HomeMy WebLinkAboutR-00-0856J-00-801
9/2/00
RESOLUTION NO. W.
A RESOLUTION OF THE MIAMI CITY COMMISSION,
WITH ATTACHMENT(S), APPROVING AND ADOPTING
THE ANNUAL BUDGET OF THE BAYFRONT PARK
MANAGEMENT TRUST, IN THE AMOUNT OF
$3,307,663, TO PROVIDE FOR THE OPERATIONS AND
MAINTENANCE OF MILDRED AND CLAUDE PEPPER
BAYFRONT PARK, FOR THE FISCAL YEAR COMMENCING
OCTOBER 1, 2000 AND ENDING SEPTEMBER 30,
2001.
WHEREAS, Section 38-109 of the Code of the City of Miami,
Florida, as amended, provides that the Bayfront Park Management
Trust ("Trust"), shall submit its annual budget for the
operations and maintenance of Mildred and Claude Pepper Bayfront
Park ("Bayfront Park") to the City Commission for approval; and
WHEREAS, the budget for Fiscal Year 2000-2001 for Bayfront
Park has been reviewed by the Trust and has been found
acceptable;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
CITY COMMsSION
MEETING OF
SEP 2 8 2000
Resolution no
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Section 2. The Bayfront Park Management Trust budget for
the operations and maintenance of the Mildred and Claude Pepper
Bayfront Park, in the amount of $3,307,663, for the fiscal year
commencing October 1, 2000 and ending September 30, 2001, is
hereby.approved and adopted.
Section 3.. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor'.
PASSED AND ADOPTED this _28th day of September 2000.
JOE CAROLLO, MAYOR
Wamenhwe wRh Miami Code Sec. 2-36, since the Mayor did not indicate approval of
th;i�;. k2gislation by signing it in the designated placeAnrovided, said legislation
11momes a feci with the elapse of ton (10) days f tr
he dateissic n
m, - —04—a saran; without the ►1�ayor exercisi ' � J r
d do go a
ATTEST:
WALTER J. F
CITY CLER
b ILARELLO
TTORNEY
35:BSS
Walter J.
CORRECTNESS:ej
IL If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 2 00-
856
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BAYFRONT PARK
MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2000/2001
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BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2000/01
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Organizational Chart
CHAIRPERSON
Commissioner Joe Sanchez
TRUST MEMBERS
Frank Balzebre
Elena Carpenter
Ralph Duharte
Ruth Greenfield
Steven Kneapler
Bobbie Mumford
Paul Singerman
Lawrence "Monk"Terry_—_-_--_—
EXECUTIVE DIRECTOR
Jay C. Constantz
Ll
CHAIRPERSON
Commissioner Joe Sanchez
TRUST MEMBERS
Frank Balzebre
Elena Carpenter
Ralph Duharte
Ruth Greenfield
Steven Kneapler
Bobbie Mumford
Paul Singerman
-- L-awrence "Monk" Terry_
EXECUTIVE DIRECTOR
Jay C. Constantz
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M I L 0 R E40A N O C L A U 0 E P E P P E R
BAYFRONT PARK
M A N A G E M E N T T R U S T
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305) 358-7550 FAX: (305) 358-1211
September 14, 2000
Dear Honorable Mayor Carollo
and Members of the City Commission,
The Bayfront Park Management Trust was created by the Miami City Commission to
operate, manage and maintain Bayfront Park ensuring maximum community utilization and
enjoyment. The Trust has identified four objectives for the next fiscal year consistent with that
mandate. The objectives are:
1) Raise earned income through increased facility rental.
2) Improve ongoing maintenance in Bayfront and Bicentennial Parks.
3) Work to ensure the integrity of the Isamu Noguchi design of Bayfront
Park.
4) Work with City of Miami Bicentennial Park Citizens Committee to
create new opportunities for Bicentennial Park.
The Trust's 2000/2001 fiscal year budget was developed to achieve those objectives.
Additionally, the organization has instituted policies and procedures which ensure the Trust's
fiscal and managerial integrity.
Your approval of the attached budget will enable the Trust to move forward and provide
Miami's residents and visitors with the high.quality public park they deserve. On behalf of the
Bayfront Park Management Trust, I Dank you for your help.
Jav C. C
Director
II
B.P.M.T. OPERATING BUDGET SUMMARY FOR FY 00-01
REVENUES
ADMINISTRATIVE BUDGET
760,663
SPECIAL EVENTS & MARKETING BUDGET
1,124,500
MAINTENANCE BUDGET
1,422,500
TOTAL REVENUES
3,307,663
EXPENSES
ADMINISTRATIVE BUDGET
558,072
SPECIAL EVENTS & MARKETING BUDGET
1,016,890
MAINTENANCE BUDGET
1,732,701
TOTAL EXPENSES
3,307,663
TOTAL NET BUDGETS
0
TOTAL CITY CONTRIBUTION
1,085,000
LESS REPAYMENT OF LOAN
(200,000)
CONTRIBUTION BPMT RECEIVES
885,000
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2000/01
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M I L D R EA N 0 C L A U D E P E P P E.
BAYFRONT PARK
M A N A G E M E N T T R U S_ .., T
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305) 358-7550 FAX: (305) 358-1211
September 14, 2000
Dear Honorable Mayor Carollo
and Members of the City Commission,
The Bayfront Park Management Trust was created by the Miami City Commission to
operate, manage and maintain Bayfront Park ensuring maximum community utilization and
enjoyment. The Trust has identified four objectives for the next fiscal year consistent with that
mandate. The objectives are:
1) Raise earned income through increased facility rental.
2) Improve ongoing maintenance in Bayfront and Bicentennial Parks.
3) Work to ensure the integrity of the Isamu Noguchi design of Bayfront
Park.
with City of Miami Bicentennial Park Citizens Committee to
create new opportunities for Bicentennial Park.
The Trust's 2000/2001 fiscal year budget was developed to achieve those objectives.
Additionally, the organization has instituted policies and procedures which ensure the Trust's
fiscal and managerial integrity.
Your approval of the attached budget will enable the Trust to move forward and provide
Miami's residents and visitors with the high quality public park they deserve., On behalf of the
you for your help.
II
B.P.M.T. OPERATING BUDGET SUMMARY FOR FY 00-01
REVENUES
ADMINISTRATIVE BUDGET
760,663
SPECIAL EVENTS & MARKETING BUDGET
1,124,500
MAINTENANCE BUDGET
1,422,500
TOTAL REVENUES
3;307,663
EXPENSES
ADMINISTRATIVE BUDGET
558,072
SPECIAL EVENTS & MARKETING BUDGET
1,016,890
MAINTENANCE BUDGET
1,732,701
TOTAL EXPENSES.
3,307,663
TOTAL NET BUDGETS
0
TOTAL CITY CONTRIBUTION
1,085,000
LESS REPAYMENT OF LOAN
(200,000)
CONTRIBUTION BPMT RECEIVES
885,000
II!
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2000/01
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BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01
REVENUES
ADMINISTRATIVE:
101 - BOAT DOCK INCOME
102 - CARRIAGE INCOME
103 - FILM AND VIDEO LOCATION RENTAL
104 - MISCELLANEOUS REVENUE
105 - BICYCLE CONCESSIONS
106 - MARQUEE REVENUES
107 - VALET RENTAL INCOME
TOTAL ADMINISTRATIVE REVENUES
1
475,000
18,000
6,500
5,000
9,000
.7,128
240,035
760,663
00--86
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Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2000-01
EXHIBIT 100 Administration
Revenue
101 Boat Dock Income: proposed $475,000. Rent increase based on contractual agreement.
102 Carriage Income: proposed $18,000. Rent based on contractual agreement.
103 Film and Video Location Rental: proposed $6,500. Projected revenue based on previous
year's revenue.
104 Miscellaneous Revenue: proposed $5,000. Decreased projection from previous fiscal year is
based on reallocation of revenue in budget.
105 Bicycle Concessions: proposed $9,000. Rent based on contractual agreement.
106 Marquee Revenue: proposed $7,128. Income based on previous year's experience.
107 Valet Rental Income: proposed $240,035. Rent increase based on contractual agreement.
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BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01
EXPENSES
ADMINISTRATIVE:
1101 - Executive Director
83,000
1102 - Administrative Director
65,000
1103 - Business & Finance Director
40,000
1104 - Office Manager
30,000
1105 - Secretary & Temp Pool
30,000
1106 - Payrolling Costs
62,000
1107 _ Health & Dental Insurance Contribution
16,625
1108 - Life Insurance & Disability Contribution
10,000
1109 - Executive Retirement Plan Contribution
15,203
1110 - Vehicle Reim. & Mileage
4,000
1111 - Misc. Expenses
6,000
1112 - Computer Supplies & Software
3,000
1113 - Courier
4,000
1114 - Equipment Purchases
20,000
1115 - Equipment Rental & Maintenance
15,000
1116 - Postage
5,000
1117 - Printing
6,000
1118 - Office Supplies
10,000
- - --- -- ~ - 1119 - Telephone; Cell Phone Pager and Cable Services
24,000
1120 - Bank Charges
200
1121 - Newspaper Public Notices
2,500
1122 - Business Travel and Seminars
6,500
1123 - Conference Registration
2,000
1124 - Conference Expenses
5,000
1125 - Meeting Expenses
3,000
1126 - Memberships and Publication
2,500
1127 - Mileage and Business Expenses
6;000
1128 - Director's Liability/General Liability 4,000
1129 - Property Insurance 7,000
1130 - Contribution to City Self Insurance Fund 14,000
1131 - Accounting Services 16,200
1132 - Audit 20,000
1133 - Marquee Maintenance Contract 7,344
1134 - Non Contractual Maintenance 3,000
1135 - Contingency Fund 10,000
Expenses
1101 Executive Director: proposed $83,000. The Executive Director provides overall
management for Bayfront Park Management Trust operations.
1102 Administrative Director: proposed $65,000. The Administrative Director assists the
Executive Director in the management of Bayfront Park
1103 Business and Finance Director: proposed $40,000. The Business and Finance Director is
responsible for the Trust's finance, bookkeeping and accounting functions.
1104 Office Manager: proposed $30,000. The Office Manager is responsible for. coordinating
the organization's administrative functions.
1105 Secretarial Pool & Temp Pool: proposed $30,000. These funds will be used to procure
temporary secretarial support.
1106 Payrolling Costs: proposed $62,000. These funds will be used for the payrolling costs of
the administrative employees.
1107 Health & Dental Insurance Contribution: proposed $16,625. These funds will be used to
purchase health and dental insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $10,000. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director's Retirement Plan: proposed $15,203. ' These funds will be used for
the Executive Director's retirement plan.
1110 Vehicle Reimbursement & Mileage: proposed $4,000. These funds will be used for
mileage reimbursement for employees conducting Trust business.
1111 Miscellaneous Expenses: proposed $6,000. These funds will be used.for miscellaneous
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purchases required during the year.
1112 Computer Supplies and Software: proposed $3,000. Theses funds will be used to
purchase computer supplies and software.
1113 Courier: proposed $4,000. These funds will be used to procure courier services.
1114 Equipment Purchases: proposed $20,000. These funds will be used to purchase new office
equipment..
1115 Equipment Rental/Maintenance: proposed $15,000. These funds will be .used for office
equipment rental and maintenance contracts.
1116 Postage: proposed $5,000. These funds will be used to purchase postage.
1117 Printing: proposed $6,000. These funds will be used to procure printing services.
1118 Office Supplies: proposed $10,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager and Cable Services: proposed $24,000. These funds
will be used to procure telephone, cellular phone, pager and cable television services.
1120 Bank Charges: proposed $200. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $2,500. These funds will be used to for public
notices required by City of Miami procurement procedures.
1122 Business Travel and Seminars: proposed $6,500. These funds will be used for business
travel and seminars.
1123 Conference Registration: proposed $2,000. These funds will be used for professional
conference registration.
1124 Conference Expenses: proposed $5,000. These funds will be used for expenses associated
with attendance at professional conferences.
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1125 Meeting Expenses: proposed $3,000. These funds will be used for expenses associated
with the monthly meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $2,500. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1127 Mileage and Business Expenses: proposed $6,000. These funds will cover expenses
associated with new business development in Bayfront Park.
1128 Director's Liability Insurance: proposed $4,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $7,000. These' funds will be used to purchase Property
Insurance for Bayfront Park for all property not covered by the City of Miami Self Insurance
Fund.
1130 Contribution to City Self Insurance Fund: proposed $14,000. These funds are the Trust's
contribution to the City of Miami Self Insurance Fund.
1131 Accounting Services: proposed $16,200. These funds will be used to procure professional
accounting services for the Trust.
1132 Audit: proposed $20,000. These funds will be used to procure the annual audit of the
Trust's finances.
1133 Marquee Maintenance Contract: proposed $7,344. These funds will be used for the
marquee sign's monthly maintenance contract.
1134 Marquee Non -Contractual Maintenance: proposed $3,000. These funds will be used to
for the marquee sign's non -contractual maintenance needs.
1135 Contingency Funds: proposed $10,000. These funds will be used for any, unforeseen
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expenses incurred during the year.
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BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01
REVENUES
SPECIAL EVENT AND MARKETING:
201 - SPECIAL EVENT RENTAL INCOME
175,000
202 - AT & T SPONSORSHIP
200,000
203 - SPECIAL EVENT SPONSORSHIP
46,000
204 - TENT RENTAL
100,000
205 - BEER LOCATION FEES
16,000
206 - FOOD AND SODA LOCATION FEES
15,000
207 - ARTS & CRAFTS LOCATION FEES
5,000
208 - SPECIAL EVENT ELECTRICAL
31,500
209 - DAY OF SHOW STAFFING
26,000
210 - BOX OFFICE PERSONNEL AND MANAGEMENT
24,000
211 - SPECIAL EVENT CONTRACTED PERSONNEL
120,000
212 - SPECIAL EVENT CLEAN-UP SERVICES
80,000
213 - CITY OF MIAMI POLICE
120,000
214 - CITY OF MIAMI FIRE
50,000
215 - PARKING SPACE RENTAL
16,000
216 - SPECIAL EVENT EQUIPMENT RENTAL
40,000
217-' FOURTH OF JULY
_
-218- FOURTH OFTJULY CITY SERVICES
_
30,000
TOTAL SPECIAL EVENT REVENUES 1,124,500
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8.
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2000-01
EXHIBIT 200 Special Events
Revenue
201 Event rental Income: proposed $175,000. Decrease in rental income reflects change in rent
structure, wherein promoters pay a flat fee for facility, and additional fees for all services provided
by the Trust.
202 AT&T Sponsorship: proposed $200,000. Sponsorship revenue based on contractual
agreement.
203 Special Event Sponsorship: proposed $46,000. Special Event Sponsorship increase is based
on projected joint events to be done by the Trust.
-- - - 204 Tent Rental: proposed $100,000. Tent rental revenue is based on a projected 40 events
scheduled in Bayfront Park in 2000/01.
205 Beer Location Fees: proposed $16,000. Beer Location Fees revenue is based on a projected
40 events scheduled in Bayfront Park in 2000/01. Projected revenues are down from previous
year based on a reallocation of revenues to individual line items.
206 Food and Soda Location Fees: proposed $15,000. Food and Soda Location Fees revenue is
based on a projected 40 events scheduled in Bayfront Park in 2000/01.
207 Arts & Crafts Location Fees: proposed $5,000. Arts & Crafts Location Fees revenue is
based on a projected 40 events scheduled in Bayfront Park in 2000/01.
208 Special Event Electrical: proposed $31,500. Special Event Electrical revenue is based on a
projected 40 events scheduled in Bayfront Park in 2000/01.
00.e 81.ZG
209 BPMT Show Staffing: proposed $26,000. BPMT Show Staffing revenue is based on a
projected 40 events scheduled in Bayfront Park in 2000/01.
210 Box Office Staff and Management: proposed $24,000. Box Office Staff and Management
revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01.
211 Special Event Contracted Services: proposed $120,000. Special Event Contracted Services
revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. The increase in
revenue reflects the administration's plans to bring the event security functions in-house.
212 Special Event Clean -Up Services: proposed $80,000. Special Event Clean -Up Services
revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. The increase in
revenue reflects the administration's plans to assess additional fees for all services provided by the
Trust.
213 City of Miami Police: proposed $120,000. City of Miami Police revenue is based on a
projected 40 events scheduled in Bayfront Park in 2000/01.
214 City of Miami Fire: proposed $50,000. City of Miami Fire revenue is based on a projected
40 events scheduled in Bayfront Park in 2000/01.
2.15 Parking Space Rental: proposed $16,000. Parking Space Rental revenue is based on a
projected 40 events scheduled in Bayfront Park in 2000/01. These fees are charged back to
promoters for additional parking spaces, rented from the valet parking contractor, necessary to do
an event in Bayfront Park.
216 Special Event Equipment Rental: proposed $40,000. Special Event Equipment Rental
revenue is based on a projected 40 events scheduled in Bayfront Park in 2000/01. The increase in
revenue reflects the administration's plans to assess additional fees for all services and equipment
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provided by the Trust.
217 Fourth of July: proposed $30,000. Revenue represents income from the Trust's annual July
4`h celebration.
218 Fourth of July ity Services: proposed $30,000. The City of Miami traditionally provides
police, fire rescue and solid waste. services for the Trust's annual July 4`h celebration.
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BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01
EXPENSES
SPECIAL EVENT AND MARKETING: .
2201 - Event Coordinator
2202 - Accounting Clerk
2203 - Internship
2204 - Marketing Coordinator
2205 - Special Event Payrolling Cost
2206 - Health & Dental Insurance Contribution
2207 - Day of Show Staffing
2208 - Special Event Contracted Personnel
2209 Box Office Personnel and Management
2210 - Special Event Electrical Services
2211 - City of Miami Fire Rescue Services
2212 - City of Miami Police
2213 - Special Event Cleanup Services
2214 - Parking Space Rental
2215 - Special Event Equipment Purchase
2216 - Special Event Tent Rental
_—_-.___-221.7_<..Special-Event Equipment Rental ----
2218 - BPMT Sponsored Events
2219 - Fourth of July
2220 - Fourth of July City Services
2221 - Insurance
2222 - Website Production and Design
2223 - Website Hosting and Maintenance
2224- Public Relations Services
35,000
28,000
3,000
45,000
27,000
11,440
26,000
120,000
24,000
31,500
50,000
120,000
80,000
16,000
10,000
80,000
------ --- --- - .30, 000
125,000
25,000
30,000
5,000
2225.- Print Advertising
2226 - Broadcast Advertising
2227 - Brochure and Promotors Packet Design & Graphics
2228 - Photographic and Video Services.
2229 - Printing of Brochure and Promoters Packet
2230 - Promotional
TOTAL SPECIAL EVENT EXPENSES
5,000
3,000
18,000
12,000 '
12,000
7,500
10,000
20,000
7,450
1,016,890
12 00- ,856
0
Expenses
is
2201 Event Coordinator: proposed $35,000. The Event Coordinator is responsible for all event
related activities undertaken by the Trust.
2202 Special Event Accounting Clerk: proposed $28,000. The Special Event Accounting Clerk
is responsible for all clerical and bookkeeping duties associated with special events.
2203 Internship: proposed $3,000. The Internship is a three month event related position,
targeting college students who wish to pursue a special events related career.
2204 Marketing Coordinator: proposed $45,000. The Marketing Coordinator is responsible for
developing a unified image of Bayfront Park, with the goal of increasing facility rentals.
2205 Pa ring Costs: proposed $27,000. These funds will be used for the payrolling costs of
the Special Event employees.
2206 health & Dental Insurance Contribution: proposed $11,440. These funds will be used to
purchase health and dental insurance for Trust Special Events employees.
2207 Day of Show Staffing: proposed $26,000. These funds will be used to pay staff needed for
set-up, tear -down and maintenance of events.
2208 Special Event Contracted Personnel: proposed $120,000. These funds will be used to
pay contracted personnel who provide special event parking and security services, as well as
Alcohol ID wrist banding personnel.
2209 Box Office Personnel and Management: proposed $24,000. These funds will be used to
pay box office and ticket auditing crew, and these fees are charged back to the promoter.
2210 Special Event Electrical Services: proposed $31,500. These funds will be used to pay the
Trust's certified electrician, who is required on-site during all special events to connect house
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power to the promoter's equipment, and these fees are chargedback to the promoter.
2211 City of Miami Fire Rescue Service: proposed $50,000. Fire Rescue Service is required at
all special events to ensure the safety and well, being of park visitors.
2212 City of Miami Police: proposed $120,000. The City of Miami Police are required at all
special events to ensure the security and well being of park visitors.
2213 Event Cleanup Services: proposed $80,000. These funds will be used to pay during -event
and after -event cleaning contractor.
2214 Parking Space Rental: proposed $16,000. These funds will be used to rent parking spaces
from Bayfront Park valet parking operator required to produce an event in the park.
2215 Special Event Equipment Purchase: proposed $10,000. These funds will be used to
purchase event related equipment for rental to the park's promoters.
2216 Special Event Tent Rental: proposed $80,000. These funds will be used to rent tents,
tables and chairs from the Trust's tent contractor..
2217 Special Event Equipment Rental:. proposed $30,000. These funds will be used to rent
equipment from various venders required for special events
2218 BPNIT Sponsored Events:' proposed $125,000. These funds will be used to sponsor
various community events supported and approved by the Bayfront Park Management Trust.
2219 Fourth of July: proposed $25,000. These funds will be used for the production costs of the
Trust's annual July 0 celebration.
2220 Fourth of July Ci_ty Services: proposed $30,000. This expense represents the cost of City
of Miami services, police, fire rescue and trash removal, associated with the Trust's annual July
4th celebration.
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2221 Insurance: proposed $5,000. These funds will be used to purchase general liability and
third party alcohol insurance for Trust produced events.
2222 Website Design and Production: proposed $5,000. These funds will be used to contract
with a designer to create a website for the Bayfront Park.
2223 Website Hosting and Maintenance: proposed $3,000. These funds will be used to pay for
web hosting and maintenance services for Bayfront Park website.
2224 Public Relations Services: proposed $18,000. These funds will be used to contract with a
public relations company, on an as -needed basis, to help promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2225 Print Advertising: proposed $12,000. These funds will be used to purchase print
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2226 Broadcast Advertising:'. proposed $12,000. These funds will be used to purchase broadcast
advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable
destination for the general public, as well as event planners and promoters.
2227 Brochure and Promoter's Packet Design and Graphics: proposed $7,500. These funds
will be used to contract with a designer to create brochures and packets to support Trust sponsored
.,events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2228 Photographic and Video Services: proposed $10,000. These funds will be used to
contract with photographers and videographers, to document events at Bayfront Park.
2229 Brochure and Promoter's Packet Printing: proposed $20,000. These funds will be used
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to contract with a firm to print Bayfront Park brochures and promoter's packets.
2230 Promotional: proposed $7,450. These funds will be used to purchase promotional items
which promote Bayfront Parkas a desirable destination for the general public, as well as event
planners and promoters.
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BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01
REVENUES
MAINTENANCE:
301 -CITY CONTRIBUTION
302 - HURRICANE REIMBURSEMENT
303 - GRANTS
304 - FPL FOUNTAIN CONTRIBUTION
305 - Miss CURRY GIFT TO CHALLENGER MEMORIAL
306 - CITY CONTRIBUTION FOR CAPITAL IMPROVEMENT
307 - SURPLUS CARRY OVER FROM FY 99-00
TOTAL MAINTENANCE REVENUES
17
1,085,000
0
20,000
60,000
7,500
0
250,000
1,422,500
10 0
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Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2000-01
EXHIBIT 300 Maintenance
Revenue
11
301 City Contribution: proposed $1,085,000. Figure represents City of Miami contribution to
Bayfront Park Management Trust.
302 Hurricane Reimbursement: proposed $0. Line item is included in budget in the event of a
hurricane.
303 Grants: proposed $20,000. Figure represents projected grant revenue in fiscal year 2000/01.
304 FPL Fountain Contribution: proposed $60,000. Revenue represents annual FPL
contribution to support the electricity usage of the Mildred and Claude Pepper Fountain.
305 Curry Gift to Challenger Memorial: proposed $7,500. Revenue represents funds
designated by Miss Lamar Louise Curry to support flower plantings around the Challenger
Memorial.
306 City Contribution for Capital Improvements: proposed $0. The administration projects $0
from the City of Miami for capital improvements in FY 2000/01.
307 Surplus Carry Over from FY 99-00: proposed $250,000. The administration projects
$250,000 carry over from FY 1999/00.
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BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01
EXPENSES
MAINTENANCE:
3301 - Park Maintenance Supervisor
3302 - Maintenance Assistant I
3303 - Maintenance Assistant II
3304 - Maintenance Assistant III
3305 - Maintenance Assistant IV
3306 - Turf and Irrigation Specialist
3307 - Payrolling Cost
3308 - Health and Dental Insurance Contribution
3309 - Challenger Memorial Flower Maintenance
3310 - Architectural Advisor
3311 - Achitectural Advisor Special Projects
3312 - Turf Replacement
3313 - New Landscape Plants
3314 - Bicentennial Park Mowing
3315 - Bicentennial Park Fence and Site Improvements
3316 - Bougainvillea Trimming
3317 - Exterminator
--- 3318 -Fertilizer - _ ___-._-------._..----------.---__--
3319 - Signage
3320 - General Park Contractor
3321 - Office. Cleaning & Maintenance Services
3322 - Pressure Cleaning
3323 - Ticket Trailers Maintenance
3324 - Painting and Accessories
3325 - Uniforms
3326 - Park Vehicle Maintenance and Repair
3327 - Purchase of a New Pickup Truck
3328 - Equipment Purchase, Leasing and Rentals
3329 - Miscellaneous Supplies
3330 - Golf Cart/Gator Maintenance and Repairs
3331 - Park Electrician Ongoing Maintenance
3332 - Lift Station and Pump Service Contract
3333 - Electrical Maintenance Materials
3334 - Bulbs, Fixtures and Poles
3335 - Air Conditioner Replacement Cost
3336 - Air Conditioning Maintenance Contract
3337 Alarm Monitoring Services
3338 - Dade County Water and Sewer
3339 - FPL Utilities
19
35,000
25,000
22,000
16,640
16,640
41,927
39,302
20,390
7,500
12,000
2,000
12,000
3,000
40,000
35,000
4,135
2,000
8,000 -- --------- -- -
10,000
70,000
12,000
40,000
3,000
30,000
7,000
6,000
20,000
15,000
5,000
8,000
50,000
4,000
40,000
30,000
8,000
8,000
3,000
98,514
89,000
0
BAYFRONT PARK MANAGEMENT TRUST BUDGET FY 00-01
EXPENSES
MAINTENANCE:
3340 - Trash Removal Fee
10,000
3341 -. Private Trash Hauling
5,000
3342 - Maintenance and Repair of Trash Compactor
2,000
3343 - New Garbage Barrels
1,000
3344 - Park Vehicle Insurance 7,500
3346 - Cleaning Supplies
1,000
3346.1 - Trash Bags
4,400
3346.2 - Hand Towels
1,730
3346.3 - Toilet Tissue
2,880
3346.4 - Hand Soap
450
3347 - Tool Purchases
6,000
3347.1 - Fuel
2,000
3348 - Miscellaneous
3,000
3349 - General Plumbing Repair and Maintenance
7,000
3350 - Maintenance of Irrigation Pumps
4,000
3351' -Turf and Irrigation Supplies---------�-�—�-
3352 - Private Security 137,600
3353 - Purchase of Hand Radios 9,000
3354 - Maintenance and Repair of Hand Radios 2,000
3355 - Payment of Loan to City 200,000
LASER TOWER:
4401 - Contractual Services
42,000
4402 - Computer Repairs
7,000
4403 - Electrical Services
3,000
4404 - Laser Tube Replacement
35,000
4405 - Water Sealing
2,000
FOUNTAIN:
5501 - Fountain Contract and Services 31,993
5502 - Computer Maintenance 5,000
5503 - Chemicals 5,100
5504 - Filter and Screens 1,000
5505 - Miscellaneous Maintenance 5,000
6601 - Capital Improvements 275,000
TOTAL MAINTENANCE EXPENSES 1,729,701
00—
..-2o 6
r
Expenses
3301 Park Maintenance Supervisor: proposed $35,000. The Park Maintenance Supervisor is
responsible for the management and coordination of all maintenance crews and activities of the
Trust.
3302 Maintenance Assistant I: proposed $25,000. The Maintenance Assistant I reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront Park.
3303 Maintenance Assistant II: proposed $22,000. The Maintenance Assistant II reports to the
Park Maintenance Supervisor and is responsible for the. ongoing maintenance of Bayfront Park.
3304 Maintenance Assistant III: proposed $16,640. The Maintenance Assistant III reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront
Park.
3305 Maintenance Assistant IV: proposed $16,640. The Maintenance Assistant IV reports to
the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Bayfront
Park.
3306 Turf & Irrigation Specialist: proposed $41,927. The Turf & Irrigation Specialist works
closely with the Park Maintenance Supervisor to ensure the health and vitality of the flora in'
Bayfront Park.
3307 Payrolling Costs: proposed $39,302. These funds will be used for the p'ayrolling costs of
the Maintenance Department employees.
3308 Health and Dental Insurance Contribution: proposed $20,390. These funds will be used
to purchase health and dental insurance for the Maintenance Department employees.
3309 Challenger Memorial Flower Maintenance: proposed $7,500. The funds will be used to
21
00'�
0
maintain plantings in Challenger Memorial as required by contract between the City of Miami and
Miss Lamar Louise Curry.
3310 Architectural Adviser: proposed $12,000. These funds will be used for annual fee paid to
landscape architect who assists the Trust in ensuring the integrity of the Isamu Noguchi design of
Bayfront Park.
3311 Architectural Adviser - Special Projects: proposed $2,000. These funds will be used for
any additional design work done by the park's landscape architect as approved by Bayfront Park
Management Trust.
3312 Turf Replacement:, proposed $12,000. These funds will be used to purchase replacement
turf on an as needed basis.
3313 New Landscape Plants: proposed $3,000. Theses funds will be used to replace damaged or
dying plants as needed.
3314 Bicentennial Mowing Services: proposed $40,000. These funds will be used to mow
Bicentennial Park once per month December through April and twice per month March through
November.
3315 Bicentennial Fence and Site Improvements: proposed $35,000. These funds will be used
to maintain the fence surrounding Bicentennial Park and additional site improvements necessary
to increase its usage.
3316 Bougainvillea Trimming: proposed $4,135. These funds will be used to maintain the
trimmed look of the bougainvillea fence surrounding Bayfront Park.
3317 Exterminator: proposed $2,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Bayfront Park.
22
0®- 856
3318 Fertilizer: proposed $8,000. This funds will be used to fertilize Bayfront Park's turf,
palms, shrubs and deciduous trees.
3319 Signage: proposed $10,000. These funds will be used to begin aninformational. and
directional signage program in Bayfront Park.
3320 General Park Contractor: proposed $70,000. These funds will be used to contract with a
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Bayfront Park.
3321 Office Cleaning & Maintenance: proposed $12,000. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3322 Pressure Cleaning: proposed $40,000. These funds will be usedto enter into an agreement
with a contractor to provide pressurecleaning services to Bayfront Park on a quarterly basis.
3323 Ticket'Trailers Maintenance: proposed $3,000. Bayfront Park possesses no permanent
ticketing facility. At each of the approximately 40 events held annually, one, two or all. three of
the ticket trailers are used. These funds will enable the Trust to repair damage to ticket trailers.
3.324 Painting & Accessories: proposed $30,000. These funds will be used to return Bayfront
Park's structures to the original colors specified by Isamu Noguchi..,
3325 Uniforms: proposed $7,000. These funds are used to purchase and maintain uniforms for
- -the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $6,000. These funds will be used for
routine maintenance and repairs of the Park's pick-up truck. This will include tires,'tune-ups and
complete vehicle maintenance.
3327 Purchase of New Pick-up Truck: proposed $20,000. These funds will be used to
23
purchase a new pick-up truck for use by Park maintenance staff.
3328 Equipment Leasing & Rentals: proposed $15,000. These funds will cover costs to lease
and or rent equipment associated with Park -upkeep and maintenance.
3329 Miscellaneous Supplies: proposed $5,000. These funds will allowdesignated staff
members to purchase miscellaneous supplies as the need arises.
3330 Golf Cart/Gator Maintenance & Repairs: proposed $8,000. These funds will be used for
maintenance and repair of the Trust's three John Deere Gators and its two golf carts.
3331 Park Electrician Ongoing Maintenance: proposed $50,000. These funds will be used to
allow the park electrician to develop and maintain a maintenance and upgrade schedule of the
park's electrical system.
3332 Lift Station and Pump Service Contract: proposed $4,000. These funds would be used
to enter into a maintenance contract with a local pump service company to maintain Bayfront
Park's lift stations and pit pumps.
3333 Electrical Maintenance Materials:, proposed $40,000. These funds would be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater. Fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers are the only materials involved.
3334 Bulb Fixtures & Poles: proposed $30,000. These funds will be used to replace burnt out .
bulbs and damaged and missing electrical poles in Bayfront Park.
3335 Air Conditioner Replacement Cost: proposed $8,000. These funds will be used to
0 10
purchase new'air conditioning units for the Laser Tower and the Fountain Control Booth.
3336 Air Conditioning Maintenance: proposed $8,000. These funds will be used to enter into a
service contract with a vendor to provide air conditioning maintenance in the park's
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $3,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south end
service building.
3338 Miami -Dade County Water and Sewer: proposed $98,514. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $89,000. These funds would be used to purchase electrical
services from FP&L.
3340 Trash Removal Fee: proposed $10,000. These funds will cover costs imposed by the city
to transport trash from the park to the Metro -Dade County Incinerator.
3341 Private Trash Hauling:, proposed $5,000. These funds will cover costs of private trash
hauling service required for emergency removal of trash and debris from Bayfront or Bicentennial
Parks.
3342 Maintenance and Repair of Trash Compactor: proposed $2,000. These funds will be
used to maintain the park's trash compactor.
3343 New Garbage Barrels: proposed $1,000. The funds will be used to purchase new garbage
barrels for Bayfront Park.
3344 Park Vehicle Insurance: proposed $7,500. These funds will be used to purchase insurance
for the Park's truck and portable stage.
25
00- �5�
3345 Chemicals: proposed $3,000. These funds will be used to purchase a variety of solvents
and cleaners that will be used in and on structures located in Bayfront Park.
3346 Cleaning Supplies: proposed $1,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park's administrative offices clean.
3346.1 Trash Bags: proposed $4,400. These funds will be used to purchase trash bags for all
park needs,
3346.2 Hand Towels: proposed $1,730. These funds will be used to purchase hand towels for
use in park's restrooms.
3346.3 Toilet Tissue: proposed $2,880. These funds will be used to purchase toilet tissue for use
in park's restrooms.
3346.4 Hand Soan:.proposed $450. These funds will be used to purchase hand soap for use in
park's restrooms:
3347 Tool Purchases: proposed $6,000. These funds will be used to purchase all garden tools
needed to clean, manicure, and maintain Bayfront Park. This includes hand or power tools needed
for routine maintenance.
3347.1 Fuel: proposed $2,000. These funds will be used to purchase fuel for park's vehicles and
power equipment.
3348 Miscellaneous: proposed $3,000. These funds will be used to purchase non -line item
purchases 'of under $100 each.
3349 General Plumbing Repair and Maintenance: proposed $7,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, laser tower complex,. and administrative
PAD
offices
3350 Maintenance of Irrigation Pumps: proposed $4,000. These funds will be used to maintain
the Park's irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and adjacent to the south end service building.
3351 Turf and Irrigation Supplies: proposed $12,000. These funds will be used to maintain and
upgrade the park's irrigation system. The Trust is purchasing these materials off.Miami-Dade
County contract to ensure it receives the most competitive price available.
3352 Private Security: proposed $137,600. These funds will be used to hire private security,
. from an existing City of Miami, contractor, to provide 24 hour security in Bayfront Park.
3353 Purchase of Hand -Radios: proposed $9,000. These funds will be used to purchase new
two-way radios, from an existing City of Miami contract, for use by park staff and for rental to
promoters.
3354 Maintenance and Repair of Hand -Radios: proposed $2,000. These funds will be used to
maintain and repair the park's two -.way radios.
3355 Repayment of Loan to City:. proposed $200,000. These funds are required by agreement
to be paid to the City of Miami.
Laser Tower
4401 Laser Tower Contracted Services: proposed $42,000. These funds will be used for
contractual fees associated with the ongoing operation of the park's laser tower.
4402 Computer Repairs: proposed $7,000. These funds will be used for repair and replacement
costs for the laser tower computer system.
4403 Electrical Services: proposed $3,000. These funds will be used to cover the cost of
27
00- X50
electrical services performed in the laser tower.
4404 Laser Tube Replacement: proposed $35,000. These funds will be used to purchase a new
laser tube for the park's laser tower.
4405 Laser Tower Water Sealiniz: proposed $2,000. These funds will be used to maintain
integrity of laser tower.
Mildred & Claude Pepper Fountain .
5501 Fountain Maintenance Service Contract: proposed $31,993. These funds will be used to
enter into a fountain maintenance service contract for the operation of the Mildred and Claude
.. Pepper Fountain in Bayfront Park.
5502 Fountain Computer Maintenance: proposed $5,000. These funds will be used to
maintain the computer which operates the 100 h.p. pump in the Mildred and Claude Pepper
Fountain in Bayfront Park.
5503 Chemicals: proposed $5,100. These funds will be used to purchase chlorine and Physan 20
for the Mildred and Claude Pepper Fountain in Bayfront Park.
5504 Filters and Screens: proposed $1,000. These funds will be used to purchase filters and
screens for the Mildred and Claude Pepper Fountain in Bayfront Park.
5505 Miscellaneous Maintenance: proposed $5,000. These funds will be used for unforseen
expense associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
Capital Improvements
6601 Capital Improvements: proposed $275,000. These funds will be used for Capital
Improvements in Bayfront Park, which will be identified and approved by the Bayfront Park
Management Trust.
Z
SYt
rr'R
191
Administrative Director
Office Manager
Receptionist
Bayfront Park Management Trust
Organizational Chart
FY 2000/01
Miami City Commission
i
I
Bayfront Park Management Trust f
i
Jay C. Constantz
Executive Director
I
Marketing Coordinator Event Coordinator Park Maintenance Su erviso
p r
Event Intern Turf& Irrigation Specialist Electrician (Part-time)
i
Maintenance Assistant 1 Maintenance Assistant 2 Maintenance Assistant 3 Maintenance Assistant 4
=fir.
:n
<3.
Business & Finance Director
Accounting Clerk
Z
SYt
rr'R
191
Administrative Director
Office Manager
Receptionist
Bayfront Park Management Trust
Organizational Chart
FY 2000/01
Miami City Commission
i
I
Bayfront Park Management Trust f
i
Jay C. Constantz
Executive Director
I
Marketing Coordinator Event Coordinator Park Maintenance Su erviso
p r
Event Intern Turf& Irrigation Specialist Electrician (Part-time)
i
Maintenance Assistant 1 Maintenance Assistant 2 Maintenance Assistant 3 Maintenance Assistant 4
To: Honorable Mayor and Members
of the City Commission
42
Subject: Approval of Bayfront Park
Management Trust 2000-2001
Operating Budgets
From: Jay C. Constantz For City Commission
Executive Director Meeting of September 14, 2000
RECOMMENDATION:
1
It is respectfully recommended that the City Commission approve the Bayfront Park Management
Trust's Operations and Maintenance Budgets for Fiscal Year 2000-2001.
BACKGROUND:
The Bayfront Park Management Trust manages Bayfront Park with the goal of ensuring maximum -
community involvement. Approval of the Trust's FY 2000-2001 Operations and Maintenance
Budgets will ensure that this quality limited agency of the City of Miami will continue its services
to Miami's residents and visitors.
Attachments:
resolution
budget
0U- S56