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Home My WebLink AboutR-00-0982J-00-931 11/3/00 RESOLUTION NO. 00 982 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF SOUTH FLORIDA MAINTENANCE SERVICES, INC., FOR THE ACQUISITION OF MAINTENANCE SERVICES FOR SCHEDULED EVENTS -AT THE ORANGE BOWL STADIUM FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES ON AN AS -NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, IN AN'ANNUAL AMOUNT NOT .TO EXCEED $150,000; ALLOCATING FUNDS THEREFOR FROM THE ORANGE BOWL STADIUM OPERATING BUDGET, ACCOUNT CODE NO..404000.350503.340. WHEREAS, the Department of Conferences, Conventions and Public Facilities requires maintenance services for scheduled events at the Orange Bowl Stadium; and WHEREAS, pursuant to public notice; Invitation for Bids No. 99-00-228 was mailed to fifty-eight (58) potential bidders; and WHEREAS, one August 9, 2000; and (1) responsive bid was received on WHEREAS, the City Manager and the Director of the Department of Conferences, Conventions and Public Facilities recommend that the bid received from South Florida Maintenance Services, Inc, be accepted as the only responsive and responsible bid; and CITY COMMISSION MEETING OF NOV J 6 2000 hesoludon NO— 00- 982 WHEREAS, funds are available from the Orange Bowl Stadium Operating Budget, Account Code No. 404000.350503.340, for the required services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on July 24, 2000, from South Florida Maintenance Services, Inca, for 'the acquisition of maintenance services for scheduled events at the Orange Bowl Stadium for the Department of Conferences, Conventions and Public Facilities, on an as needed contract basis for one (1) year, with the option to renew for two (2) additional one (1) year periods, in an annual amount not to exceed $150,000 is hereby accepted, with funds therefor hereby allocated from the Orange Bowl Stadium Operating Budget, Account Code No. 404000.350503.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City'Commission. Page 2 of 3 00_ 982 PASSED AND ADOPTED this 16th day of November 2000. JOE CAROLLO, MAYOR In eccordmce with Miami Goc?�a Sec. 2-36, since the Maynr did not indicate approval of U � ftlation by signing it in the designated pl-.re p;ravided, said iegi4i:t :.,. M,r,u N corm,, eitective with the elapse of ten ( dayK, cap is thu e f Comm' regarding same, without the May r xe isi eto G� ATTEST: W .,er J. o nAtv Clerk WALTER J. FOEMAN CITY CLERK APPROVED Pt �TO ILARELLO CI%FT ATT NEY W4793• g.LB:BSS 01 AND —CORRECTNESS :�/ Page 3 of 3 TO: Honorable Mayor and CITY OF MIAMI, FLORIDA CA=8 INTER -OFFICE MEMORANDUM DATE: NOV 2 ` 2DT FILE: Members of the City Commission FROM: Kan�aggerin SUBJECT: Resolution Awarding Contract of Events Maintenance Services at the Orange Bowl Stadium REFERENCES: Bid No. 99-00-228 ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of South Florida Maintenance Services, Inc., a Hispanic/Dade County vendor, located at 8221 N.W. 54 Street, Miami, Florida 33166, in an amount not to exceed $150,000 for the provision of events maintenance services at the Orange Bowl Stadium on an as -needed basis. The contract has a term of one (1) year, with an option to renew for two (2) additional one (1) year periods. Funding is available from the operating budget of the Orange Bowl, Account Code No. 404000.350503.340. BACKGROUND Events maintenance services are required before, during and after scheduled events at the Orange Bowl Stadium. The Purchasing Department has analyzed the bids received pursuant to Bid No. 99- 00-228R. Fifty-eight (58) invitations for bids were distributed, and one (1) response was received. South Florida Maintenance Services, Inc. submitted a responsible and responsive bid, and it is recommended that the bid be awarded to them. , "1-1 CAG/FKR/CPA/IG/yh 1_ AWARD RECOMMENDATION rM BID NUMBER: 99-00-228 COMMODITY/SERVICE: EVENTS MAINTENACE SVCS. , ORANGE BOWL DEPARTMENT / DIVISION: PUBLIC FACILITES/ ORANGE BOWL TERM OF CONTRACT: ONE YEAR WITH OTR FOR FOR TWO ADDITIONAL ONE YEAR PERIODS. NUMBER OF BIDS DISTRIBUTED: 58 NUMBER OF BIDS RECEIVED: 1 METHOD OF AWARD: LOWEST RESPONSIBLE AND RESPONSIVE BIDDER,WGOSE..BID, CONFORMING TO THE SPECIFICATIONS IS MOST ADVANTAGEOUS TO THE CITY RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: SOUTH FLORIDA MAINTENANCE SVCS. DADE/HISPANIC TOTAL: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: TO PRVIDE MAINTENANCE SERVICES AT THE ORANGE BOWL STADIUM, BEFORE, DURING, AND AFTER SPECIAL EVENTS, IN ADDITION UTILIZING THESE SERVICES ON AN AS NEEDED BASIS. ACCOUNT CODE(S): 404000.350503.6.340 DEPARTMENT APPROVAL: Department Director/ Designee BUDGET REVIEW APPROVAL: Linda M. as ins Director OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 OF 2 RCHASING APPROVAL: l S. rter Dir ctor TITLE: TABULATION OF BID EVENTS MAINTENANCE AT THE ORANGE BOWL: BID NO. 99-00-228 VENDOR S. Florida Maintenance Service 8221 NW 54 Street Miami FL 33166 Dade/Hispanic Bid Amount Item Description Per Event 1 ORANGE BOWL STADIUM ATTENDANCE a).1500 - 2499 $ 721.00 b) 2500 - 4999 $ 721.00 c) 5000 - 7999 $ 1,221.00 d) 8000 - 14999 $ 1,921.00 e) 15000 - 21999 $ 2,621.00 22000 - 29999 $ 3,421.00 g) 30000 - 39999 $ 4,921.00 h) 40000 - 49999 $ 6,021.00 i) 50000 - 59999 $ 5,121.00 j) 60000 - 69999 $ 5,221.00 k) 70000 - 71999 $ 5,321.00 1) 72000 - 74999 $ 5,421.00 m) 75000 - 80000 $ 6,521.00 Total $47,173.00 Average Attendance Based Cost per Event 2 HOURLY RATES a) Cleaning Supervisor b) Cleaning Laborers TOTAL BID PRICE $ 3,628.69 Est. No. of Hrs. Hourly Rate Ext. Amount 62 $ 10.95 /hr $ 678.90 340 $ 8.95 /hr $ 3,043.00 $ 3,721.90 $ 7,350.59 Prepared by Ramon Berges 10/17/2000 Page 1 Approval: partment D ecto gnee 0 BID ITEM: AI OF MIAMI OF THE CITY CLERI BID SECURIT17 LIST EVENT MAINTENANCE SERVICES AT ORANGE BOWL BID NO: 99-00-228 DATE BID(S) OPENED: AUGUST 9, 2000 N TIME' 10 : 00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK SOUTH FLORIDA MAINTENANCE SERVICES See.attach d bid NO BID COASTAL BUILDING MAINTENENCE MASTER MAINTENENCE VARSITY CONTRACTORS, INC. ESTAFF (USA), INC. ROYAL SERVICES OF SOUTH FLORIDA SHAMROCK BUILDING SERVICES MERIDIAN MANAGEMENT CORP. CHI-ADA CORPORATION CLEANING EXPRESS SERRA CLEANING SERVICES CORP. J.R. ALVAREZ MRS. N. BRYANT ANAGO "Offers frOm the ven,6ors IAste T herein. are AGT.r AT 9i1ry }a t'T^9 C.l Sf I'RQ l`•X YE"1 .C3 Ytht,•� ("t F^,f_,r,`-mrr At—Elp the only ofier i"y 4i . other offers submii-.ed in respons-9 to t?-za- sal11citation, _ 7 T. _. _ _ _ _ _ T _ _ _ _ 16 '�Ai'v 88 v.64A1 � x. Vy.s Wc.^Oi'..a .s+✓ i# tit .'.. �' ,,.•. — Person receiving bid(s) (City Department) SIGNED: Deputy envelops "on behalf of �} t� (Date) CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 99-00-228 EVENT MAINTENANCE SERVICES AT THE ORANGE BOWL OPENING DATE: 10:00 A.M. WEDNESDAY, August 9, 2000 (Deadline for Request of additional information/clarification: August 2, 2000) A MANDATORY pre -bid conference will be held at Orange Bowl Stadium, located at 1501 NW 3rd Street, Gate 12B, Miami, Florida on August 1, 2000, at 10:00 a.m. The purpose of this conference is. to allow potential Proposers an opportunity to present questions to staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a representative (s) of the bidder attend in order to qualify to bid. Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). Carlos A. Giminez CITY OF MIAMI City Manager LOGO AD NO. 4888 f"3 , __,,_... "^'`�.. -.,,,gyp „�,,.t�-�v -w.� 4^L,.r11-'^�'�''�^%=r•�✓1j"'��.�;^-",-Ifl�.0 �`a,..FY;,rw"'�_,-..,,,it;r..'.::��•-�;'�.i`n�"'`-.'•.`� .�^,:� �.�,`,-J"'._.t,'ir�_�. _��v',nCh^'�, r _ City of 'Miami ty�F'YI,Fp, REOU•ISITION FOR ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of the advertisement with thi reguisition. 1. Department 2. Division. Div: t* . 3'; ,C ' t. { f•i"� J J,; :1 +S? a t (�; t �''. ' C'. 3.'Account Code number: 4. Is this'a confirmation:'; 5. Prepared'by: �StJ`iO3 y.,i' 4 ❑ Yes ❑ No 6. Size of advertisement: r 7. Starting date:'` 8. Telephone number: 9. Number of times this advertisement -is to be 10.- Type -:of advertisement: published: _' ❑ Legal ❑ Classified ❑ Display 11. Remarks 12. 1 (.. . Publication Date(s) of, o Advertisement Invoice No. Amount . . - -73f. —77 ..Fc ❑ Approved t ❑ Disapproved - Department Director/Designee Date Approved for Payment ` Date C GS/PC 503 Rev. 12%89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. v w.�n�uv�wn. �a�nao - u.v.r�.� vao�a�� - vcNalunc�n