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Home My WebLink AboutR-00-0978J-00-938 11/6/00 RESOLUTION NO 0 ® ` 9 718 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF A. NAVAS PARTY PRODUCTIONS, INC. FOR THE RENTAL AND SETUP OF TENTS, TABLES AND CHAIRS FOR THE BAYFRONT PARK MANAGEMENT TRUST ("TRUST") ON AN AS -NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO ( 2 ) ADDITIONAL ONE (1) YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $80,000; ALLOCATING FUNDS THEREFOR FROM THE GENERAL OPERATING BUDGET. OF THE TRUST. WHEREAS, the Bayfront Park Management Trust ("Trust") requires the rental and setup of tents, tables, and chairs at the Mildred x and Claude Pepper Bayfront" Park and Bicentennial Park to host numerous special events and concerts; and WHEREAS, pursuant to public notice, Invitation for Bids No 99-00-159 was mailed to twenty-five (25) potential bidders; and WHEREAS, three (3) responsive bids were received on September 18, 2000; and WHEREAS, the Executive Director of the Trust recommends that the bid received from A. Navas Party Productions, Inc. be accepted as the lowest responsive and responsible bid; CITY COPAXISSION MEETING OF Resolution No. 0.om '78 WHEREAS, funds are available from the General Operating Budget of the Trust; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on September .18, 2000 from A. Navas Party Productions, Inc. for the rental and setup of tents, tables and chairs for the Bayfront Park Management Trust ("Trust") on an as -needed contract basis for one (1) year, with the option to renew for two (2) additional one (1) year periods, in an annual amount not to exceed $80,000 is hereby accepted, with funds therefor hereby allocated from the General Operating Budget of the Trust. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 00 978 PASSED AND ADOPTED this 16th day of November 1 2000. ,,I,jOE CAROLLO, MAYOR In accordance, with Vflarni Code Sec. 2-36, since the Mayor did not indicate approval of this legislation by signing 4 in the designated pi ce providej, said ,jjS.E"' ;" . ".'o becoma,s affective with the e;1-apse of kerl (10) da rorri the p. o I f Commis —i &,-Von regarding same, without the Mayor exetisin ATTEST: Niter J. an, City Clerk WALTER J. FOEMAN CITY CLERK P"JANDRGOVILARELLO CITY ATTORNEY W4800:1g:LB:BSS CORRECTNESS: Page 3 of 3 00- 978 • • CA-4 ICe] FROM The Honorable Mayor and DATE Members of the City Commission Jay C. C Executiv RECOMMENDATION October 2, 2000 SUBJECT: Resolution — Tents, Tables and Chairs (Rental and Setup) It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid received on September 18, 2000, from A. Navas Party Productions, Inc., an Hispanic, Miami - Dade County Vendor, for the provision of Tents, Tables and Chairs (Rental and Setup), for the Bayfront Park Management Trust, on an as needed contract basis for one (1) year with the option to renew for two (2) additional one (1) year periods, in an annual amount not to exceed $80,000, with funds therefore allocated from the Bayfront Park Management Trust Operating Budget. BACKGROUND The Bayfront Park Management Trust was created by the Miami City Commission to direct, operate, manage and maintain all aspects of Bayfront Park. Bayfront Park is the City of Miami's Premier public park, hosting 50 special events and concerts annually. Each of those events requires tents, tables and chairs. The rental of tents, tables and chairs provides an essential income stream to the Trust. Pursuant to public notice, Invitation for Bids No. 99-00-159 were mailed to twenty-five (25) potential bidders. Three (3) responsive bids were received on September 18, 2000. Funds for this service are available from the Bayfront Park Management Trust Operating Budget. The Bayfront Park Management Trust and the Executive Director of the Bayfront Park Management recommend that the bid received from A. Navas Party Productions, Inc., be accepted as the lowest responsive and responsible bid. JCC/ts : TO: Ms. Judy Carter, Director DATE: October 2, 2000 Purchasing Department SUBJECT: Funding for Tents, Tables and Chairs (Rental and Setup) FROM: Jay C. Constantz Executive Director The Bayfront Park Management Trust has funds available to cover the cost of the above - mentioned subject, in an amount of $80,000 annually from the Bayfront Park Management Trust Operating Account. JCC/ts TABULATION OF BIDS TENTS&BLES AND"ZKAIRS"(RENTAL &SETUP)'` BID NO. 99-00-159 Item No. 1 2 3 4 5 0 7 Description Setting up 10' X 10' tents owned by the Trust (qty. 50) Setting up 10' X 10' tents provided by the Contractor Rental and setup of other tents, in the following sizes: a. 10' X 20' b. 20' X 20' c 20' X 30' d 30' X 30' e 30' X 40' f 40' X 40' g 40' X 60' Rental and setup of the folowing: a. 8 ft. tables b. 8 ft. round tables c. 6 ft. round tables d. Skirting for 8 ft tables e Skirting for 8 ft. round tables f. Skirting for 6 ft. rouind tables g. Umbrell for 6 ft. round tables h. Folding charis I. White wooden folding chair j. Light charge for lighted tents Replacement cost for damaged or lost Contractor's equipment a. Chair b. Table c. Light Canopy replacement charge . for 10'X10' tents owned by the Trust Canopy cleaning charge for 10'X10' owned by the Trust Fiesta Carousel, Inc. 3750 West 16 Avenue #302 Hialeah, FL 33012 Hispanic/Dade Unit Price $ 30.00 /tent $ 70.00 /tent $ 115.00 /tent $ 150.00 /tent $ 210.00 /tent $ 400.00 !tent $ 450.00 /tent $ 780.00 /tent $ 1,100.00 /tent $ 5.00 /table $ 10.00 /table $ 4.50 /table $ 15.00 /table $ 20.00 /table $ 15.00 /table $ 15.00 /table $ 0.50 /chair $ 2.00 /chair $ 20.00 /light $ 29.00 /chair $ 100.00 /table $ 50.00 /light Prepared by Maritza Suarez, 9/ $ 175.00 /tent $ 20.00 /tent $ 3,786.00 A. Navas Party Productions, Inc. 16115 SW 117th Avenue #17A Miami, FL 33177 Hispanic/Dade Unit Price $ 30.00 /tent $ 55.00 /tent $ 100.00 /tent $ 135.00 /tent $ 180.00 /tent $ 350.00 /tent $ 420.00 /tent $ 480.00 /tent $ 600.00 /tent $ 5.00 /table $ 5.00 /table $ 6.00 /table $ 12.00 /table $ 12.00 /table $ 12.00 /table $ 20.00 /table $ 1.00 /chair $ 2.00 ichair $ 5.00 /light $ 8.00 /chair $ 60.00 /table $ 5.00 /light $ 160.00 /tent $ 25.00 /tent $ 2,688.00 Approval: Page 1 Glen's Tents and Table Rentals 9901 NW 80 Avenue #3T Hialeah Gardens, FL 33016 Black/Dade f Unit Price $ 21.00 /tent $ 50,00 /tent $ 100.00 /tent $ 130.00 /tent $ 175.00 /tent $ 325.00 /tent $ 500.00 /tent $ 700.00 /tent $ 1,000.00 /tent $ 5.00 /table $ 8.00 /table $ 5.00 /table $ 10.00 /table $ 10.00 /table $ 10.00 /table $ 35.00 /table $ 0.60 /chair $ 0.70 /chair $ 5.00 /light $ 10.00 /chair $ 97.00 /table $ 10.00 /light $ 250.00 /tent $ 25.00 /tent $ 3,482.30 BID ITEM: BID NO: DATE BID(S) OPENED • CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST TENTS, TABLES AND CHAIRS 99-00-159 SEPTEMBER 18, 2000 TIME 10:00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK FIESTA CARWSEL, INC. See attached bid GLEN'S TENTS AND TABLE RENTALS OC: 0. $ 5,0000004872 0 A NAVAS`PARTY PRODUCCTIONS nC: 314855154 5,000.00 No Blu- TROPICAL TENTS, INC. IT'S A PARTY f, CZ7dy -,f f e s T.t•�.,,"' q� are herely 9 lL4j�.' 0% 3 as law'a. Areceived ( ) envelops on behalf of Q\V rec PURCHASING DEPARTME on 7r�� (City Department) (Date) SIGNED:/ eputy City Clerk G�2 y BAYFRONT PARK MANAGEMENT TRUST AND THE CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 99-00-159 TENTS, TABLES AND CHAIRS OPENING DATE: 10:00 A.M. MONDAY, SEPTEMBER 18, 2000 (Deadline for Request of additional information/clarification: September 11, 2000) A MANDATORY pre -bid conference will be held at the Bayfront Park Management Trust Offices, 301 N. Biscayne Boulevard, Miami, Florida on September 5, 2000, at 10:00 a.m. The purpose of this conference is to allow potential Proposers an opportunity to present questions to staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a representative (s) of the bidder attend in order to qualify to bid. Detailed specifications for this bid are available upon request at the Bayfront Park Management Trust Offices, 301 N. Biscayne Boulevard, Miami, Florida 33132. Telephone No. 305/358-7550. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 and 99-1. (PLEASE PRINT THIS. SECTION IN BOLD PRINT). Jay C. Constantz Bayfront Park Management Trust Executive Director CASH CHECKS c—ZlO . U C6 TOTAL D el'U " DATE l/v CITY OF MIAMI DEPARTMENT OF FINANCE CASH RECEIPTS FORM RECEIVED FROM: D9partmenf/Division Page _/ of Prepared t y A/CID DESCRIPTION/SOURCE DOCUMENT REF. # SUBSIDIARY # ACCOUNT CODE AMOUNT($) �u- l67 v v° a o .nay, �LjUu -- I ( I I I { I I { I { { {• { { { I {• { I _.I J. I I I I I I I - I I i l- 1-J._.-JI- I I L 1 j 1 I I I I I I __(_.__l_ I I I• I I I I I I _ I I i • __.J I jeform.xls Y �o PAY CITY OF MIAMI 3 TO THE ORDER s° OF : : Ilntegrated .:Issued By Payment Systems Inc., Englewood, Colorado Wells Fargo Bank Ltd, N.A., Los Angel 10130000000000 ■ , ■ -•-�•THE'VARIABLE:-TONE-BACKGROUND'AREA-OF'THIS-0OCUMENT-CHANGES COLOR.GRADUALLY'AND SMOOTHLY.FROM DARKER TONES.AT BOTH TOP AND BOTTOM TO THE CIGHTESTTONE IN THEMIDDLE. $ 5,000.00** d Agent gym,• w� er