The URL can be used to link to this page

Home My WebLink AboutR-00-0833P, 06 J-00-837 9/28/00 00— 833 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COMMISSION RESCINDING THE BID AWARDED TO EMILY LAWN SERVICE, IN AN ANNUAL AMOUNT NOT 'TO EXCEED $15,600 PURSUANT TO INVITATION FOR BIDS NO. 99-00-074, (GROUP A) AND RESOLUTION NO. 00-440; INCREASING THE AWARD OF BID TO J.R. ALVAREZ LAND CLEARING, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, IN AN ANNUAL AMOUNT NOT TO EXCEED $15,600, FROM $48,478 TO $64,068, FOR THE PROCUREMENT OF GROUNDS MAINTENANCE SERVICES AT VARIOUS CITY PARKS AND FIRE STATIONS; FURTHER AMENDING RESOLUTION NO. 00-440 TO REFLECT THE BID RESCISSION, AWARD INCREASE, AND CONTRACT TERM AND RENEWAL OPTIONS. WHEREAS, pursuant to Resolution No. 00-440, adopted May 25, 2000, the bids of Emily Lawn Services, in an annual amount of $15,600, and J.R. Alvarez Land Clearing, in an annual amount of $48,478, were accepted for the procurement of grounds maintenance services for the Departments of Fire -Rescue and Parks and Recreation at various City parks and fire stations, on an as needed contract basis, for one (1) year with the option to extend for two (2) additional one (1) year periods; and WHEREAS, Emily Lawn Services did not meet the bid requirements for submission of payment and performance bond within the 15 -day time limit; and COMMSSROAU MEETING ar SPP 2 8 2000 ate�i��a nta: 00- 833 WHEREAS, the City Manager and the Directors of the Department of Fire -Rescue and Parks and Recreation recommend that the bid of Emily Lawn Service be rescinded, and that the award to J.R. Alvarez Land Clearing, the next lowest responsive and responsible bidder, be increased to provide the additional services; and WHEREAS, it is appropriate to amend Resolution No. 00-440 to reflect the bid rescission, award increase and contract term and renewal options; and WHEREAS, funds as previously allocated by Resolution No. 00-440 are available from the Department of Fire -Rescue Department, Fire Training Center, Account Code No. 001000.280601.6.670 and the Department of Parks and Recreation, Operations Division, Account Code No. 001000.580302.6.340, for the increase; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION.OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid awarded to Emily Lawn Service, in an annual amount not to exceed $15,600, pursuant to Invitation for Page 2 of 4 00— 833 Bids No. 99-00-074 (Group A) and, Resolution No. 00-440 for the procurement of grounds maintenance services at various fire stations and City parks is rescinded, and the award of bid to J.R. Alvarez Land Clearing, the next lowest responsive and responsible bidder, accepted pursuant to Resolution No. 00-440, is increased, in an annual amount not to exceed $15,600, from $48,478 to $64,068, is increased for the procurement of grounds maintenance services at various City parks and fire stations. Section 3. Resolution No. 00-440, adopted May 25, 2000, is amended in the following particulars:'/ "RESOLUTION NO. 00-440 Section 2. The bid received on February 7, 2000, f rom 9mi 1j,, La�ffi 9e:i=v:±ee and J.R. Alvarez Land Clearing,— for the procurement of grounds maintenance services at city parks and fire stations, pursuant to Invitation for Bids No. 99-00-074, in an amount not to exceed $64,068, is hei=eby accepted, on an as needed contract basis for one (1) year with the option to renew for two (2) one (1) year periods, with funds -ther=€er hereby allocated from the Department of Parks and Recreation, Operations Division, Account Code No. 001000.580302.6.340, and from the Fire Department, Fire Training Center Account No. 001000.280601.6.670. 1� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 3 of 4 00..._ 833 Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND ADOPTED this 28th day of September , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code�Sec. 2-36, since -the Mayor did not indicate approval of this legislation by signing it in- the designated place provided, said legisl i n now ATTEST: becomes effective with the elapse of ten (10) day om th ate f Co e n action regarding same, wiftut the Mayor e ' in . a to. WALTER J. FOEMAN CITY CLERK ;— Wal r . d any ity Clerk APPROVED ,,, S T,O' F,&RM �,LE,AANDRO `' "EARELLO CI��yT3' ATTORNEY W4713:LB:BSS AND CO1��RECTNESS :U z/ If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 00- 833 ® 0 CITY OF MIAMI, FLORIDA 27 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: SEP 12 2000 FILE: of the City Commission 1111111 / Recommendation SUBJECT: Rescission of Award to Emily Lawn Services and Award to J.R. Alvarez REFERENCES: Land Clearing for Ground Maintenance Services ENCLOSURES: (Group A)- Bid No. 99-00-74 It. is respectfully requested that the City Commission rescind the award to Emily Lawn Service for Bid No. 99-00-74 (Group A) for failure to submit required Performance Bond and award Bid (Group A) to next lowest responsible and responsive bidder, J.R. Alvarez Land Clearing, for the procurement of Grounds Maintenance Services for the Fire Stations, on an as needed contract basis for one (1) year with option to extend for two (2) additional one (1) year periods, for the Department of Fire -Rescue, for a total amount not to exceed $17,100; allocating funds therefore from the Fire -Rescue Department, Fire Training Center Account No. 0010000.280601.6.670. Background On May 25, 2000 the City Commission awarded by Resolution 00-440, Group A of the Grounds Maintenance Services Bid (99-00-74) to the lowest responsive bidder, Emily Lawn Services. On June 1, 2000, a Notice of Award was issued to Emily Lawn Services requiring, pursuant to the bid terms and conditions, submission of a Payment and Performance Bond within 15 days. After repeated notices, Mr. Noe Cano of Emily Lawn Services advised the City that he would be unable to meet the bonding requirements. Therefore, we contacted the second lowest responsive and responsible bidder, J.R. Alvarez Land Clearing, who was able to comply with the bonding requirements. Thus, the City of Administration is recommending that the City Commission rescind the contract award to Emily Lawn Services and award Group A to the next lowest responsive and responsible bidder, J.R. Alvarez Land Clearing for the provision of Ground Maintenance Services at the Fire Stations. c:J C:RHN Is J-00-446 5/15/00 RESOLUTION NO. 00 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS OF EMILY LAWN SERVICE A HISPANIC/MIAMI—DARE COUNTY VENDOR, IN AN AMOUNT NOT TO EXCEED $15,600, AND J. R. ALVAREZ LAND CLEARING, A HISPANIC/LOCAL VENDOR, IN AN AMOUNT NOT TO EXCEED $48,478, FOR THE PROCUREMENT OF GROUNDS MAINTENANCE SERVICES AT VARIOUS CITY PARKS AND FIRE STATIONS, ON AN AS NEEDED CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, FOR THE DEPARTMENTS OF PARKS AND RECREATION, OPERATIONS DIVISION, AND FIRE—RESCUE, FOR A TOTAL AMOUNT NOT TO EXCEED $64,068; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF PARKS AND RECREATION, OPERATIONS DIVISION, ACCOUNT CODE NO. 001000.580302.6.340 AND FROM THE FIRE—RESCUE DEPARTMENT, FIRE TRAINING CENTER ACCOUNT CODE NO. 001000.280601.6.670. WHEREAS, the Department of Parks and Recreation and Fire -Rescue needs grounds maintenance services at various city parks and fire stations; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-074 were mailed to sixty (60) potential bidders; and and WHEREAS, ten (10) bids were received on February 7, 2000; CITY CONMSSION MEETING . OF MAY ?.. 5 "�"�a Ausoiutioa Iva 833 L�y 0� WHEREAS; the City Manager and the Chief of Police recommend that the bid received from Emily Lawn Service (Group A) and J.R. Alvarez Land Clearing (Groups B and. C), for the procurement of grounds maintenance services at city parks and fire stations, be accepted as the lowest responsive and responsible bids; and WHEREAS, funds are available from the Department of Parks and Recreation, Operations Division, Account Code No. 001000.580302.6.340, and from the Fire Department, Fire Training Center Account No. 001.000.280601.6.670;: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1.. The recitals. and findings contained in the Preamble to this Resolution are hereby adopted by -reference- thereto and incorporated herein as if fully set forth in 'this Section. Section 2. The bid received on February 7, 2000, from Emily Lawn Service and J.R. Alvarez Land Clearing, for. the procurement of grounds maintenance services at city parks and fire stations, pursuant to Invitation for Bids No. 99-00-074, in an amount not to exceed $64,068, is hereby accepted, with funds therefor hereby allocated from the Department of Parks and Recreation, Operations Division, Account Code No. 001000.580302.6.340, and from the Fire Department, Fire Training Center Account No. 001000.280601.6.670. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.=' PASSED AND ADOPTED this 25th day of May , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-38, since the to c !en?, -'.Mien by -:7- i, �g it in the de i- . +Erd becomes e;'foctive v --ah t G' - .. l regarding same, without the Mayor asci ng ATTEST: WALTER J. FOEMAN CITY CLFJW% NDRO VILARELLO ATTORNEY W4411:RCL AND CORRECTNESS -t,,- If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 00- 833 f - TL•y�yp.1V.MV,Y„+afi�M.6rYn.. �'I_J9�rri_u: .. .. .... .. .. ... .� ..� � .. �, .. '.-♦r-.•-�. i rr.r • ..(.. •_ ..., 1"r4TJ.+f'R'•: .. .. N..4t.J. ... ... ♦r ..� .... ... .. .. .r .. .. ..t. �. ..... i..... Item No. 1 2 3 4 5 6 7 9 9 10 12 Description Group .A Fire Station #2 Fire Station 43 Fire Station #4 Fire Station #5 Fire Station #6 Fire Station 10 Fire Station #8 Fire Station #9 1ire Station #10 Fire Station #11 Fire Station #12 Fire College TABULATION OF BIDS GROUNDS MAINTENANCE SERVICE AT VARIOUS CITY DARKS AND FIRE STATIONS - BID NO. 99-00-074 C & W Lawn Care, Inc. 3869 NW 157 Street Opa Locka, FL 33054 Dade/Black Monthly Extended Cost Amount $ 200.00 /mo $ 2,400.00 lyr $ 200.00 /mo $ 2,400.00 /yr $ 180.00 /mo $ 2,160.00 tyr $ 150.00 Imo $ 1,800.00 lyr $ 200.00 Imo $ 2,400.00 /yr $ 150.00 /mo $ 1,800.00 /yr $ 150.00 Imo $ 1,800.00 /yr $ 150.00 Imo $ 1,800.00 tyr $ 100.00 Imo $ 1,200,00 lyr $ 120.00 Imo $ 1,440.00 /yr $ 200.00 /mo $ 2,400.00 tyr $ 350.00 Imo $ 4,200.00 tyr Total for Group A (Items 1-12) Group B 13 Belle Meade 14 Jackson House 15 Little River 16 Pallot (Magnolia) 17 Sterns 18 I. Southside 19 East Bay Vista 20 North Bay Vista' 21 Pullman Mini 22 Simenhoff - 54'h 23 Nest Buena Vista 24 12'h Ave. Mini 25�outh Bay Vista 26�1iami Riverwalk 27 1 Miami Riverfront $ 25,800.00 /yr $ 100.00 Imo $ 1,200.00 /yr $ 100.00 Imo $ 1,200.00 lyr $ 100.00 Imo $ 1,200.00 lyr $ 250.00 /mo $ 3,000.00 lyr $ 220.00 /mo $ 2,640.00 lyr $ 200.00 Imo $ 2,400.00 /yr $ 180.00 Imo $ 2,160.00 /yr $ 150.00 /mo $ 1,800.00 tyr $ 100.00 Imo $ 1,200.00 tyr $ 180.00 Imo. $ 2,160.00 tyr $ ' 180.00 /mo $ 2,160.00 tyr'. $ 150.00 /mo. $ 1,800.00 /yr $ 100.00 /mo $ 1,200.00 tyr $ 300.00 Imo $ 3,600.00 /yr $ 280.00 /mo $ 3,360.00 lyr Mitchell's Lawn Maintenance 15665 SW 117 Avenue Miami, FL 33177 Dade/Hispanic Monthly Extended Cost Amount $ 91.67 Imo $ $ 287.50 Imo $ $ 156.25 Imo $ $ 175.42 /mo $ $ 324.17 Imo $ $ 237.50 /mo $ $ 237.50 Imo $ $ 449.17 /mo $ $ 216.25 /mo $ $ 264.59 Imo $ $ 295.84 /mo .$ $ 447.50 Imo $ 1,100.04 tyr 3,450.00 /yr 1,875.00 /yr 2,105.04 /yr 3,890.04 /yr 2,850.00 /yr 2,850.00 tyr 5,390.04 /yr 2,595.00 /yr 3,175.08 /yr 3,550.08 /yr 5,370.00 /yr $ 38,200.32 /yr no bid Imo no bid tyr no bid /mo no bid /yr no bid Imo no bid /yr no bid Imo no bid tyr no bid Imo no bid tyr no bid Imo no bid /yr no bid Imo no bid /yr' no bid Imo no bid lyr' no bid Imo no bid lyr no bid /mo no bid tyr no bid Imo no bid lyr no bid Imo no bid /yr no bid Imo no bid /yr no bid Imo no bid tyr no bid Imo no bid tyr Emely Lawn Service 1240 NW 196 Terr Miami, FL 33169 Dade/Hispanic Monthly Extended Cost Amount $ 100.00 Imo $ 1,200.00 /yr $ 100.00 /mo $ 1,200.00 /yr $ 100.00 /mo $ 1,200.00 /yr $ 100.00 /mo $ 1,200.00 lyr $ 100.00 /mo $ 1,200.00 /yr $ 100.00 /mo $ 1,200.00 /yr $ 100.00 Imo $ 1,200,00 /yr $ 100.00 /mo $ 1,200.00 /yr $ 100.00 Imo $ 1,200.00 lyr $ 100.00 Imo $ 1,200.00 lyr $ 100.00 Imo $ 1,200.00 /yr $ 200.00 /mo $ 2,400.00 /yr 1 $ 15w00'0" 1/yr $ 120.00 /mo $ 1,440.00 tyr $ 60.00 Imo $ 720.00 /yr $ 65.00 Imo $ 780.00 /yr $ 350.00 Imo $ 4,200.00 /yr $ 450.00 Imo $ 5,400.00 tyr $ 300.00 Imo $ 3,600.00 /yr $ 100.00 /mo $ 1,200.00 /yr $ 250.00 Imo $ 3,000.00 /yr $ 200.00 /mo $ 2,400.00 /yr $ 200.00 Imo $ 2,400.00 /yr $ 250.00 Imo $ 3,000.00 lyr $ 250.00 Imo $ 3,000.00 tyr $ 150.00 Imo $ 1,800.00 lyr $ 80.00 Imo $ 960.00 /yr $ 80.00 Imo $ 960.00 /yr T(Gabr Group B (Items 13-27) $31,080.00 /yr' $ - $ 34,860.00 /yr Prepared by Maritza Suarez, 2/24/00 Page 1 J.R. Alvarez Land Clearing 807 SW 25 Avenue #203 Miami, FL 33135 Local/Hispanic Monthly Extended Cost Amount $ 80.00 /mo $ 960.00 /yr $ 120.00 /mo $ 1,440.00 tyr $ 100.00 Imo $ 1,200.00 /yr $ 100.00 Imo $ 1,200.00 lyr' $ 100.00 /mo $ 1,200.00 lyr $ 100.00 /mo $ 1,200.00 tyr $ 75.00 /mo $ 900.00 tyr $ 100.00 Imo $ 1,200.00 /yr'. $ 80.00 /mo $ 960.00 /yr $ 80.00 /mo $ 960.00 tyr $ 150.00 Imo $ 1,800.00 /yr'. $ 340.00 Imo $ 4,080.00 lyr $ 17,100.00 /yr $ 70.00 /mo $ 840.00 /yr $ 42.00 Imo $ 504.00 /yr $ 75.00 Imo $ 900.00 /yr $ 220.00 /mo $ 2,640.00 tyr $ '210.00 /mo $ 2,520.00 tyr $ 180.00 /mo $ 2,160.00 /yr $ 75.00 /mo $ 900.00 /yr $ 90.00 /mo $ 1,080.00 tyr $ 75.00 /mo $ 900.00 tyr $ 149.00 Imo $ 1,788.00 /yr $ 130.00 Imo $ 1,560.00 tyr $ 110.00 Imo $ 1,320.00 tyr $ 65.00 /mo $ 780.00 /yr $ 95.00 Imo $ 1,140.00 tyr $ 85.00 /mo $ 1,020.00 /yr ,5:0 /yr /Appluval Superior Landscap, g 1741 NW 21 Stre, Miami, Fl. 3314i Local/Hispanic Monthly Extend 1 Cost Amour t $ 315.00 Imo $ .,'80 )0 /yr $ 315.00 Imo $ 780 ? / r $ 247.08 Imo $ 964 ,g $ 216.25 Imo. S '.595 0 $ 420.00 Imo .S .040 '0 /yr ! $ 268.75 /mo 3 :.225 )0 tyr $ 268.75 Imo $ ",225 )0 tyr $ 268.75 /mo $ ;225 )0 /yr $ 237.91 Imo $ 2,854.92 /yr $ 237.91 /mo S 2,854.92 lyr $ 268.75 /mo $ 3,225.00 /yr $ 362.91 /mo S 4,354.92 lyr $ 41,124.72 /yr $ 270.00 /mo $ 00 3,240.tyr' $ 327.50 !mo S 3,930.00 $ 358.33 /mo $ 1,299.95 $ 253.33 Imo $ 3,039.96IyT $ 327.50 Imo $ .1,930.00$ 457.08 Imo $ 5,484.96$ 457.08 Imo $ 5,484.96$ 327.50 Imo $ 1.930.00$ 327.50 Imo $ 1,930.00$ 441.66 Imo $ 5,299 12$ 441.66 Imo $ 5.299.12 $ 441.66 Imo $ 5.299. )2 /vr $ 253.33 /mo $ 3,039.36 /vr $ 342.91 Imo $ 1,114.92 /yr $ 327.50 /mo $ ..1.930.00 /yr $ 64 254.46.lyr Department Director/Desig tee RESCINDING OF AWARD BID NO. 99-00-074 ITEM: Grounds Maintenance Services DEPARTMENT: Parks 8L Fire -Rescue TYPE OF PURCHASE: Rescinding Award and award to next lowest bidder RECOMMENDATION: It is recommended that the contract awarded to Emily Lawn Service, in the amount of $15,600, be rescinded for failure to submit a payment and Performance Bond within 15 days of notice, and award contract to J.R. Alvarez Land Clearing, who is the next lowest responsible and responsive bidder, to provide said services, at a total annual cost not to exceed AwardStateConmct 00-. 833