HomeMy WebLinkAboutR-00-0932J-00-914
10/25/00
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RESOLUTION NO.
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A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), APPROVING THE SELECTION
OF PRE -QUALIFIED PROPOSERS LISTS DESIGNATED
AS "CATEGORIES A, B, AND C", ATTACHED HERETO
AND MADE A PART .HEREOF, TO PROVIDE GENERAL
APPRAISAL AND CONSULTING SERVICES FOR THE
OFFICE OF ASSET MANAGEMENT AND VARIOUS USER
DEPARTMENTS ON AN AS -NEEDED BASIS, FOR AN
INITIAL PERIOD OF TWO (2) YEARS, WITH THE.
OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE
YEAR PERIODS; AUTHORIZING THE INCLUSION OF
ADDITIONAL PRE -QUALIFIED PROPOSERS AS DEEMED
APPROPRIATE BY THE CITY MANAGER; AUTHORIZING
THE CITY MANAGER TO EXECUTE AGREEMENT(S), IN
SUBSTANTIALLY THE ATTACHED FORM, WITH THE
PRE -QUALIFIED PROPOSERS FOR SAID SERVICES;
AND ALLOCATING FUNDS THEREFOR FROM THE
BUDGETS OF THE OFFICE OF ASSET MANAGEMENT AND
THE VARIOUS INDIVIDUAL USER DEPARTMENTS,
SUBJECT TO BUDGETARY APPROVAL FOR SAID
PURPOSE.
WHEREAS, the Office of Asset Management and various user
departments require general appraisal and consulting services on
an as -needed basis; and
WHEREAS, a Request for Qualifications (RFQ No. 99-00-271)
was mailed to forty-one (41) potential providers to establish
lists for experienced, pre -qualified firms capable of providing
general appraisal and consulting services in three categories;
and
`Q
nti32.
CITY COYOUSS10H
MEETING OF
OCT 262000
esotution No. �� 6)
0- 94
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WHEREAS, seven (7) responses were received and deemed pre-
qualified, and
WHEREAS, the City Manager and the Director of the Office of
Asset Management recommend the proposers deemed pre -qualified be
placed on Pre -qualified Proposers Lists designated as "Categories
A, B, and C" (the "Lists"), attached hereto and made a part
hereof to be utilized by the Office of Asset Management and
various user departments, on an as -needed basis, for an initial
two (2) year period, with the option to renew for three (3)
additional one (1) year periods, subject to budgetary approval;
and
WHEREAS, additional Pre -Qualified Proposers may be included
on the Lists as deemed appropriate by the City Manager; and
WHEREAS, funds for such services are available from the
budgets of the Office of Asset Management and the individual user
departments, subject to budgetary approval for said purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1.. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Page 2 of 4�-- 56)"
Section 2. The selection of a Pre -Qualified Proposers
Lists designated as "Categories A, B, and C," as attached hereto
and. made a part hereof, to provide general appraisal and
consulting services for the Office of Asset Management, and
various user departments on an as -need basis, for an initial
period of two (2) years, with the option to renew for three (3)
additional one year periods, is hereby approved, with funds
therefor hereby allocated from the budgets of the Office of Asset
Management and the various individual user departments, subject
to budgetary approval for said purpose.
Section 3. The inclusion of additional proposers as
deemed appropriate by the City Manager is hereby authorized.
Section 4. The City Manager is hereby authorized to
execute agreement(s), in substantially the attached form, with
the Proposers for said services.
Section 5. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
1� If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 4
PASSED AND ADOPTED this 26th
ATTEST:
day of October 1 2000.
JOE CAROLLO, MAYOR
In accordance with Miarni Code Sec. 2-36, since the Mayor did not indicate aptpmvall of
this legislation by signing it in the designated place provided, sa!d
becomes effective with the elapse of ten (10) day aorta lhs� of
regarding same, without the Mayor exera6ft a 2ate.
.n, City Clerk
WALTER J. FOEMAN
CITY CLERK
APPROVED TO'eORM AND CORRECTNESS:
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Page 4 of 4 00- 932
APPRAISAL CONSULTING SERVICES
RFQ NO. 99-00-271
QUALIFIED VENDORS for
CATEGORY A
1. J. B. Alhale & Associates, Inc.
3121 Commodore Plaza, Ste. 200
Miami, .Fla. 33133
Local / Non Minority
2. Prestige Appraisal Service, Inc.
2050 Coral Way, 4514
Miami, Fla. 33145
Local / Female
3. Quinlivan Appraisal P.A.
5730 S.W. 74h Street, Ste. 300
S. Miami, Fla. 33143
Miami -Dade Co. / Non Minority
4. Joseph J. Blake & Assoc. Inc.
255 Alhambra Circle #800
Coral Gables, Fla. 33134
Miami -Dade Co. / Non Minority
5. Waronker & Rosen, Inc.
5730 S.W. 74h St., #200
S. Miami, Fla. 33143
Miami -Dade Co. / Non Minority
10/17/2000
6. Integra Appraisal and Real Estate
Economics Associates
(IRR/AREEA)
9400 S. Dadeland Blvd., PH One
Miami, Fla. 33156-2817
Miami -Dade Co./ Non Minority
7. Hedg-Peth & Gallaher, Inc.
7400 SW 50 Terr, Ste. 201
Miami, Fla. 33155
Miami -Dade Co./ Non Minority
Category A:
Improved and unimproved
commercial and residential
real estate properties generally
suited for a single use, and
include such areas as,office
buildings, warehouses,
industrial, commercial, retail,
residential properties, other
market standard improved and
unimproved properties.
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APPRAISAL CONSULTING SERVICES
RFQ NO. 99-00-271
QUALIFIED VENDORS for
CATEGORY B
1. J. B. Alhale & Associates, Inc.
3121 Commodore Plaza, Ste. 200
Miami, Fla. 33133
Local / Non Minority
2. Prestige Appraisal Service, Inc.
2050 Coral Way, #514
Miami, Fla. 33145
Local / Female
3. Quinlivan Appraisal P.A.
5730 S.W., 74 h Street, Ste. 300
S. Miami, Fla. 33143
Miami -Dade Co. / Non Minority
4. Joseph J. Blake & Assoc. Inc.
255 Alhambra Circle #800
Coral Gables, Fla. 33134
Miami -Dade Co. / Non Minority
5. Waronker & Rosen, Inc.
5730 S.W. 74th St., #200
S. Miami; Fla. 33143
Miami -Dade Co. / Non Minority
6. Hedg-Peth & Gallaher, Inc.
7400 SW 50 Terr, Ste. 201
Miami, Fla. 33155
Miami -Dade Co./ Non Minority
10/17/2000
Category B: Improved and
unimproved commercial and
residential real estate
properties having multiple
potential uses and having other
complex features or other
special purpose type
properties, and include such
areas as non -market standard
properties, condemnation, golf
courses, stadiums, marinas,
hospitals, multi -use hotels, or
other special purpose type
properties and other improved
and unimproved. properties
that are complex in nAture.
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APPRAISAL CONSULTING SERVICES
RFQ NO. 99-00-271
QUALIFIED VENDORS for
CATEGORY C
1. J. B. Alhale & Associates, Inc.
3121 Commodore Plaza, Ste. 200
Miami, Fla. 33133
Local / Non Minority
2. Quinlivan Appraisal P.A.
5730 S.W. 74t` Street, Ste. 300
S. Miami, Fla. 33143
Miami -Dade Co. / Non Minority
3. Waronker & Rosen, Inc.
5730 S.W. 74th St., #200 Category C: Partial interests,
S. Miami, Fla. 33143 and include such areas as air
Miami -Dade Co. / Non Minority rights, water rights, easements,
lease fee/leasehold interest or
4. Hedg-Pette & Gallaher, Inc. other similar partial interest
7400 SW 50 Terr, Ste. 201 appraisals.
Miami, Fla. 33155 .
Miami -Dade Cod Non Minority
5. Integra Appraisal and Real Estate
Economics Associates
(IRR/AREEA)
9400 S. Dadeland Blvd., PH One
Miami, Fla. 33156-2817
Miami -Dade Co./ Non Minority
10/17/2000
00- 932
SERVICES AGREEMENT
OR
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this _ day of
2000 (but effective as of
) by and between the City of Miami, a municipal corporation of the State
of Florida ("City") and
("Provider").
RECITAL
a
corporation
A. The City has issued a Request for Qualifications ("RFQ") for the provision of
appraisal consulting services ("Services") and Provider's proposal ("Proposal"), in response
thereto, has been selected as a qualified proposal for the provision of the Services. The RFQ and
the Proposal are sometimes referred to herein, collectively, as the Solicitation Documents, and
are by this reference incorporated into and made a part of this Agreement.
B. The Commission of the City of Miami, by Resolution No. , adopted on
, approved the selection of Provider and authorized the City Manager
to execute a contract, under the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and the City agree as follows:
TERMS
1. RECITALS: The recitals are true and correct and are hereby incorporated into and made
a part of this Agreement.
2. TERM: The term of this Agreement shall be for two (2) years commencing on the
effective date hereof.
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3. OPTION TO EXTEND: The City shall have three (3) option(s) to extend the term
hereof for a period of one (1) year each, subject to availability and appropriation of funds. City
Commission approval shall not be required as long as the total extended term does not exceed
five (5) years.
4. SCOPE OF SERVICE:
A. Provider agrees to provide the Services as specifically described, and under the
special terms and conditions set forth in Attachment "A" hereto, which by this reference is
incorporated into and made a part of this Agreement.
B. Provider represents and warrants to the City that: (i) it possesses all
qualifications, licenses and expertise required under the Solicitation Documents for the
performance of the Services; (ii) it is not delinquent in the payment of any sums due the City,
including payment of permit fees, occupational licenses, etc., nor in the performance of any
obligations to the City; (iii) all personnel assigned to .perform the Services are and shall be, at all
times during the term hereof, fully qualified and trained to perform the tasks assigned to each;
and (iv) the Services will be performed in the manner described in Attachment "A"
5. COMPENSATION:
A. The amount of compensation payable by the City to Provider shall be based on an
acceptable proposal by the City for a total fee in an amount the City determines is fair,
competitive, and reasonable considering the scope and complexity of the work assignment.
B. Unless otherwise specifically provided, payment shall be made within forty five
(45) days after receipt of Provider's invoice, which shall be accompanied by sufficient
supporting documentation and contain sufficient detail, to allow a proper audit of expenditures,
should City require one to be performed.
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6. OWNERSHIP OF DOCUMENTS:
Provider understands and agrees that any
information, document, report or any other material whatsoever which is Given by the City to
Provider or which is otherwise obtained or prepared by Provider pursuant to or under the terms
of this Agreement is and shall at all times remain the property of the City. Provider agrees not to
use any such information, document, report or material for any other purpose whatsoever without
the written consent of City, which may be withheld or conditioned by the City in its sole
discretion.
7. AUDIT AND INSPECTION RIGHTS:
A. The City may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the City to Provider under this Agreement, audit, or.cause
to be audited, those books and records of Provider which are related to Provider's performance
under this Agreement. Provider agrees to maintain all such books and records at its principal
place of business for a period of three (3) years. after final payment is made under this
Agreement.
B. The City may, at reasonable times during the term hereof, inspect Provider's
facilities and perform such tests, as the City deems reasonably necessary, to determine whether
the goods or Services required to be provided by Provider under this Agreement conform to the
terms hereof and/or the terms of the Solicitation Documents, if applicable. Provider shall make
available to the City all reasonable facilities and assistance to facilitate the performance of tests
or inspections by City representatives. All tests and inspections shall be subject to, and made in
accordance with, the provisions of Section 18-55.2 of the Code of the City of Miami, Florida, as
same may be amended or supplemented, from time to time.
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8. AWARD OF AGREEMENT: Provider represents and warrants to the City that it
has not employed or retained any person or company employed by the City to solicit or secure
this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee,
commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection
with, the award of this Agreement.
9. PUBLIC RECORDS: Provider understands that the public shall have access, at all
reasonable times, to all documents and information pertaining to City contracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public
to all documents subject to disclosure under applicable law. Provider's failure or refusal to
comply with the provisions of this section shall result in the immediate cancellation of this
Agreement by the City.
10. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS: Provider
understands that agreements between private entities and local governments are subject to certain
laws and regulations, including laws pertaining to public records, conflict of interest, record
keeping, etc. City and Provider agree to comply with and observe all applicable laws, codes and
ordinances as they may be amended from time to time.
11. INDEMNIFICATION: Provider shall indemnify, defend and hold harmless the
City and its officials, employees and agents (collectively referred to as "Indemnitees") and each
of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including
attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to
or death of any person or damage to or destruction or loss of any property arising out of,
resulting from, or in connection with (i) the performance or non-performance of the Services
contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in
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whole or in part, by any act, omission, default or negligence (whether active or passive) of
Provider or its employees, agents or subcontractors (collectively referred to as "Provider"),
regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent
or contributing) by any act, omission, default or negligence (whether active or passive) of the
Indemnitees, or any of them or (ii) the failure of the Provider to comply with any of the
paragraphs herein or the failure of the Provider to conform to statutes, ordinances, or other
regulations or requirements of any governmental authority, federal or state, in connection with
the performance of this Agreement. Provider expressly agrees to indemnify and hold harmless
the Indemnitees, or any of them, from and against all liabilities which may be asserted by an
employee or former employee of Provider, or any of its subcontractors, as provided above, for
which the Provider's liability to such employee or former employee would otherwise be limited
to payments under state Workers' Compensation or similar laws.
12. DEFAULT: If Provider fails to comply with any term or condition of this Agreement,
or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the
occurrence of a default hereunder the City, in addition to all remedies available to it by law, may
immediately, upon written notice to Provider, terminate this Agreement whereupon all payments,
advances, or other compensation paid by the City to Provider while Provider was in default shall
be immediately returned to the City. Provider understands and agrees that termination of this
Agreement under this section shall not release Provider from any obligation accruing prior to the
effective date of termination. Should Provider be unable or unwilling to commence to perform
the Services within the time provided or contemplated herein, then, in addition to the foregoing,
Provider shall be liable to the City for all expenses incurred by the City in preparation and
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negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re -
procurement of the Services, including consequential and incidental damages.
13. RESOLUTION OF CONTRACT DISPUTES: Provider understands and agrees that
all disputes between Provider and the City based upon an alleged violation of the terms of this
Agreement by the City shall be submitted to the City Manager for his/her resolution, prior to
Provider being entitled to seek judicial relief in connection therewith. In the event that the
amount of compensation hereunder exceeds $4,500, the City Manager's decision shall be
approved or disapproved by the City Commission. Provider shall not be entitled to seek judicial
relief unless: (i) it has first received City Manager's written decision, approved by the City
Commission if the amount of compensation hereunder exceeds $4,500, or (ii) a period of sixty
(60) days has expired, after submitting to the City Manager a detailed statement of the dispute,
accompanied by all supporting documentation (90 days if City Manager's decision is subject to t.
City Commission approval); or (iii) City has waived compliance with the procedure set forth in
this section by written instruments, signed by the City Manager.
14. CITY'S TERMINATION RIGHTS:
A. The City shall have the right to terminate this Agreement, in its sole discretion, at
any time, by giving written notice to Provider at least five (5) business days prior to the effective
date of such termination. In such event, the City shall pay to Provider compensation for Services
rendered and expenses incurred prior to the effective date of termination. In no event shall the
City be liable to Provider for any additional compensation, other than that provided herein, or for
any consequential or incidental damages.
B. The City shall have the right to terminate this Agreement, without notice to
Provider, upon the occurrence of an event of default hereunder. In such event, the City shall not
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be obligated to pay any amounts to Provider and Provider shall reimburse to the City all amounts
received while Provider was in default under this Agreement.
15. INSURANCE: Provider shall, at all times during the term hereof, maintain such
insurance coverage as may be required by the City. All such insurance, including renewals, shall
be subject to the approval of the City for adequacy of protection and evidence of such coverage
shall be furnished to the City on Certificates of Insurance indicating such insurance to be in force
and effect and providing that it will not be canceled during the performance of the Services under
this contract without thirty (30) calendar days prior written notice to the City. Completed
Certificates of Insurance shall be filed with the City prior to the performance of Services
hereunder, provided, however, that Provider shall at any time upon request file duplicate copies
of the policies of such insurance with the City.
If, in the judgment of the City, prevailing conditions warrant the provision by Provider of
additional liability insurance coverage or coverage which is different in kind, the City reserves
the right to require the provision by Provider of an amount of coverage different from the
amounts or kind previously required and shall afford written notice of such change in
requirements thirty (30) days prior to the date on which the requirements shall take effect.
Should the Provider fail or refuse to satisfy the requirement. of changed coverage within thirty
(30) days following the City's written notice, this Contract shall be considered terminated on the
date that the required change in policy coverage would otherwise take effect.
16. NONDISCRINUNATION: Provider represents and warrants to the City that Provider
does not and will not engage in discriminatory practices and that there shall be no discrimination
in connection with Provider's performance under this Agreement on account of race, color, sex,
religion, age, handicap, marital status or national origin. Provider further covenants that no
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otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services,
or be subject to discrimination under any provision of this Agreement.
17. MINORITY AND WOMEN BUSINESS AFFAIRS AND PROCUREMENT
PROGRAM: The City has established a Minority and Women Business Affairs and
Procurement Program (the "M/WBE Program") designed to increase the volume of City
procurement and contracts with Blacks, Hispanic and Women -owned business. The M/WBE
Program is found in Ordinance No. 10062, a copy of which has been delivered to, and receipt of
which is hereby acknowledged by, Provider. Provider understands and agrees that the City shall
have the right to terminate and cancel this Agreement, without notice or penalty to the City, and
to eliminate Provider from consideration and participation in future City contracts if Provider, in
the preparation and/or submission of the Proposal, submitted false of misleading information as
to its status as Black, Hispanic and/or. Women owned business and/or the quality and/or type of
minority or women owned business participation.
18. ASSIGNMENT:
This Agreement shall not be assigned by Provider, in whole or in
part, without the prior written consent of the City Manager, which may be withheld or
conditioned, in the City Manager's sole discretion.
19. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return
receipt requested, addressed to the other party at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
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TO PROVIDER:
9
TO THE CITY:
City of Miami
Laura Billberry, Director
Office of Asset Management
444 S.W. 2nd Avenue, Suite 325
Miami, Florida 33130
20. MISCELLANEOUS PROVISIONS:
A. This Agreement shall be construed and enforced according to the laws of the State
of Florida.
B. Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City. of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to
conform with such laws, or if not modifiable, then same shall be deemed severable, and in either
event, the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect or limitation of its use.
E. This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
properly authorized representatives of the parties hereto.
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21. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties
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hereto, their heirs, executors, legal representatives, successors, or assigns.
22. INDEPENDENT CONTRACTOR: Provider has been procured and is being
engaged to provide Services to the City as an independent contractor, and not as an agent or
employee of the City. Accordingly, Provider shall not attain, nor be entitled to, any rights or
benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally
afforded classified or unclassified employees. Provider further understands that Florida
Workers' Compensation benefits available to employees of the City are not available to Provider,
and agrees to provide workers' compensation insurance for any employee or agent of Provider
rendering Services to the City under this Agreement.
23. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and the Agreement is
subject to amendment or termination due to lack of funds, reduction of funds and/or change in
regulations, upon thirty (30) days notice.
24. REAFIRMATION OF REPRESENTATIONS: Provider hereby reaffirms all of the
representations contained in the Solicitation Documents.
25. ENTIRE AGREEMENT: This instrument and its attachment constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the
rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
26. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
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27. APPROVAL BY THE OVERSIGHT BOARD: The State of Florida has appointed an
Emergency Financial Oversight Board (the "Oversight Board"), which is empowered to review
and approve all pending City of Miami contracts. As a result, contracts shall not be binding on
the City until such time as they have been approved by the Oversight Board. Attestation of this
Agreement by the City Clerk shall constitute evidence of its approval by the Oversight Board.
28. SPECIAL INSURANCE AND INDEMNIFICATION RIDER: Please initial if
applicable: ❑ ❑
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and year above
written.
"City"
CITY OF MIAMI, a municipal
ATTEST: corporation of the State of Florida
By:
Walter Foeman, City Clerk Carlos A. Gimenez, City Manager
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ATTEST:
Print Name:
Title: Corporate Secretary
APPROVED AS TO FORM AND
CORRECTNESS:
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"Provider"
By:
Print Name:
Title: President
APPROVED AS TO INSURANCE
REQUIREMENTS:
Alejandro Vilarello, Mario Soldevilla,
City Attorney Administrator
Risk Management
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ATTACHMENT "A"
The Provider shall provide appraisal and appraisal related (consulting) Services for
properties identified by the City and shall be utilized by the City on an as needed, when needed
basis. Specific property description and assignment requirements will be furnished at the time an
order is placed. A general specification that will serve as the model for the property specific
specifications is as follows:
For appraisal Services, the Provider shall make a field inspection and identification of the
property and shall make such investigations and studies as are appropriate and necessary to
enable the Provider to derive sound conclusions and to prepare the appraisal report to be
furnished under this contract. Upon completion of the inspections, investigations and studies, the
Provider shall prepare, furnish and deliver to the City an appraisal report in four copies covering
said property. The appraisal analysis and report shall, in form and substance, conform to the
Uniform Standards of Professional Appraisal Practice (USPAP). The appraisal report shall
present adequate factual data to support each rate, percentage or amount used in sufficient detail
to permit a comprehensive review of the appraisal report; shall relate conclusions to those facts,
and shall include other items identified as necessary in this section.
Appraisal assignments will either require a complete appraisal or limited appraisal, and
may be either a self contained, summary or restricted appraisal report, as defined by USPAP.
The City will generally request a limited, summary appraisal with copies of supporting
documents.
Appraisal related Services (consulting) may range from verbal discussions to written
reports, or may include such activities as the gathering of data including but not limited to
operating expense data and vacancy rates and capitalization rates, preparing market analysis,
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furnishing and analyzing comparable sales, furnishing and analyzing rental data, performing
market studies of current inventories and absorption rates, preparing highest and best use
analysis, preparing feasibility studies, providing testimony, or providing other appraisal related
or consulting Services. These Services shall also be performed in accordance with USPAP.
A specific description of the property to be appraised or the type of consultation required
will be furnished at the time the order is placed. The type of appraisal (complete or limited) and
type of report (self contained, summary or restricted) will be identified with the order. Normally,
the property description will include as much pertinent information as the City has available, .
such as folio number, address, property owner(s), assessed value and zoning.
PROPERTY RIGHTS TO BE APPRAISED
The property is to be appraised in fee simple interest, unless otherwise stated, subject to
any outstanding rights, reservations, easements and conditions furnished at the time of order.
PURPOSE OF THE APPRAISAL
The purpose of the appraisal is to estimate the Fair Market Value, Use Value or other
value concept, if required, of the fee simple interest (or other interest stipulated) subject to any
reservations.
DELIVERY OF REPORT
Provider shall have thirty (30) days from the date the Provider receives an order from the
City in which to complete the requested assignment. In the event Provider is requested to
perform appraisal Services on more than one property at the same time, Provider and City shall
mutually agree, in advance, upon a reasonable time frame to perform said Services.
As set forth in the RFQ, the parties hereto agree that, all the qualified Proposers from the
applicable List (Category) will be requested to prepare a written fee proposal/quote for the
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services. An acceptable proposal shall include a comprehensive total fee in an amount the City
determines is fair, competitive, and reasonable considering the scope and complexity of the work
assignment. There shall be no additional reimbursable out-of-pocket expenses or travel time.
Award for a specific assignment shall be made to the qualified Provider who agrees to meet the
timetable for completion, if applicable, and offers the overall lowest total cost to provide the
required services. The City offers no guarantee as to the number of frequency of work
assignments or the amount of payments to be received by the qualified Provider(s) under the
terms of this Contract.
Mm YSAAppraisals 15
CITY OF MIAMI, FLORIDA 10
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members DATE:FILE
FILE
of the City Commission OCT 18 moo
SUBJECT: Recommendation for Resolution to
Accept RFQ 99-00-271 - General
Appraisal and Consulting Services
FROM: REFERENCES:
#arlA. e Commission Meeting of
anager ENCLOSURES: October 26, 2000
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the City Manager to accept the selection of the pre -qualified proposers listed on the
attached Qualified Bidders List(s) (See Category A, B, & C), to provide general appraisal and
consulting services for an initial two (2) year term, with the option to extend for three (3)
additional one (1) year periods, for the Office of Asset Management, to be utilized by various
user departments at time of need, during the initial and extended term of the agreement subject to
the availability and allocation of funds from the Office of Asset Management and various user
departments and requiring budgetary approval of funds to utilize this purchase from individual
departmental accounts prior to usage.
This Resolution further authorizes the City Manager to negotiate and execute an agreement, in
substantially the attached form, with each of the pre -qualified appraisers.
BACKGROUND:
On August 18, 2000, the Office of Asset Management issued a Request For Qualifications (RFQ)
No. 99-00-271 to establish term contracts for qualified and experienced firms capable of
providing general appraisal and consulting services. Qualified firms will be placed on a qualified
proposer's lists and shall be utilized by the City on an as needed, when needed basis. The City
further reserves the right to add additional qualified appraisal firms as deemed necessary.
CAG: DB: LB: mv:2MAppraisal. doc
00—
REQUESTING ACCEPTANCE
OF RFQ NO. 99-00-271
ITEM: General Appraisal and Consulting Services
DEPARTMENT: Office of Asset Management
TYPE:
Request to accept RFQ
REASON: It is recommended that the pre -qualified firms, (as
listed in category's A, B, & C), are to provide
general appraisal and consulting services for the
Office of Asset Management to be utilized by
various user departments; authorizing the City
Manager to negotiate and execute an agreement, in
a form acceptable to the City Attorney, with pre-
qualified proposers (as listed in category's A, B, 8T
C) for an initial term of two (2) years, with the
option to renew for three (3) additional one (l )
year periods, allocated funds therefore from the
Office of Asset. Management and various user
departments and requiring budgetary approval of
funds to utilize this purchase from individual
departmental accounts prior to usage.
Director of Purch ing
Date
AwardIssueRFP
00-- 932