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HomeMy WebLinkAboutR-00-0938v J-00-909 10/18/00 RESOLUTION NO. 0 - 1, A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 98-1169 TO: (1) AUTHORIZE AN INCREASE IN THE CONTRACT WITH BEST GARAGE DOOR, INC. FOR MAINTENANCE AND REPAIR SERVICES OF OVERHEAD ROLL -UP DOORS, IN AN AMOUNT OF $10,000, FROM AN ANNUAL AMOUNT OF $43,000.00 TO $53,000.00, THEREBY INCLUDING THE PROVISION OF SAID SERVICES FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES, AND (2) PROVIDE FOR AN EXTENSION OF THE TERM OF THE CONTRACT SUBJECT TO ANY EXTENSIONS APPROVED BY MIAMI-DADE COUNTY; ALLOCATING FUNDS THEREFOR FROM THE COCONUT GROVE CONVENTION CENTER FISCAL YEAR 2000 OPERATING BUDGET, ACCOUNT CODE NO. 415000.350201.6.340 FOR SAID INCREASE. WHEREAS, Resolution No. 98-1169, adopted December 8, 1999, approved the maintenance and repair services of overhead roll -up doors from Best Garage Door, Inc, for the Departments of Fire -Rescue and General Services Administration; and WHEREAS, the Department of Conferences, Conventions and Public Facilities is in need of maintenance and repair services for overhead roll -up doors at the Coconut Grove Convention Center; and CITY CMMISSION MEETING OF O C T 2 6 2000 Resolution No. WHEREAS, Miami -Dade County Contract No. 6050-1/01-CW term expiration date is October 31, 2000; and WHEREAS, based upon the foregoing, it is necessary to amend Resolution No. 98-1169 to provide for an extension to the contract with Best Garage Door, Inc., if such an extension is granted by Miami -Dade County, and further to increase the funds allocated by Resolution No. 98-1169 to include the needs of the Department of Conferences, Conventions and Public Facilities; and WHEREAS, funds are available from the Coconut Grove Convention Center Fiscal Year 2000 Operating Budget, Account Code No. 415000.350201.6.340, for said increase; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. Resolution No. 98-1169, adopted December 8, 1999 is hereby amended in the following particulars:l/ "RESOLUTION NO. 98-1169 Section 2. Maintenance and repair services for overhead roll -up doors from Best Garage Door, Inc., awarded under Miami -Dade County Contract No. 6050-1/01-CW, on an as -needed contract basis until October 31, 2000, subject to any extensions thereto, with the option to extend �i Words, and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 3 f o o 9 0 8 for an additional one (1) year period, for the Departments of Fire -Rescue, GSA, General Services Administration and the Department of .Conferences, Conventions and Public Facilities, at an annual amount not to exceed $53,000.00, is hereby approved, with funds therefor hereby allocated from the Coconut Grove Convention Center Fiscal Year 2000 Operating Budget, Account Code No. 415000.350201.6.340, Account Code Nos. 001000.280701.6.670 and N 0 N - .If. * if Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND ADOPTED this 26th day of October 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor t indicate approval of this ln,7islation by signing it in the design,:�.�tplace i islatior. becom�es effective with the elapse of da� 'om� r af6 of Comn sic n ATTEST: regarding same, without the May e) rci ng 9 to. Vfalter J. Foerria WALTER J. FOEMAN CITY CLERK — CORRECTNESS e>_ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 00- 938 0 CITY OF MIAMI, FLORIDA 16 INTER -OFFICE MEMORANDUM The Honorable Mayor and Members TO: of the City Commission DATE : JL U ", FILE: Amend & Increase Reso No. 98-1169 SUBJECT: Maintenance & Repair Services of Overhead Roll -up Doors REFERENCES: ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution amending Resolution No. 98-1169, to increase the annual amount in an amount not to exceed $10,000 thereby increasing the contract amount from $43000 to $53,000 annually, awarded under an existing Miami -Dade County Bid No. 6050-1/010-OTR-CW with Best's Garage Door, inc. a Hispanic/Non-local vendor, located at 9780 NW 79 Avenue, Hialeah Gardens, FL 33016, for the provision of Maintenance and Repair Services of overhead roll -up doors. Funding is to be provided from the Coconut Grove Convention Center Fiscal Year '00 Operating Budget, Account Code No. 415000.350201.6.340. BACKGROUND The Department of Purchasing is requesting an increase in the citywide contract, for maintenance and repair services of overhead roll -up doors, and to add the Department of Public Facilities Coconut Grove Convention Center. Maintenance and repair services for overhead roll -up doors are more efficiently provided by procuring said services from a provider of same. CAG SC/adm ResoAmendRollupDoorsCo SEP-18-E000 10:47R FROM:DEPRRTMENT OF PUBLIC 305 372 2919 TO:93054162150 P:2/3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO. Carlos A. Gimenez City Manager FROM: Christina P. Abrams, Director Conferences, Conventions & Public Facilities DATE . September 13, 2000 FILE SUBJECT: Funding Authorization for Garage Door Maintenance Contract Miami -Dade 6050-101 REFERENCES: ENCLOSURES! The Department of Conferences, Conventions and Public Facilities has verified with the Department of Management and Budget that funding in the amount of $10,000 is available for the Garage Door Maintenance Contract under Miami -Dade County 6050-1/01, with Best Garage Door, Inc. in the Coconut Grove Convention Center FY '99 Operating Budget, Account Code 415000.350201.6.340. co Budgetary Review and Approval: By: �� VII, -' (Y !moot Dater ZlIg 00 Linda M. Haskins, Director T'— Department of Management and Budget CAG/FKR/CPA/GNVNV/yp b'd 61 d3S ODgl INYi'-d j© Ho,n6 city of iK�mli alojst Oft F18-1000 Time_113AM& Amount of S� a� � ati►ailatal! M �'�-�'e cv,�c mount RUMber. SCULL'Slye 'Ory fyoo -01 Wf%d by: 00— 038 CONTRACT AWARD SHEET DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION BID NO.: 6050-1/01-1 TITLE: Roll -Up Door Maintenance COMMODITY CODE NO.: 150-89 Previous Bid No.: 6050-1/01-0TR-CW OTR YEARS: ONE CONTRAC'1' ?F,RiOD: 11/1/00 through 10/31/01 AWARD BASED ON MEASURES: ❑ YES ® NO ❑ Set Aside ❑ Goal ❑ Local Preference ❑ Prevailing Wages (Reno. 90-143) PART #1: VENDOR AWARDED F.E.1.N.: 592301652-01 VENDOR: Best Garage Door, Inc. STREET: 9780 N.W. 79 Avenue CITY/STATE/ZIP: Hialeah Gardens, Fl 33016 F.O.B. TERMS: Dest. PAYMENT TERMS: 2% 20 Days, Net 30 Days DELIVERY: As Required TOLL FREE PHONE # N/A PHONE: 305-821-9720 FAX: 305-821-3943 E-MAIL: n/a CONTACT PERSON: Santiago A. Suarez PART #2: ITEMS AWARDED PREVENTATIVE MAINTENANCE (SEAPORT) 1. 2. 3. 4. ❑ PROCUREMENT AGENT: ® SR. PROCUREMENT AGENT: Edward Mason, C.P.P.B. PHONE: 305-375-3900 ❑ Bid Preference ❑ BBE ❑ HBE ❑ WBE Owned Firms ❑ CSBE Level Semi -Annual Preventative Maintenance of 164 doors at the Pon of Miami: Emergency Repairs, All Departments, Reg. Time: Other Than Regular Time: Material Cost shall be at cost plus 20% DEPARTMENT OF PROCUREMENT MANAGEMENT BIDS AND CONTRACTS DIVISION I $ 517.00 Mechanic: $ 31.02 Helper: $ 18.61 Mechanic: $ 46.53 Helper: $ 20.68 A WARD sHEET.doc Reviud 03/W00 _.. .... ._ PART #3: AWARD INFORMATION ® BCC ❑ PMD AWARD DATE: 9/15/98 AGENDA ITEM #: 6F3F (982635) BIDS & CONTRACTS RELEASE DATE: 8/31/00 OTR YEAR: FINAL ADDITIONAL ITEMS ALLOWED: N/A SPECIAL CONDITIONS: SEE ATTACHED TOTAL CONTRACT VALUE: $641,000.00 USER DEPARTMENT(Sl DOLLAR ALLOCATED USER DEPARTMENT(Sl DOLLAR ALLOCATED .. AV - $ 17,5,000.00 ,CR , $ 75.000.00 . FR $ 150,000.00 .GS •.� $ 20.000.00 HD $ 22,000.00 , �M,T $ 44,000.00 PD $ 13,000.00 Y PR $ 15,000.00 SP « $ 90,000.00 WS $ 70,000.00 Z N w N r S ZG � i us O0, r = Q- x N C c r Feb' i.�il 6 1. 0 : 15 P3a . 0C 1 P.02 J J-98-1166 11/23/98 RESOLUTION NO. � � P A RESOLUTION APPROVING THE MAINTENANCE AND REPAIR SERVICES OF OVERHEAD ROLL -UP DOORS FROM BEST GARAGE DOOR, INC., AWARDED UNDER MIAMI-DADS COUNTY CONTRACT NO. 6050-1/01-CW, ON AN AS -NEEDED CONTRACT BASIS UNTIL OCTOBER 31, 2000, WITH THE OPTION TO EXTEND FOR ONE (1) ADDITIONAL YEAR, FOR . THE DEPARTMENTS OF FIRE -RESCUE AND GENERAL SERVICES ADMINISTRATION, AT AN ANNUAL AMOUNT NOT TO EXCE $43, 000 .00; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODS NOS. 001000.280701.6.670 AND 503001.420905.6.670. WHEREAS, the Departments of Fire -Rescue and General Services Administration ("GSA") require maintenance and repair services for overhead roll -up doors at several of their facilities; and WfiSREAS, maintenance and repair services are more efficiently provided by procuring said services from a provider of same; and WHEREAS, funds are available from Account Code Nos. 001000.280701.6.670 and 503001.420905.6.670, respectively; and WHEREAS, the City Manager and the Director of Purchasing recommend that maintenance and repair services for overhead roll -up doors from Best Garage Door, Inc., awarded under Miami -Dade County contract, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAM2, FLORIDL: Section 1. The recitals, and findings Contained in the DEC 9 E WS nomobow No. M Preaimble to this Resolution are hereby adopted by reference thereto and incorporated, herein as if fully set forth in this. Section. Section 2. Maintenance and repair services ,for overhead roll -up doors from Seat Garage Door, zac., awarded under Miami -Dade County Contract No. 6.050-1/01-Cw, on an as -needed contract basis until October 31, 2000, with the option to extend for an additional one,. -.(I). year period, for the Departments of Fire -Rescue and GSA, at an annual amount not to exceed $43,000.00, is hereby approved, with funds therefor hereby allocated from Account Code Nos. 00100.0.280701.6.6 70 and 503001.420905.6.670. Section 3. This Resolutionshall become effective immediately upon its adoption and signature of the'Mayor.1/ PASSED AND ADOPTED this 8th day of _DecQmbe� 1998. JOB CAROLLO,,MAYOR 111 lance with Miami Code Sac. 2-6, since the Mayor did r*t,indiaste approval of t% #eg18iatlOn by signing it in the designated place provided, saki legisiatinn nct7 bsoomas etfactive with the elapse of ten (10) days TfPDM the date of Comm n action A7=T : regarding same, witi W the Mayor exemis r WALTER J . FOEMAN, CITY CLERK (Natter , ernetn, CAy Cbrk , AP1 0 O CORRECTNESS: r. 0 AZTORNBY 067:C.SK.-kc 1� If. the Mayor does not sign this Resolution, it shall become effective at the and of ten calendar days prom the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall beeame effective idiately upon override of the veto by the City Commission,. 2 • E AMENDMENT TO MIAM1-DADE COUNTY BID NO. 6050-1 /01-OTR-CW ITEM: Repair Services of Overhead Roll -up Doors DEPARTMENT: Public Facilities TYPE OF PURCHASE: Short Term REASON: The Department of Public Facilities has a need for repair services of overhead roll -up doors, therefore amending the contract in an amount not to exceed $101000, thereby increasing the contract amount from $43,000 to $53,000 annually for the term of the contract. Award Under Dade County Contracts 0 0- 9 3 8