Loading...
HomeMy WebLinkAboutR-00-0856J-00-801 9/2/00 RESOLUTION NO. W. A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE BAYFRONT PARK MANAGEMENT TRUST, IN THE AMOUNT OF $3,307,663, TO PROVIDE FOR THE OPERATIONS AND MAINTENANCE OF MILDRED AND CLAUDE PEPPER BAYFRONT PARK, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001. WHEREAS, Section 38-109 of the Code of the City of Miami, Florida, as amended, provides that the Bayfront Park Management Trust ("Trust"), shall submit its annual budget for the operations and maintenance of Mildred and Claude Pepper Bayfront Park ("Bayfront Park") to the City Commission for approval; and WHEREAS, the budget for Fiscal Year 2000-2001 for Bayfront Park has been reviewed by the Trust and has been found acceptable; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. CITY COMMsSION MEETING OF SEP 2 8 2000 Resolution no 0" l :ti" Section 2. The Bayfront Park Management Trust budget for the operations and maintenance of the Mildred and Claude Pepper Bayfront Park, in the amount of $3,307,663, for the fiscal year commencing October 1, 2000 and ending September 30, 2001, is hereby.approved and adopted. Section 3.. This Resolution shall become effective immediately upon its adoption and signature of the Mayor'. PASSED AND ADOPTED this _28th day of September 2000. JOE CAROLLO, MAYOR Wamenhwe wRh Miami Code Sec. 2-36, since the Mayor did not indicate approval of th;i�;. k2gislation by signing it in the designated placeAnrovided, said legislation 11momes a feci with the elapse of ton (10) days f tr he dateissic n m, - —04—a saran; without the ►1�ayor exercisi ' � J r d do go a ATTEST: WALTER J. F CITY CLER b ILARELLO TTORNEY 35:BSS Walter J. CORRECTNESS:ej IL If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 2 00- 856 • • BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2000/2001 �� - 0O BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2000/01 Table of Contents I. Trust Members II. Letter of Introduction III. Budget Summary IV. Bayfront Park Operating Budget V. Organizational Chart CHAIRPERSON Commissioner Joe Sanchez TRUST MEMBERS Frank Balzebre Elena Carpenter Ralph Duharte Ruth Greenfield Steven Kneapler Bobbie Mumford Paul Singerman Lawrence "Monk"Terry_—_-_--_— EXECUTIVE DIRECTOR Jay C. Constantz Ll CHAIRPERSON Commissioner Joe Sanchez TRUST MEMBERS Frank Balzebre Elena Carpenter Ralph Duharte Ruth Greenfield Steven Kneapler Bobbie Mumford Paul Singerman -- L-awrence "Monk" Terry_ EXECUTIVE DIRECTOR Jay C. Constantz I • 0- 856 M I L 0 R E40A N O C L A U 0 E P E P P E R BAYFRONT PARK M A N A G E M E N T T R U S T 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305) 358-7550 FAX: (305) 358-1211 September 14, 2000 Dear Honorable Mayor Carollo and Members of the City Commission, The Bayfront Park Management Trust was created by the Miami City Commission to operate, manage and maintain Bayfront Park ensuring maximum community utilization and enjoyment. The Trust has identified four objectives for the next fiscal year consistent with that mandate. The objectives are: 1) Raise earned income through increased facility rental. 2) Improve ongoing maintenance in Bayfront and Bicentennial Parks. 3) Work to ensure the integrity of the Isamu Noguchi design of Bayfront Park. 4) Work with City of Miami Bicentennial Park Citizens Committee to create new opportunities for Bicentennial Park. The Trust's 2000/2001 fiscal year budget was developed to achieve those objectives. Additionally, the organization has instituted policies and procedures which ensure the Trust's fiscal and managerial integrity. Your approval of the attached budget will enable the Trust to move forward and provide Miami's residents and visitors with the high.quality public park they deserve. On behalf of the Bayfront Park Management Trust, I Dank you for your help. Jav C. C Director II B.P.M.T. OPERATING BUDGET SUMMARY FOR FY 00-01 REVENUES ADMINISTRATIVE BUDGET 760,663 SPECIAL EVENTS & MARKETING BUDGET 1,124,500 MAINTENANCE BUDGET 1,422,500 TOTAL REVENUES 3,307,663 EXPENSES ADMINISTRATIVE BUDGET 558,072 SPECIAL EVENTS & MARKETING BUDGET 1,016,890 MAINTENANCE BUDGET 1,732,701 TOTAL EXPENSES 3,307,663 TOTAL NET BUDGETS 0 TOTAL CITY CONTRIBUTION 1,085,000 LESS REPAYMENT OF LOAN (200,000) CONTRIBUTION BPMT RECEIVES 885,000 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2000/01 Iv G M I L D R EA N 0 C L A U D E P E P P E. BAYFRONT PARK M A N A G E M E N T T R U S_ .., T 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305) 358-7550 FAX: (305) 358-1211 September 14, 2000 Dear Honorable Mayor Carollo and Members of the City Commission, The Bayfront Park Management Trust was created by the Miami City Commission to operate, manage and maintain Bayfront Park ensuring maximum community utilization and enjoyment. The Trust has identified four objectives for the next fiscal year consistent with that mandate. The objectives are: 1) Raise earned income through increased facility rental. 2) Improve ongoing maintenance in Bayfront and Bicentennial Parks. 3) Work to ensure the integrity of the Isamu Noguchi design of Bayfront Park. with City of Miami Bicentennial Park Citizens Committee to create new opportunities for Bicentennial Park. The Trust's 2000/2001 fiscal year budget was developed to achieve those objectives. Additionally, the organization has instituted policies and procedures which ensure the Trust's fiscal and managerial integrity. Your approval of the attached budget will enable the Trust to move forward and provide Miami's residents and visitors with the high quality public park they deserve., On behalf of the you for your help. II B.P.M.T. OPERATING BUDGET SUMMARY FOR FY 00-01 REVENUES ADMINISTRATIVE BUDGET 760,663 SPECIAL EVENTS & MARKETING BUDGET 1,124,500 MAINTENANCE BUDGET 1,422,500 TOTAL REVENUES 3;307,663 EXPENSES ADMINISTRATIVE BUDGET 558,072 SPECIAL EVENTS & MARKETING BUDGET 1,016,890 MAINTENANCE BUDGET 1,732,701 TOTAL EXPENSES. 3,307,663 TOTAL NET BUDGETS 0 TOTAL CITY CONTRIBUTION 1,085,000 LESS REPAYMENT OF LOAN (200,000) CONTRIBUTION BPMT RECEIVES 885,000 II! BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2000/01 zv 00 s BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01 REVENUES ADMINISTRATIVE: 101 - BOAT DOCK INCOME 102 - CARRIAGE INCOME 103 - FILM AND VIDEO LOCATION RENTAL 104 - MISCELLANEOUS REVENUE 105 - BICYCLE CONCESSIONS 106 - MARQUEE REVENUES 107 - VALET RENTAL INCOME TOTAL ADMINISTRATIVE REVENUES 1 475,000 18,000 6,500 5,000 9,000 .7,128 240,035 760,663 00--86 11 • Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2000-01 EXHIBIT 100 Administration Revenue 101 Boat Dock Income: proposed $475,000. Rent increase based on contractual agreement. 102 Carriage Income: proposed $18,000. Rent based on contractual agreement. 103 Film and Video Location Rental: proposed $6,500. Projected revenue based on previous year's revenue. 104 Miscellaneous Revenue: proposed $5,000. Decreased projection from previous fiscal year is based on reallocation of revenue in budget. 105 Bicycle Concessions: proposed $9,000. Rent based on contractual agreement. 106 Marquee Revenue: proposed $7,128. Income based on previous year's experience. 107 Valet Rental Income: proposed $240,035. Rent increase based on contractual agreement. 2 BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01 EXPENSES ADMINISTRATIVE: 1101 - Executive Director 83,000 1102 - Administrative Director 65,000 1103 - Business & Finance Director 40,000 1104 - Office Manager 30,000 1105 - Secretary & Temp Pool 30,000 1106 - Payrolling Costs 62,000 1107 _ Health & Dental Insurance Contribution 16,625 1108 - Life Insurance & Disability Contribution 10,000 1109 - Executive Retirement Plan Contribution 15,203 1110 - Vehicle Reim. & Mileage 4,000 1111 - Misc. Expenses 6,000 1112 - Computer Supplies & Software 3,000 1113 - Courier 4,000 1114 - Equipment Purchases 20,000 1115 - Equipment Rental & Maintenance 15,000 1116 - Postage 5,000 1117 - Printing 6,000 1118 - Office Supplies 10,000 - - --- -- ~ - 1119 - Telephone; Cell Phone Pager and Cable Services 24,000 1120 - Bank Charges 200 1121 - Newspaper Public Notices 2,500 1122 - Business Travel and Seminars 6,500 1123 - Conference Registration 2,000 1124 - Conference Expenses 5,000 1125 - Meeting Expenses 3,000 1126 - Memberships and Publication 2,500 1127 - Mileage and Business Expenses 6;000 1128 - Director's Liability/General Liability 4,000 1129 - Property Insurance 7,000 1130 - Contribution to City Self Insurance Fund 14,000 1131 - Accounting Services 16,200 1132 - Audit 20,000 1133 - Marquee Maintenance Contract 7,344 1134 - Non Contractual Maintenance 3,000 1135 - Contingency Fund 10,000 Expenses 1101 Executive Director: proposed $83,000. The Executive Director provides overall management for Bayfront Park Management Trust operations. 1102 Administrative Director: proposed $65,000. The Administrative Director assists the Executive Director in the management of Bayfront Park 1103 Business and Finance Director: proposed $40,000. The Business and Finance Director is responsible for the Trust's finance, bookkeeping and accounting functions. 1104 Office Manager: proposed $30,000. The Office Manager is responsible for. coordinating the organization's administrative functions. 1105 Secretarial Pool & Temp Pool: proposed $30,000. These funds will be used to procure temporary secretarial support. 1106 Payrolling Costs: proposed $62,000. These funds will be used for the payrolling costs of the administrative employees. 1107 Health & Dental Insurance Contribution: proposed $16,625. These funds will be used to purchase health and dental insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution: proposed $10,000. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director's Retirement Plan: proposed $15,203. ' These funds will be used for the Executive Director's retirement plan. 1110 Vehicle Reimbursement & Mileage: proposed $4,000. These funds will be used for mileage reimbursement for employees conducting Trust business. 1111 Miscellaneous Expenses: proposed $6,000. These funds will be used.for miscellaneous 4 purchases required during the year. 1112 Computer Supplies and Software: proposed $3,000. Theses funds will be used to purchase computer supplies and software. 1113 Courier: proposed $4,000. These funds will be used to procure courier services. 1114 Equipment Purchases: proposed $20,000. These funds will be used to purchase new office equipment.. 1115 Equipment Rental/Maintenance: proposed $15,000. These funds will be .used for office equipment rental and maintenance contracts. 1116 Postage: proposed $5,000. These funds will be used to purchase postage. 1117 Printing: proposed $6,000. These funds will be used to procure printing services. 1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $24,000. These funds will be used to procure telephone, cellular phone, pager and cable television services. 1120 Bank Charges: proposed $200. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed $2,500. These funds will be used to for public notices required by City of Miami procurement procedures. 1122 Business Travel and Seminars: proposed $6,500. These funds will be used for business travel and seminars. 1123 Conference Registration: proposed $2,000. These funds will be used for professional conference registration. 1124 Conference Expenses: proposed $5,000. These funds will be used for expenses associated with attendance at professional conferences. 5 • 1125 Meeting Expenses: proposed $3,000. These funds will be used for expenses associated with the monthly meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed $2,500. These funds will be used for memberships in professional organizations and subscriptions to professional journals. 1127 Mileage and Business Expenses: proposed $6,000. These funds will cover expenses associated with new business development in Bayfront Park. 1128 Director's Liability Insurance: proposed $4,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed $7,000. These' funds will be used to purchase Property Insurance for Bayfront Park for all property not covered by the City of Miami Self Insurance Fund. 1130 Contribution to City Self Insurance Fund: proposed $14,000. These funds are the Trust's contribution to the City of Miami Self Insurance Fund. 1131 Accounting Services: proposed $16,200. These funds will be used to procure professional accounting services for the Trust. 1132 Audit: proposed $20,000. These funds will be used to procure the annual audit of the Trust's finances. 1133 Marquee Maintenance Contract: proposed $7,344. These funds will be used for the marquee sign's monthly maintenance contract. 1134 Marquee Non -Contractual Maintenance: proposed $3,000. These funds will be used to for the marquee sign's non -contractual maintenance needs. 1135 Contingency Funds: proposed $10,000. These funds will be used for any, unforeseen C. 00- 856 expenses incurred during the year. 7 00'' ........... BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01 REVENUES SPECIAL EVENT AND MARKETING: 201 - SPECIAL EVENT RENTAL INCOME 175,000 202 - AT & T SPONSORSHIP 200,000 203 - SPECIAL EVENT SPONSORSHIP 46,000 204 - TENT RENTAL 100,000 205 - BEER LOCATION FEES 16,000 206 - FOOD AND SODA LOCATION FEES 15,000 207 - ARTS & CRAFTS LOCATION FEES 5,000 208 - SPECIAL EVENT ELECTRICAL 31,500 209 - DAY OF SHOW STAFFING 26,000 210 - BOX OFFICE PERSONNEL AND MANAGEMENT 24,000 211 - SPECIAL EVENT CONTRACTED PERSONNEL 120,000 212 - SPECIAL EVENT CLEAN-UP SERVICES 80,000 213 - CITY OF MIAMI POLICE 120,000 214 - CITY OF MIAMI FIRE 50,000 215 - PARKING SPACE RENTAL 16,000 216 - SPECIAL EVENT EQUIPMENT RENTAL 40,000 217-' FOURTH OF JULY _ -218- FOURTH OFTJULY CITY SERVICES _ 30,000 TOTAL SPECIAL EVENT REVENUES 1,124,500 00-- 8 6 8. Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2000-01 EXHIBIT 200 Special Events Revenue 201 Event rental Income: proposed $175,000. Decrease in rental income reflects change in rent structure, wherein promoters pay a flat fee for facility, and additional fees for all services provided by the Trust. 202 AT&T Sponsorship: proposed $200,000. Sponsorship revenue based on contractual agreement. 203 Special Event Sponsorship: proposed $46,000. Special Event Sponsorship increase is based on projected joint events to be done by the Trust. -- - - 204 Tent Rental: proposed $100,000. Tent rental revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. 205 Beer Location Fees: proposed $16,000. Beer Location Fees revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. Projected revenues are down from previous year based on a reallocation of revenues to individual line items. 206 Food and Soda Location Fees: proposed $15,000. Food and Soda Location Fees revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. 207 Arts & Crafts Location Fees: proposed $5,000. Arts & Crafts Location Fees revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. 208 Special Event Electrical: proposed $31,500. Special Event Electrical revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. 00.e 81.ZG 209 BPMT Show Staffing: proposed $26,000. BPMT Show Staffing revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. 210 Box Office Staff and Management: proposed $24,000. Box Office Staff and Management revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. 211 Special Event Contracted Services: proposed $120,000. Special Event Contracted Services revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. The increase in revenue reflects the administration's plans to bring the event security functions in-house. 212 Special Event Clean -Up Services: proposed $80,000. Special Event Clean -Up Services revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. The increase in revenue reflects the administration's plans to assess additional fees for all services provided by the Trust. 213 City of Miami Police: proposed $120,000. City of Miami Police revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. 214 City of Miami Fire: proposed $50,000. City of Miami Fire revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. 2.15 Parking Space Rental: proposed $16,000. Parking Space Rental revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. These fees are charged back to promoters for additional parking spaces, rented from the valet parking contractor, necessary to do an event in Bayfront Park. 216 Special Event Equipment Rental: proposed $40,000. Special Event Equipment Rental revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. The increase in revenue reflects the administration's plans to assess additional fees for all services and equipment 10 00- 856 U • provided by the Trust. 217 Fourth of July: proposed $30,000. Revenue represents income from the Trust's annual July 4`h celebration. 218 Fourth of July ity Services: proposed $30,000. The City of Miami traditionally provides police, fire rescue and solid waste. services for the Trust's annual July 4`h celebration. • • BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01 EXPENSES SPECIAL EVENT AND MARKETING: . 2201 - Event Coordinator 2202 - Accounting Clerk 2203 - Internship 2204 - Marketing Coordinator 2205 - Special Event Payrolling Cost 2206 - Health & Dental Insurance Contribution 2207 - Day of Show Staffing 2208 - Special Event Contracted Personnel 2209 Box Office Personnel and Management 2210 - Special Event Electrical Services 2211 - City of Miami Fire Rescue Services 2212 - City of Miami Police 2213 - Special Event Cleanup Services 2214 - Parking Space Rental 2215 - Special Event Equipment Purchase 2216 - Special Event Tent Rental _—_-.___-221.7_<..Special-Event Equipment Rental ---- 2218 - BPMT Sponsored Events 2219 - Fourth of July 2220 - Fourth of July City Services 2221 - Insurance 2222 - Website Production and Design 2223 - Website Hosting and Maintenance 2224- Public Relations Services 35,000 28,000 3,000 45,000 27,000 11,440 26,000 120,000 24,000 31,500 50,000 120,000 80,000 16,000 10,000 80,000 ------ --- --- - .30, 000 125,000 25,000 30,000 5,000 2225.- Print Advertising 2226 - Broadcast Advertising 2227 - Brochure and Promotors Packet Design & Graphics 2228 - Photographic and Video Services. 2229 - Printing of Brochure and Promoters Packet 2230 - Promotional TOTAL SPECIAL EVENT EXPENSES 5,000 3,000 18,000 12,000 ' 12,000 7,500 10,000 20,000 7,450 1,016,890 12 00- ,856 0 Expenses is 2201 Event Coordinator: proposed $35,000. The Event Coordinator is responsible for all event related activities undertaken by the Trust. 2202 Special Event Accounting Clerk: proposed $28,000. The Special Event Accounting Clerk is responsible for all clerical and bookkeeping duties associated with special events. 2203 Internship: proposed $3,000. The Internship is a three month event related position, targeting college students who wish to pursue a special events related career. 2204 Marketing Coordinator: proposed $45,000. The Marketing Coordinator is responsible for developing a unified image of Bayfront Park, with the goal of increasing facility rentals. 2205 Pa ring Costs: proposed $27,000. These funds will be used for the payrolling costs of the Special Event employees. 2206 health & Dental Insurance Contribution: proposed $11,440. These funds will be used to purchase health and dental insurance for Trust Special Events employees. 2207 Day of Show Staffing: proposed $26,000. These funds will be used to pay staff needed for set-up, tear -down and maintenance of events. 2208 Special Event Contracted Personnel: proposed $120,000. These funds will be used to pay contracted personnel who provide special event parking and security services, as well as Alcohol ID wrist banding personnel. 2209 Box Office Personnel and Management: proposed $24,000. These funds will be used to pay box office and ticket auditing crew, and these fees are charged back to the promoter. 2210 Special Event Electrical Services: proposed $31,500. These funds will be used to pay the Trust's certified electrician, who is required on-site during all special events to connect house 13 power to the promoter's equipment, and these fees are chargedback to the promoter. 2211 City of Miami Fire Rescue Service: proposed $50,000. Fire Rescue Service is required at all special events to ensure the safety and well, being of park visitors. 2212 City of Miami Police: proposed $120,000. The City of Miami Police are required at all special events to ensure the security and well being of park visitors. 2213 Event Cleanup Services: proposed $80,000. These funds will be used to pay during -event and after -event cleaning contractor. 2214 Parking Space Rental: proposed $16,000. These funds will be used to rent parking spaces from Bayfront Park valet parking operator required to produce an event in the park. 2215 Special Event Equipment Purchase: proposed $10,000. These funds will be used to purchase event related equipment for rental to the park's promoters. 2216 Special Event Tent Rental: proposed $80,000. These funds will be used to rent tents, tables and chairs from the Trust's tent contractor.. 2217 Special Event Equipment Rental:. proposed $30,000. These funds will be used to rent equipment from various venders required for special events 2218 BPNIT Sponsored Events:' proposed $125,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust. 2219 Fourth of July: proposed $25,000. These funds will be used for the production costs of the Trust's annual July 0 celebration. 2220 Fourth of July Ci_ty Services: proposed $30,000. This expense represents the cost of City of Miami services, police, fire rescue and trash removal, associated with the Trust's annual July 4th celebration. 14 00,- .85.:;: • C] 2221 Insurance: proposed $5,000. These funds will be used to purchase general liability and third party alcohol insurance for Trust produced events. 2222 Website Design and Production: proposed $5,000. These funds will be used to contract with a designer to create a website for the Bayfront Park. 2223 Website Hosting and Maintenance: proposed $3,000. These funds will be used to pay for web hosting and maintenance services for Bayfront Park website. 2224 Public Relations Services: proposed $18,000. These funds will be used to contract with a public relations company, on an as -needed basis, to help promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2225 Print Advertising: proposed $12,000. These funds will be used to purchase print advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2226 Broadcast Advertising:'. proposed $12,000. These funds will be used to purchase broadcast advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2227 Brochure and Promoter's Packet Design and Graphics: proposed $7,500. These funds will be used to contract with a designer to create brochures and packets to support Trust sponsored .,events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2228 Photographic and Video Services: proposed $10,000. These funds will be used to contract with photographers and videographers, to document events at Bayfront Park. 2229 Brochure and Promoter's Packet Printing: proposed $20,000. These funds will be used 15 00- 856 to contract with a firm to print Bayfront Park brochures and promoter's packets. 2230 Promotional: proposed $7,450. These funds will be used to purchase promotional items which promote Bayfront Parkas a desirable destination for the general public, as well as event planners and promoters. 16 00- 856 BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01 REVENUES MAINTENANCE: 301 -CITY CONTRIBUTION 302 - HURRICANE REIMBURSEMENT 303 - GRANTS 304 - FPL FOUNTAIN CONTRIBUTION 305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL 306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT 307 - SURPLUS CARRY OVER FROM FY 99-00 TOTAL MAINTENANCE REVENUES 17 1,085,000 0 20,000 60,000 7,500 0 250,000 1,422,500 10 0 • Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2000-01 EXHIBIT 300 Maintenance Revenue 11 301 City Contribution: proposed $1,085,000. Figure represents City of Miami contribution to Bayfront Park Management Trust. 302 Hurricane Reimbursement: proposed $0. Line item is included in budget in the event of a hurricane. 303 Grants: proposed $20,000. Figure represents projected grant revenue in fiscal year 2000/01. 304 FPL Fountain Contribution: proposed $60,000. Revenue represents annual FPL contribution to support the electricity usage of the Mildred and Claude Pepper Fountain. 305 Curry Gift to Challenger Memorial: proposed $7,500. Revenue represents funds designated by Miss Lamar Louise Curry to support flower plantings around the Challenger Memorial. 306 City Contribution for Capital Improvements: proposed $0. The administration projects $0 from the City of Miami for capital improvements in FY 2000/01. 307 Surplus Carry Over from FY 99-00: proposed $250,000. The administration projects $250,000 carry over from FY 1999/00. 18 BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01 EXPENSES MAINTENANCE: 3301 - Park Maintenance Supervisor 3302 - Maintenance Assistant I 3303 - Maintenance Assistant II 3304 - Maintenance Assistant III 3305 - Maintenance Assistant IV 3306 - Turf and Irrigation Specialist 3307 - Payrolling Cost 3308 - Health and Dental Insurance Contribution 3309 - Challenger Memorial Flower Maintenance 3310 - Architectural Advisor 3311 - Achitectural Advisor Special Projects 3312 - Turf Replacement 3313 - New Landscape Plants 3314 - Bicentennial Park Mowing 3315 - Bicentennial Park Fence and Site Improvements 3316 - Bougainvillea Trimming 3317 - Exterminator --- 3318 -Fertilizer - _ ___-._-------._..----------.---__-- 3319 - Signage 3320 - General Park Contractor 3321 - Office. Cleaning & Maintenance Services 3322 - Pressure Cleaning 3323 - Ticket Trailers Maintenance 3324 - Painting and Accessories 3325 - Uniforms 3326 - Park Vehicle Maintenance and Repair 3327 - Purchase of a New Pickup Truck 3328 - Equipment Purchase, Leasing and Rentals 3329 - Miscellaneous Supplies 3330 - Golf Cart/Gator Maintenance and Repairs 3331 - Park Electrician Ongoing Maintenance 3332 - Lift Station and Pump Service Contract 3333 - Electrical Maintenance Materials 3334 - Bulbs, Fixtures and Poles 3335 - Air Conditioner Replacement Cost 3336 - Air Conditioning Maintenance Contract 3337 Alarm Monitoring Services 3338 - Dade County Water and Sewer 3339 - FPL Utilities 19 35,000 25,000 22,000 16,640 16,640 41,927 39,302 20,390 7,500 12,000 2,000 12,000 3,000 40,000 35,000 4,135 2,000 8,000 -- --------- -- - 10,000 70,000 12,000 40,000 3,000 30,000 7,000 6,000 20,000 15,000 5,000 8,000 50,000 4,000 40,000 30,000 8,000 8,000 3,000 98,514 89,000 0 BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01 EXPENSES MAINTENANCE: 3340 - Trash Removal Fee 10,000 3341 -. Private Trash Hauling 5,000 3342 - Maintenance and Repair of Trash Compactor 2,000 3343 - New Garbage Barrels 1,000 3344 - Park Vehicle Insurance 7,500 3346 - Cleaning Supplies 1,000 3346.1 - Trash Bags 4,400 3346.2 - Hand Towels 1,730 3346.3 - Toilet Tissue 2,880 3346.4 - Hand Soap 450 3347 - Tool Purchases 6,000 3347.1 - Fuel 2,000 3348 - Miscellaneous 3,000 3349 - General Plumbing Repair and Maintenance 7,000 3350 - Maintenance of Irrigation Pumps 4,000 3351' -Turf and Irrigation Supplies---------�-�—�- 3352 - Private Security 137,600 3353 - Purchase of Hand Radios 9,000 3354 - Maintenance and Repair of Hand Radios 2,000 3355 - Payment of Loan to City 200,000 LASER TOWER: 4401 - Contractual Services 42,000 4402 - Computer Repairs 7,000 4403 - Electrical Services 3,000 4404 - Laser Tube Replacement 35,000 4405 - Water Sealing 2,000 FOUNTAIN: 5501 - Fountain Contract and Services 31,993 5502 - Computer Maintenance 5,000 5503 - Chemicals 5,100 5504 - Filter and Screens 1,000 5505 - Miscellaneous Maintenance 5,000 6601 - Capital Improvements 275,000 TOTAL MAINTENANCE EXPENSES 1,729,701 00— ..-2o 6 r Expenses 3301 Park Maintenance Supervisor: proposed $35,000. The Park Maintenance Supervisor is responsible for the management and coordination of all maintenance crews and activities of the Trust. 3302 Maintenance Assistant I: proposed $25,000. The Maintenance Assistant I reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3303 Maintenance Assistant II: proposed $22,000. The Maintenance Assistant II reports to the Park Maintenance Supervisor and is responsible for the. ongoing maintenance of Bayfront Park. 3304 Maintenance Assistant III: proposed $16,640. The Maintenance Assistant III reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3305 Maintenance Assistant IV: proposed $16,640. The Maintenance Assistant IV reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park. 3306 Turf & Irrigation Specialist: proposed $41,927. The Turf & Irrigation Specialist works closely with the Park Maintenance Supervisor to ensure the health and vitality of the flora in' Bayfront Park. 3307 Payrolling Costs: proposed $39,302. These funds will be used for the p'ayrolling costs of the Maintenance Department employees. 3308 Health and Dental Insurance Contribution: proposed $20,390. These funds will be used to purchase health and dental insurance for the Maintenance Department employees. 3309 Challenger Memorial Flower Maintenance: proposed $7,500. The funds will be used to 21 00'� 0 maintain plantings in Challenger Memorial as required by contract between the City of Miami and Miss Lamar Louise Curry. 3310 Architectural Adviser: proposed $12,000. These funds will be used for annual fee paid to landscape architect who assists the Trust in ensuring the integrity of the Isamu Noguchi design of Bayfront Park. 3311 Architectural Adviser - Special Projects: proposed $2,000. These funds will be used for any additional design work done by the park's landscape architect as approved by Bayfront Park Management Trust. 3312 Turf Replacement:, proposed $12,000. These funds will be used to purchase replacement turf on an as needed basis. 3313 New Landscape Plants: proposed $3,000. Theses funds will be used to replace damaged or dying plants as needed. 3314 Bicentennial Mowing Services: proposed $40,000. These funds will be used to mow Bicentennial Park once per month December through April and twice per month March through November. 3315 Bicentennial Fence and Site Improvements: proposed $35,000. These funds will be used to maintain the fence surrounding Bicentennial Park and additional site improvements necessary to increase its usage. 3316 Bougainvillea Trimming: proposed $4,135. These funds will be used to maintain the trimmed look of the bougainvillea fence surrounding Bayfront Park. 3317 Exterminator: proposed $2,000. These funds will be used for a contract exterminator, to keep rodents and insects to a minimum in Bayfront Park. 22 0®- 856 3318 Fertilizer: proposed $8,000. This funds will be used to fertilize Bayfront Park's turf, palms, shrubs and deciduous trees. 3319 Signage: proposed $10,000. These funds will be used to begin aninformational. and directional signage program in Bayfront Park. 3320 General Park Contractor: proposed $70,000. These funds will be used to contract with a City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Bayfront Park. 3321 Office Cleaning & Maintenance: proposed $12,000. These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices. 3322 Pressure Cleaning: proposed $40,000. These funds will be usedto enter into an agreement with a contractor to provide pressurecleaning services to Bayfront Park on a quarterly basis. 3323 Ticket'Trailers Maintenance: proposed $3,000. Bayfront Park possesses no permanent ticketing facility. At each of the approximately 40 events held annually, one, two or all. three of the ticket trailers are used. These funds will enable the Trust to repair damage to ticket trailers. 3.324 Painting & Accessories: proposed $30,000. These funds will be used to return Bayfront Park's structures to the original colors specified by Isamu Noguchi.., 3325 Uniforms: proposed $7,000. These funds are used to purchase and maintain uniforms for - -the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed $6,000. These funds will be used for routine maintenance and repairs of the Park's pick-up truck. This will include tires,'tune-ups and complete vehicle maintenance. 3327 Purchase of New Pick-up Truck: proposed $20,000. These funds will be used to 23 purchase a new pick-up truck for use by Park maintenance staff. 3328 Equipment Leasing & Rentals: proposed $15,000. These funds will cover costs to lease and or rent equipment associated with Park -upkeep and maintenance. 3329 Miscellaneous Supplies: proposed $5,000. These funds will allowdesignated staff members to purchase miscellaneous supplies as the need arises. 3330 Golf Cart/Gator Maintenance & Repairs: proposed $8,000. These funds will be used for maintenance and repair of the Trust's three John Deere Gators and its two golf carts. 3331 Park Electrician Ongoing Maintenance: proposed $50,000. These funds will be used to allow the park electrician to develop and maintain a maintenance and upgrade schedule of the park's electrical system. 3332 Lift Station and Pump Service Contract: proposed $4,000. These funds would be used to enter into a maintenance contract with a local pump service company to maintain Bayfront Park's lift stations and pit pumps. 3333 Electrical Maintenance Materials:, proposed $40,000. These funds would be used to purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront Park electrical system. This will cover most fixtures within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater. Fluorescent bulbs, standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and small -amperage fuse breakers are the only materials involved. 3334 Bulb Fixtures & Poles: proposed $30,000. These funds will be used to replace burnt out . bulbs and damaged and missing electrical poles in Bayfront Park. 3335 Air Conditioner Replacement Cost: proposed $8,000. These funds will be used to 0 10 purchase new'air conditioning units for the Laser Tower and the Fountain Control Booth. 3336 Air Conditioning Maintenance: proposed $8,000. These funds will be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park's administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitoring Services: proposed $3,000. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south end service building. 3338 Miami -Dade County Water and Sewer: proposed $98,514. These funds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 FP&L Utilities: proposed $89,000. These funds would be used to purchase electrical services from FP&L. 3340 Trash Removal Fee: proposed $10,000. These funds will cover costs imposed by the city to transport trash from the park to the Metro -Dade County Incinerator. 3341 Private Trash Hauling:, proposed $5,000. These funds will cover costs of private trash hauling service required for emergency removal of trash and debris from Bayfront or Bicentennial Parks. 3342 Maintenance and Repair of Trash Compactor: proposed $2,000. These funds will be used to maintain the park's trash compactor. 3343 New Garbage Barrels: proposed $1,000. The funds will be used to purchase new garbage barrels for Bayfront Park. 3344 Park Vehicle Insurance: proposed $7,500. These funds will be used to purchase insurance for the Park's truck and portable stage. 25 00- �5� 3345 Chemicals: proposed $3,000. These funds will be used to purchase a variety of solvents and cleaners that will be used in and on structures located in Bayfront Park. 3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning supplies and other materials needed to keep the park's administrative offices clean. 3346.1 Trash Bags: proposed $4,400. These funds will be used to purchase trash bags for all park needs, 3346.2 Hand Towels: proposed $1,730. These funds will be used to purchase hand towels for use in park's restrooms. 3346.3 Toilet Tissue: proposed $2,880. These funds will be used to purchase toilet tissue for use in park's restrooms. 3346.4 Hand Soan:.proposed $450. These funds will be used to purchase hand soap for use in park's restrooms: 3347 Tool Purchases: proposed $6,000. These funds will be used to purchase all garden tools needed to clean, manicure, and maintain Bayfront Park. This includes hand or power tools needed for routine maintenance. 3347.1 Fuel: proposed $2,000. These funds will be used to purchase fuel for park's vehicles and power equipment. 3348 Miscellaneous: proposed $3,000. These funds will be used to purchase non -line item purchases 'of under $100 each. 3349 General Plumbing Repair and Maintenance: proposed $7,000. These funds will be used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building, laser tower complex,. and administrative PAD offices 3350 Maintenance of Irrigation Pumps: proposed $4,000. These funds will be used to maintain the Park's irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper Fountain and adjacent to the south end service building. 3351 Turf and Irrigation Supplies: proposed $12,000. These funds will be used to maintain and upgrade the park's irrigation system. The Trust is purchasing these materials off.Miami-Dade County contract to ensure it receives the most competitive price available. 3352 Private Security: proposed $137,600. These funds will be used to hire private security, . from an existing City of Miami, contractor, to provide 24 hour security in Bayfront Park. 3353 Purchase of Hand -Radios: proposed $9,000. These funds will be used to purchase new two-way radios, from an existing City of Miami contract, for use by park staff and for rental to promoters. 3354 Maintenance and Repair of Hand -Radios: proposed $2,000. These funds will be used to maintain and repair the park's two -.way radios. 3355 Repayment of Loan to City:. proposed $200,000. These funds are required by agreement to be paid to the City of Miami. Laser Tower 4401 Laser Tower Contracted Services: proposed $42,000. These funds will be used for contractual fees associated with the ongoing operation of the park's laser tower. 4402 Computer Repairs: proposed $7,000. These funds will be used for repair and replacement costs for the laser tower computer system. 4403 Electrical Services: proposed $3,000. These funds will be used to cover the cost of 27 00- X50 electrical services performed in the laser tower. 4404 Laser Tube Replacement: proposed $35,000. These funds will be used to purchase a new laser tube for the park's laser tower. 4405 Laser Tower Water Sealiniz: proposed $2,000. These funds will be used to maintain integrity of laser tower. Mildred & Claude Pepper Fountain . 5501 Fountain Maintenance Service Contract: proposed $31,993. These funds will be used to enter into a fountain maintenance service contract for the operation of the Mildred and Claude .. Pepper Fountain in Bayfront Park. 5502 Fountain Computer Maintenance: proposed $5,000. These funds will be used to maintain the computer which operates the 100 h.p. pump in the Mildred and Claude Pepper Fountain in Bayfront Park. 5503 Chemicals: proposed $5,100. These funds will be used to purchase chlorine and Physan 20 for the Mildred and Claude Pepper Fountain in Bayfront Park. 5504 Filters and Screens: proposed $1,000. These funds will be used to purchase filters and screens for the Mildred and Claude Pepper Fountain in Bayfront Park. 5505 Miscellaneous Maintenance: proposed $5,000. These funds will be used for unforseen expense associated with the Mildred and Claude Pepper Fountain in Bayfront Park. Capital Improvements 6601 Capital Improvements: proposed $275,000. These funds will be used for Capital Improvements in Bayfront Park, which will be identified and approved by the Bayfront Park Management Trust. Z SYt rr'R 191 Administrative Director Office Manager Receptionist Bayfront Park Management Trust Organizational Chart FY 2000/01 Miami City Commission i I Bayfront Park Management Trust f i Jay C. Constantz Executive Director I Marketing Coordinator Event Coordinator Park Maintenance Su erviso p r Event Intern Turf& Irrigation Specialist Electrician (Part-time) i Maintenance Assistant 1 Maintenance Assistant 2 Maintenance Assistant 3 Maintenance Assistant 4 =fir. :n <3. Business & Finance Director Accounting Clerk Z SYt rr'R 191 Administrative Director Office Manager Receptionist Bayfront Park Management Trust Organizational Chart FY 2000/01 Miami City Commission i I Bayfront Park Management Trust f i Jay C. Constantz Executive Director I Marketing Coordinator Event Coordinator Park Maintenance Su erviso p r Event Intern Turf& Irrigation Specialist Electrician (Part-time) i Maintenance Assistant 1 Maintenance Assistant 2 Maintenance Assistant 3 Maintenance Assistant 4 To: Honorable Mayor and Members of the City Commission 42 Subject: Approval of Bayfront Park Management Trust 2000-2001 Operating Budgets From: Jay C. Constantz For City Commission Executive Director Meeting of September 14, 2000 RECOMMENDATION: 1 It is respectfully recommended that the City Commission approve the Bayfront Park Management Trust's Operations and Maintenance Budgets for Fiscal Year 2000-2001. BACKGROUND: The Bayfront Park Management Trust manages Bayfront Park with the goal of ensuring maximum - community involvement. Approval of the Trust's FY 2000-2001 Operations and Maintenance Budgets will ensure that this quality limited agency of the City of Miami will continue its services to Miami's residents and visitors. Attachments: resolution budget 0U- S56