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Home My WebLink AboutR-00-0830• J-00-737 9/20/00 RESOLUTION NO. r: A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR-FIFTHS (4/5Tas) AFFIRMATIVE VOTE, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND AWARDING THE PROCUREMENT OF EMERGENCY REPAIRS TO THE POOLS AT HADLEY, JOSE MARTI AND ATHALIE RANGE PARKS FOR THE DEPARTMENT OF PARKS AND RECREATION, FROM INNOVATIVE POOL PLASTERING, . INC., IN AN AMOUNT NOT TO EXCEED $74,175; ALLOCATING FUNDS THEREFOR FROM THE SAFE NEIGHBORHOOD PARKS BOND PROGRAM BUDGET, ACCOUNT CODE NO. 589305-860, CAPITAL IMPROVEMENT PROJECT ("CIP") NO. 331391, IN THE AMOUNT OF $24,875, CIP NO. 331385, IN THE AMOUNT OF $43,000, AND CIP NO. 331070, IN THE AMOUNT OF $6,300. WHEREAS, the pools at Hadley, Jose Marti and Athalie Range Parks required extensive emergency repairs to be completed prior to the opening of the summer recreation programs to minimize the disruption of services and use of the facilities by the community; and WHEREAS, due to time constraints to meet the commencement of the summer programs, three .(3) informal solicitations were obtained and the lowest responsive and responsible bid was received from Innovative Pool Plastering, Inc.; and WHEREAS, the City Manager made a written finding that the repairs to the pools constituted a valid emergency; and cm COMMSSION KEETING Or S € P 2 8 2000 Resolution Xu 00- 80 • C] WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommended that the requirements for competitive sealed bidding procedures be waived and that the procurement of repair services for the said pools from Innovative Pool Plastering, Inc. be approved; and WHEREAS, funds are available from the Safe Neighborhood Parks Bond Program Budget, Account Code No. 589305-860, Capital Improvement Project ("CIP") No. 331391, in the amount of $24,875, CIP No. 331385, in the amount of $43,000, and CIP No. 331070, in the amount of $6,300; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four-fifths (4/stns) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and approving the procurement of emergency repairs to the pools for the Department of Parks and Recreation at Hadley, Jose Marti and Athalie Range Parks from Innovative Pool Plastering, Inc., in an amount not to exceed $74,175, are hereby ratified, approved and confirmed, with funds therefor hereby allocated from the Safe Neighborhood Parks Bond Program Budget, Account Code No. 589305.860, Capital Improvement Project ("CIP") No. 331391, in the amount of $24,875, CIP No. 331385, in Page 2 of 3 U 8000 the amount of $43,000, and CIP No. 331070 in the amount of $6,300. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ PASSED AND ADOPTED this 28th day of September 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of t4t�s legislation by signing it in the designated place provided, said legislation novJ k�ecorms effective with the elapse of ten ) ysfr the, date Commis action regarding same, without the Mayor exe isi Clerk ATTEST: WALTER J. FOEMAN CITY CLERK �/1 APPROVED ,/ FjpRM YL CORRECTNESS :t/ VI CITY W4625:LB:BSS 1J If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 00- 830 TO FROM CITY OF MIAMI, FLORIDA 24 INTER -OFFICE MEMORANDUM Honorable Mayor and Members of the City Commission ez Cit Manager RECOMMENDATION: DATE: SFR' i 2 2000 FILE : SUBJECT: Approving of Emergency Pool Repairs at Hadley Park, Jose Marti REFERENCES: Park and Athalie ENCLOSURES: Range Park I:t i -s respectfully recommended that the City Commission adopt the attached Resolution, by a 4/5 1h affirmative vote, ratifying approving and confirming the City Manager's finding of an emergency, waiver of competitive sealed bids requirements and his action to approve the recommendation to proceed on an emergency basis for the repairs to the pools at Hadley Park, Jose Marti Park and Athalie Range Parks, in the amount of $74,175 to Innovative Pool Plastering, Inc. This Resolution further allocates funds for said purpose, from the Safe Neighborhood Parks Bond Program Budget Account Code No. 589305-860, Capital Improvement Projects No. 331391, No. 331385 and No. 331070. BACKGROUND: The Hadley and Jose Marti Pools are open to the public all year round. The pools at these parks and the pool at Athalie Range Park (which is opened only during the.Summer) were in need of extensive repairs. In order to minimize the disruption of services and use of these facilities by the community during the highly attended Summer Recreation Program , the Park's Department obtained three (3) bids for the repairs of all three pools. Innovative Pool Plastering, Inc. submitted the lowest bid at $74,175. A description of repair and cost per park is detailed in the attached memorandum dated January 25, 2000, which authorized this emergency action. '(I,�/y /P`- �IIOID♦ CAG/ V/AR/sb �!M ® RECEIVED CITY OF MIAMI, FLORIDA JAN / ! 2000 INTER -OFFICE MEMORANDUM �! ! L7 F r, j. TO Donald H. Warshaw January 25, 2000 City Manager su6.Ic:7 Emergency Pool Repairs FROM : Alberto Ruder, Director RE RENC=E Department of Parks and Recreation The Department of Parks and Recreation respectfully requests your approval, on an emergency basis, to complete repair work at the Hadley, Jose Marti and Athalie Range Park swimming pools. We have contacted three firms: Innovative Pool Plastering, Ultimate Pools, Inc., and Miami Pool Tech, Inc., (see attached tabulation of prices for your information). The lowest responsible bidder is Innovative Pool Plastering which we recommend be selected to do the proposed repairs as listed below: Park Cost Warranty Hadley Park Recreational pool marcite $21,600 5 years Wading pool marcite $1,400 5 years Wading pool filters grids $1,875 90 days Sub Total: $24,875 N Jose Marti Park Pool marcite and Replacement of handicapped railing on ramp. $43,000 5 years Athalie Range Park of two (2) main ams and test for leakage of pool $ 6,300 2 years Total Cost: $74,175 JAN 28 M%o 00- 830 :�►�"`�N Donald H. Warshaw Page 2 of 2 Please note that both Jose Marti and Hadley pools are open to the public all year round and therefore need to be repaired immediately so as to minimize the disruption of services and use of the facilities by the community.' Although Range Pool is not open all year round, we recommend that the bid for this pool be included with the other, two (2) pools in the bid package to generate savings to the City at this time. The total cost of these repairs should not exceed $74,175 and funding is available from the 1999-00 Safe Neighborhood Parks Bond Program as follows: Park Project No. Account Code Hadley Pool 331391 589305-860 Jose Marti Pool 3313.85 589305-860 Range Pool 331070 589305-860 a.�1�7 S'- 47/ '47/ 1) (e, 4� Please be advised that we will be presenting legislation at the next available Commission meeting to ratify this emergency action. BudgetAp royal: Lluie Brennan LYInterim Director Department of Management and Budget City s Approv Z- D nald H.- Warshaw City Manager 9AR/JC/sb Raul Martinez Judy Carter Attachments 00- 80 00- 830 EMERGENCY POOL REPAIRS PRICES PARK INNOVATIVE ULTIMATE MIAMI POOL POOL POOLS _ TECH. PLASTERING Hadley Park Marcite $21,600 $22,467 Refuse to bid for Recreational pool this item Marcite wading $ 1,400 Price included in Price included in pool quote for Olympic quote for Olympic pool —not part of pool —not part of this work -Refuse to this work. Refuse to separate cost separate cost Replace filter grids $ 1,875 $ 7,500 $ 9,159 —wading pool .:Subtotal $24,875 $Non-responsive $ Non-responsive Jose Marti Park Marche pool $43,000 $67,950 $82,210 Replace ramp's handicapped railing Subtotal $43,000 $67,950 $82,210 111111111111111 Athalie Range Park of two $6,300 $6,318 $8,087 main drains and test pool for leakage Subtotal $6,300- $6,318 $8,087 Total Cost $74,175 $ Non-responsive $ Non -Responsive 01/19/00 00- 830 File: \\DATASERVER2_5\BLDIST\PARKS AD\0141134.REQ PGM ID: Fk,./PO/RPT10 C I T Y O F M IAM I RUN DATE: 01/08/2000 DETAILED REVENUE AND EXPENDITURES BY PROJECT 04 FISCAL MONTH AS OF 01/07/2000 FUND 331 PARKS 6 RECREATION PROJECT 331385 JOSE MARTI PARK DEVELOPMENT -PHASE 111 - C. D.70740 ENTITLEMENT PERIOD 12/06/94 TO 12/31/55 PORTION EXPIRED 8.3 % STATUS ACTIVE INDEX MIN $ OF RPT RFC:REPORT 10 PAGE 10- 2319 CODE OBJ DESCRIPTIONREVISED * * * REVENUES / EXPENDITURES * * * OUTSTANDING REMAINING R E V E N U E S BUDGET TOTAL BUDGET CURR MONTH CURR Y -T -D TOTAL T -D ENCUMBRANCE BALANCE **** 026132 1,593 REV. CAP. PROJ.- FD. 32 - PROJ 18,250 704 295 140 707 TRANSFER FROM COMMUNITY DEVELO STATE 18.4 787,100 734 OF FLA. DIRECT APPR.(97) 96 SAFE NEIGHBORHOOD 100,000 737 PKS BOND SAFE NEIGHBORHOOD PKS GRANT 10.1 62,200 424,800 INDEX CODE 026132 11.0 1,374,100 TOTAL REVENUES 11.0 1,374,100 E X P E N D I T U R E_S_ * _* 319201 DESIGN/ARCH ORIJ. NO. REQUIRED 230 240 PROFESSIONAL SERVICES - ARCHIT PROFESSIONAL 96.0 0,000 287 SERVICES - ENGINE ADVERTISING 8.7 2 20,000 70.4 1,000 INDEX CODE 319201 66.9 61,000 319301 CONSTRUCTION PROJ. NO. REQUIRE 860 CONSTRUCTION IN PROGRESS .2 359,750 INDEX CODE 319301 .2 359,750 589205 DESINGN/ARCH-SNPB 533 POSTAGE 773 INFERNAL SERV CHGES PRINT SHOP 200 500 INDEX CODE 589205 700 589301 CONSTRUCTION - PROJ N REQUIRED 830 860 IMPROVEMENTS OTHER THAN BUILDI CONSTRUCTION IN 6.3 66,450 ® PROGRESS 23.2 407,650 INDEX CODE 589301 20.9 474,100 RUN DATE: 03/08/2000 DETAILED REVENUE AND EXPENDITURES BY PROJECT 04 FISCAL MONTH AS OF 01/07/2000 QD 331 PARKS 6 RECREATION PROJECT 331385 JOSE MARTI PARK DEVELOPMENT -PHASE 111 - C. D.70740 145,252 641,848 6,349 100,000 55,855 424,800 151,596 1,222,503 151,596 1,222,503 38,407 1,593 1,750 18,250 704 295 40,861 20,138 • 1,033 358,716 ` 1, Q33 • 358,716 200 500 700 4,250 62,200 94,897 312,752 99,147 374,952 RPT RFC:REPORT 10 File:\\DATASERVER2_5\BLDIST\PARKS_AD\0141134.REQ ENTITLEMENT PERfOD 12/06/94 TO 12/31/55 PORTION EXPIRED 8.3 % STATUS ACTIVE INDEX MIN $ CODE OBJDESCRIPTION OF REVISED * * * REVENUES / EXPENDITURES * BUDGET TOTAL BUDGET CURR MONTH CURR Y—T—D OUTSTANDING REMAINING TOTAL T—D ENCUMBRANCE BALANCE E X P E N D I T U R ** •. % Page: 1 894 5,450 6,344 147,386 4,209 a 33,980 8,070 1,000 29,740 50,155 15,790 3330470 472,205 1,226,713 E S :589305 CONSTRUCTION—SNPB 230 240 PROFESSIONAL SERVICES — ARCHIT 33,980 287 PROFESSIONAL SERVICES — ENGINE 8,070 ADVERTISING 792 ENGINEERING — PUBLIC WORKS 1,000 29,740 830 840 IMPROVEMENTS OTHER THAN BUILDI 1.7 51,050 860 EQUIPMENT — NEW CONSTRUCTION IN PROGRESS 25.6 21" 240'', f. 333 Q INDEX CODE 589305 1.3 478,550 TOTAL EXPENDITURES 10.7 1,374,100 RECAP: REVENUES LESS EXPENDITURES •. % Page: 1 894 5,450 6,344 147,386 4,209 a 33,980 8,070 1,000 29,740 50,155 15,790 3330470 472,205 1,226,713 File: \\DATASERVER2_5\BLDIST\PARKS AD\0141134.REQ STATUS � ACTIVE INDEX MIN $ OF REVISED CODE OBJ * * * REVENUES / EXPENDITURES * * * OUTSTANDING REMAINING DESCRIPTION BUDGET TOTAL BUDGET CURB MONTH CURR Y—T—D TOTAL T—D ENCUMBRANCE BALANCE E X P E N D I T U R * * * RUN DATE: 01/08/2000 336 376 149 90,184 8,969 99,303 1,212 222 10,352 14,396 26,183 16 16 372- 871 500 DETAILED REVENUE AND EXPENDITURES BY PROJECT RPT RFC:REPORT 10 04 FISCAL MONTH AS OF•01/07/2000 FUND 331' PARKS 6 RECREATION PROJECT 331070 ATHALIE RANGE PARK REHABILITATION — ORD. 10364 ENTITLEMENT PERIOD 01/14/88 TO 12/31/55 ORTION EXPIRED 17.6 $ @STATUS ACTIVE INDEX MIN $ OF REVISED OOODE OBJ DESCRIPTION BUDGET TOTAL BUDGET ® E X P E N D I T U R E S Paae: 1 (continued) 16,500 16,500 623 100 500 1,223 850 500 14,333 81969- 6,714 ,969-6,714 1,000 1,212- 222- 62,600 16,147 41,103 119,416 16- 16- 1,272 871- 399 * * * REVENUES / EXPENDITURES * * * OUTSTANDING REMAINING CURB MONTH CURR Y—T—D TOTAL T—D ENCUMBRANCE BALANCE • 0 E S 589205 DESINGN/ARCH—SNPB 287 ADVERTISING 37.6 1,000 533 POSTAGE 773 INTERNAL SERV CHGES PRINT SHOP 100 500 =. INDEX CODE 589205 23.5 1,600 '589301 CONSTRUCTION — PROJ # REQUIRED 287 ADVERTISING 14.9 11000 773 INTERNAL SERV CHGES PRINT SHOP 500 830 IMPROVEMENTS OTHER THAN BUILDI 86.2 104,518 860 CONSTRUCTION IN PROGRESS INDEX CODE 589301 93.6 106,016 589305 CONSTRUCTION=SNPB 287 ADVERTISING 670 REPAIR/MAINTENANCE — OUTSIDE 1,000 701 REPAIRS—EQUIPMENT SUPPLIES 830 IMPROVEMENTS OTHER THAN BUILDI 62,600 840 EQUIPMENT — NEW 39.0 26,500 860 CONSTRUCTION IN PROGRESS 42.9 &72f 000; INDEX CODE 589305 26.3 162,100 589401 EQUIPMENT — PROJ. # REQUIRED 287 ADVERTISING INDEX CODE 589401 589501 ADMINISTRATION — PROJ # REQUIR 289 SPECIAL SERVICES — MISCELLANEO 41.3 900 776 INDIRECT COST.ALLOCATION 793 OZALID BILLINGS INDEX CODE 589501 55.6 900 RUN DATE: 01/08/2000 336 376 149 90,184 8,969 99,303 1,212 222 10,352 14,396 26,183 16 16 372- 871 500 DETAILED REVENUE AND EXPENDITURES BY PROJECT RPT RFC:REPORT 10 04 FISCAL MONTH AS OF•01/07/2000 FUND 331' PARKS 6 RECREATION PROJECT 331070 ATHALIE RANGE PARK REHABILITATION — ORD. 10364 ENTITLEMENT PERIOD 01/14/88 TO 12/31/55 ORTION EXPIRED 17.6 $ @STATUS ACTIVE INDEX MIN $ OF REVISED OOODE OBJ DESCRIPTION BUDGET TOTAL BUDGET ® E X P E N D I T U R E S Paae: 1 (continued) 16,500 16,500 623 100 500 1,223 850 500 14,333 81969- 6,714 ,969-6,714 1,000 1,212- 222- 62,600 16,147 41,103 119,416 16- 16- 1,272 871- 399 * * * REVENUES / EXPENDITURES * * * OUTSTANDING REMAINING CURB MONTH CURR Y—T—D TOTAL T—D ENCUMBRANCE BALANCE • 0 File:\\DP"ASERVER2_5\BLDIST\PARKS_AD\0.141134:.REQ PROJECT 3Ai , HADLEY PARK RECREATION BUILDING RENOVATIONS -ENTITLEMENT PERIOD 12/06/94 TO 12/31/55 PORTIONEXPIRED 8.3 % STATUS ACTIVE INDEX MIN ! OF CODE OBJ DESCRIPTION REVISED * * * REVENUES / EXPENDITURES OF TOTAL BUDGET CURB MONTH CURR Y -T -D TOTAL T -D ENCUMBRANCE BALANCE OUTSTANDING REMAINING X P E N D I T U ,R. E S****- 589201 DESIGN/ARCH. PROJ N REQUIRED 230 PROFESSIONAL SERVICES - ARCHIT 72.6 70 000 I" • 270 PROFESSIONAL SERVICES - OTHER 10,000 ` 50,862 19,137 INDEX CODE 58920110,000 63.5 80,000 .. - 589205 DESINGN/ARCH-SN PB 50,862 29,137 230 PROFESSIONAL SERVICES - ARCHIT 70.8 140,000 _ INDEX CODE 589205 70.8 140,000 99,138 40,861 589301. CONSTRUCTION•- PROJ # REQUIRED 99;138 40,861 830 860 IMPROVEMENTS OTHER THAN BUILDI 40.2 11,,1.79 CONSTRUCTION IN PROGRESS 3.3 1;268,896 4,500 6,679 INDEX CODE 589301" 3.6 1,280,075 34,787 7,449 1226,658 , . 589305 CONSTRUCTION-SNPB 39,287 7,449 1,233,337 230 PROFESSIONAL SERVICES --ARCHIT 57y650 270 PROFESSIONAL SERVICES - OTHER 82.8 71;950 287 792 ADVERTISING ENGINEERING - PUBLIC WORKS 60.6 I,ppO 1,950 57,636, 57,650 57,650 364 840 -EQUIPMENT - NEW 62.3 48,070 1,213 11 786 860 CONSTRUCTION IN "PROGRESS 35,635 926, 1,.607 22, 201 48,,320 .1 905`r 13; 433 s" INDEX CODE 5893057.4 1,142, 460 1,680 925,225." 589505. DINNER KEY BOATYARD -1992 ' 1,607 25,364 59,316 1,057,779 305 OTHER EXPENSES INDEX CODE 589505 37 r 37- TOTAL EXPENDITURES 14.7 2,790,300 37 37- RECAP: I REVENUES LESS EXPENDITURES 1,607 343,914 .69,019 2,378,365 142 819,943 I" • L RATIFICATION OF EMERGENCY L_J ITEM: Pool repairs at Hadley, Jose Marti and Athalie Range Parks DEPARTMENT: Parks 8T Recreation TYPE: Emergency Purchase REASON: The Department of Parks & Recreation has a need for extensive repair work for the pools at Hadley, Jose Marti and Athalie Range Parks to maintain the scheduled opening of the pool for the department's summer program. RECOMMENDATION: It is respectfully recommended, that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency, to repair the pools at Hadley, Jose Marti and Athalie Range Parks from Innovative Pool Plastering, Inc., for the Department of Parks and Recreation, in an amount not to exceed $ 74,175; allocating funds therefor from the Safe Neighborhood Parks Bond Program Budget Account Code No. 589305-860, Capital Improvement Projects No. 331391, No. 331385 and No. 331070. irecto of Purc sing 8��Sp _C?Date AwardRatifyEmr W