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Home My WebLink AboutR-00-0826J-00-758 9/27/00' RESOLUTION NO. 0'` 8 2 6 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND APPROVING THE ACQUISITION OF WINDOW PANELS AND REPAIR SERVICES FOR THE CITY OF MIAMI RIVERSIDE CENTER (MRC) FROM SKYHANGER II CORPORATION, FROM JULY 24, 2000 THROUGH SEPTEMBER 30, 2000; ALLOCATING FUNDS, IN AN AMOUNT NOT TO EXCEED $15,000, FROM THE GENERAL OPERATING BUDGET OF THE MIAMI RIVERSIDE CENTER FOR FISCAL YEAR 1999-2000, ACCOUNT CODE NO. 001000.810201.6.670, FOR SAID PURPOSE. WHEREAS, seven glass panels at the Miami Riverside Center ("MRC"), the City's Administration Building, at 444 Southwest 2nd Avenue, Miami, Florida, were damaged due to vandalism; and WHEREAS, in replacing each of the panels, the City's stock reserve was totally depleted; and WHEREAS, the minimum time required to manufacture the glass panels to meet the specifications required at the MRC is approximately eight to ten weeks; and WHEREAS, even though the agreement with Skyhanger II Corporation to provide the necessary repair and window services to the City had expired, Skyhanger agreed to provide its services at the same costs, terms and conditions agreed upon under in its recently expired agreement which utilized Bid No. 96-97-055R; and WHEREAS, due to the emergency need to immediately replace the shattered glass panels and to order stock in case of future emergencies, the City Manager made a written finding of an emergency and approved the acquisition of services from Skyhanger from July 24, 2000 to September 30, 2000; and WHEREAS, it is now necessary for the City Commission to ratify, approve and confirm the City Manager's findings and action in engaging Skyhanger to provide repair services and to replenish the depleted window panel stock, at a amount not to exceed $15,000; and WHEREAS, funds for said service and panels are available from the General Operating Budget of the Miami Riverside Center for Fiscal Year 1999-2000, Account Code No. 001000.810201.6.670; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a fourth fifths (4/5tns) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bidding procedures, and approving the acquisition of window panels and repair services for the MRC from Skyhanger II Page 2 of 3 .00— 826 Corporation, from July 24, 2000 through September 30, 2000, are hereby ratified, approved, and confirmed, with funds, in an amount not to exceed $15,000, allocated from the General Operating Budget of the Miami Riverside Center for Fiscal Year 1999-2000, Account Code No. 001000.810201.6.670, for. said purpose. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'''/ PASSED AND ADOPTED this 28th day of September , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 236, linos the Mayor did not Indlcate approval of this legislation by signing it in the designated Mace provided, said Ir giglgxr rf becomes effective with the elazaas of tett (10) day rota the of Corrtt`rtl� regarding sante, without the Mayro exert etoo ATTEST: Fro% an,CjVCle WALTER J. FOEMAN, CITY CLERK TNESS?� ATTORNEY If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 00— 826 CITY OF MIAMI, FLORIDA .19 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members DATE: SEP 1 -2 fir^' - FILE of the City Commission SUBJECT: Resolution Ratifying City Manager's Action g"' FROM::7 REFERENCES: Emergency Extension and ACCiManager ENCLOSURES: Increase of Hi -Rise Window Cleaning Services Contract RECOMMENDATION It is respectfully recommended that the City Commission approve, ratify and confirm by a four- fifths (4/5h') affirmative vote, the City Manager's finding that an emergency need existed in approving the continuation of Hi -Rise Window Cleaning Services with Skyhanger II Corporation, Hispanic/Non-Local vendor located at 409 Pembroke Road, Hallandale, Florida 33009, for the City of Miami Riverside Center (MRC) Administrative Building, from July 24, 2000 through September 30, 2000; further increasing the contract for said services in an amount not to exceed $15,000, from a total contract amount of $15,000 to $30,000. Funding is available from the Miami Riverside Center, FY'99-00 General Operating Budget, Account Code No. 001000.810201.6.670. BACKGROUND As a result of vandalism to the City of Miami Riverside Center (MRC), seven (7) glass panels were lost with the end result being the depletion of glass stock reserves. The justification for this emergency is twofold: 1) to increase the amount of the existing contract to cover the costs of the emergency -related repairs and to replenish depleted stock for which moneys were not available under the purchase order currently in effect; and 2) the need to extend the current contract's termination date of July 24, 2000 to September 30, 2000 in that the minimum time necessary for the manufacture of the glass required is 8 to 10 weeks noting that the renewal periods for the existing contract have been exhausted. The existing vendor, Skyhanger II Corporation, has performed satisfactorily and has subsequently agreed to extend the contract under the same terms, conditions, and costs pursuant to the same being acquired under Bid No. 96-97-055R. By affording this emergency provision, funds will be utilized from FY'00 rather than from FY'0I and encumbering costs from FY'01 would adversely impact the provision of MRC window services for the next fiscal year. In addition, higher costs can be expected for the next fiscal period and the acquisition of replenishment stock at the current prices reflect a cost savings. CAG/FKR/AJM/11 • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Carlos A. Gimenez DATE : June 16; 2000 FILE City Manager SUBJECT : Request for an Emergency Increase and Extension for The Provision of MRC FROM : Alex 4Jiinez REFERENCES: Window Services Assistant Director Bid No. 96-97-055R General Services Administration ENCLOSURES: DESCRIPTION OF COMMODITY/SERVICE NEEDED It is necessary for the General Services Administration, MRC Division, to continue the provision of Window Services, from Sky Hanger Corporation, for a period of two (2) months and to increase the total contract in the amount of $15,000, from $15,000 to $30,000. Funds for this increase are available from Account Code No. 001000.810201.6.670. EMERGENCY JUSTIFICATION Due to a recent unexpected criminal activity to the MRC Facility which caused the loss of seven (7) glass panels and the depletion of other panels due to other accidental and wind damage, an emergency increase to the contract amount is requested. Our stock is now depleted. The acquisition of replacement stock is of critical importance considering the lead-time for the manufacture is 8 to 10 weeks and that hurricane season has arrived. In addition, the current Hi -Rise Window Service contract, pursuant to Res. No. 97-367, expires July 24, 2000 and all contract extensions have been exhausted. Bids for the new contract are in process and it is anticipated that the new bid process will be completed and scheduled for Commission approval sometime in September. While this process proceeds, the General Services Administration, MRC Division, must continue to have the ability to provide window services (replenishment of stock, repairs and window cleaning services) to the MRC Facility. It is requested that the contract be extended to the end of the fiscal period, September 30, 2000. The vendor, Sky Hanger Corporation, has agreed to continue providing these services under the same terms, conditions, and pricing, pursuant to the contract acquired under Bid No. 96-97-055R (see attached letter). 00-- 826 Carlos A. Gimenez City Manager Page 2 of 2 (Dis proved: I Ile Carlianager A. Gimenez Date City City Of MiW d A+hnaserrt�r,ta.c Date D Management & Budget Approval: (AMI 1 Account Code(s): 001000.810201.6.670 r. --U a Is Amount: $15,000 LY1lG1�a=310 �, lo7D SIGNATURE Date: j Luie L. Brennan, —� Interim Director CAG/ly KR,/AJM/11 c: Frank K. Rollason, Assistant City Manager Judy Carter, Purchasing Department Director Lourdes Lopez, Assistant to the Director/GSA Steve Shaw, MRC Facility Manager SKYHANGER U CORPORATION[ Licensed & Insured References 409 Pembroke Road • Hallandale, Florida 33009 (954) 458-SKY1 . FAX: (954) 454-8775 'Digital Beeper For Emergency Service: Dade 353-3472 . Broward 492-4946 SENT IIIA FACSIMILE AND U.S. MAIL June 14, 2000 Mr. Steve Shaw CITY OF MIAMI 444 S. W. 2n` Avenue Miami, FL 33131 RE: MIAMI RIVERSIDE BUILDING PERIOD EXTENSION OF GLASS SERVICE Dear Mr. Shaw: The following is in regards our glass installation and related services currently offered under contract for the above captioned property. Per your request, we are happy to extend the period for providing our services through December 2000. These services shall be provided at the same pricing previously given. Should you have any questions regarding this letter, please do not hesitate to call me at the above listed number. Respectfully, SKY HANGER 11 CORPORATION Francisco E. Sotomayor President FES*ta %Mj&Mi wvarstee.06.14 n) HIGH RISE COMMERCIAL GLASS INSTALLATION WATERPROOFING s CAULKING • EMERGENCY BOARD -UP 0- 826 CONTRACT Rkv- "IEW AND ANALYSIS FORM Directions: Please Attach Sprting documents. All sections must be soloed, excluding "CRC Comments•,. Date: June 15, 2000 DEPARTMENT/DIVISION: GSA/MRC Facility Manaqement CONTACT PERSON / CONTACT NUMBER S. F. Shaw (305) 416-1465 �f/L CONTRACTING ENTITY: Skyhanger II Corporation RESOLUTION NUMBER: 97-367 BID: 96-97-055R (IFApplicable ) BUDGETARY INFORMATION: Are funds budgeted? YES [XJ TOTAL DOLLAR AMOUNT: S increase of $ 15, OOC❑X EXPENSE SOURCE OF FUNDS: MRC gudgg ACCOUNT CODE(S) Emergency Extension/Increase ■ If grant funded, is there a City match requirement? YES ❑ NO ❑ AMO U Are matched funds Budgeted? YES ❑ NO ❑ Account Code(s): �r- TERMS OF CONTRACT: (To be titled out by Purchasing Department) mate _� Effective Date: 25 July 2000-30 Septeml�x 2Q00 Escalating Clause if any: N/A Contract Period (s):. Initial one year, with .two (2) one-year extensions (Expires 24 Payment terms: in the rears An. I/af -552, SD Penalties, (if any), for termination: N/A DI)o6nan S/02 -7e/„ 6 yn If grant funded, list restrictions/rNuirements, if applicable: N/A . „ „ SUMMARY/DESCRIPTION OF CONTRACTOR AGREEMENT Acquisition of replenishrent stock Is this an extension? YES ® NO ❑ Reason for Extension: = r; nr to pnr7 of f; ,tea 1 -r ,-; rrl (FY00 ) If YES, actual expenditures in previous cotltractYear lentyear) 515, 7�0 to data Summary/Description of Contract Agreement: Window services to include: window replacements sealincr; and. boarding; and waterproofing services_ JUSTIFICATION FOR CONTRACT OR AGREEMENT (Include why it is needed, consequences if not authorized or approved and time constraints, if any.) • 111 • _•-_ •. 11 t •� •. ••. • - 111 ■ a• • •. METHOD OF PURCHASE (If applicable) ❑ Telephone quotes ❑ single purchase ❑ Written quotes ❑ Short -Tam Contract ❑ Negotiated Purchase ❑ Lease ( Type: ) ❑ Sok Source (include doeuarcatrtion) ® Tam of Contract ❑ Bid Waiver (include documentation) State of Florida -Various/ Miami Dade County Contract No. 1072-1/00 ® Forrnal Bid/Proposal (include bid tabulation/proposal ranking) PREVIOUS' AWARDS OF BID (IF APPLICABLE) From most cpi-p„r 1 Approval: Approval: CRC COMMENTS: Financial Oversieht Board S�w�� Oo- 8 2s RATIFICATION OF EMERGENCY ITEM: High-rise Window Cleaning at MRC DEPARTMENT: Miami Riverside Center TYPE: Emergency Purchase REASON: As a result of vandalism to the City of Miami Riverside Center (MRC), seven (7) glass panels needed to be replaced, therefore, depleting stock reserves and requiring more stock. RECOMMENDATION: It is respectfully recommended that the City Commission, ratify, approve and confirm by a four/fifths (4/5th) affirmative vote, the City Manager's finding of an emergency, increasing the contract amount for High-rise Window Cleaning Services from Skyhanger 11 Corporation, for the Department of General Services Administration, in an amount not to exceed $15000.00, for a total contract amount not to exceed $30,000; allocating funds therefor from the Miami Riverside Center, FY '99-00 General Operating Budget, Account Code No. 001000.810201.6.670. irer of Pur hasing Date AwardRatifyEmr