipp Sporting Goods,
Collegiate Pacific, Inc., and Bill Fritz Sports Corp. for the
procurement of recreational equipment and supplies to provide
recreational programs and equipment at City of Miami parks; and
CITY COMMSSION
PilEETING OF
Resolution No.
0-- 7
WHEREAS, the needs of the Department had not been fully
assessed at the time and the bids were awarded based on funds
available; and
WHEREAS, the Department of Parks and Recreation wishes to
increase the contracts with Cannon Sports, Inc., Gopher Sports,
Sports Supply Group, Inc., d/b/a BSN Sports, Zipp Sporting
Goods, Collegiate Pacific, Inc., and Bill Fritz Sports Corp. to
meet its needs for recreational equipment and supplies for the
implementation of recreation programs and activities; and
WHEREAS, the City Manager and the Director of the
Department of 'Parks and Recreation recommend that such increase
be authorized, in an amount not to exceed $40,000, from
$14,140.94 to an annual amount not to exceed $54,140.94; and
WHEREAS, funds for the increase are available from the
Department of Parks and Recreation General Operating Budget,
Account Code Nos. 001000.580301.6.717 and 001000-580301.6.722,
and Recreation Consolidated Revenue, Account Code No.
116002.580211.6.717;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Page 2 of 4 � � � ON
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Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. Resolution No. 00-250, adopted March 23,
2000, is hereby amended in the following particulars:'/
"RESOLUTION NO. 00-250
Section 2. The bids received on
February 7, 2000, from Cannon Sports, Inc.;
Gopher Sports; Sports Supply Group, Inc.
D/B/A BSN Sports; Zipp Sporting Goods;
Collegiate Pacific, Inc.; and Bill Fritz
Sports Corp., for the procurement of
recreational equipment and supplies, on a
contract basis for one (1) year with the
option to renew for two (2) additional one
year periods, for the Department of Parks
and Recreation, at a total annual amount not
to exceed $14,140. 94 $54, 140. 94, is hereby
approved, with funds therefor hereby
allocated from the Department of Parks' and
Recreation Operating Budget, Account Code
Nos. 001000.580301.6.717 and
991999.S803301.6.849 001000.580301.6.722 and
Recreation Consolidated Revenue Account
No. 116002.580211.6.717.
1� Words and/or figures stricken through shall be deleted. Underscored
words and/or figures shall be added. The remaining provisions are now
in effect and remain unchanged. Asterisks indicate omitted and
unchanged material.
Page 3 of 4 a A 91,187
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Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.V
PASSED AND ADOPTED this 16th day of November , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by signing it in the pis-e ps°OvNeed, said legislnow
becomes effective with the elapse of .en (1 days om t. �e of Co sien <� Jon
regarding same, without the Mayor x sin a eto
ATTEST:
W ter oeman, City Clerk
WALTER J. FOE
CITY CLERK
APPROV AS 0 j IRM'JND CORRECTNES"&
'IW VFTORNEY
W47 :1g:LB:BSS
a/ If the Mayor does not sign this Resolution, it shall become effective
at the end of ten calendar days from the date it was passed and
adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
Page 4 of 4 a '�
TO: Honorable Mayor and Members
of the City Commission
;i
er
RECOMMENDATION
CITY OF MIAMI, FLORIDA CA=13 MEMORANDUM
DATE: NOV 2 - 2: 00 FILE:
SUBJECT: Authorizing a Contract Increase
for the Purchase of Recreational
Equipment and Supplies for the
REFERENCES: Department of Parks and Recreation
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
amending Resolution 00-250, authorizing an increase in contract for the purchase of recreational
equipment and supplies for the Department of Parks and Recreation from six vendors as the
lowest responsible and responsive bidders under Bid No. 99-00-049, for an increase in contract
from $14,140.94 to $54,140.94, based on an item by item basis. Said vendors are as follows:
Zipp Sporting Goods, a Miami -Dade County/non-minority vendor; Cannon Sports, Inc.; Gopher
Sports; Sports Supply Group, Inc. D/B/A/ BSN Sports; Collegiate Pacific, Inc.; and Bill Fritz
Sports Corp., all non-local/non-minority vendors. Funding is available in the FY 2001, Parks and
Recreation Department Operating Budget, Account No. 001000-580301.6.717 and 001000-
580301.6.722, and Recreation Consolidated Revenue Account No. 116002.580211.6.717.
BACKGROUND
The City of Miami, Parks and Recreation Department provides programs and activities to
residents throughout the city. Recreational supplies and equipment are of vital importance in the
implementation of active and passive recreation programs.
In March of 2000, the City Commission approved Resolution 00-250 awarding a contract in the
amount of $14,140.94. The award was made based on available funds. Since the contract was
issued well into the fiscal year, the entire annual needs of the department could not be addressed
at that time. The increase in contract award to $54,140.94 will meet the department's needs of
recreation equipment and supplies until a new bid is issued.
CAG/FR/AR/jap
EIZI��`%I
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Gimenez
City Manager
FROM: Alberto R r, Director
Departm f Parks and Recreation
DATE: October 12, 2000 FILE:
SUBJECT: Contract Increase for the Purchase
of Recreation Equipment and Supplies
REFERENCES:
ENCLOSURES:
The Parks and Recreation Department has verified that funds are available with the Department of
Management and Budget, to increase the contract for the purchase of recreational equipment and
supplies, from $14,140.94 to $54,140.94. Funding is available from the Parks and Recreation
Department's Operating Budget, Account Codes No. 00100-580301.6.717 and 001000-
580301.6.722, and the Recreation Consolidated Revenue Fund Account No. 116002-580211.6.717.
BUDGETARY REVI W D APPROVAL
�1 Linda M. Haskins
Director
Department of Management & Budget
AR/TG/jap
City of Miami
Management & Budget
Date /6�Loo
Time Z-yo (A"
Amount of S 3y, y6l•oc> is
available in account number:
G)61000• S S'O3)/. r; • 7/7
�Ms�..,�AWW�
Manage,.:: -it & Bum _
Date _!o /3 vg)
Time
Amount of $ J� !v g•74 is
avaNable in ac C O C :'. -.
DO 6tU- 516o -7Z2
PAJ a
V:_�rified by: SIGNATURE Wrified by: SYGNATURE
oy of @V'•,ia. rlI
Management & Budget
Cho
Amount of cI zdtooU -co is
_I16oc�7 • SYO'Z// . 6.?
Verified by: SIG TORE
00- 987
CONTRACT A W A R D
BID NO. 99-00-049/03
NAME OF !(ID: RECREATIONAL EQUIPMENT AND SUPPLIES
CONTRACT' PERIOD: MARCH 31, 2000 THROUGH APRIL 1, 2001
TERM OF CONTRACT: ONE (1) YEAR WITH THE OTR FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS
COMMODITY CODE: 805-00
METHOD OF AWARD: TO THE LOWEST BIDDER(S) ON AN ITEM BY ITEM BASIS
AWARD BASED ON MEASURES: Yes O No ( X) O Set Aside ( ) BBE ( ) HBE
( ) WBE owned fines O Local`Preference
SECTION #1
VENDORS AWARDED
F. E.I.N. #
77-0096361
41-1362423
VENDOR NAME
CANNON SPORT'S, INC.
GOPHOR SPORT
STREET:
P.O. BOX 11179
P. O. BOX 998
CITY/STATE/ZIP:
BURBANK, CA 91510-1179
OWATONNA, MN 55060
CONTACT PERSON:
REY TRUJILLO
CHERYL GREEN
PHONE #:
.(800) 223-0064 EXT. 112 ,
(800) 533-0446
FAX #:
(800) 388-1993 `'�-`---` =
(800) 451-4855
PAYMENT TERMS:
NET 30 DAYS
NET 30 DAYS. .
DELIVERY:
30-45 CALENDAR DAYS ARO P.O.'.
7-45 CALENDAR DAYS ARO P.O.
WARRANTY:
1 YEAR
EVERY PRODUCT UNCONDTIONALLY CfIEARANTEEC
—N/A
DISCOUNTS:
FREE FREIGHT
'CEPTIONS:
REFER TO CSI CATALOG FOR MORE
N/A
SPECIFICATION DETAIL
E-MAIL ADDRESS:
csi@cannonsports.com
xopher@Qoohersport.com
F.E.I.N. #
75-2241783
VENDOR NAME
SPORT SUPPLY GROUP, INC.
D/B/A BSN SPORTS
STREET:
P.O. BOX 49
CITY/STATE/ZIP:
JENKINTOWN, PA 19046
CONTACT PERSON:
LYN WEISS
PHONE #:
(800) 445-9446
FAX #:
(800) 523-51 12
PAYMENT TERMS:
NET 30 DAYS
DELIVERY:
21 CALENDAR DAYS ARO P.O.
WARRANTY:
1 YEAR
DISCOUNTS:
N/A
EXCEPTIONS:
N/A
E-MAIL ADDRESS:
pass onsbidCa@sportsumAgroup.com
59-0755245
Z1PP SPORTING GOODS
P. O. BOX 432700
SO. MIAMI, FLORIDA 33143
MARTIN HOCHMAN
(305) 665-3534
(305) 665-0366
NET 30 DAYS
10-18 CALENDAR DAYS ARO P.O.
NORMAL MFGR'S. WARRANTY
N/A
N/A
N/A
r
F.E.I.N. #
22-2795073
VENDOR NAME
COLLEGIATE PACIFIC, INC.
STREET:
P.O. BOX 7087
CITY/STATE/ZIP:
DALLAS, TX 75209
CONTACT PERSON:
CRAIG A. MOSTAFFA
PHONE #:
(888) 566-8966
FAX #: .
(888) 455-3551
PAYMENT TERMS:
NET 30 DAYS
DELIVERY:
3-12 CALENDAR DAYS ARO P.O.
WARRANTY:
STANDARD MFG. WARRANTY
DISCOUNTS:
N/A
EXCEPTIONS:
PRICES DO NOT INCL. INSTALLATION
E-MAIL ADDRESS:
N/A
SECTION #2 AWARD INFORMATION
C.C. DATE MARCH 23, 2000
AGENDA ITEM A CA-3
RESOLUTION NO: 00-250
TOTAL AWARD AMOUNT: $14, l 40.94
•
56-1661989
BILL FRITZ SPORTS CORPORATION
1072 CLASSIC ROAD
APEX, NC 27502
BILL FRITZ
(800) 234-1004
(919) 362-1750
NET 30 DAYS
N/A
STD. FACTORY WARRANTY APPLIES
N/A
BFRITZ@BIIIFdtzSports.com
AMENDED AMOUNT: NONE
SPECIAL CONDITIONS: YES
INSURANCE REQUIREMENT: N/A
FINANICAL OVERSIGHT BOARD: MARCH 31, 2000
SECTION #3 AFFIRMATIVE ACTION POLICY YES
SECTION #4 REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: DEPARTMENT OF PARKS at RECREATION
CONTRACT ADMINISTRATOR: MARIA PEREZ
TELEPHONE NO.: (305) 416-1314 FAX #: (305) 416-2154
,,cCTION #5 PROCURING AGENCY
SENIOR BUYER: MARITZA SUAREZ DATE PREPARED: APRIL 5, 2000
TELEPHONE NO: (305) 416-1907 FAX: (305) 416-1925
PREPARED BY: STEPHANIE )ONES
t
5
9
J-00-238
3/10/00 _11
RESOLUTION NO.
A RESOLUTION OF"THE MIAMI CITY COMMISSION
ACCEPTING THE BIDS OF CANNON SPORTS, INC.;
GOPHER SPORT; SPORTS SUPPLY GROUP, INC. D/B/A
BSN SPORTS; ZIPP SPORTING GOODS; COLLEGIATE
PACIFIC, INC.; AND BILL FRITZ SPORTS CORP.,
PURSUANT TO INVITATION FOR BIDS
NO. 99-00-049, FOR THE PROCUREMENT'" OF"'
RECREATIONAL EQUIPMENT AND SUPPLIES, ON A
CONTRACT BASIS FOR ONE (1) YEAR WITH THE
OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE
YEAR PERIODS, FOR THE DEPARTMENT OF PARKS AND
RECREATION, AT A TOTAL ANNUAL AMOUNT NOT TO
EXCEED $14,140.94; ALLOCATING FUNDS THEREFOR
FROM PARKS AND RECREATION OPERATING BUDGET,
ACCOUNT NO. 001000-580301.6.717 AND
001000.560301.6.840.
WHEREAS, the Department of Parks and Recreation provides
recreational programs and equipment for the enjoyment and use of
residents in City parks; and
WHEREAS, recreational supplies and equipment are required to
implement recreational programs; and.
WHEREAS, pursuant to public notice, Invitations for Bid
No. 99-00-049 were mailed to forty-three (43) potential bidders;
and
and
WHEREAS, seven (7) bids were received on December'27, 1999;
mm�
CITY OOYMSSION
I~EETING OF
,:. 2 3 2000.
noaoluum Na
v
- I`.r
WHEREAS, funds are available from 'the Department of Parks
and Recreation Operating Budget, Account No. 001000-580301.6.717
and 001000.580301.6.840; and
WHEREAS, the City .Manager and the Director of Parks and
Recreation recommend that the bids received from Cannon Sports,
Inc. ; Gopher Sport;' Sports Supply Group, Inc. d/b/a BSN Sports;
Zipp Sporting Goods; Collegiate Pacific, Inc.; and Bill Fritz
Sports Corp., be accepted as the lowest. responsive and
responsible bids on an item by item basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF'THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby. adopted by reference
thereto and incorporated herein as if fully set forth in :,this
Section.
Section 2. The bids received on February 7, 2000, from
Cannon Sports, Inc. Gopher Sport;. Sports Supply Group, Inc.
d/b/a BSN Sports; Zipp Sporting Goods; Collegiate Pacific, Inc. ;
and Bill Fritz Sports Corp., for the procurement of recreational
equipment and supplies, on a contract basis for'one (1).year with
the option to renew for two (2) additional one year periods, for
the Department of Parks and Recreation, at a total annual amount
not to exceed $14,140.94, is hereby approved, with funds therefor
hereby allocated from the Department of Parks and Recreation
Operating Budget, Account No. 001000-580301.6.717 and
001000.580301.6.840
rc:Page` '2 = of 3 0 ® - 91t
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Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor -
PASSED AND ADOPTED this 23rd day of March 2000.
JOE CAROLLO, MAYOR
ATTEST:
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
this legislation by sicning it in the designated place pr3vidsd, sn *ow
beccmes Elective with
regarding same, without the Mayci
WALTER J. FOEMAN
CTTY CLERK
APPRO AS/;TO F
] VILARELLO
71 ATTORNEY
4234:RCL
CORRECTNESS
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes the Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Ail ! l
Page 3 of 30 0, — 9 8� , q. .•
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
.2
u
v CA=3
o : Honorable Mayor and Members DATE : 1•!fi(\ 2000 FILE
Of the City Commission
SUBJECT : Authorizing the Purchase
of Recreational Equip-
ment and Supplies for
FROM ; d H. Warshaw REFERENCES: Department of Parks and
City Manager Recreation
ENCLOSURES:
RECOAEWENDAT'ION:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the purchase of recreational equipment and supplies for the Department of Parks and
Recreation from six (6) vendors as the lowest responsible and responsive bidders under Bid No.
99-00-049, for a total, not to exceed S 14,140.94, based on an item by item basis. Said vendors
are as follows: Cannon Sports, Inc., Gopher Sport, Sports Supply Group, Inc. D/B/A BSN
Sports, Collegiate Pacific, Inc., Bill Fritz Sports Corp. all non-local/non-minority vendors and
Zipp Sporting Goods which is a Miami -Dade County/non-minority vendor. Funding is available
from the FY '99-`00, Parks and Recreation Department Operating Budget, Account No. 001000-
58030 1 .6.717 and 001000.580301.6.840.
BACKGROUND:
The City of Miami, Parks and Recreation Department, through its Recreation Division, provides
programs and equipment to residents for their enjoyment of our parks.
Recreational supplies and equipment are of vital importance in the implementation of active and
passive recreational programs. Numerous sports leagues in our parks system require the
necessary tools so that the children can participate.' Also, our park buildings require items such
as tennis and game tables and board games.
At the request of the Parks Department and due to our vast needs in this area, the Purchasing
Department issued an invitation for bids and received bids for recreational equipment and
supplies. Seven (7) vendors responded and six (6) were deemed to be the lowest responsive and
responsible bidders on an item by item basis.
We therefore recommend that the City Commission approve the attached Resolution in its
entirety..
DHW Vs'lb"
A
BID AWA D RECOMMEWAT16k FUKm
LUMBER: 99-00-049 COMMODITY/SERVICE: Recreation a quipment & Supplies
,RTMENT / DIVISION: Parks and Recreation
!OF CONTRACT: Contract for one year with OTR for two additional one year periods
3ER OF BIDS DISTRIBUTED: (4,j) NUMBER OF BIDS RECEIVED: Seven (7)
iOD OF AWARD: Lowest responsive and responsible bidder on an item by item basis
4.
)MMENDED VENDOR(S):
STATUS:
CONTRACT VALUE:
ton Sports, Inc. Non-Local/Non-Minority $1,812.38
'er.Sport Non-Local/Non-Minority $3,613.48
-ta SlT1 nl� n11n Tne- _ 8ha ASN Sports Non- n -al /Non-M; nority $5 ,122. 96
3 Sporting Goods DadeLNon-Minority 52,259.60
_eaiate Pacific, Inc. Non-Local/Non-Minorityy H ,167.40
Fritz Sports Corp. Non -lino TOTAL: $14,140.94
FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
IFICATION:
To provide much needed recreational supplies and equipment to the many parks
throughout the City of Miami for the implementation of our recreational programs.
At rbp camp riTne.Sh is also.anin- Paced demand to replace and/or rQfurbish
worn out supplies and equipment. Numerous teams for baseball, softball,
kinichall and tannic require the necessary _tools for h kids to p_articivate
MUNT CODE(S): 001000.580301.6. 717
2ARTMENT APPROVAL: BUDGET REVIEW APPROVAL:
PURCHASING APPROVAL
J,94,F44- 1� a, .�. �1,g��eo
)artment ector/ ,err Luie Brennan Jud S"Carte
ignee �,J Interim Director Dire or
IER FUNDING APPROVALS, IF APPLICABLE: TITLE: e
PAGE 2 OF 2
AMENDMENT AND INCREASE OF CONTRACT
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
BID NO.99-00-049
Recreational Equipment & Supplies
Parks & Recreation
Amend and Increase Contract
The Department of Parks and Recreation has
seen a need to Amend Section 2 of
Resolution No. 00-250 and increase contract
for the provision recreational equipment and
supplies.
It is recommended that an Amendment to
Section 2 of Resolution No. 00-250, for the
purchase of recreational equipment and
supplies and to increase the amount allocated
to the contract awarded to Cannon Sports,
Inc., Gopher Sports; Sports Supply
Group, Inc. d/b/a BSN Sports;
Collegiate Pacific, Inc.; and Bill Fritz
Sports Corp., in an amount not to exceed
$54,140.94 annually thereby increasing the
contract amount from $ l 4,140.94 to
$54,140.94, for the Department of Parks
and Recreation; allocating funds therefor
from. the Department of Parks and
Recreation Operating Budget, Account
Code No. 001000.580301.6.717 and
001000.580301.6.722, and
Recreation Consolidated - Revenue
Account Code No.
1 16002. 5 80211.6. 717.
le'ector of Purchasing
Date
AwardIncrease
00- 987