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Home My WebLink AboutR-00-0933J-00-899 10/17/00 ti • RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES. AND AUTHORIZING THE RENTAL OF A GENERATOR TO PROVIDE POWER TO THE SCOREBOARD AT THE ORANGE BOWL STADIUM FROM SUPER STAR STAGES FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES, IN AN AMOUNT NOT TO EXCEED $4,900; ALLOCATING FUNDS THEREFOR FROM THE ORANGE BOWL OPERATING BUDGET, ACCOUNT NO. 404000.350503.610. WHEREAS, the electrical transformer that provides power for the scoreboard at the Orange Bowl Stadium (the "Stadium") was struck by lightning and required immediate replacement; and WHEREAS, the replacement transformer would not be delivered and installed in time for' the first University of Miami football game scheduled for August 31, 2000, which necessitated the rental of a generator to power the scoreboard at the Stadium; and WHEREAS, the City Manager made a written finding that rental of a generator to power the scoreboard at the Stadium constituted a valid emergency; and WHEREAS, Super Star Stages provided the most responsive bid for the rental of the required generator; and CITE' COMMISSION MEETING OF OCT 2 6 2000 L J �jSolution 1>10. _ � fla.9� . 0 0 WHEREAS, the City Manager and the Director of the Department of Conferences, Conventions and Public Facilities recommended that the requirements for competitive sealed bidding procedures be waived and authorized the rental of a generator to power the scoreboard at the Stadium from Super Star Stages; and WHEREAS, funds are available from the Orange Bowl Operating Budget, Account Code No. 404000.350503.610 for said rental; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. By an affirmative vote of four-fifths (4/5ths) of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and authorizing the rental of a generator to provide power to the scoreboard at the Orange Bowl Stadium from Super Star Stages for the Department Of Conferences, Conventions and Public Facilities, in an amount not to exceed $4,900, is hereby ratified, approved and confirmed, with funds therefor hereby allocated from the Orange Bowl Operating Budget, Account Code No. 404000.350503.610, for said rental. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 00_, 933 PASSED AND ADOPTED this 26th day of October ATTEST: 1 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Main did not indicate approval of A � this legislation by signing it in the designate plac ovided, saijAjpgg; si�'-"' becornes f."factive with the elapse of ten (1 rAl the date loml " S;C regardinq same, without the ti ord" 1XK'-X - X WALTER J. FOEMAN CITY CLERK APPROVF?"AS 2FARM ,5 �. �O D— CORRECTNESS:lt/ rIK I ATTORNEY W4765:LB:BSS Page 3 of 3 waltar I 033 k -3 0 00— 03 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission - • tea . �r -A. -� City Manager RECOMMENDAT •- RECOMMENDATION � 12 DATE : FILE: OCT 10 2000 SUBJECT: Resolution Ratifying the City Manager's Emergency Finding for Rental of a Generator at REFERENCES: the Orange Bowl Stadium ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached Resolution ratifying, approving and confirming the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and approving the rental of a generator to provide power to the scoreboard at the Orange Bowl Stadium from Super Star Stages in the amount of $4,900. Funding has been allocated from the Operating Budget of the Orange Bowl, Account No. 404000.350503.610. BACKGROUND The Department of Conferences, Conventions and Public Facilities determined that the electrical transformer which services the scoreboard at the Orange Bowl Stadium had been struck by lightning and required immediate replacement. The time frame for delivery of the transformer was approximately four to six weeks, and it would not be available in time for the first University of Miami football game on August 31, 2000. The rental of the generator was required to provide power to the scoreboard for that game. Super Star Stages provided the most responsive proposal in the amount of $4,900. CAG/FKR/CPA/yp 00. a13 0 CITY OF MIAMI, FLORIDA 0 TO: Carlos A. Gimenez City Manager FROM:p> Christina P. Abrams, Director Conferences, Conventions & Public Facilities INTER -OFFICE MEMORANDUM DATE: AugustC3h 2000- . i 71 F,G 1 1 : 64 SUBJECT: Emergency Finding/ Rental of generator Orange Bowl Stadium REFERENCES: ENCLOSURES: This memorandum serves to request your authorization to proceed with the emergency rental of a generator to provide power to the Orange Bowl's scoreboard during the first University of Miami home game. As you are aware, lighting damaged the transformer that services the Scoreboard. We have already ordered a new transformer, which will probably be delivered at the end of August, not giving us enough time to test the scoreboard and the new transformer. We have secured three quotes (copies attached) from generator rental companies. Super Star Stages in Florida has submitted the best price. The rental cost for the generator is $4,900 and includes installation, on-site technician, and fuel. The funds for this rental are available in the Orange Bowl Stadium Project 404000, Account Number 350503-610. Please indicate your approval for this purchase by signing below. Approved: Date: 9/3/6 CN los A. G e z City M CAG/F&CG $I;,— C] .7 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Linda M. Haskins, Director August 4, 2000 TO : Department of Management and Budget DATE : FILE Orange Bowl Stadium SUBJECT: Christina P. Abrams, Director FROmConferences, Conventions & Public Facilities REFERENCES: ENCLOSURES: Please confirm that funds are available in the amount of $4,900 for rental of a generator from the following account: Orange Bowl Stadium Operating Account 404000.350503.610 Thank you. Budgetary Rev' an Approval: By: I// Linda M. Haskins, Director, Dept. of Management and Budget CPA/yp $4,900.00 Date: • i ..i 'Ir 1 le i i•I • i r i 0 �..i J Vtr*e• • . _ * 00- 933 voiiL cy. , 954 782 5511; Jul -28-00 1:03PM; Page 1 - Sl p 0 Phone (954) 785-9111 uperSta1�r - geS Fax (954) 782-5511 r✓%r��r-of�HiR- ^rrs� r�Pn9iw��r I/rt [�//�IrlirrNmfN/ ry"(Im1tr f 910 South Dixie Hwy. W" Pompano Beach, Florida 33060.8223 Orange Bowl Stadium 7/28/00, 1501 NW 3rd St Miami, Fla 33125 305-643-7100 305-643-7115 Fax Attn Dale ----------- - .PROPOSAL Services: To Temporary power Scoreboard and Main House PA system for Check-out, testing, Necessary repairs, and for First Game with Univ of Miami 8/27: 1 400 KW 120/208V Diesel Blimped genset up to 40 hours Usage 1 Necessary Cable from Genset Outside Fence to existing Disabled transformer Fuel Tank & fuel for Approx . or approx 100 hrs at no Fuel to billed later 0$1.90 Delivery And Pickup operator for set-up and Game Deliver 8/14/00 Hook-up 8/15/00 Relocate to outside Stadium Event 8/27 Remove 8/28 10 hrs max Load load Gallon Delivered only (10 hours) 8/25/00 or and/or Used Full time security must be provided Equipment wish advance notice will be removed offsite, agreement terminated, and bill pre -rated upon threat of approaching hurricane. Above Basic Services without fuel or overtime $4700.00 Additional Hours After 40hrs $30.00/hr for Genset n " " 10hrs $30.00/hr for Operator 00- 933 BMW ADZ SUPERSTAR STAGES INC ATTM 210 S D.TXIE HIGHWAY POMPAf,K) PEACH FL 3.3060 j FA d ORAL 3E BOWL' STADIUM 1301 NW 3 STREET BATE 14 MIAMI '� FL 33125 City of Miami Accounting Division ! Accounts Payable Department of Finance /Acct-,. P a y a b 1 F P.O. Box 330708 Miami, Florida 33233-0708 Department Contact Person Telephone No: Requisition No: THF CQNIRACT, IP.ttLUDINt3 Ai_L ACTS Ort ti. _V14PT QF Tax ID or SIS No: Account Code Number(s) ' y F d End Type: 404000.350503.6.610 4900.00 � b Tarms: O POPLIC FACILITIES 1 -0 -' ""AN -)IN f,' Item# Commodity Code# Description 981-_43 EMERGENCY PENTAL OF A 400KW 120/2'09V DIESEL BLI?1F'ED CENSET UP TO 40 HOURS USAGE TW,LUDESc CABLE FROM Gc, ,ET TO OUTSIDE FENCE FUEL TAF*IF; & FUEL FOR APf'RX 10 HR C DELIVERY & PICKUP OPERATOR SETUP Zx STAN BY (10 HRS) ADDITIONAL OPERATOR., JUPS FUEL IF NEEDED EMERGENCY - APPROVED BY THE CITY MANAGER INDENNITrICA TION; PROPOSER SHALL PAY ON BEHALF OF, INDEMNIFY AND SAVE CITY AND IT•• OFFICIALS HARMLESS FROM AUD AGAINST AN`( AND ALL CLAIMS. LIABILITIES, LOSSES, . AND CAUSES OF AC1 ION-, WHICFt MAY ARISE OUT OF PROPOSERS PERFORMAMCE UPJDER THE PROVISIONS OE' THF CQNIRACT, IP.ttLUDINt3 Ai_L ACTS Ort ti. _V14PT QF Tax ID or SIS No: Account Code Number(s) ' y F d End Type: 404000.350503.6.610 4900.00 � b Tarms: O LI�W--643-7106 Cy Unit Unit Price Extended Price 1 E A 491)0.00 4900.00 Payment Authorization ial Shipments: For each partial Final Shipment: This original must be rye of this page should be s W slpned and submitted to Accounts Payable ud to Accounts Payable with with kwoke or paddng slip attached. e or pactdnp sap attad{ed. wpaddnp sap t In Pacanro Slip t. kimitted to Alta. Payable Osubmitied to Accts. Payable �ats PiyFW farm M o Pay By' - Okay to Pay BY' ,w�",sd� Obklpll DESTINATH pecifi s f ^ a f,' y� LI�W--643-7106 Cy Unit Unit Price Extended Price 1 E A 491)0.00 4900.00 Payment Authorization ial Shipments: For each partial Final Shipment: This original must be rye of this page should be s W slpned and submitted to Accounts Payable ud to Accounts Payable with with kwoke or paddng slip attached. e or pactdnp sap attad{ed. wpaddnp sap t In Pacanro Slip t. kimitted to Alta. Payable Osubmitied to Accts. Payable �ats PiyFW farm M o Pay By' - Okay to Pay BY' ,w�",sd� Obklpll DESTINATH pecifi ACIV ORANGE BOWL' 14 SUPERSTAR STAGES :1�� 1501 NW 3 STREET GATE ATTN MIAMI, FL 33125 210 S DIXIE HIGHWAY City of Miami Accounting Division I Accounts Payable Department of Finance Payable P.O. Box 330708 Miami, Florida 33233-0708 Department Contact Person Telephone No: Requisition No: Itern# Commodity Description Unit Unit Price Extended Price Tax ID or StSmo: 65--0827570 Entity Type: PROPUSER, %�CLUPlNG ANY PERSON PEKF0R11-11NG UNDER 711IS CONTRACT FOR OR UN PRQPQSER'S BEHALF, PROVIDED THAT ANY SUCH CLAIMS, LIABILITIES, LO3OES AND CAUSES OF SUCH ACTION ARE NOT ATTRIBUTABLE TO THE NEGLIGENCE OR MISCONDUCT OF THE CITY -AND* FROM A}{D AGAINST ANY ORDERS. JUDGEMENTS OR DECREES HHMAYA E, MAYE ENTERED AND WHICH MAY KESULT FROM THIS CONTRACT, U -ESS ATTRIBUTABLE TO THE' ` -��Qi7GLI8[NCE OR MISCONDUCT OF THE CITY, AND FROM AND AGAINST ALL COSTS. ATT0RW[YS- -FEES, EXPENSES AWD LIASILITIES INCURRED IN THE SEFE�61Z OF ANY SUCH CLAIM, OR THE � IiWESTI8ATl0N' TI-11REOF. ^ | Account Code Numberl 404000.350503.6.610 Payment Authorization Partial Shipments: For each partial Final Shipment- This original a" be Aryal1le 4700.00 signed 4nd submitted to Accounts =='to'Acepoauonts'Pa'ya'blo*wl'th with Invotce or packing slip allached invoice or pad" srip attached. Date Submitted to AWL PMW- Dee Submitted to Accls. PgyaW- Partial Payment Final Payment Okay to Pay By. Okay to PaY BY. F.O.S. MttNAT ION I Ulnfiii Me ed, 08/03/2000 08:50 3056437115 FROM : SHOKWER 0 ORANGE BOWL STADIUM PAGE 03 FAX NO. : 9545 9511 *:141. 31 2M 10:18M Pi SMOVJPOVMI INC. Tel 954.525-98x0, Fax 954-525-9511 Toa Dale 5andin Phony: 305.643-7104 co: Ormov Bowl St Awn Nam 305-643-7115 ftm: Ed Wujciskk tom: 1 'IR103ow-4Vt�at�w iow% 0751,400 jJ�pL L%al- "i . snnwpower is pieased to quo* of gemrator power for your upcv—andgg e'ven't at rNa - � 1 1►A---- l �m-lin � �4 on ��vv R 2C" -J aned i inv nut or �n 4J f G'!Cy Sill' Y- ar i�I.Y48L l upon completion of the eve Showpowrer will provide the following: 0 480 kW quiet generatm 120/208 volt •.. .. .....................- low PKloe...............r................... ".................................W ...•.........VrV 56222I 71 ;a M-- Plus Applicable Morida Slate Sales Tax ..A .. a...l-.5..2�.. F...- I') b..+ rs o Aa- for Icad-lin dim !8/18% and -k- same day P"L ice lArdwics W1d rs w Ims too — a-- , w —.Y . �` , ---- - a.•-� J (8/3V00), and ?vttnd tri -P truc Ctl7s�r. The cUmt is resporm-ble for diesel fuel and for any nece3sary permit%. The client is also respom-ble for electrical hookups_ The -ligntt m. tot r: oid? ++*! :*t draawe Ceriffira6e covering less or ct iu'akger or we as`2 tequi%A io charge a aarrhat p hw a damage waiver. The payment term is Net 30. We can WW provide, if you wish, 4/ 0 type W cable for the electrical hookup liar a charge of $.50/ ft for the 2 we& rental penod. if you shm& have any questims or need any, further essistare, please do not hesitate C::. Ed K'ujpak 111wida Regimg Manager 00- 933 08/03/2000 08:50 3056437115 ORANGE BOWL STADIUM rear world. Tuesday, Au" 01, 2000 orange BowL. fax# 30 6437100 ATTN.: Dale Sandie PAGE 04 Wye 1.*U- o., 6UanL- vmi fnr youT time. AS M our COMMUti'010 YOU roquesW Werest in AgWko to supply 500 kW GeneriLtor set fbr rental mid I now We Pi=surc IR16uum"aw ow —m �Isr �eq SOO M in sim Sdav;*d FOWer G==aiO U..A,.. flu- j&,nve reoukanCOM we offer the followiN: loff% Tww"CrUM PS law ma mthiv m 129 D2— 3wklw 100 ft of 4/0 cable per phase is kIdUdCd* ilic cost to delim sM Pkk up the units to your location in Miami is $300.00 The =t willbe sent MR of Fuel. -rhe unix must bar"M W-mt-;Ud 'Ir -W -A"& kJA I,. -c..1 .7-- C,z nn now .-. ffjLgen: 9I06 Nw sm Torm" OL Ulu Fla MAMM 00- 933 08/03/2000 08:50 3056437115 • tiffl.00 flet my off whAtdwxL ORANGE BOWL STADIUM 0 PAGE 05 Full in== on cqu*s�• value of egtupr aoe to = the for an additional fee tO eovex the kod ins�uance nye Waives'". This wavier mat be signed and meivcd Prior tO =b'&ation of eq�uipmco of A1% "�� ds All lifting of Wr 6QViV ond• J +s_�. - - -, _.....•. �•' -� �7�N_[�.. ._ sSa�+p+C�:Mn nlf.i gf3 is'S31 FTa�L 39.�48_�l.�i• arinlicsblC taxes. if You we tax cy-aw, you must supply us w+itb a certshcate tO confirm flus si ..._.�..,,.a,jo f,%r the connection Of tawar to your equ*m"A• Bt±i^l8!'8 cn Sa •a ES:�4+.Fasa.v.� ..�-. - _ _—. - Pkam do not hcsitatc to contact ttx un&rftm& l-77 .7 ; M;GREKO INC. Cl/ ../i - iams Merry ` �- 3 Ll RATIFICATION OF EMERGENCY • ITEM: Rental of a Generator for Orange Bowl Stadium DEPARTMENT: Conferences, Conventions and Public Facilities TYPE: Emergency Purchase REASON: The Department of Conferences, Conventions and Public Facilities has a need to rent a generator for the Orange Bowl Stadium to provide power to the scoreboard. RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency, for rental of a generator to provide power to the scoreboard at the Orange Bowl Stadium from Super Star Stages, 'for the Department of Conferences, Conventions and Public Facilities; in an amount not to exceed $4,900; allocating funds therefore from the Operating Budget of the Orange Bowl Stadium, Account No 404000.350503.610. IU 00 Date AwardRatifyEmr