HomeMy WebLinkAboutR-00-0822J-00-829
9/22/00
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION, BY
A FOUR-FIFTHS (4/5THS ) AFFIRMATIVE VOTE,' AFTER
A DULY ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF SOLE SOURCE, WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING
PROCEDURES AND APPROVING THE ACQUISITION OF
ONE (1) MOTOROLA COMMUNICATIONS SYSTEM
ANALYZER, WITH TRUNKING OPTION AND A FIVE (5)
YEAR EXTENDED WARRANTY FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION FROM
MOTOROLA, INC., THE SOLE SOURCE PROVIDER, IN
AN AMOUNT NOT TO EXCEED $21,580; ALLOCATING
FUNDS THEREFOR FROM GENERAL SERVICES
ADMINISTRATION ACCOUNT CODE
NO. 506000.420601.6.840.
WHEREAS, the Department of General Services Administration
requires the acquisition of one (1) Motorola. Communications
System Analyzer to be used for the service, calibration, repair,
modification and operation of,, the Citywide 800 MHz trunked
communications system; and
WHEREAS, the acquisition of a second system analyzer will
facilitate field services without removing the bench equipment
and ensure a backup unit in case of problems or technical
difficulties with the existing unit; and
WHEREAS, the Chief Procurement Officer has adopted a finding
that Motorola, Inc. is the sole provider of the Communications
System Analyzer, which finding has been approved and adopted as
the finding of the City Manager; and
L"
CITY COIVMSSION
MEETING OF
SEP 2 8 2000
Resolution No.
00- 829
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirements for competitive sealed bidding
procedures be waived and the acquisition of the Communications
System Analyzer from Motorola, Inc., the sole provider, be
approved; and
WHEREAS, funds are available from the Department of General
Services Administration Account Code No. 506000.420601.6.840.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. By a four-fifths (4/5ths) affirmative vote of
the members of the City Commission, after a duly advertised
public hearing, the City Manager's finding of sole source and
waiving the requirements for competitive sealed bidding
procedures, are hereby ratified, approved and confirmed, and the
acquisition of one (1) Motorola Communications System Analyzer
with trunking option and a five (5) year extended warranty for
the Department of General Services Administration from Motorola,
Inc., the
sole source provider, in an
amount not to exceed
$21,580, is
approved,
with funds therefor
hereby allocated from
General
Services
Administration
Account Code
No. 506000.420601.6.840.
Page 2 of 3
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor Y
PASSED AND ADOPTED this 28th day of September , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami code. Sec. 2-36, since the Mayor did not indicate approval 0f
thislegislation by signing it in the designate?Vetoo-" acprovided, said legis! ars
bec, rm,',-, effective .with the elapse of ten 0 ) dfrm the .ot �o n ij- tion
regarding same, withoJt the Maygr mer sr
tnr`�i
WALTER J. FOEMAN
CITY CLERK
APPR�Iff
D,AS TA FO AND CORRECTNESS :t/
ND' --VIL
ATTORNEY
W4711:LB:13SS
V If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
rp
Page 3 of 3 o o 8 4 �fe
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and Members
of the City Commission
FROM
s . Gimene
City Manager
RECOMMENDATION
DATE: SEP -1 2 2000 FILE:
SUBJECT: Authorizing Sole Source
Purchase of One (1)
Motorola Communications
REFERENCES: System Analyzer with
ENCLOSURES: Trunking Option and Five -
Year Extended Warranty
It is respectfully recommended that the City Commission waive the necessity of competitive sealed
bids and approve the attached Resolution for the procurement of one (1) Motorola'Communications
System Analyzer (R2670A) with trunking option and 5 -year extended warranty from Motorola,
Inc. (Non-Local/Non-Minority vendor), located at 4660 S.W. 158t` Avenue, Miami, Florida 33183,
in an amount not to exceed $21,580. Funding for this acquisition is available from the General
Services Administration Account Code No. 506000.420601.6.840. .
BACKGROUND
The Department of General Services Administration, Communication Services Division, currently
has one Motorola Analyzer that is used for the. service, calibration, repair, modification, and
operation of the citywide 800 MHz trunked communications system. This equipment is used for in-
house repairs that would otherwise cost the City of Miami an average of $700 in outside contractor
costs for each of the hundreds of service calls responded by our staff, and is shared by four (4)
technicians.
It is necessary to purchase a second unit for: (1) the facilitation of field services without removing
the bench equipment and (2) for a backup unit on premise in case of problems or technical
difficulties with the only existing unit. It should be noted that the five-year warranty is necessary,
given that without the extension it would cost $1,200 each year for the unit to be calibrated at the
factory.
Motorola is the sole source manufacturer of the existing 800 MHz radio system, and the
Communications System Analyzer is proprietary to Motorola.
Zl '
CAGlFKR/
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter
DATE: FILE:
Director
Purchasing Department
SUBJECT: Authorizing Sole Source
� J
Purchase of One (1)
Motorola Communications
FROM:
Alex J. art ez
REFERENCES:
System Analyzer with
Assistant Director
ENCLOSURES: Trunking Option and
General Services Administration
Five -Year Extended Warranty
The Department of General Services Administration has verified that funding is available, in an
amount not to exceed $21,580, from Account Code No. 5,06000.420601.6.840, for the
procurement of one (1) Motorola Communications System Analyzer with trunking option and five-
year extended warranty, from Motorola, Inc., the sole source provider.
BUDGETARY REVIEW & APPROVAL:
a. kL4�2=
Linda A. skins
Director
Department of Management & Budget
CAG/FKR/AJM/ll
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1�111i�br. GIMATURE
•
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Carlos A. Gimenez DATE: August 28, 2000 FILE:
City Mana
SUBJECT: Sole Source Request for the Purchase of
One (1) Motorola Communications
FROM: Judy S. Cal
a r, ire
Department urc
Systems Analyzer
REFERENCES:
ENCLOSURES:
Staff conducted an i vestigation to determine whether Motorola, Inc., a non -minority / non -local vendor,
located at 4660 S.W. 158th Avenue, Miami, Florida 33183, is the sole source provider to provide one (1)
Motorola Communi tions System Analyzer (Model R2670A) with trunking option, and 5 -year extended
warranty, for the Department of General Services Administration. Funding for the provision of this item is
available from General Services Account Code No. 506000.430601.6.840, in a total amount notto exceed $
21,580.00.
The Department of General Services Administration reported they currently have one (1) Motorola Analyzer
that is used for the service, calibration, repair, modifications, and operation of the citywide 800 MHz trunked
communications system. The department is seeking to acquire a second unit to facilitate field services
without removing the bench equipment, and to ensure they have a backup unit on the premises in case of
problems or technical difficulties with the sole existing unit. They further advised Motorola is the sole source
manufacturer of the existing 800 MHz radio system, and the Communications System Analyzer is
proprietary to Motorola.
Contact was made by staff with Motorola, who concurred the Analyzer is proprietary to Motorola, andthey
have only one (1) authorized distributor, CEMCO, for this item for the South Florida area..No other
distributors or manufacturers are allowed to provide this proprietary item. Further, the City has determined
that Motorola, Inc. is the sole manufacturer of the existing 800 MHz radio system used throughout the City
and was previously acquired by the City via a sole source finding.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these
findings be approved: Motorola, Inc. is the sole source service provider of one (1) Motorola
Communications System Analyzer (Model R2670A) with trunking option and 5 -year extended warranty, for
the Department of General Services Administration. Funding for the provision of this item is available from
General Services Account Code No. 506000.430601.6.840, in a total amount not to exceed $ 21,580.00.
APPROVED BY:
Ae- Date:
Carlos Yk. Gimenez
City Manager
CAG/RJN/JSC/peb
SEP 1 2 2D^
TO
Judy Carter, Director
Department of Purchasing
•
FROM
Pamela E. Burns, CPPB
Sr. Procurement Contracts Officer
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: FILE:
August 28, 2000
SUBJECT:
Sole Source Request for the Purchase
of One (1) Motorola Communications
REFERENCES :systems Analyzer
ENCLOSURES:
I conducted an investigation to determine whether Motorola, Inc., a non -minority / non -local vendor, located
at 4660 S.W. 158th Avenue, Miami, Florida 33183, is the sole source provider to provide one (1) Motorola
Communications System Analyzer (Model R2670A) with trunking option, and 5 -year extended warranty, for
the Department of General Services Administration. Funding for the provision of this item is available from
General Services Account Code No. 506000.430601.6.840, in a total amount not to exceed $ 21,580.00.
The Department of General Services Administration reported they currently have one (1) Motorola Analyzer
that is used for the service, calibration, repair, modifications, and operation of the citywide 800 MHz trunked
communications system. The department is seeking to acquire a second unit to facilitate field services
without removing the bench equipment, and to ensure they have a backup unit on the premises in case of
problems or technical difficulties with the sole existing unit. They further advised Motorola is the sole source
manufacturer of the existing 800 MHz radio system, and that the Communications System Analyzer is
proprietary to Motorola.
Contact was made with Motorola, who concurred the Analyzer is proprietary to Motorola, and they have
only one (1) authorized distributor, CEMCO, for this item for the South Florida area. No other distributors or
manufacturers are allowed to provide this proprietary item. Further, the City has determined that Motorola,
Inc. is the sole manufacturer of the existing 800 MHz radio system used throughout the City and was
previously acquired by the City via a sole source finding.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these
findings be approved: Motorola, Inc. is the sole source service provider of one (1) Motorola
Communications System Analyzer (Model R2670A) with trunking option, and 5 -year extended warranty, for
the Department of General Services Administration. Funding for the provision of this item is available from
General Services Account Code No. 506000.430601.6.840, in a total amount not to exceed $ 21,580.00.
APPROVEDWOf
ATE:
Jud
Chief
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE: FILE:
Director
Purchasing Department SUBJECT: Request Sole Source
Finding; Motorola
FROM: REFERENCES: Communications System
%f�
Alex J. Martine Analyzer with Trunking
Assistant Director ENCLOSURES: Option and Five -Year
General Services Administration Extended Warranty
The Department of General Services Administration (G.S.A.), Communication Services Division,
requests that you approve a finding that Motorola, Inc., located at 4660 S.W. 158`'' Avenue, Miami,
Florida 33183, is the sole source provider for a Communications System Analyzer with trunking
option and five-year extended warranty.
Please reference the attached letter from Bill Wesley, Area Sales Manager, for Motorola where it
states that the Motorola's R2670 RDMA Digital Communications System Analyzer is the only
commercially manufactured Communication System Analyzer that will support Motorola
Proprietary Trunking, Type I, Type II and SmartNet; and the memorandum prepared by Luis
Selema, Radio Communications Division Superintendent for G.S.A., which reiterates that
statement.
The Department of General Services Administration currently has one Motorola Communications
System Analyzer that is used for the service, calibration, repair, modification, and operation of the
citywide 800 MHz trunked communications system. This equipment is used for in-house repairs
that would otherwise cost the City of Miami an average of $700 in outside contractor costs for each
of the hundreds of service calls responded by our staff, and is shared by four (4) technicians.
It is necessary to purchase a second unit for: (1) the facilitation of field services without removing
the bench equipment and (2) for a backup unit on premise in case of problems or technical
difficulties with the only existing unit. It should be noted that the five-year warranty is necessary,
given that without the extension it would cost $1,200 each year for the unit to be calibrated at the
factory.
DATE:
QJPROVED:
y . Carte i ect
sing Department
CAG/FKR/AJM/11
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter, Director DATE : July 31-, 2000 FILE
Purchasing Department
SUBJECT: Sole Source for Motorola
�� 82670 Service Monitor
FROM: Luis Selema, uperintendent REFERENCES:
GSA, Communications Division
ENCLOSURES:
In reference to the purchase of the abovementioned Service Monitor, Please be advised
that the proprietary usage nature of this equipment precludes sales of the same from any
source other than a specific manufacturer's representative authorized in our geographic
area. This equipment can only be used for the service and repair of Motorola's line of
radio communications, of which the City of Miami has several million dollars invested in
capital equipment. No alternate, gray market, or competitive manufacturer exists that
provides equipment with the functions, programs, capabilities, and compatibility of this
service monitor.
For these reasons, it shall be necessary to procure this equipment as sole source.
If you have any questions or require additional information, please feel free to call me at
your leisure.
C Alex J. Martinez
Lourdes Lopez
•
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Alex J. Martinez, Assistant Director DATE: August -2, 2000 FILE:
General Services Administration
8UBJECT : Motorola 82670
Service Monitor
FROM: Luls Selema,�endent REFERENCES:
GSA, Communications Division
ENCLOSURES:
The Communications Services Division currently has one (1) Motorola 82670 Service
Monitor, which is used for the service, calibration, repair, modification, and operation of
the citywide 800 MHZ trunked communications system. This equipment is used for in-
house repairs that would otherwise cost the City of Miami an average of $700 in outside
contractor costs for each of the hundreds of service calls responded to yearly by our staff,
and is shared by four (4) technicians.
This existing unit in use by our personnel is typically reserved for bench work, and it is
necessary for the CSD to purchase a second unit for: (1) the facilitation oftfield services
without removing the bench equipment and (2) for a backup unit on premise -in case of
problems or technical difficulties with the only existing unit.
The applicable description for this purchase is:
One (1) Motorola Communications Systems Analyzer with Trunking Option and 5 -year
extended Warranty. Breakdown as follows
1)
R2670A
Motorola Comm. Systems Analyzer
.$13,655
2)
RLN4498A
Motorola Analog Trunking Option
$5', 950
3)
RLN4502A
5 -Year Extended service Plus.
$1,975
It should be noted that the five-year warranty is necessary, given that without the
extension it costs $1200 each year for the unit to be calibrated at the factory.
The Account Number for this shall be 506000420601-840.
If you have any questions, please do not hesitate to contact me at your leisure
Lourdes Lopez, Assistant to the Director
00
G
City of Miami
Diana Zorrilla - Account Manager
•
Unit Extended
Item Qty Model # Equipment Description Price Price
SYSTEM ANALYZER
1 1 R267.OA Analyzer
13,625.00 $13,655.00
Options
a 1 RLN4498A Analog Trunking Opertation $5,950.00 $5,950.00
b 1 RLN4502A 5 Year Extended Warranty $1,975.00 $1,975.00
Total Test Equipment $21,580.00
This quote is valid until November 10th, 2000
0
p®_ 822
8/24/00 Page 1 gsa._testequipment
�M) 1 07%>ROLA
Test Equipment Service Center
To fuHUl customer satisfaction, can you afford NOT to use calibrated test
equipment?
Mnlarc i Trd Fgt*nnent Service Center would like to extend an opportunity for your company to
take :alv:urt:tyo of the many rewards associated with signing up your equipment under a yeary
cervine Agruuntent.
Service Aq mrnent Features:
Pnc• tncltrrtos all parts and labor (CR I included) - Automatic Software updat;
- 3.5 wwka+4 day hurt firm! ylinal Full ca1bration tramble to N.L$ I
Annual calibration rogardim of whether a repair is requirsd
No charry!• return freiaht (unIC55 shipped to us premium)
Frey, 11- - of m(udctlr exchange program 6vith exception to R•2600 see es)
I:,r.�• irwnsticaly Inwer than Time A Material rams
Currcnt Servico Aqreement Pricing:
A.=1••I
Amm Unit
Quan SSI
i
It I Month
2-5_
6-14
116
109
101
-_NunD�r
R �Ot)1F
103_
94
M_
92
R 20)%
f2at11t1�
78
'r3
68
R :?'l:4 -
75
70
65
k4lutY
70
61
57
Compared to
Standard Repair Rates
Base CRT Calbration
94 1775
12.00 .
—12W
545 _
540 .
540
85 1595
63 1325
62 1125_ *
1200
595
_
375
375
53 1125
5%
R'41,"A
/1
63
59
1175
.595
375_
R•J.'• r •.
52
49
43
43
825
lnkdu led
430
tt-2GOn�
58
_
SS
-S3
49~
ars
Included
450
R 26008 rr„ C
S2
49 -
47
44
875
Included
-�
4S0 {
IP.7600f�CPS
49
aS
81
7a�
Included
800 '
.4.2650A
ig
-79
78
71
y 68
_1550
1275
Included
650
( P .2670A
76
71
68
1275_
Included
6511
IR.1300A
39
36
32
2q
875
Includad
NIA
-
C e ; 101 A
79
73
_
68
62
_
1250
WA
am
CRT-1IVA_
117
110
102
95
1875
_
CRT 1103A
- 78
73
68
62
1250
NIA
80o
CBT -1202 •_
117
110
102
fts
11175_
_WA
975
CRT 1703A
78
73
68
(32
1250
WA
80o
COT -2102A
117`
140-
1 C
05
1875
WA
915
57.3200 _
NIA
WA
NIA
WA
330
-_- WA
350
You can .� h. s Any mac or tnctrumonis to receive a fuRHer reduction in Pnee. Just add the total quantity
of *w w- ,ou vAh to hath- tinder a service agreement• and pick
Me appropriate discount column
Thr *ming doAAr Nnount Ot the ogroement con be bled monthly, quartery, or annually Pre -contrail
in Ann or Pm'Pnmt may to waived under certain cmdW". MtOW& yewly egreemenfs availat *
inrt delayll Cali 14800-323-6967 or 847-576-7025 to initiate your agreement.
ver 031'Etf 05101/99
-root Ade,k
•
(M�
moroRoLA
Wedrit—Jay lune 28th 2000
City of Miami 1'kxida
Radio Communications Dept.
Luis Sclema
Mr. lwl ma,
Tlu- Communications Test Equipment Division of Motorola is proud to present our Communications Analyzer
Family
As you asse&% and pursue your Communications Test,Equipment requirements, we trust that the long and
proven track record for our Communication Test Equipment product line, with an established and published
M'D'HF rigun- of 29,000 hm will capture your consideration for the excellence that Motorola Communication
Analyzer% nfferm.
the Moturola's 82670 FDMA Digital Communications System Analyzes is the only commercially manufactured
Communication %yseem Analyzer that will support Motorola proprietary Trunking, Type 1, Type 11, SnnAMet
'+mart Zane. ASrRO, APCO Project 25 CAD standard compatibl% and SECURENET (encryption) with DW,
1)vr-xl mis, nns-x1., Dvi-Xl„ DES-OFB in the frequency range front 400kHz to 1SHt (with the Properly
installud options).
Motcvrold only diaeributm its Communication Analyzers through its own Aftermarket Accessories Division
(AAD)), and it's Network of Authorized Manufacture's Representatives.
C EMCO is Motorola's ONLY Authorized Manufacture's Representative with distribution Authority of its
Communications Analyzers coverft all of our Customers based In your geography.
We appreciate your interest, and should you have questions, concealing Motorola Communication Analyzers
or related topica, please feet unencumbered to direct your concerns to, CEMCO (Gary or Paul Schafer), or to
me•.
Thank you.
Hill wmlcvy
Area.Sales Manager - USFGMD dr Eastern US Markets
Motorola communications Test Equipment (CTE)
Syr h-so'iolutkmw Group (SSG)
Commercial. Government and Industrial Solutions Sector (CGIS)
Communications Enterprise (CE)
Motorola Inc.
Systems Solutions Group (SSG)
1190 W interson Road, Airport Square #14, Suite 350, Unthicum, Magiand 21090 410) 8594113
v
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
E,
TO: Walter J. Foeman DATE: FILE:
City Clerk
SUBJECT: Request to Publish Notice for
Public Hearing
FROM: REFERENCES:
Alex J. Martinez
Assistant Director ENCLOSURES:
General Services Administration
Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of the
requirements for formal sealed bids for the procurement of one (1) Motorola Communications
System Analyzer with trunking option and five-year extended warranty for the Department of
General Services Administration to be used for the citywide 800 MHz trunked communications
system, from Motorola, Inc. Attached is the advertisement.
The date and time of this public hearing will be • 2F 000 at !•� 0 a.m.
APPROVED
Elvi G. Alonso
Agenda Coordinator
AJM:ll
Attachment
in 0
CITY OF MIAMI
NOTICE TO THE PUBLIC
A public hearing will. be held by the City Commission of the City of Miami, Florida on
tfpt. Zoon , at = 3 o a.m. in the City Commission Chambers at City Hall,
3500 Pan American Drive, Miami, Florida, for the purpose of waiving the requirements of obtaining
sealed bids for the procurement of one (1) Motorola Communications System Analyzer with
trunking option and five-year extended warranty for the Department of General Services
Administration to be used for the citywide 800 MHz trunked communications system, from
Motorola, Inc., located at 4660 S.W. 158' Avenue, Miami, Florida 33183, in an amount not to
exceed $21,580.
Inquiries from other potential sources of such a package who feel that they might be able to satisfy
the City's requirements for this item may contact Pamela Burns, Sr. Procurement Contracts Officer,
at the City of Miami Purchasing Department at (305) 416-1905.
00- 822
r
AWARD
SOLE SOURCE 99-00-294
ITEM: Motorola Communications System Analyzer with
Trunking Option
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Single Purchase with Extended Warranty
REASON: The Department of General Services Administration
GSA) is seeking to acquire from Motorola, Inc. one ()
Motorola Communications System Analyzer for the
service, calibration, repair, modification, and operation
of the citywide 800 MHz trunked communications
system. GSA seeks to acquire this second unit to
facilitate field services without removing the bench
equipment, and to use as a backup unit on the premises
in case of problems or technical difficulties with the only
existing unit. They are seeking to also acquire a five (5)
year extended warranty with the Analyzer.
RECOMMENDATION: It is recommended that award be made to Motorola
Inc., the sole source provider, for the acquisition of the
Motorola Communications System Analyzer with
Trunking Option, and five-year extended warranty.
Funding for this acquisition, in an amount not to exceed
$21,580.00, is available from the General Services
Administration Account Code No.
506000.420601.6.840.
SoleSourceConm sSysAnalyzerMotorola 00— 8