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Home My WebLink AboutR-00-0976J-00-939 11/3/00 976 RESOLUTION NO. ® ® r A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF SOUTH FLORIDA MAINTENANCE SERVICES FOR THE ACQUISITION OF MAINTENANCE PERSONNEL AND SERVICES FOR SPECIAL EVENTS FOR THE BAYFRONT PARK MANAGEMENT TRUST ("TRUST"), ON AN AS -NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $80,000; ALLOCATING FUNDS THEREFOR FROM THE GENERAL OPERATING BUDGET OF THE TRUST. WHEREAS, the Bayfront Park Management Trust ("Trust") requires the acquisition of maintenance personnel and services for the Mildred and Claude Pepper Bayfront Park and Bicentennial Park to host numerous special events and concerts; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-160 was mailed to fifty-nine (59) potential bidders; and WHEREAS, three (3) responsive bids were received on August 21, 2000; and WHEREAS, the Executive Director of the Trust recommends that the bid received from South Florida Maintenance Services, be accepted as the lowest responsive and responsible bid; and CITY CONXISSION EETINC OF Resolution No. 00- 976 WHEREAS, funds are available from the General Operating Budget of the Trust; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on August 21, 2000 from South Florida Maintenance Services for the acquisition of maintenance personnel and services for special events for the Bayfront Park Management Trust ("Trust") on an as -needed contract basis for one (1) year, with the option to renew for two (2) additional one (1) year periods., in an annual amount not to exceed $80,000, is hereby accepted, with funds therefor hereby allocated from the General Operating Budget of the Trust. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.11 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 ® — .976 PASSED AND ADOPTED this 16th day of November r 2000. JOE CAROLLO, MAYOR ifs wcardance with Nliami Code Sec. 2-36, since the k4kyor did not indicale approval of �fts %4:lslallion by signinq, it in the designa bed place p,:,,vkded, said now bamnopis effective with the dap,,*of v n (10) dE!,. 'WTI th't,,, dr-i'LSICAU"Orn , Kr� et ft same, without the Mayor e, ZovZ"""T�n ref ATTEST: WALTER J. FOEMAN CITY CLERK APPRO S M AND CORRECTNESS:t/ 0,00 #LEJANDRO, VILARELLO CITY ATTORNEY W4801:lg:LB:BSS F M a T�wl--ll Page 3 of 3 00— 976 • TO: The Honorable Mayor and Members of the City Commission FROM: Jay C. Constance Executive Director RECOMMENDATION 1* CA=2 DATE: uciooer L, luuu SUBJECT: Resolution — Special Event Cleaning Personnel. It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid received on August 21, 2000, from South Florida Maintenance Services, an Hispanic, Miami - Dade County Vendor, for the provision of Special Event Cleaning Personnel, for the Bayfront Park Management Trust, on an as needed contract basis for one (1) year with the option to renew for two (2) additional one (1) year periods, in an annual amount not to exceed $80,000, with funds therefore allocated from the Bayfront Park Management Trust Operating Budget. BACKGROUND The Bayfront Park Management Trust was created by the Miami City Commission to direct, operate, manage and maintain all aspects of Bayfront Park. Bayfront Park is the City of Miami's Premier public park, hosting 50 special events and concerts annually. Each of those events requires Special Event Cleaning Personnel to maintain Bayfront Park as a safe a clean environment. Pursuant to public notice, Invitation for Bids No. 99-00-160 were mailed to fifty-nine (59) potential bidders. Three (3) responsive bids were received on August 21, 2000. Funds for this service are available from the Bayfront Park Management Trust Operating Budget. The Bayfront Park Management Trust and the Executive Director of the Bayfront Park Management recommend that the bid received from South Florida Maintenance Services be accepted as the lowest responsive and responsible bid. JCC/ts 11 • TO: Ms. Judy Carter, Director Purchasing Department FROM: Jay C. Constantz 1 Executive Director DATE: October 2, 2000 SUBJECT: Funding for Special Event Cleaning Personnel. The Bayfront Park Management Trust has funds available to cover the cost of the above - mentioned subject, in an amount of $80,000 annually from the Bayfront Park Management Trust Operating Account. JCC/ts BID NO. 99-00-160 SPECIAL EVE CLEANING PERSONNEL T BULATION OF BIDS South Florida Maintenance Svcs Chi -Ada Corporation Best's Maintenance 8221 NW 54 Street 135 NW 163 Street 3290 NW 29th Street Miami, FL 33166 Miami, FL 33169 Miami, FL 33142 Hispanic/Dade Black/Dade Hispanic/Dade Hourly Rate s Hourly Rate Hourly Rate Item Description 1 Pre -Event and During Event Cleaning 1) Cleaning Personnel $ 8.95 /man hour $ 8.25 /man hour 2) Supervisory Personnel $ 10.95 /man hour ? $ 12.50 /man hour 3) Equipment a. Pickup truck for moving debris and $ 10.00 /hour $ 55.00 /hour trash to dumpster Total for Item 1: $ 29.90 $ 75.75 2 After. Event Cleaning A. Bayfront Park Amphitheater Event Bid Amount per Event Bid Amount per Event Attendance a.1,000 - 2,000 $ 500.00 $ 500.00 b. 2,000 - 4,999 $ 1,200.00 $ 500.00 c. 5,000 to 7,999 $ 1,400.00 $ 750.00 d. 8,000 to 9,999 $ 1,450.00 $ 750.00 e. 10,000 to 12,000 $ 1,500.00 $ 1,000.00 Total for Item 2(A) $ 6,050.00 $ 3,500.00 Average Attendance based Cost Per Ei en $ 1,210.00 $ 700.00 B. Full Park Festival Event Attendance Bid Amount per Event Bid Amount per Event a. 1,000 - 2,000 $ 500.00 $ 500.00 b. 2,000 - 4,999 $ 1,200.00 $ 500.00 c. 5,000 to 7,999 $ 1,700.00 $ 750.00 d. 8,000 to 9,999 $ 1,700.00 $ 750.00 e. 10,000 to 20,000 $ 2,000.00 $ 5,000.00 f. 20,000 to 30,000 $ 2,300.00 $ 5,000.00 g. 30,000 to 40,000 $ 3,500.00 $ 5,000.00 h. 40,000 to 50,000 $ 4,100.00 $ 5,500.00 I. 50,000 to 60,000 $ 4,125.00 $ 5,500.00 j. 60,000 to 70,000 $ 4,150.00 $ 6,000.00 k. 70,000 to 80,000 $ 41175.00 $ 6,000.00 I. 80,000 to 90,000 $ 4,200.00 $ 6,500.00 m.90,000 to 100,000 $ 4,225.00 $ 7,500.00 Total for Item 2(B) $ 37,875.00 $ 54,500.00 Average Attendance based Cost Per Event $ 2,913.46 $ 4,192.31 TOTAL BID PRICE (ITEMS 1-2) $ 4,153.36 $ 4,968.06 Prepared by Maritza Sua 9/00 Page 1 N O N R E S P N S I V E a n d O N R E S P O N S I IS L E /man hour /man hour /hour a U it Director/Designee 00- 976 C0' OF MIAMI OF THE CITY CLEA BID SECURITI' LIST SPECIAL EVENTS CLEANING PERSONNEL BID ITEM: yy- UU -IbU BID NO: DATE BIDS) OPENED:A U G U S T 21, 2000 s `r TIME' 10 BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK CHI ADA CORPORATION See attache BB-. 5% BEST'S MAINTENANCE VOUCHER OUTH FLORIDA MAINTENENCE SERVICES, INC. OC # 303764173 $ 210.00 NO BID SHAMROCK BUILDING SERVICES VARSITY CONTRACTORS,:INC. WESTAFF (USA), INC. MR. CLEAN RELIABLE SERVICES, INC. PREFERRED BUILDING SERVICES, INC. BRYANT SECURITY CORPORATION MASTER MAINTENENCE "Offers frro;n I�„ Ia^rF.'q� r �•, rf,ceived 1 ini-ly vs G:I are hereby a5 ial�,'• ...._ __._ _. � F Z1 CIA4�WtiO-;f received Person receiving bid(s) )envelops on behalf of (City Department) (Date) SIGNE Deputy City Clerk 0 CASH- 21 CHECKS TOTAL, DATE CITY OF MIAMI DEPARTMENT OF FINANCE CASH RECEIPTS FORM RECEIVED FROM: DepartAentlDivision I Prepared by4',?, Page - -i-�2 6ESCRIPTION/SOURCE ki L SUBSIDIARY# ACCOUNTCODE AMOUNT($) � i��iiii� �iiii MENEM W4:j I n- o vall i r 1.4 IN .1 MI. I jeform.xls 17] le' ' 4 BAYFRONT PARK MANAGEMENT TRUST AND THE CITY OF MIAMI ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 99-00-160 SPECIAL EVENTS CLEANING PERSONNEL OPENING DATE: 10:00 A.M. MONDAY, AUGUST 21, 2000 (Deadline for Request of additional information/clarification: August 16, 2000) A MANDATORY pre -bid conference will be held at the Bayfront Park Management Trust Offices, 301 N. Biscayne Boulevard, Miami, Florida on August 14, 2000, at 10:00 a.m. The purpose of this conference is to allow potential Proposers an opportunity to present questions to staff and obtain clarification of the requirements of the Bid documents. It is mandatory that a representative (s) of the bidder attend in order to qualify to bid. Detailed specifications for this bid are available upon request at the Bayfront Park Management Trust Offices, 301 N. Biscayne Boulevard, Miami, Florida 33132. Telephone No. 305/358-7550. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 and 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). Jay C. Constantz Bayfront Park Management Trust Executive Director