The URL can be used to link to this page

Home My WebLink AboutR-00-0813J-00-810 9/27/00 0 0 RESOLUTION NO. 00— 813 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO APPROVE THE FINDINGS OF THE EVALUATION COMMITTEE FOR REQUEST FOR PROPOSALS NO. 99-00-125 THAT THE MOST QUALIFIED FIRMS TO FURNISH PROMOTIONAL EXAMINATIONS AND EVALUATIONS PROCESSES FOR THE CLASSIFICATION OF POLICE CAPTAIN, THROUGH THE YEAR 2003, FOR THE DEPARTMENT OF HUMAN RESOURCES, IN RANK ORDER, ARE: SHL LANDY JACOBS, INC. ("SHL -LJ"), SHELDON ZEDECK, INC., ("SZI"), AND (3) BARNETT AND ASSOCIATES, INC. ("BAA"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SHL -LJ, THE FIRST -RANKED FIRM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH SZI, THE SECOND -RANKED FIRM, IN THE EVENT A FAIR, COMPETITIVE, AND REASONABLE AGREEMENT CANNOT BE NEGOTIATED AND EXECUTED WITH SHL -LJ; ALLOCATING FUNDS IN AN AMOUNT NOT TO EXCEED $100,000, FROM THE GENERAL OPERATING BUDGET OF THE DEPARTMENT OF POLICE, ACCOUNT CODE NO. 001000.290201.6.270. WHEREAS, pursuant to Resolution No. 00-254, adopted March 23, 2000, the City Commission authorized the issuance of a Request for Proposals ("RFP") for the Department of Human Resources to solicit for test development providers to furnish promotional examinations and evaluation processes to provide a CITY CO-g�iSSION KEETMG 6F SEr- ` e Resolution AQ. 00- 813 promotional eligibility register for the classification of Police Captain through the year 2003; and WHEREAS, Request for Proposals No. 99-00-125 was mailed to twenty-nine (29) firms and three (3) proposals were received on June 14, 2000; and WHEREAS, on August ' and 22, 2000, the Evaluation Committee evaluated the three proposals and found that all three proposals were found to be responsive and in accordance with the terms set by the Request for Proposals in the following rank order: (1) SHL Landy Jacobs, Inc. ("SHL -LJ")„ (2) Sheldon Zedeck, Inc. ("SZI"), and (3) Barnett and Associates, Inc. ("BAA"); and WHEREAS, based upon further evaluation, it was the finding of the Committee to consider only the two top ranked firms, SHL -LJ and SZI for contract negotiations; and WHEREAS, it is now in order for the City Commission to accept the City Manager's recommendation to approve the Evaluation Committee's findings and authorize the City Manager to negotiate and execute an agreement, in an amount not to exceed $100,000, with SHL -LJ, the top-ranked firm, and in the event that negotiations with SHL -LJ fail, to authorize the City Manager to negotiate and execute an agreement with SZI, the second -ranked firm, until a fair,. competitive and reasonable agreement is executed; and Page 2 of 4 00- 813 11 • WHEREAS, funds are available from the General Operating Budget of the Department of Police Account Code No. 001000.290201.6.270; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The recommendation of the City Manager is hereby accepted to approve the findings of the Evaluation Committee for Request for Proposals No. 99-00-125 that the most qualified firms to furnish the promotional. examinations and evaluation processes for the Department of Human Resources, for the classification of Police Captain through the Year.. 2003, are in rank order: (1) SHL -LJ, ( 2 ) SZI, and ( 3 ) BAA. Section 3. The City Manager is authorized!' to negotiate and execute an agreement, in a form acceptable to the City Attorney, with SHL -LJ, the first -ranked firm, and to negotiate and execute an agreement with SZI, the second -ranked firm, in the event a fair, competitive, and reasonable agreement cannot be negotiated and executed with SHL -LJ for said services, with funds, in an amount not to exceed $100,000, allocated from the 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Page 3 of 4 00- 00.3 General Operating Budget of the Department of Police, Account Code No. 001000.290201.6.270. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.z' PASSED AND ADOPTED this 28th day of September , 2000. JOE CAROLLO, MAYOR �} f1�r{ ,r,0. tf� � � °ir�r chid not and cafe SP7=1 of lri aCCord&rt Ce V�} jtj) �,�1E�r,)j C"',q Sec. a 3 9 YE � � � Y this l {i"e sluifiRwC3 a i n} 9 itc in"re sa ;fir I ci P!,ace pr 4' , sa" k E��C�?t PaN bac s '¢% •^•�E� V ii '{i o�j 4r� a G fan ( i {i} C�,��;- � ror z the date G't �JriZ�itS��;Cil 'c C�OtI rogArding sane,: wbout tiio � eyo rci iaa s vLta . f ATTEST: �jter,maI City. Clerk,,,-. WALTER J. FOEMAN CITY CLERK APPROVED 4703:LB:BSS:dd:kdw D CORRECTNESS If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 TO: Honorable Mayor and Member of the City Commission FROM r W.i mAel e 476 City Manager CITY OF MIAMI, FLORIDA CA=6 INTER-OFFICE MEMORANDUM DATE: SCP ! 2-2000 SUBJECT: Approving the Findings of the Selection Committee for RFP #99-00-125. REFERENCES: ENCLOSURES: FILE : RECOMMENDATION It is respectfully recommended that the City Commission approve the findings of the selection committee on Request For Proposal (RFP) 499-00-125: Police Captain Test Development Services; and to authorize the City Manager to enter into negotiations with the top ranked firm, prepare the Professional Services Agreement in a form acceptable to the City Attorney and to instruct the Chief Procurement Officer to issue a purchase order for these services accordingly. BACKGROUND On March 23, 2000, the City Commission by Resolution No. 00-254 approved the issuance of RFP 499-00-125 for the purposes of identifying a qualified consultant to provide test development, administration/implementation, and scoring services for the promotional examination for the classification of Police Captain, on behalf of the Department of Human Resources. Said services will provide a promotional eligibility register for the classification through 2003 for the Miami Police Department. On May 17, 2000, the RFP was issued with responses due to the Office of the City Clerk by June 14, 2000. Three (3) proposals were received, and all three proposals were found to be responsive and in accordance with the terms set by the RFP. Two meetings (August 7, 2000, and August 22, 2000, respectively) were held by the RFP selection committee to review and evaluate the proposals and. the findings of the committee are as follows in rank order: SHL Landy Jacobs, Inc. (SHL -LJ); Sheldon Zedeck, Inc. (SZI); and Barrett and Associates, Inc. (BAA). The firms were evaluated first by the quality of proposal and obtained points as specified in the RFP on the proposal, as well as additional points received and added to the total score based on cost. Therefore, the ranking of the firms was based on both the qualification of the proposal received and the potential cost that is subject to negotiation. It was the finding of the selection committee to consider for contract negotiations only the top two ranked firms in order, SHL -LJ and SZI, respectively. The costs identified by the two potential consultants to provide the promotional examination, inclusive of all travel and related costs, are $97,900.00 from SHL -LJ, and $95,000.00 from SZI. It is the recommendation of the selection committee for the City to undertake negotiations with the highest rank firm, SHL -LJ, and if negotiations fail with that firm to then enter into negotiations with the second rank firm, SZI, if necessary to secure a vendor. Funding has been budgeted by the Miami Police Department in Account No. 001000.290201.6.270 at an estimated amount not to exceed $100,000.00, as ratified by City Commission action on March 23, 2000, through Resolution #00-254, noting that this amount is subject to decrease following negotiations for the professional services agree t. — CAG/RJN/ SRMEL • August 23, 2000 Carlos A. Gimenez City Manager City of Miami 444 SW 2nd Avenue, 10`x' Floor Miami, Florida 33130 Dear Mr. Gimenez: RE: RFP #99-00-125: Police Captain Promotional Examination Test Development As Chairperson for the selection committee for Request For Proposal (RFP) #99-00-125: Police Captain examination development, I am writing you this letter with the results of these meetings. On August 7th, 2000, and August 22nd, 2000, the selection committee met and reviewed the three (3) proposals that were received and deemed responsive. The proposals were evaluated first on their content, and second on their price. The results of the committee's findings are as follows in order of results from the firm with the highest points awarded to the least: 1 -SHL Landy Jacobs, Inc. 2 -Sheldon Zedeck, Inc. 3 -Barrett and Associates, Inc. It is the recommendation of the selection committee that the City Manager negotiate with the highest ranked firm, SHL Landy Jacobs, Inc., and proceed to negotiations with the second ranked firm, Sheldon Zedeck, Inc. only if negotiations with the first rank firm do not succeed. Because the committee only recommends negotiations with the top two ranking firms, and if negotiations are unsuccessful with these two firms, then this committee recommends that a new RFP be issued for services. Thank you for your attention to this matter. Should you have any questions regarding the findings of the selection committee, please feel free to contact me at (305) 562-6998, or Ms. Pam Burns of the City of Miami Department of Purchasing at (305) 416-1905. Sincerely, �JI eana Roiz-Felipe Selection Committee Chairperson City Manager Approval: Date: 8dYZ • CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Carlos A. Gimenez City M e Angel R. Bell y v Director Department of Human Resources • August 1, 2000 FILE : Selection Committee Police Captain Promotional Examination - =ENCES 'C_„L..�CJ: This memorandum serves to obtain your approval of the following persons on the selection committee. -to review the proposals received in accordance with Request For Proposal (RFP) # 99-00-125: development of the Police Captain promotional examination. Selection Committee Members Bradley M. Schneider, MS, MA, ABD Ph. D. Testing and Validation Specialist Department of Human Resources Captain Hector Martinez Police Personnel Division Miami Police Department Captain Anthony Rodriguez President FOP Lodge 20 Ileana Roiz-Felipe, MS Choice Hire, Inc. Director of Human Resources Eyran Kraus, MS, ABD Ph. D Industrial/Organizational Psychologist Florida International University Please indicate you approval or denial below. ARB/RSJ/MEL 4 � ��' � " �� v z, ity Manager Dat C LIST OF RATERS L� POLICE CAPTAIN EXAMINATION PROCESS RFP 99-00-125 Rater # 1 Capt. Anthony Rodriguez President FOP Lodge 20 Local 587 Rater # 2 Bradley M. Schneider, MS, MA, ABC Ph.D Testing and Validation Specialist Dept. of Human Resources Rater # 3 Eyran Kraus, MS, ABD Ph.D. Industrial/Organization Psychologist Florida International University Rater # 4 Captain Hector Martinez Police Personnel Division Miami Police Department Rater # 5 Ileana Roiz-Felipe, MS Choice Hire, Inc. Director of Human Resources RFP No. 99-00-125 TABULATION BY THE EVALUATION COMMITTEE for CONSULTING SERVICES FOR POLICE CAPTAIN EXAMINATION PROCESS PROPOSERS RATER #1 RATER #2 RATER #3 RATER #4 RATER #5 AVERAGED PRICING SCORES SCORES Barrett and Associates, Inc. Suite Seven' 500 West Exchange Street 92 95 96 92 97 94.4 25 97 108 99 107 APPROVED BY: DATE: 100 94 OVERALL TOTAL SCORE INCL. PRICING 119.4 104.2 18.78 122.98 103.2 19.35 122.55 I RANKING 3 I #1 1 #2 7 J-00-233 3/13/00 P0- 9:14--- RESOLUTION NO. A RESOLUTION OF" THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS TO SOLICIT A CONSULTANT TO DEVELOP, SCORE, AND ADMINISTER/IMPLEMENT PROMOTIONAL EXAMINATIONS IN 2001 FOR THE CIVIL SERVICE CLASSIFICATION OF POLICE CAPTAIN FOR THE DEPARTMENT OF HUMAN RESOURCES; IN AN ESTIMATED AMOUNT OF $100,000; ALLOCATING FUNDS THEREFOR FROM THE GENERAL OPERATING BUDGET OF THE DEPARTMENT OF POLICE, ACCOUNT CODE NO. 001000.290201.6.270; FURTHER DIRECTING THE CITY MANAGER TO SUBMIT HIS RECOMMENDATIONS TO THE CITY COMMISSION, FOR ITS REVIEW AND CONSIDERATION. WHEREAS, a Request for Proposals is required to solicit potential test developers for the promotional examination of Police Captain to afford a competitive process for said service; and WHEREAS, an eligible register for this classification will expire on July 28, 2000; and - WHEREAS, the Request for Proposals will be used by the Department. of Human Resources for the purposes of selecting a consultant to develop, score, and administer/implement promotional examinations in 2001 for civil service classifications; and WHEREAS, due to the length of the process to properly solicit, review, and identify potential qualified test 00- 813 CITY COMMSSION MSETIAG OF MG:" 2 3 2CA kesolution No. e.V`Ju developers, as well has the time needed to develop said . examinations, at eligible register for these classifications must begin in calendar year 2001; and WHEREAS, .funds areavailable. from the general 'operating . budget of the. Department.. of Police, Account Code No. 001000:290201.6.270; NOW,�THEREFOR, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI FLORIDA.: Section 1. The recitals and''.findings contained in the Preamble to this Resolution are hereby adopted by reference'. thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to issue a Request for Proposals to solicit a consultant to develop, score, and administer/ implement promotional examinations in 2001 for the civil service classifications of Police Captain, for. the Department of Human Resources, at an estimated amount of $100,000; allocating funds therefor from. the general, operating, budget of the Department of Police, Account Code, No. 001000.290201.6.270.' 00- 813 Page . 2 of 3 Z, 0 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.!' PASSED AND ADOPTED this 23rd day of March 2000. JOE CAROLLO, MAYOR In accordance with Miamibode Sec. 2-36, since the Mayor did net indicate a^^rwva4 ci thi, by s , „^g it in tha designated pla^ rrovi,-441�-d. sa'_ cfl e'..tiva .vi!h cl .-S& cf +:. .. .'\• �M. ....tl ;.. _. _.... regarding same, without the ilviayorrc:sir to.1 ATTEST: WALTER J. FOEMAN CITY CLERK S :t�l j. r 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 00- 81.3 Page 3 of 3 • ACCEPTANCE OF CITY MANAGER AND EVALUATION COMMITTEE'S RECOMMENDATION AND EXECUTE AGREEMENT ITEM: Promotional Exam for Police Captain DEPARTMENT: Police TYPE: Contract REASON: It is recommended that the most qualified firms, in rank order, are: 1) SHL Landy Jacobs, Inc. and 2) Sheldon Zedeck, Inc. to provide consulting services for Police Captain examination process for the Department of Police; authorizing the City Manager to negotiate and execute an agreement, in a form acceptable to the City Attorney, with SHL Landy Jacobs, Inc. for a period of one ( 1 ) year, with the option to renew for two (2) additional one (1) year periods, at a cost not to exceed $97,900; should negotiations fail with the top ranked firm, the committee recommends that the City Manager proceeds to negotiate with the second ranked firm, Sheldon Zedeck, Inc.; allocated funds therefore from the Department of Police Account Code No. 001000.290201.6.2 70. Date. AwardIssueRFP 0®- 813 m BID ITEM: CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST CLASSIFICATION OF POLICE CAPTAIN A CUSTOMIZED EXAMINATION PROCESS FOR THE DEPARTMENT OF HUfri BID NO: RFP -99-00-125 DATE BID(S) OPENED:J ONE 14, 2000 )URCES TIME 11*: 00 a.m. BIDDER TOTAL BID AMOUNT BID BOND (ER) CASHIER'S CHECK SHELDON ZEDECK, INC. (1 box) BARRETT & ASSOCIATES, INC. (1 box) SHL BOULDER (1 box) received timely as of the above onen?ng qate and time. All other offers surnmittea in resnome :,. are hereby rejected as late." t this s icz a -on, it xny, � Gv received () envelops on behalf of Person receiving bid(s) PURCHASING DEPARTMENT on (City Department) (Date) SIGNED. ` Deputy ity Clerk CITY OF MIAMI ADVERTISEMENT FOR PROPOSAL Sealed proposals will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FI. 33133 for the following: RFP NO. 99-00-125 The City of Miami ("City") is seeking proposals from a qualified consultant to develop and implement, for the classification of Police Captain a customized examination process, for the Department of Human Resources. OPENING DATE: 11:00 A.M. Wednesday, June 14, 2000 Deadline for Request of additional information/clarification: May 30, 2000) Detailed specifications for this proposal are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, Florida 33130. Telephone No. (305) 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT). AD NO. 3532 Carlos A. Giminez City Manager t CITY OF MIAMI LOGO City of Mialni 3,532 . § \ - This number must REOUISITION FOR ADVERTISEMENT ppear in the advertisement. INSTRUCTIONS: Please type and attach a col2v of the advertis ment with tlhia reauisition. { 1. Department: 2. Division: Police Budget Unit 3. Account Code number:. 4. -Is this a confirmation: - .5. Prepared by: i0.01000.290201.6.287 ❑ Yes ® No Nilzeth 14artinez/Pam Burns. 6.. Size :of advertisement: 7. Starting date: 8.. Telephone number: (305) 416-1905 9. Number of times this advertisement is to .be 10. Type of -advertisement: published,:.-- ❑ 'Legal ® Classified ❑ Display i11. Remarks:. Police Captain's RFP #99-00-125 i .. 12. \ > .i4Y'. +.iS �+` c-•'2f"y^ , r.Y'*t', 'k, l''„'''4aY."':.«ak' A ,u q .:. n.: W^ '3Y Date(s) of Publication . Advertisement' Invoice No, Amount was n-�4, 13. ve ❑ ' Approved' �' r . ❑ Disapproved Department Director/ Designee: .. Date' Appro4ed-for Payment Date PC 503 Rev. 12/89 1 'Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary -'Department . nCET LN I T ; 5-16- 0 ; 8:56X:11 :CITY OF M I AM 1 POLICE PROCUREMENT MGMT.: fi 2! 2 City of Miami REOUISI'TION FOR ADVERTISEMENT RURTIONA, 1. Department: Police 3. Account Code number: 4. is this a confirmati 001000.290201.6.287 ❑ y a SQUe of advbrtlsement: 7. Starting do* 9. Number of Um" this advertisement is to be published: 10. Type 11. Remarks: Police Captain's RFF 099-00-125 i2. Publication Miami Business Review Miami Herald 13. ❑ A ❑ D 2. DMsion: of adve6se of Budget Unit 5. Prepared b)r: Idilseth ffArti 8. Telephone number. Invoice No. 3532 This number must appear to the advertisement. Amount r1 ent Oirector/Desig ee Onto Approved for Paymeni Date C 603 Flay. 1 1 flouting: Forward White .and Canary to G.SA. (Procurement Management) and raisin Pink copy. DISTRIBUTION: While - G,S.A.; Canary , Department I h 0i -. - CD r1 ent Oirector/Desig ee Onto Approved for Paymeni Date C 603 Flay. 1 1 flouting: Forward White .and Canary to G.SA. (Procurement Management) and raisin Pink copy. DISTRIBUTION: While - G,S.A.; Canary , Department I