HomeMy WebLinkAboutR-00-0980J-00-983
11/6/00
RESOLUTION NO. 0 ® - 980
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCEPTING THE BID OF HARRISON UNIFORM FOR THE
PROCUREMENT OF BADGES, INSIGNIAS AND WALLETS
FOR THE DEPARTMENT OF POLICE ON A CONTRACT
BASIS, IN AN AMOUNT NOT TO EXCEED $26,867.82,
FOR A PERIOD OF ONE (1) YEAR, WITH THE OPTION
TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS, SUBJECT TO A FOUR. PERCENT (4%)
INCREASE FOR EACH SUBSEQUENT YEAR; ALLOCATING
FUNDS THEREFOR FROM THE DEPARTMENT OF POLICE
GENERAL OPERATING BUDGET, .ACCOUNT CODE
NO. 001000.290201.6.075.
WHEREAS, the Department of Police requires the procurement
of badges, insignias and wallets, for its personnel; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-219 was mailed to thirty-eight (38) potential bidders;
and
WHEREAS, seven (7) responses were received on
October 4, 2000; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid of Harrison Uniform be accepted as the lowest
responsive and responsible bid; and
WHEREAS, the. City Manager and the Chief of Police recommend
that the bid received from Harrison Uniform for the provision of
City COMKISSION
MEETING OF
Nov 1 6 Z060
Resolution No.
00 9 8A
badges, insignias, and wallets be accepted as the lowest
responsive and responsible bid; and
WHEREAS, funds are available from the Department of Police
General Operating Budget, Account Code No. 001000.290201.6.075,
for said purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2.. The October 4, 2000 bid from Harrison Uniform
for the procurement of badges, insignias and wallets for the
Department of Police on a contract basis, in an amount not to
exceed $26,867.82 for a period of one (1) year, with the option
to renew for two (2) additional one (1) year periods, subject to
a four percent (4%) increase for each subsequent year, is hereby
accepted, with funds therefor hereby allocated from the
Department of Police General Operating Budget, Account Code
No. 001000.290201.6.075.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
1� If the.Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it, was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3 ® 0— 9 8
PASSED AND ADOPTED this 16th day -of November 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate app'bvd of,
this leg�,slafion -by signing it in the de,'-siqnatad e provided, aid ftis!aitil"
becomes affective with the elapse often (10, d7ax dstiromthad"16, of... cmrriiss;.',
regaivling same, without the Mayorexe.rcisi)n et
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROVE
FROVTLAR
TORNEY
834:1g:LB:BSS
RM_W CORRECTNESS:t/
Page 3 of 3 0 980
0
CITY OF MIAMI, FLORIDA.
INTER -OFFICE MEMORANDUM CA=6
TO: The Honorable Mayor and Members
of the City Commission
FROM4r,;,
lmager
RECOMMENDATION
DATE: NOV 2 _. L100 FILE:
SUBJECT: Authorizing the provision of
Badges, Insignias and Wallets
REFERENCES: Bid No. 99-00-219
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution accepting
the bid of Harrison Uniform, a Local/Non-Minority vendor, located at 3850 N. Miami Avenue,
Miami, FL 33127, for the provision of Badges, Insignias and Wallets for the Police Department,
for a one (1) year period with the option to extend for two (2) additional one (1) year periods,
subject to a 4% increase for each subsequent year, at a total first year contract amount not to
exceed $26,867.82.
Funding is available from the Department of Police General Operating Budget, Account Code No.
001000.290201.6.075,
BACKGROUND
The Department of Police has analyzed the bids received pursuant to Bid No..99-00-219. Thirty-
eight (38) invitations for bid were mailed and seven (7) responses were received. Harrison
Uniform, submitted a responsible and responsive bid and is, therefore, pursuant to City Charter
and Code Section 18-79(h) local vendor preference, recommended for the award.
The Department of Police must provide new and replacement badges, insignias and wallets to its
personnel.
CAG C/JLM/lr
Q®- 980
.0
D AWARD RECOMMENDATION (FORM
BID NUMBER: 99-00-219 COMMODITY/SERVICE: INSIGNIAS, BADGES & WALLETS
DEPARTMENT / DIVISION: POLICE
TERM OF CONTRACT: CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS
NUMBER OF BIDS DISTRIBUTED: 38 NUMBER OF BIDS RECEIVED: 7
METHOD OF AWARD:
RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE:
Jones Equipment Co., Inc. Non-Local/Non-Minority $26,867.82
or
Harrison Uniform Local/Non-Minority
TOTAL: $26,867.82
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION: The Department of Police must provide new and replacement badges,
insignias and wallets to its personnel.
4-7 00
THTtE ZZ
ACCOUNT CODE(S): Police General Operating Budget, Account Code. 001000.290201.6.075
DEPARTMENT APPROVAL: BUDGET REVI EWE APPROVAL('-----,,, PURCHASING APPROVAL:
epartment Director/ X,,.Linda M. Haskins
Designee Director
OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: .
PAGE 2 OF 2
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Est.
Item Description Qty.
D. REFURBISHING OF BADGES
RODIUM BREAST 100
RODIUM BREAST 100
KARAT -CLAD BREAST 100
KARAT -CLAD HAT 100
Sub Total D:
TOTAL 1 ST YEAR CONTRACT
Is there a percentage increase beyond the 1st
year of the contract?
2ND YEAR OF CONTRACT
Percentage Increase
Contract Amount
3RD YEAR OF CONTRACT
Percentage Increase
Contract Amount
TOTAL THREE YEAR CONTRACT AMOUNT:
Balance of Line Discount off List Price
for products not specified on this solicitation
Warranty Information
Nomber of calendar days required to complete
delivery after receipt of order:
® Prepared by Maritza Suarez, 10/12/1
*Local. Preference Ordinance applie
TABULATION OF BIDS
BADGES, INSIGNIAS AND WALLETS - BID NO.99-00-219
Jones Equipment Co., Inc
Harrison Uniform
l Martin's Lamar Uniforms LawEnforcement Equipment
5617 Dawson Street
3850 N. Miami Avenue
7230 NW 46 Street
2520 Summit
Hollywood FL 33023
Miami, FL 33127
Miami, FL 33166
Kansas City MO
Non-Local/Non-Minority
Non-Minority/Local
Non-Minority/Dade
Non-Local/Female
Unit Ext F
Unit Ext.
t
Unit Ext.
Unit Ext.
Price Price
Price 'Price
Price Price
Price Price
$ 17.45
$
1,745.00
$ 17.45
$
1,745.00 *
$
35.00
$ 3,500.00
$ 17.45
$
1,74500
$ 17.45
$
1,745.00 *
$
35.00
$ 3,500.00
N/C
N/C
$
12.00
$ 1,200.00
N/C
N/C
$
12.00
$ 1,200.00
$
3,490.00
$
3,490.00„ *
$ 9,400.00
$
26,867.82
$
26,867.82 *
i
$ 45,962.04
Yes
Yes
Yes
4%
$
27,942.53 4%
$
27,942.53
4%
i
$ 47,800.52
4%
$
29,060.23 4%
$
29,060.23
4%
$ 49,712.54
4
$ 83,870.59 $ 83,870.59 * $ 143.475.10
25% 25% 1 0%
Manufacturing defects, if anyl Karat Klad items, HiGlo 11 year from mfg. Defects
will be promptly corrected. Lifetime
30-45 days 45-60 days 145 days
I
)0
i Page 2
$
34.71 $
3,471.00
$
26.02 $
2,602.00
$
63.31 $
6,331.00
$
52.38 $
5,238.00
I
$
17,642.00
$
46,355.66
Yes
5% $ 48,673.44
5% $ 51,107.12
$ 146,136.22
10%
Against Manufacturer
z
45 days
Lawmen & Shooters South
5185 S. Universal Drive
Davie FL 33328
Non-Minority/Non-Local
Unit Ext.
Price Price.
I .
$ 15.00 $ 1,500.00
$ 15.00 $ 1,500.00
nc
nc
$ 3,000.00
$ 28,051.50
No - only if the mgf. raises
his prices
0% $ 28,051.50
0% $ 28,051.50
Varies
4-6 weeks
$ 84,154.50
Approval: .
Department Director/Designee
TABULATION OF BIDS
BADGES, INSIGNIAS AND WALLETS - BID NO. 99-00-219
Item
ITEM A. BADGES:
BREAST -RANKS .
BREAST -OFFICER
BREAST -RANKS
POLICE
CAP -MAJOR
CAP -CHIEF
CAP -DEPUTY CHIEF
CAP-ASST. CHIEF
CAP -CAPTAIN
CAP -LIEUTENANT
CAP -SERGEANT
CAP -OFFICER
WALLET -RANKS
WALLET -OFFICER
WALLET -RANKS
WALLET -RANK
B. INSIGNIAS:
2-STARS ON A BAR
3-STARS ON A BAR
4-STARS ON A BAR
4-STARS ON A BAR
NRO
P.A.M.
P.S.11
P.S.I.
LEAF
CAPTAIN BARS
LIEUTENANT BARS
CAPTAIN BARS
LEAF
':;EUTENANT BARS
'::;OLLAR EMBLEM
12 STARS ON A BAR
A-��
Est.
Description Qty.
FINISH:
KARAT -CLAD
RHODIUM
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
RHODIUM
KARAT -CLAD
RHODIUM
KARAT -CLAD
RHODIUM
Sub Total for A:
FINISH
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
RHODIUM
KARAT -CLAD
KARAT -CLAD
RHODIUM
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
KARAT -CLAD
Sub Total for B:
48
96
24
2
6
12
12
6
12
12
48
96
48
96
48
24
12
12
12
12
12
24
6
6
12
12
12
12
12
12
6
12
Florida Police Products
701 NW 36 Avenue
Miami, FL 33125
Hispanic/Local
Unit Ext.
Price Price
$ 59.00 $ 2,832.00
$ 37.00 $ 3,552.00
$ 55.00 $ 1,320.00
$ 51.00
$
102.00
$ 51.00
$
306.00
$ 51.00
$
612.00
$ 51.00
$
612.00
$ 51.00
$
306.00
$ 51.00
$
612.00
$ 51.00
$
612.00
$ 51.00
$
2,448.00
$ 35.00
$
3,360.00
$ 59.00
$
2,832.00
$ 37.00
$
3,552.00
$ 55.00
$
2,640.00
$ 35.00
$
840.00
$
26,538.00
$ 15.00
$
180.00
$ 18.00
$
216.00
$ 20.00
$
240.00
$ 20.00
$
240.00
$ 6.75
$
81.00
$ 7.00
$
168.00
$ 8.00
$
48.00
$ 7.00
$
42.00
$ 17.00
$
204.00
$ 16.50
$
198.00
$ 15.50
$
186.00
$ 15.50
$
186.00
$ 17.00
$
204.00
$ 17.00
$
204.00
$ 19.00
$
114.00
$ 15.00
$
180.00
$
2,691.00
Prepared by Maritza Suarez, 10/12/00
*Local Preference Ordinance applied
A.T.C. Uniforms
43-58, 11th Street
Long Island, NY 11101 i
Non-Minority/Non-Local
i
Unit Ext.
Price Price
N
O
N
R
E
S
P
O
N
S
I
V
E
"Deemed non -responsive
for bidding on a substitute
when no substitutes were
allowed.
Approval:
Page 3 Department Director/Designee
E
Est.
Item Description Qty.
D. REFURBISHING OF BADGES
RODIUM BREAST 100
RODIUM BREAST 100
KARAT -CLAD BREAST 100
KARAT -CLAD HAT 100
Sub Total D:
TOTAL 1 ST YEAR CONTRACT
Is there a percentage increase beyond the 1st
year of the contract?
2ND YEAR OF CONTRACT
Percentage Increase
Contract Amount'
3RD YEAR OF CONTRACT
Percentage Increase
Contract Amount
TOTAL THREE YEAR CONTRACT AMOUNT:
Balance of Line Discount off List Price
for products not•specified on this solicitation
Warranty Information
�Zmber of calendar days required to complete
=livery after receipt of order:
I
BADGES, INSN
Florida Police Products
70.1 NW 36 Avenue
Miami, FL 33125
Hispanic/Local
Unit . Ext.
'Price Price
$
27.00 $ 2,700.00
$
27.00 $ 2,700.00
$
10.00 $ 1,000.00
$
10.00. $ 1,000.00
$ 7,400.00
$ 36,629.00
Yes
4% $ 38,094.16
TABULATION O
3NIAS AND WALLI
A.T.C. Uniforms -
43-58, 11th Street
Long Island, NY 11101
Non-Minority/Non-Local
Unit Ext.
Price Price
N
O
N s
R
E
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4% $ 39,617.93 **Deemed non -responsive
for bidding on a substitute
when no substitutes were
$ 114,341.09 allowed. .
25%
Factory Warranty
{45 days
C.® Prepared by Maritza Suarez, 10/12/00
00
Q "Local Preference Ordinance applied
O
Approval:
Page 4 Department Director/Designee
0
0
Nov-03-00 05:55P
11,nv',. c AMIR
Dirt- w,
Harmon Unifo-ms Miami 30 21245
41,
C2 t# of ctaMl
tCber 31, 2000
MIS. Elizabeth Cowen
General Manager
Harrison uniforms
3850 N. !Miami Avenue
Miami, Fl 33127
Dear Ms. Cowen.:
P.O1
No
S:ARLOS A. GIMFNF7
C111 Mamilger
iY FA%I0 WAR MAIL
9Y
Re: Bid No. 99-00-219
Badges, Insignias and Wallets
As you know from my letter dated October 25, 2000, alternate
recommendations for award of Bid No. 99-00-129, for the provision of
Badges, Insignias and Wallets will be submitted to the City Commission at its
next -meeting of Thursday, November 16, 2000. (See attachment).
Pursuant to Section 18-79(h), please sign, beiowv to Indicate your firms
acceptance or relection of the bids at the low bid amount on a line item
per Item basis as offered by the apparent lowest bidder, Jones Equipment,
Inc. Co., subject to final decision of the City Commission. (See Bid
Tabulation)
Please return this letter by fax to the attention of Glenn Marcos, Purchasing
Department, no later than five (5) calendar clays from receipt of this letter.
Sincerely.
J tly . Carter
C 'ef rocurement officer
Encl.
Accept: Reject:
Name: it
Title: _4rLCX S
n
0
signature: L,Zx ]cam
Date: _111 tl O
f)UARTMFN f Or F'aRt:I IASINCr444 5,W. 2MIAvrr1,t-, qgb n �•:/sAlaml, Fkxiva 331]0r30S►41(,19(K)Tan (3051411, t1174
F• Mail &10*e : pwchasrr"u.m;ar* 1, .i V" "or Mrj raa. hill) j ci.mlaml.:i.US,
Mail;n{.AAi -'%: r.0 III,, I'M, os Miami. FL 332'3-0798 Al0 ` .980
BID ITEM:
CITY OF MIAMI OF THE CITY, CLERK
BID SECURITY LIST
BADGES, INSIGNIAS AND WALLETS
BID NO: 99-00-219 --r—
DATE BIDS) OPENED: OCTOBER 4, 2000 TIME 12 -00.--p m
BIDDER
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
HARRISON UNIFORMS
See attached
bid
FLORIDA POLICE PRODUCTS, INC.
'
NO BID
GLEASON MOUNTED
MIAMI POLICE SUPPLY
V.H. BLACKINTON & CO. (Two envelopes)
ADVANCED MICRO SERVICES
CIRLO CONSULTING GROUP, INC.
"Offers s h ., y,. pf', ,SM�
,.rnn tl,y
�44
re-Mved timc-7.v as c) 10.- �1,r! .t ? cll:- ^"°'
� , f $t?: Cr3' . t`t!�
c-t,c:latzon, if
,•. 1
any,
are hereby rejected as late."
W received `�/—p
( )envelops on behalf of
Person receiving b�d� /
PURCHASING DEPARTMENT an f � � (/✓ ���
(City Department) (Date)
SIGNED:
Deputy City Clerk
/f
CITY OF MIAMI `
ADVERTISEMENT FOR BID
Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500
Pan American Drive, Miami, FL 33133 for the following:
BID NO. 99-00-219 BADGES, INSIGNIAS, AND WALLETS
OPENING DATE: 12:00 P.M. WEDNESDAY, OCTOBER/2000
September 27, 2000)
Detailed specifications for this bid are available upon request at the City of Miami, Purchasing
Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906.
THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE
COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD_
PRINT).
Carlos A. Gimenez CITY OF MIAMI -
City Manager LOGO
AD NO. 6431
SENT BY CITY OF MIAMI
PROCUREMENT MGMT.�
wV r V�VV
03058581610;; 3/ 0
•L*u i,4u.ull r.ui
E$Aj)2ti r 1DISIGNIAS AND �V� A�LLET.S -
111D Not 99--00-219 -
DATE ammolptNED..� BER 4, 2000 - TIMIC 12 : 00 PM
04 ��
SENT BY;CITY OF MIAMI
�� 17'Eli9:
;10-10- 0 ;12:55PM PROCUREMENTIMGMT.-i
QT_,� F NUANI OF 31ELMMCY Ri+
BID SIECLT)IZM LIST
i
BADGES. INSIGNIAS AND WALLETS
33058581610;A 2/ 3
BUD NO;
99-00-219
DATE 811)(1,R) OPENED- CjQBFR 40 20OU TIME 12 (11 n m
received
�' Person receiving bict(s)
(City Depaummu)
sacra; b /
ngpuV city 4
(� 1 envelops on beh&a� x
w to
Co r
(DUO