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Home My WebLink AboutR-00-0812J-00-816 9/21/00 0-„ Q 12 RESOLUTION NO. [C.77 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID OF WEATHERTROL MAINTENANCE FOR THE ACQUISITION OF AIR CONDITIONING MAINTENANCE SERVICES AT THE COCONUT GROVE CONVENTION CENTER FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES, ON A CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ONE YEAR PERIODS, IN AN ANNUAL AMOUNT NOT TO EXCEED $37,540; ALLOCATING FUNDS THEREFOR FROM THE COCONUT GROVE CONVENTION CENTER OPERATING BUDGET ACCOUNT CODE NO. 415000.350201.340. WHEREAS; the Department of Conferences and Conventions requires the acquisition of air conditioning maintenance services for the Coconut Grove Convention Center; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-193R was mailed to seventy-four (74) potential bidders; and WHEREAS, four (4) bids were received on July 19, 2000; and WHEREAS, the City Manager and the Director of Conferences, Conventions and Public Facilities recommend that the bid received from Weathertrol Maintenance be accepted as the lowest responsive and responsible bid; and CITY COMMISSION MEETING OF SEP 2 3 2000 Resolution 110. 00— 8 1 2 1-" f. WHEREAS, funds are available from the Coconut Grove Convention Center Operating Budget Account Code No. 415000.350201.340; and .NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on. July 19, 2000 from Weathertrol Maintenance for the acquisition of air conditioning maintenance services at the Coconut Grove Convention Center pursuant to Invitation for Bids No. 99-00-193R, for the Department of Conferences, Conventions and Public Facilities, in an amount not to exceed $37,540, is hereby accepted, with funds therefor hereby allocated from the Coconut Grove Convention Center, Account Code No. 415000.350201.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'/ }� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 2 of 3 00— 812 PASSED AND ADOPTED this 28th day of September , 2000. JOE CAROLLO, MAYOR to accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approvdB •off this legi;,iation by signing it in the designated place Wvided, said legislatio ,COW br com,*� . , . fective with the elapse of tan (1 e) days fro �e da of Co 2utis,n regarding; lame, without the Mayor J%e�singAgt _ � ATTEST: WALTER J. FOEMAN CITY CLERK S TO_,F AND CORRECTNESS:' WJAND50 VILARELLO TY ATTORNEY W4704:LB:13SS Page 3 of 3 r Ckft CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA=5 TO: The Honorable Mayor DATE: SEP , 2- 2000 FILE and Members of the City Commission SUBJECT: Resolution Awarding Contract for Air Conditioning Maintenance at Coconut Grove Convention FROM 1 REFERENCES Center - Bid No. 99-00-193R Cot Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution accepting the bid of Weathertrol Maintenance, a local/Hispanic vendor, located at 7250 N.E. 4th Avenue, Miami, Florida 33138, in an amount not to exceed $37,540.00 for the provision of air conditioning maintenance services at the Coconut Grove Convention Center. Funding is available from the operating budget of Coconut Grove Convention Center Account Code No. 415000.350201. 3.40: BACKGROUND The air conditioning system at the Coconut Grove Convention Center requires service by a qualified and responsible air conditioning maintenance company to provide both preventative maintenance, and emergency service when needed. The Use Agreements for the facility state that air conditioning will be provided at each event booked at the Convention Center, so the adequate maintenance and repair of the system is essential to the operation of the facility. The Purchasing Department has analyzed the bids received pursuant to Bid No: 99-00-193R. Of the four (4) companies submitting a bid, Weathertrol Maintenance submitted the lowest responsive and responsible bid, and it is recommended that the bid be awarded to them. ;g/ ed CAG/FKR/CPA/yp 00- 812 BID NUMBER: 99-00-1938 AWARD RECOMMENDATIOP#RM COMMODITY/SERVICE: A/C MAINTENANCE SERVICES AT C.G.C.C. DEPARTMENT/ DIVISION: PUBLIC FACILITIES/COCONUT GROVE CONVENTION CENTER TERM OF CONTRACT: CONTRACT FOR ONE YEAR WITH OTR FOR TWO ADDITIONAL ONE YEAR PERIODS NUMBER OF BIDS DISTRIBUTED: 74 NUMBER OF BIDS RECEIVED: 4 METHOD OF AWARD: LOWEST RESPONSIBLE AND RESPONSIVE BIDDER WHOSE BID MEETS -THE RECOMMENDED VENDOR(S): WEATHERTROL MAINTENANCE REQUIREMENTS AND CRITERIA SET FORTH IN THE IFB STATUS: LOCAL/HISPANIC TOTAL: CONTRACT VALUE: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The A/C system is the most complicated, expensive and important equipment in the operation of the Coconut Grove Convention Center. It is extremely important that we have a qualified and 'responsible A/C maintenance company to provide preventative maintenance and emergency service when needed. Failure of the A/C system will have staff unable to operate the facility, and therefore shut down operations, and expose the City to liability since our contracts state� the City will provide air at each event. - a �nou� �s 3 0) 000 4,w/" A U1 SMunt number: ACCOUNT CODE(S): 415000.350201.6,.340 Y1010l , 6, 3VI / Al l"l .2000- 2W/, . DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: PURCHASING APPROVAL: ` 04alf 4�1 � Q- Ila Department Director/ —11.2 8'�d C7 Linda M. Haskins, DirectorJ d S. Designee V Management and Budget Dept. Di ctor OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE:— PAGE 2 OF 2 ITEM # REQUIRED SERVICE 1 A/C Mainternance at C.G.C.C. Provision for Special Items TOTAL ANNUAL COST OPTIONAL SERVICE Labor Charge/hr Regular hrs. Labor Charge/hr Overtime hrs. Labor Charge/hr Sundays & Holidays 0900 i Approved: Judyrter Direc Date: Prepare by: Ramon Berges 7/21/2000 TABULATION OF BIDS AIR CONDITIONING MAINTENANCE SERVICES FOR THE CGCC BID NO. 99-00-193R Temptrol A/C Inc. 4215 S.W. 72 Avenue Miami, Fla. 33155p Miami -Dade Co /Hispanic ' Weathertrol Maintenance t e Eagle A/C Miami 1 7250 NE 4th Avenue 13390 SW 131 street Miami, FI 33138 , Miami, FI 33186 Local/Hispanic Miami-Dade/Hispanic Monthly Cost �, Annual Cost Monthly Cost Annual Cost Monthly Cost ,: Annual Cost $ 2,712.00 a $ 60.00 $ 90.00 $ 120.00 i E $ 32,544.00 s 3 ( $ 10,000.00 $ 42,544.00 per hour per hour per hour $ 2,295.00 $ 27,540 00 ! $ 4,000.00 ; 3 $ 48,000.00 $ 10,000.00 -' F $ 58,000.00 Aero Cooling 2705 N Commerce Pkwy Miramar, FI Non-Local/Non-Minority; r Monthly Cost Annual Cost $ 2,795.00 yI $ 33,540.00 S g $ 10,000.00 j; $ 43,540 00 per hour I : $ 65.00 per hour per hour , $ 97.50 per hour per hour $ 97.50 i ! per hour • BID NO: A/C MAINTENANCE SERVICE AT COCONUT GROVE CMENTION DATE BIDS) OPENED: JULY 199 2000 TIME 10:00 a.m. "' Person receiving bid(s) �_ received (—.—)envelops on behalf of (Date) t 00 812 1 1;_ a A/C MAINTENANCE SERVICE AT COCONUT GROVE CMENTION DATE BIDS) OPENED: JULY 199 2000 TIME 10:00 a.m. "' Person receiving bid(s) �_ received (—.—)envelops on behalf of (Date) t 00 812