HomeMy WebLinkAboutR-00-0887J-00-868
10/4/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION BY A
FOUR-FIFTHS (4/5T11s) AFFIRMATIVE VOTE RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF AN EMERGENCY, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES, AND AUTHORIZING THE ACQUISITION AND
INSTALLATION OF EIGHT (8) MODULAR WORKSTATIONS
FROM GLC3 DESIGN CONSTRUCTION & MANAGEMENT FOR
THE OFFICE OF NET ADMINISTRATION AND THE OFFICE
OF HEARING BOARDS, IN AN AMOUNT NOT TO EXCEED
$67,538.25, ALLOCATING FUNDS THEREFOR FROM THE
OFFICE OF NET ADMINISTRATION OPERATING BUDGET,
ACCOUNT CODE NO. 145001.251113.6.585, AND MIAMI
RIVERSIDE CENTER CAPITAL IMPROVEMENT PROJECT
NO. 311042, ACCOUNT CODE NO. 319301.6.860, AS
APPROPRIATED BY ORDINANCE NOS. 11705, AS
AMENDED, 11839, AS AMENDED, AND 11970, THE
ANNUAL APPROPRIATIONS AND. CAPITAL IMPROVEMENT
PROJECTS ORDINANCES.
WHEREAS, the City of Miami has hired more than 400 employees
within the past eighteen months, most of whom have been assigned
to work in the Miami Riverside Center ("MRC"); and
WHEREAS, the increase in employees has created a shortage of
individual workspace for many of the departments located in MRC,
and has necessitated reallocation of existing workspace,
particularly for the Office of NET Administration, which has
employees located at three different areas within the MRC; and
CITY COMUSSION
MEETING OF
OCT J 2 2000
ys_ ti -
O 7 .
1��7JJ �i ,,f
WHEREAS, proposals for the acquisition and installation of
modular workstations were solicited from three vendors, of which
GLC3 Design Construction & Management was the lowest bidder; and
WHEREAS, the City Manager made a finding that an emergency
existed, waived the requirements for formal competitive sealed
bidding procedures and authorized the acquisition and
installation of eight (8) modular workstations from GLC3 Design
Construction & Management for the Office of NET Administration
and the Office of Hearing Boards; and
WHEREAS, funds for said acquisition are available from the
Office Of Net Administration Operating Budget, Account Code
No. 145001.251113.6.585, and Miami Riverside Center Capital
Improvement Project No. 311042, Account Code No. 319301.6.860, as
appropriated by Ordinance Nos. 11705, as amended, 11839, as
amended, and 11970, the Annual Appropriations and Capital
Improvement Projects Ordinances;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote of
the members of the City Commission, the City Manager's finding of
an emergency, waiving the requirements for competitive sealed
bidding procedures, and authorizing the acquisition and
installation of eight (8) modular workstations from GLC3 Design
Construction & Management for the Office of NET Administration
Page 2 of 3 '� 887,
and the Office of Hearing Boards, in an amount not to exceed
$67,538.25 are hereby ratified, approved and confirmed, with
funds therefor hereby allocated from the Office of Net
Administration Operating Budget, Account Code
No. 145001.251113.6.585, and Miami Riverside Center Capital
Improvement Project No. 311042, Account Code No. 319301.6.860, as
appropriated by Ordinance Nos. 11705, as amended, 11839, as
amended, and 11970, the Annual Appropriations and Capital
Improvement Projects Ordinances.
Section 3. This Resolution shall become effective
immediately upon its.adoption and signature of the Mayor.'/
PASSED AND ADOPTED this 12th day of October 2000.
JOE CAROLLO, MAYOR
in accordance with. Miami Code Sec. 2-30, since the Mayor did not indicate approval of
this legislation by signing it in the designated place rovided, said legislatir
becomes effective with the elapse of ten (10) d is i the dat Com . pion
regarding sameo without the Mayr �rci ung
ATTEST:
Walter JlFoetl
WALTER J. FOEMAN
CITY CLER
APPROVED A TO ORM AND CORRECTNESS:
�r
.f
AJ,EJXNDRO VILARELLO
CI7Y ATTORNEY
W4737:.1g:LB:BSS
Clerk
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
00— 887
•
CITY OF MIAMI, FLORIDA 0 17
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
Of the City Commission
City Amager
RECOMMENDATION
DATE : SEP -2 9 2000 FILE:
SUBJECT: Emergency Construction of NET
Administration Offices & Purchase Of
Modular Workstations-CIP
REFERENCES Project #311042
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached resolution
ratifying and approving, and confirming the City Manager's finding of an emergency for the
construction of seven (7) offices for the Neighborhood Enhancement Team Office of
Administration and one (1) office for the Office of Hearing Boards, and the purchase of eight
(8) modular workstations for the employees of the Miami Riverside Center (MRC) Building.
BACKGROUND
During the past eighteen months, the City of Miami has hired in excess of 400 neve
employees. A large percentage of these new employees work in the Miami Riverside Center
(MRC). The increase in employees has resulted in the lack of adequate and secure office
space and individual workspace.
The Office of NET Administration currently has personnel assigned in three locations, on two
-(2) floors within the MRC Building. This situation has existed for one (1) year. The NET
Coordinator, his Administrative Assistant for personnel and administration, the Special
Events Coordinator .and two clerical personnel are located in cubicles between two (2)
departments on the fifth (5) floor. The Operation Services Administrator is housed in an
office belonging to the Fire Department; and his Administrative Assistant for NET Operations
is located in the City Manager's office.
The immediate past City Manager determined that this separation of resources and personnel
was not conducive to efficiency and directed that the employees assigned to the Office of
NET Administration move to a space available on the seventh floor of the MRC Building.
Seven (7) offices will be occupied by the NET Coordinator, the Operation Services
Administrator, and their administrative staff, the Special Events Coordinator and the NET
Administrative staff, which oversees the lot clearing program, administers and coordinates the
Solid Waste violation hearing. The offices will also provide previously non-existence secure
space for the storage of Solid Waste violation case files and Lot Clearing violation case files.
An eighth (8) office will be built to accommodate personnel assigned to the Office of Hearing
Boards, displaced by the relocation of the Office of NET Administration.
MOM
c:
•
Page two
Memo to the Mayor and Members of the
City Commission —
Additionally, the City Manager has determined that there is a need to purchase and install
eight (8) modular workstations for personnel within the MRC Building. These are for new
employees who do not have individual work areas and for employees who share work areas
with other employees who are performing different functions.
The cost for the construction of the eight (8) offices and the purchase and installation of the
eight (8) modular workstations is $67,538.25. Funds were available from account
145001.251113.6.585 of the NET Budget and from CIP Project #311042.
CAG /bd
CONTR T REVIEW AND ANWSIS FORM
Directions: Please Attach . rting documents. All sections must be cora excluding "CRC Comments".
Date: JUNE 28, 2000
DEPARTMENT/DIVISION: CITY MANAGER'S OFC. /NET ADMINISTRA (W "� `�+ f'iIZ
CONTACT PERSON / CONTACT NUMBER: MANUEL W. DIAZ r-2
CONTRACTING ENTITY: GLC3 DESIGN CONSTRUCTION & MANAGEMENT—
RESOLUTION
ANAG NT -RESOLUTION NUMBER:FRGF.NCY MEMO BID: PACT B-6352
BUDGETARY INFORMATION: Are funds budgeted? (lmcable
)
TOTAL DOLLAR AMOUNT: 3 $19.821.30 0( EXPENSE [] REVENUE
SOURCE OF FUNDS: GENERAL FUNDS ACCOUN' D 6.585
MOWN" 16Rn5t 0s iev
If grant funded, is there a City match requirement? YES ❑ NO0 OUNT:
Are matched funds Budgeted? YES [] NO ❑ Account Code(
TERMS OF CONTRACT: C'I'o be filed out by Purchssing Departs
Effective Date:
Escalating Clause, if any:
Contract Period (s):
Payment terms:
Penalties, (if any), for termination:
If grant funded, list restrictionshtquirements, if applicable:
SUMMARY/DESCRIPTION OF CONTRACT OR AGREEMENT
Is this an extension? YES ❑ NO X3 Reason for Extension:
If YES, actual expenditures in previous contract Year
Summary/Description of Contract or Agreement:
JUSTIFICATION FOR CONTRACT OR AGREEMENT
(include why it is needed, consequences if not audwrized or approved and time constraints, if any.)
ONTRACT_AGREEMENT _TO BUILD.EIGHT(8) ADMINISTRATION OFFICES AND PURCHASE -OF
EIGHT(8) MODULAR WORKSTATIONS FOR THE OFFICE OF NET ADMINISTRATION AND THE OFFICE OF
NEARING BOARDS ON THE 7th FLOOR OF THE MIMI CENTER.
2)
Approval:
Approval:0 - C,
Q r)e
Date: 7l4 C6
rJ�Ci Hdanager
Ik
N
?
C
f)
METHOD OF PURCHASE (If applicable)
>
❑ Telephone quotes ❑ Siagle Purchase
_�
❑ written quota ❑ Short -Term Contract--
c)o
C3Negotiated Prrrhase C] Lem (Type: )
^'
❑ Sok Source (include docunnentation) ❑ Taut ofContract
❑ Bid Waives Wade dosamratation)
_; y
❑ Formal Bi&Troposal (include bid nbulatiodproposal ranting)
X_
PREVIOUS AWARDS OF BID (IF APPLICABLE) CRC COMMENTS:
N
x
From most recent: 1)
- r
2)
Approval:
Approval:0 - C,
Q r)e
Date: 7l4 C6
rJ�Ci Hdanager
Ik
CITY OF MIAMI, FLORIDA
INTER-� �F�C{ VTORANDUM
To: Donald H. W:az
haw 2000 HAY —9 AM DATE48 MAY - 5 2000 FILE:
City ManpF; j 66Lif''WORKS
THE CITY OF MiAMfft_WcT: Approval for Additional Office Space
FROM: ue�. REFERENCES:
NET Coordinator
ENCLOSURES:
This memorandum is to respectfully request your approval to build three additional offices on
the 7`h Floor area that you have assigned to NET Central. After, initial review, it is my
determination that in order to accommodate present NET Central staff, there exists a need for
these offices.
If this request meets your approval, please be advised that funds area available (520,000) for
this expense under NET's FY 99-00, account no. 145251113.585. Please indicate your
approval/disapproval by signing on the line indicated below. If you need additional
information, please do not hesitate to contact me at 305.416.2179.
/ DISAPPRC
CPR C
MWD/hr
6t2lbiaA�_ �, /,c-
19wIc- Oor ks
041--400.;00f
or
Date
FROM : DGWrtgKt ® PHME NO. : 305 66191864 ® May. 23 2000 81:18PM PS
MAY -22-00 00:11M PrarCITY OF YUWI CM WXAMRS OPP►Q 3064181010 T-119 P.CV02 F -4U
CONTRACT RISYIEW AND ANALYSIS FORM
Duets *W PWm4 Asruh iuppordng cia aamcnt& AD maWw mulLbe mriplcm4 cwJud&ar'"CRC ConWmm :
. , i vrrl..c
t•- a'A • v
rum rr/fTE T, 't ,
CONTAM PMU
RmLunax N
iii ei 1!►i t` �� 2�I �� T!, Tr!*'T^t
WOOLt •
I
8�rodw a a�+hr .l do -4i : 3Jr b 1 ev
Zscidedoiclam Co2+eriod {{ejs �
PC=him. {d my . fw urmi$stimas+�,�� t- A cLaum
Ift—
if vvat
L this ea aasasioa? �� Nd Raraso:�fss�t
If YES..cwet arae+ m ma�att �Ceer S�
st*tm rTyEmsmtpdm of Com ae Air
bid ��e>rclaergrro�aa�rt
hfdmff
fry"
PILOUS Awe OF aat>tis OF CRC COMMKM
ltn= roes t Pm 1) •+ t ter ti' 1S • 3117 -
Appravt is use CIP
Approvml:
Fiaaacial '�� o:rd
3ri-V
0002186 23-Ksy-00 02:15P
80 PROPOSAL
CSI v, li n
® The Cin, of Miami
Administration Building
7th Fl. Hearing Board Office Remodeling
444 S.W 2nd Avenue
Miami. FlwrOa
MATERIALS UBO SUB-CONTRACTS
Unit 0 . ultt Hours Rate Am• TH C
TOTAL
ESTI TE
�K
r 01000 General Cooditlons
Supervision
hrs.
100 30.00
$ 3,000.00
$3,000.00
Durnpstor
es+
1
$
300,00
3 300,00
$300.00
Protection
Ls
1
$
200.00
S 200.00
$200.00
Daily Ckaning
hrs
100 10.00
$ 1,000.00
$1,000.00
Firtal,Cleanirg
firs.
6 1.0.00
$ 60:00
$60.00
$4,560.00
02000 Site Work
Wectlyp 0arfoi{tion
03000 Concrete
$
$0.00
04000 Masonry
g _
05000 Metals
$0.00
06000 wood &-Ptastie
AMI Stud Framing
s.t
700
$
0.96
$ 672.00
$67200
Drywall
s.f
1400
3
105
$ 1.470.00
51,470.00
Raco l rack
Lf
70
$
7.000
$ 490:00
$490,00
Baseboard
Lf
100
$
5.00
$ 5X.00
5500.00
$3,132.OQ
07000 Moisture Control
08000 Doors & Windows
Hardware Allowance
ea.
4
S
175.00
$ 700.00
$700.00
HMF
ea.
4
S
-100:00
$ 4T-00
$400.00
3070 S.0 Wood
ea.
4
S
250.00
$ 1,000.03
$1,000.00
Installation
ea.
4
$
150.00
$ 600.00
$600.00
$_2,70�_CQ
09000 Finishes
°airt;ng
Interior
s.f
1400
S
0.55
$ 770.00
$770.00
Doors & Frames
ea.
a
-$
50.00
$ 2C.0:00
$200,0')
Acous'.rcai Grid
Re-worK Aliowance
Ls
1
$
200.00
S 200.00
S20000
$1,170.00
10000 Specialties
5
$0.00
11000 Equipment
S
$0 10
$0.00
12000 Furnishings
$elm
$0.00
13000 Special Construction
a
$0.00
$0.00
!4000 Conv_eyft Systems
$
$0.00
$0.00
15000 W9echankal:
,HVAC fMctwance)
RelotateDiffuser
ea.
3
$
50.00
$ 150.13C
$15000
Return
ea.
3
5
50.00
S 150.CC
$150.00
Fire Suppreslo9: Allowance
Sprinkler Heads
ea.
4
5
175 00
$ 700 OC
$700.00
$1,000.00
15000 Electrical: Allowance
2x2 ; 8 Cell Parobolic Lens
ea
4
S
190.00
$ 76^• X
$760.00
Relocate 18 Cell Parabolic
ea.
5
5
80.00
$ 480 X
$480.00
DuplexRKepticals
4P.
6
$
120.00
$ 7,�.JC
$720.00
voicen)ala:sox
ea.
3
$
60.00
$ 24u.CU
$240.00
• Relocate Sntoke Detector
ea.
2
S
100.00
S 2N.00
$200.00
Relc#eStrotre
ea
1
$
100.00
5 '00.00
$,100.00
$2,500.00
G,C.Fee J.C.O,F.f.T
Sub Total
$15,062.00
15%
$2259.30
00001.: Contingency
Ls
1
S :.Jir,.t7r
5 3.0)0 A1C
$2.500.00
Grand Tool
S19.82..90
3,C 3'A Cr,,slImlar! G== 2{r1d Tear` 1.r @
750 Bro Roes Sore SaGIe R. n'460 YQ
375. 11?; Z,:, �--3-i im
J C .`y U U U 1: 4 1 P l J U J J T T J- J 0 0 0 P. 1
GLQ Design Construction & Management
G C3 250 BIRD RD., SUITE 301 CORAL GABLES, FLORIDA, 33146
(305) 445-9495 . FAX 443-7106
CG C058721
REVISED BID PROPOSAL
Date: 02/28/00 Project The City of Miami Admin Building
Name: 7' FI. Hearing Board Office Remodeling
To: City of Miami Pub. Wits Dept. Project No: GLC31C0007
Attn: Albert Dominguez
From: Clift Goldman
Fax: 305 416-2152 CC:
Phone 305 416-1218
GLC 3, Inc. proposes to furnish all necessary material, labor and equipment for the completion of
the above reference project in accordance with specifications in City of Miami Design Division
Drawings of 11115199, for the sum of $ 27,716.95. Bid Proposal reflects the following scope of
services per attached CS] Division Cost Breakdown:
• General Conditions & Supervision for a two and a half week construction schedule
• Drywall partitiontioning per Drawings and Specifications.
• Furnish and Install 5 3070 Solid Core Wood Doors with specified Hardware.
• Existing Carpeting to remain.
• Painting: All new drywall surfaces, Door and Frames.
• Existing Acoustical grid Ceiling to remain, re -work allowance of $200.00.
• Mechanical: Install (4) Sprinkler Heads, Relocate & Rework eight (6) 6" Flex drop with
diffuser grilles and Returns. No work to existing AHU. No Fire Alarm work included.
• Electrical: Relocate 14 and install 6 Parabolic lens Fluorescent light fixtures with five (5)
switches, 22 Duplex receptacles and 5 Voice/Data boxes stubbed up 12" above ceiling,
relocate 2 smoke detectors and 1 Strobe light.
• $3,000.00 Contingency
* All cabling by owner. Proposal does not include permitting and permit fees.
AN material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any
alteration or deviation from specifications involving extra costs, will be executed only upon written orders, and will become an extra charge
over and above the estimate. All agupon strikes, accidents or delays beyond our control. This proposal is subject to
acceptance within thirty {3Q) void r at the potion of the undersigned.
Authorized Signiture: CUR Goldman. Preside
Acceptance of Proposal
The above prices, specifications and conditions are hereby accepted. You are autimmized to do the work as specified. Payment will be
made as outlined In contrail. —
Accepted:
Date:
Signature:
The City of Miami
Administration Building
7th Fl. Hearing Board Office Remodeling
4" S.W 2nd Avenue
lOemi. s7eorwa
BID PROPOSAL
01000 General conditions --
Supervision his. 100 30.00 $ 3.000.00
Dumpster ea 1 $ 300.00 $ 300.00
Protection 1.8 1 $ 200.00 $ 200.00
Daly Clearov hrs 100 10.00 $1,000.00
Final Cleaning hrs. 6 10.00 S 60.00
02000 Site Work
Selective Demolition
03000 Concrete
04000 Masonry
S -
05000 Metals
06000 Wood & Plastic
MO Stud Framing
s.f
1300
$
0.96
$ 1,248.00
D"a
of
2600
$
1.05
$ 2.730.00
RACO Head Track Fk)W Edge
i.f
200
$
7.00
$ 1,400.00
07000 Moisture Control
08000 Doors & Whitlows
Hardware alowance
ea.
5
$
175.00
$ 875.00
HMF
ea.
6
$
100.00
$ 500.00
3070S.CWood
ea.
5
$
250.00
$ 1,250.00
Installation
ea.
5
$
150.00
$ 750.00
08000 Finishes
Painting
Interior
s.f
2600
$
0.55
$ 1,430.00
Doors 8 Frames
ea.
5
$
50.00
$ 250.00
Acoustical Grid
ReAvork Allowance
Is
1
$
200.00
S 200.00
10000 Specialties
11000 Equipment
12000 Furnishings
13000 Special Construction
-
14000 Conveying$
Systems
S -
15000 Mechanical:
HVAC (Allowance)
Relocate DOjw
ea.
3
$
Saw
$ 150.00
Return
ea.
3
$
50.00
$ 150.00
Fire Suppresio n: Allowance
Sprinkler Heads
08.
4
$
175.00
$ 700.00
16000 Electrical: Annwance
2x218 Cell Parobo&c farts
Ga.
6
$
190.00
$ 1.140.00
Relocate 18 Cell Parabolic
ea.
14
$
80.00
$ 1.120.00
Duplex Receptieals
ea.
22
$
120.00
$ 2,640.00
Voice/Data Box
ea.
5
$
80.00
$ 400.00
Relocate Smoke Deteaor
ea.
2
$
100.00
$ 200.00
Relocate Strobe
ea,
1
$
100.00
3 100.00
G.0 Fee I C.O.Pd.T
00000 Contingency 1.6 1 $ 3,000.00 $ 3.000.00
GLC 3"A Cor st uc im D=qn Bub Teach
250 Butl Road State 301Coraf Gabes. P. 33146
305.44S94VA Fa605..44337106
$0.00
$0.00
$0.00
$0.00
$3,000.00
$300.00
$200.00
$1.000.00
$60.00
$4,560.00
$0.00
$0.00
$1,248.00
$2.730.00
$1,400.00
$5,378.00
$875.00
$500.00
$1,250.00
$750.00
$3,375.00
$1,430.00
$250.00
$200.00
$1,880.00
$0.00
$0.00
$0.00
$0.00
$0.00
$150.00
$150.00
$700.00
$1,000.00
$1.140.00
$1,120.00
$2,640.00
$400.00
$200.00
$100.00
$5AW.00
Sub Total $21,493.00
15% $3.223.95
$3,000.00
Grand Total $27,716.95
00- 8817
.0
FROM : DGLJright PHONE NO. : 305 6619864 Mar. 20 2000 04:45PM P1
1%1aA. 60&J AL%- -- .-
rtin documents. All sections must be cord+ excluding "CRC Comments".
Directions: Please Attac ppo 8
Date. March 14, 2000
DEPARTMENTIDIVISION: Asset etnant/rUtc: x•C-U-3 j •�--------
CONTACT PERSON / CONTACT NUMBER: JmmTS Jd��- 3DS.d4T6 I: w3�=
CONTRENTITY: ENI Y: (3LC3 DesignCtmstnsction &Mena BID
RESOLUTION NUMBER: Emergency Memo Attached (IfApplicoble)
BUDGETARY INFOPj%jATION- Are funds budgetdO YES® NO ❑ If yet,
TOTAL DOLLAR AMOUNT: S _ 27,716.95_ ®FJG'EN Q RE M
COQ. CODE(S) 3 ..25010"
SOURCE OF FIENDS: CTP Project 311042
If grant funded, is there a City match requirement? YES Q NO X OUNT:
Are matched fonds Budgeted? YES [3 NO i Account Code(s):
TERMS OF CONTRACT: Cro be Mod out by Purchasing Depar.tnent)
Efftative 3/13/2000
E=LUftg Clause, if mr-
Conttaet Period (s):
Pqment t==
ptsaNC4(if any),for tzrmmaQiom: Liguidated damages,
If grant funded, iiss resttic ions/requirtments, if applicable:
SUbDdA-RY/DESCktIP'i'dON OF CONTRACT OR AGREMENT
Is this an extension? YES 0 NO�j Reason for Extension:
If YE& actualp oTenditures in vvions atract Year
Smntnary/Description of Caatract or Agreement
JUSTIFICATION FOR CONTRACT OR AGREEMENT
¢aelude why it is aeaa F 4, emsegnesoes if not au&mized or appwvW od tim coosnsia s, If any )
The emeraencv is based on the two folA eyefnside
personnel are working inappropriate, makeshift and noiry wgork aTPaa wb4-b
is counterproductive and 2) greatly needed personnel, directly related to
e einq of the indivic ual communities that will be served and retire
81271t.1,219 21 put; I E e en e stream are in need of an apprppriate work
ion.
METHOD OF PURCHASE (If applicable)
0 TeleyhonC quotes
0 Singe Purdwe
O Written quotes
0 Short Tern Contract
0 Negotiated Pwehase
0 I.cme ( Type )
p: Sole Sowee Ondade documentation)
0 Teem of Conbaet
0 Bid Waiver (Wu& doomwabdon)
0 Formal 8id/Peopwal (metude bid tabutadoWproposal ranWng)
PREVIOUS AWARDS OF BID (IF APPLICABLE)
From most
Approval:
Approval:
CRC COWMENTS:
Date: V V
— Date: t�
00- 88
v
Donald H. Warshaw
Ciry Manager
FROM: Stephen F. Shaw
MRC Facility Manager
•
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
-:RS OITICE
3 November 149�t;^" P1�,L� 45
DA rE `'
SUBJECT: Emergency Provision For
Expenditure Of MRC CIP
Project Number 311042 Funds
REFERENCES:
ENCLOSURES:
Request the approval of an emergency provision to provide an office space and modular
workstation build -out for the 7t° floor of the administration building of the City of Miami
Riverside. Center (MRC):
This project, utilizing budget -approved fimds from the MRC CIP Project 311042
f• Account, includes the construction of five (5) office spaces and the installation of eight
(8) modular workstations thereby providing an appropriate working environment for
existing and soon -to -be -acquired personnel.
The emergency is based on the twofold consideration that: 1.) existing -personnel are
working in inappropriate, makeshift, and noisy work areas which is counterproductive
and 2.) greatly needed personnel, directly related to the -well being of the individual
communities that will be served and representing a positive revenue stream, arein need
of an appropriate work environment upon their acquisition.
APPRO 97-
Pond H. Warshaw
City Manager
NOV - 4 1999
Date
copy to:
J. Lindsay
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The City of Miami -
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CONTRACT DOCUMENTS
MRC 71" FLOOR Y
HEARING BOARD OFFICE
REMODELING
.1 C I P ## 311042
i ( z
Department of Public Works
444 S.W. 2nd Avenue, 8th Floor
Miami, Florida 33130
'ffix T- a it -
JOHNH. JACKSON, P.E.
Acting Director
TO ALL BIDDERS
The General Conditions, Construction Materials and Construction Methods are not
included in the Bidder's copies of the specifications for a specific project.
Therefore, it will be necessary for you to acquire a set of STANDARD CONTRACT
DOCUMENTS AND SPECIFICATIONS FOR PUBLIC WORKS PROJECTS (Revised September
1998) when preparing a bid or performing actual work.
It is imperative that you acquire a set of these specifications for use with the
contract documents. The price for this book is S4.00 and it is available at this
office when you pick up the plans and specifications for a specific project.
The State of Florida has appointed an Emergency Financial Oversight Board
(the "Oversight Board") which is empowered to review and approve all
Pending City of Miami contracts. As a result, contracts shall not be binding
on the City until such time as they have been approved by the Oversight
Board. Attestation of this Agreement by the City Clerk shall constitute
evidence of its approval by the Oversight Board.
John H. Jacks , P.E.
Acting Direc r
1/2000
Contracts 00—
DEPARTMENT OF PUBLIC WORKS /444 S.W. 2nd Avenue/mi.mmi. Florida 33130%i 305, -Ji i,-1 887
'00:"F,w: i 1) - ' I i
Mailing Address: P.O. Box 330708 Miami, Florida 3.323.1-0708
•
GLC3
Date: 02/28/00
To:
From:
GLC3 Design Construction & Management
250 BIRD RD. SUTE 301 CORAL GAnLES. c i3OR1DA. ?: 146
130: � -45-949; • FAX 4-3-7106
CG 0,158 721
REVISED BID PROPOSAL
City of Miami Pub. Wks Dept.
Attn: Albert Dominguez
Clift Goldman
Fax: 305 416-2162
Phone 305 416-1218
Project The City of Miami Admin Building
Name: 7' FI. Hearing Board Office Remodeling
Project No: GLC31CO007
CC:
GLC 3, Inc, proposes to furnish all necessary material, labor and equipment for the completion of
the above reference project in accordance with specifications in City of Miami Design Division
Drawings of 11115199, for the sum of $ 27,716.95. Bid Proposal reflects the following scope of
services per attached CSI Division Cost Breakdown:
• General Conditions & Supervision for a two and a half week construction schedule
• Drywall partitiontioning per Drawings and Specifications.
• Furnish and Install 5 3070 Solid Core Wood Doors with specified Hardware.
• Existing Carpeting to remain.
• Painting: All new drywall surfaces, Door and Frames.
• Existing Acoustical grid Ceiling to remain, re -work allowance of $200.00.
• Mechanical: Install (4) Sprinkler Heads, Relocate & Rework eight (6) 6" Flex drop with
diffuser grilles and Returns. No work to existing AHU. No Fire Alarm work included.
• Electrical: Relocate 14 and install 6 Parabolic Lens Fluorescent light fixtures with five (5)
switches, 22 Duplex receptacles and 5 Voice/Data boxes stubbed up 12" above ceiling,
relocate 2 smoke detectors and 1 Strobe light.
• $3,000.00 Contingency
* All cabling by owner. Proposal does not include permitting and permit fees.
Ali material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any
:alteration or deviation from specifications involving extra costs, will be executed only upon written orders. and will become an extra charge
over and above the estimate. All agreements co - gupon strikes, accidents or delays beyond our control. This proposal is subject to
(acceptance within thirty (30) da d void the r at the potion of the undersigned.
i Authorized Signiture: Clift Goldman President_
Acceptance of Proposal
The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be
trade as outlined in contract.
Accepted:
Date:
Signature:
00- 887
BID PROPOSAL
CSI Div. Description
®
Unit
The City of Miami . is
Administration Building
7th Fl. Hearing Board Office Remodeling
.444 S.W 2nd Avenue
Miami. Florida
MATERIALS ILABO SUBCONTRACT;
Quantity Unit Cost Amount Hours Rate Amount i OTHER COSTS
TOTAL
ESTIMATE
01000 General Conditions
Subervision
Mrs
100 30.00
S 3.0(X.00
$3.300.00
Dumoster
ea.
1
$
300.00
$ 300.00
S300.00
Protection
Ls
1
$
200.00
S 200.00
5200.0C
Daily Cleaning
Mrs
100 10.00
S 1.000.00
$1.000.00
Final Cleaning
Mrs
6 10.00
S 60 00
$60.0C
54,560.00
02000 Site Work
Selective Demolition
03000 Concrete
$
SC 00
04000 Masonry
S -
05000 Metals
SO.00
06000 Wood 3 Plastic
Md Stud Framing
8.1'
1300
S
0.96
S 1.248.00
$1.248.00
Drywall
a.f
2600
S
1.05
S 2.730.00
$2.730.00
RACO Head Track Float Edge I.f
200
S
7.00
$ 1.400.00
$1,400.00
$5,378.00
07000 Moisture Control
08000 Doors & Windows
Hardware Allowance
ea.
5
S
175.00
S 875.00
$875.00
HMF
ea.
5
$
100.0C
$ 500.00
$500.00
3070 S.0 Wood
ea.
5
$
250.00
S 1.250.00
S1.250.D0
Installation,
ea.
5
S
150.00
$ 750.00
$750,00
53.375.00
08000 Finishes
Pa+rttrrg
Interior
s r
2600
$
0.55
S 1.430.00
$1.430.00
Doors 8 Frames
ea.
5
$
S0.00
S 250.00
$250.00
Acoustical Grid
Re -work Allowance
Ls
1
S
200.00
S 200.00
5200.00
S 1,880.00
10000 Specialties
$ -
$0.00
11000 Equipment
$
$0.00
$0.00
12000 Furnishings
$0.00
SU.00
13000 Special Construction
$
$0.00
$0.00
14000 Conveying Systems
$ -
$0.00
50.00
15000 Maehanlcsl:
HVAC (Allowance)
Relocate DRfuser
ea.
3
S
50.00
S 150.00
$150.00
Return
on.
3
S
50.00
S 150.00
$150,00
Fire Suppresion: Allowance
SprinklerHredc
oa.
4
$
175.00
$ 700.00
5700.00
$1,000.00
16000 Electrical: Allowance
2)Q 18 Call .Parobofic Lens
ea.
6
$
190.00
S 1.140.00
$1,140.00
Reklcate 18 Cell Parabolic
ea.
14
$
80.00
$ 1.120.00
$1,120.00
Duplex Receptieals
ea.
22
$
120.00
$ 2.640.00
$2,6/0.00
VoicalDsta Box
ea.
5
$
80.00
$ 400.00
5400.00
Relocate Smoke Detector
0&
2
$
100.00
$ 200.00
5200.00
Relocate Strobe
ea.
1
S
100.00
$ 100.00
$100,00
$5,800.00
G.0 Fee 1 C.O.Pd.T
Sub Total
$21.493.00
16%
53.223.95
00000 Contingency
I.s
1
$3.000.00
$ 3.000.00
$3.000.00
Grand Total
$27.716.95
887
CONTRACT
This AGREEMENT, made and entered into this4 day of A.D., 2000,
by and between the City of Miami, Florida, a municipal corporation of the State of
Florida, party of the first part, (hereinafter sometimes called the "City"), and
GLC3
Party of the second part (hereinafter sometimes called the "Contractor")
WITNESSETH: That the parties hereto, for the considerations hereinafter set
forth, mutually agree as follows:
ARTICLE 1. SCOPE OF THE WORK: The Contractor shall furnish all
labor, materials and equipment and perform all the work in the manner and form
provided by the Contract Documents, for the project entitled:
MRC 7th Floor Hearing Board Office Remodeling
ARTICLE 2. THE CONTRACT SUM: The City shall pay to the Contractor,
for the faithful performance of the Contract, in lawful money of the United States, and
subject to additions and deductions and based on unit prices (where applicable), all as
provided in the Proposal and other Contract Documents, the sum of (S 27,716.95 )
Twenty seven Thousand
4Pven Hundred Sixteen Dollars and 95 Cents
ARTICLE 3. PARTIAL AND FINAL PAYMENTS: In accordance with the
provisions fully set forth in the "General Conditions" of the "Specifications," and subject
to additions and deductions as provided, the City shall pay the Contractor as follows:
(a) On or before the 10`h day of each calendar month, the City shall make
partial payments to the Contractor on the basis of a duly certified and
approved estimate of work, performed during the preceding calendar
month by the Contractor, less ten (10%) percent of the amount of such
estimate, which is to be retained by the City until all work has been
performed strictly in accordance with this Agreement and until such
work has been accepted by the City.
(b) Upon submission by the Contractor of evidence satisfactory to the City
that all payrolls, material bills and other costs incurred by the Contractor
in connection with the construction of the work have been paid in full,
and also, after all guarantees that may be required in the Specifications or
by the Contractor have been furnished and are found acceptable by the
City, final payment on account of this Agreement shall be made within
sixty (60) days after completion by the Contractor of all work covered by
this Agreement and acceptance of such work by the City.
1 -
®U- 88®
ARTICLE 4. OF COMPLETION• 'The *ontractor shall
commence the work to be performed under this Contract within the number of
consecutive days after the date of written notice from the Director of the
Department of Public Works to. begin work as noted in the Proposal, and shall
fully complete the Contract in accordance with the Contract Documents within
the number of working days as set forth in the Proposal. _
It is mutually agreed between the parties hereto, that time is the essence of this
Contract, and, in the event that construction. of the work is not completed within
the time herein specified, it is agreed that from the compensation otherwise to be
paid to the Contractor, the City. may retain for each day thereafter, Sundays -and
holidays included, that the work remains uncompleted, the sum set forth in the.
General Conditions of the Specifications,. as modified by Division 2 - Special
Provisions, which sum represents the actual damage which the City. of Miami,
Florida, will have. sustained per day : by failure of the Contractor to complete the
work within the time stipulated, and this sum is not a penalty, but will be the
liquidated damage that City will: have sustained in event of such default by the
Contractor.
ARTICLE 5. ADDITIONAL BOND: -It- is further mutually agreed
between the parties hereto, that if, at any : time after the execution of this
Agreement and the Performance Bond hereto attached, when required for its
faithful performance, the City shall deem the surety :or sureties upon such bond to
be unsatisfactory, or ifjor any reason, in the opinion of the Engineer; such bond
ceases to be adequate to cover the performance of the work, the Contractor shall,
at his expense, within five (5) days after receipt of notice from the Engineer so to
do, furnish an additional bond or .bonds in such form and amount, and with such
surety or sureties as shall be satisfactory to the City. In such event, no .further
payment to the Contractor shall be deemed to be .due under this Agreement until
such new or additional security for the faithful performance of the work shall be
furnished in manner and form satisfactory to the City..
ARTICLE 6. `CONTRACT DOCUMENTS: , All of the documents.
hereinafter listed form the Contract'and they areas fully as part of the Contract as
if hereto attached, or repeated in'this Agreement:
ADVERTISEMENT FOR BIDS
PROPOSAL
BID BOND
CONTRACT
PERFORMANCE BOND
MAINTENANCE PERFORMANCE BOND
INSTRUCTIONS TO BIDDERS
SPECIFICATIONS
ADDENDA
PLANS: As prepared by Department of Public Works
Entitled: MRC 7th Floor Hearing Board --office
Remodeling
2
001
IN WITNESS WHEREOF the parties hereto have executed this Agreement
on the day and date first above written in five (5) counterparts, each of which
shall, without proof or accounting for the other counterparts, be deemed an
original contract'.
(SEAL)
WITNESS: (If Corporation,
attach Seal and Attest by Secretary)
RESOLUTION NO.
APPROVED AS TO ENGINEERING:
cc ,i
Jb�
John. Jacks n Acting Director
Public Works
THE CITY OF MIAMI, FLORIDA
Party of /zL-===W4
BY:
Donald H. Warshaw
City Manager
CONTRACTOR:
. Party of the
BY:
�-
(Title)
as--
(Employer Tax I.D. Number)
APPROVED AS TO
INS7E R REM NTS:
Mario Soldevilla, Administrator
'IN THE EVENT THAT THE CONTRACTOR IS A CORPORATION, THERE SHALL BE
ATTACHED TO EACH COUNTERPART A CERTIFIED COPY OF A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE CORPORATION, AUTHORIZING THE OFFICER WHO
SIGNS THE CONTRACT TO DO SO IN ITS BEHALF. —
3
00- 887
v
CORPORATE RESOLUTION
n
WHEREAS, desires to enter into an
agreement with the City of Miami for the purpose of performing the work
described in the contract to which this resolution is attached; and
WHEREAS, the Board of Directors at a duly held corporate meeting has
considered the matter in accordance with the By -Laws of the corporation;
Now, THEREFORE, BE IT RESOLVED BY, THE BOARD OF
DIRECTORS that the GIt�GL�
(type title of officer)
(type name of officer)
, is hereby authorized
and instructed to enter into a contract, in the name and on behalf of this
corporation, with the City of Miami upon the terms contained in the proposed
contract to which this resolution is attached and to execute the corresponding
performance bond.
DATED this 13 day of M e c_.
Chairperson
Corporate/ ecretary
1.
20 o o
of Directors
(Corporate ;meal)
00-- 887
PUBLIC ENTITY CRIME PROCEDURES
(a) Definition. Public Entity Crime (PEC) is defined as a violation of State or
Federal Law by a person or persons transacting business with a public entity as
stated in Chapter 89-114, Laws of Florida.
(b) Policy. No bids shall be awarded to a vendor convicted of a Public Entity
Crime in excess of $10,000.00 for a period of thirty-six (36) months commencing
from the date said vendor was placed on the State of Florida disqualified list.
A Public Entity Crime Affidavit shall be obtained from the successful bidder prior
to the final execution of the construction contract with the City of Miami.
0 OATH OF ALLEGIA.NS
I. �ll'C�l �%4/4 -f—
do soiemniy swea.-
or affirm that I do not advocate nor am I a member of the Communist Pam or any other poiiticai
parry or organization that advocates the overthrow of the Government of the United States by
force or violence; that I have not and will not lend any aid, support advice or counsel or
influence to the Communist Pavy; that I do not believe in the overthrow of the Government of
the United States or of the State of Florida by force or violence; that I am not a member nor have
I knowingly ever been a member of any organization or parry which believes in or teaches,
directly or indirectly, the overthrow of the Government of the United States or Florida by force
or violence; and that during such times as I am under contract to the City of Miami for any
municipal improvements, I will not advocate nor become a member of any political party or
organization that advocates the overthrow of the Government of the United States by force or
violence.
Signature
j/?e Czz
Title
SWORN AND SUBSCRIBED TO BEFORE ME THIS DAY OF
20
Notaiy Public
My Commission Expires States of Florida at Large
A -o nu 20
MyComrnissbn ExOres Aug 30, 2002
E_IZA3ETH A. RICCA
NC'ary ?uo'.ic - State of Fiaido
Form #238 Rev. 6/97
CcT•ni�ion # CC771777
00— 887
0
SWORN STATEMENT UNDER SECTION 287.133(3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORA MUST BE SIGNED Lei THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement—is submitted with Bid. Proposal or Contract No.
for eL
_5 T�
2. This sworn statement is submitted by -
[name of entity submitting sworn
sworn statement]
whose business address is —2�%j`���
�--
fand
(if applicable) its Federal Employer Identification Number (FEIN) is
(If the entity has no FEIN, include the. Social Security Number of the individual signing this sworn statement:
3. My name is c c and my relationship to the
[please print name of individual signing]
entity named above is
I understand that a "public entity crime" as defined in Paragraph 287.133(l)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the United
States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity
or any agency or political subdivision of any other state or of the United States and involving antitrust, fraud,
theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(I)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal,
or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a
result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere.
6. I understand that an "affiliate" as defined in Paragraph 287. I33(1)(a), Florida Statutes means:
1. A predecessor or successor of a person convicted of a public entity crime: or
An entity under the control of any natural person who is active in the management of the entity and who
has been. convicted of a public entity crime. The term "affiliate" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in the management of
an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or
a pooling of equipment or income among persons when not for fair market value under an arm's length
agreement, shall be a prima facie case that one person controls another person. A person who knowingly
enters into a joint venture with a person who has been convicted of a public entity trine in Florida during
the preceding 36 months shall be considered an affiliate.
7. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person
or entity organized under the laws of any state or of the United States with the legal power to enter into a
binding contract and which bids or applies to bid on contracts for the provisions of goods or services let by a
public entity, or which otherwise transacts or applies to transacts business with a public entity. The term
"person" inciothose officers. directors. executives. parmcoarehoiaets, ernmovees. M_--:ccn. a:.c a,c-.S
who are active in management of an entity.
8. Based - information and belief. the statement which J have mariced beiow is true in reiazion to :u en^ -
sub g this sworn*smtement. (Please indicate which statement applies.)
Neither the enttry submitting this, sworn statement, nor any` officers, directors. executives, oa.-n:e s.
shareholders. employees, members, or agents who are active in management of the entity. nor any affiiiate of to
entity have been charged with and convicted of a public entity,crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of the officers. directors, executives, partners.
shareholders, employees, members, or agents who are active in management of the ennry, or an affiliate of the enary
has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND [Please indicates
which additional statement applies.)
There has been a proceeding conce:aing the conviction before a hearing officer of the State c`
Florida, Division of Ad_ministrt5ve Hearings. The final order entered by the hearing officer did not ,place
the person or affiliate on the.convicted vendor list [Please atrach a copy of the final order.]
The person or affiliate was placed on the convicted vendor list There has been a subsequent
proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final
order entered by the hearing officer determined that it was in the public interest to remove the person or
affiliate from the convicted vendor list [Please attach a copy of the final order.]
The person or affiliate has not been placed on the convicted vendor list [Please describe any
action taken by or pending with the Department of General Services.]
L
[Signature)
Date:
STATE OF t I G
COUNTY OF
PERSONALLY APPEARED BEFORE M.E. the undersigned authority,
�T-�— who, after first being sworn by me, affixed his/her signature
[name of individual signing]
in the space provided above on this day of f C 2 0
My Commission expires:'
Form PUR 7668 (Rev. 6/97)
NOTARY PUBLIC
:; :A3ETH A. RICCA
Notc y Public - State of Floddo .
My Commission Expires Aug 30,20M
Ccmmiszlon CC771777
11
A F F I D A VI T
City Of Miami
Department of Law
444 S.W. 2 Avenue, 9m Floor
Miami, Florida 33130
TO WHOM IT MAY CONCERN: f
This is to certify that
is authorized to make and sign contracts, bonds and agreements by or on behalf of
(Name of entity)
Name and Title of Affidavit
Name of Entity
Address of Entity
SWORN TO AND SUBSCRIBED
before me this 19?i'h day
of �]�C� ► l 20` .
NOTARY UBLIC, State of Florida at Large
My Commission Expires: ELIZABETH a RiCCA
Notary pubic - Stxne of Floride
My Commission Expires ALQ 30, 2002
Commission # CC771777
(TO BE USED ONLY ff BIDDER IS A PARTNERSHIP OR DOES BUSINESS UNDER A
FICTITIOUS NAME)
Rev. 6/97
® THE CITY OF MIA U. ORMA
Department of Public works
A F F I D A VI T
(Certifying compiiance with Section 4
(c) of the Charter of the City of Miami)
STATE OF FLORIDA ) SS
COUNTY OF DARE )
Before me, the undersigned authority, authorized to administer oaths and take acknowied- ents
personally appeared
who, after being first duly sworn upon oath deposes and says that to the best of his knowledge and belie
no Commissioner, Mayor or other officer or employee of the City of Miami, Florida. is interested, directl
or indirectly, in the profits or emoluments of the contracts, job, work or service for the City o
Miami in connection with the contract, construction and/or purchase of
SIGNED
- --- (SEAL)
Siened, sealed and
delivered in the presence of -
SWORN AND SUBSCRIBED TO BEFORE ME this �� 1 day of
20LL,'.
Foran PW # 109 6/97
try Public, State of Florida at Large
;:L:7-A3ErH A. RICCA
Notary Public - State of Florida y Commission Expires
My Commission Exp;res Aug 30,20M
C.7R m,IS[iC7r 0 C''.771777
I Si20
0 0
RATIFICATION OF
EMERGENCY
ITEM: Construction of Office Space, Purchase of eight (8) Modular
Workstations
DEPARTMENT: NET Office of Administration
TYPE:
Emergency Purchase
REASON: The Department of Net Administration and the Office of
Hearing Board has a need for the construction of office
space and for eight (8) modular workstations for the
employees of the Miami Riverside Center (MRC) Building.
RECOMMENDATION: It is respectfully recommended that the City Commission,
ratify, approve and confirm by a four/fifths (4/5th)
affirmative vote, the City Manager's finding of an
emergency, for the construction of office- space for the office
of NET Administration, the Office of Hearing Boards, and
for the purchase of eight (8) modular workstations from
GLC3 Design Construction & Management, for a total
amount of $67,538.25; allocating funds therefore from
MRC CIP Project No. 311042, Account Code No.
319301.6.860, and from NET Budget
145001.251113.6.585, as appropriated by Ordinance
No. 11705, as amended, and 11839, of the annual
appropriations and Capital Improvement Project Ordinances.
tor •
I 11�1 U0
AwardRatifyEmr 00- 887