HomeMy WebLinkAboutR-00-0783J-00-767
9/13/00
RESOLUTION NO., G 0 w. 3
A RESOLUTION OF THE MIAMI CITY COMMISSION
AUTHORIZING THE CITY MANAGER TO EXECUTE
A PROFESSIONAL SERVICES AGREEMENT, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH
ACL SERVICES, LTD., FOR COMPUTER TECHNICAL
TRAINING FOR THE OFFICE OF INTERNAL AUDITS, FOR A
PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND
FOR TWO (2) ONE (1) YEAR PERIODS, FOR AN INITIAL
ANNUAL AMOUNT NOT TO EXCEED $10,000, WITH AN
ANNUAL INCREASE NOT TO EXCEED TEN PERCENT (10%)
FOR EACH RENEWAL YEAR, SUBJECT TO NEGOTIATIONS AND
APPROVAL OF THE CITY; ALLOCATING `FUNDS THEREFOR
FROM THE DEPARTMENT OF HUMAN RESOURCES OPERATING
BUDGET, ACCOUNT CODE NO. 001000.270101.6.410.
WHEREAS, the Government Auditing Standards require that
audit organizations provide their staff with a program of
continuing education and training to ensure professional
proficiency; and
WHEREAS, the Blue Ribbon Task Force recommended that the
staff of the Office of Internal Audits receive computer technical
training to broaden employee skills; and
WHEREAS, ACL Services, Ltd. possesses the necessary
professional expertise to provide enhanced audit capabilities to
the employees of the Office of Internal Audits, such as 100%
substantive testing, access to multiple sampling methods, data
stratification, histograms and classifications; and
CITY COMMISSION
MEETING OF
SEP 1 4 2000
Resolution No.
00
�` 7,
WHEREAS, funds are available from the Department of Human
Resources Operating Budget, Account Code No. 001000.270101.6.410;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized" to
execute a Professional Services Agreement, in a form acceptable
to the City Attorney, with ACL Services Ltd., for computer
technical training for the Department of Internal Audits for a
period of one (1) year with the option to extend for two (2) one
(1) year periods, for an initial annual amount not to exceed
$10,000, with an annual increase not to exceed ten percent (10%)
for each renewal year, subject to negotiations and approval by
the City, with funds therefor hereby allocated from the
Department of Human Resources Operating Budget, Account Code
No. 001000.270101.6.410.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.2/
�i The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted.
If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 2 of 3 0""
PASSED AND ADOPTED this 14th day of September 1 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor did not indicate approval of
Vft legislation by signing it in the designated place provided, said legislaticil now
W-vmes effective with the elapse of ten (10) ay - m taction
s�j
ugiWing same, without the Mayorg�
erci o..
ATTEST:
WALTER J.
CITY CLEF
--l- .---
ATTORNEY
4651:LB:BSS
, City Clerk
AND CORRECTNESS -t/
74-)3
Page 3 of 3.
CITY OF MIAMI, FLORIDA CA=28
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and DATE: AUG 2 9 20OLI FILE
Members of the City Commission
SUBJECT: Audit Control Language
(ACL) Computer Training
FROM: REFERENCES:
*Manager;�"
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing the acquisition of computer technical training services for the Office of
Internal Audits, from the software company ACL Services, Ltd., a non-local,non-minority
firm, located at 575 Richards Street, Vancouver, BC Canada V613 2Z5, for one (1) year,
with the option to extend for two (2) additional one (1) year periods, at an initial annual
cost not to exceed $10,000. A maximum of ten percent (10%) for each renewal year, if
extended by the City, will be allowed subject to negotiation and approval by the City.
Funding for this training initiative is provided in the Department of Human Resources'
Account Code No. 001000.270101.6.410.
BACKGROUND
The Office of Internal Audits ("Office") recently purchased a state-of-the-art audit
software tool to enable its staff to inquire and analyze computerized files more
effectively. By using this tool, the Office will be able to improve audit coverage and
better evaluate internal controls that are inherent in automated financial accounting
systems.
The Office of Internal Audits is seeking to secure initial training on this software system
via the "ACL for Windows, Introductory Course," for its employees, which will expedite
the deployment of this audit software tool. The Office is also seeking to secure additional
advanced training during the two subsequent renewal years.
ACL Services Ltd. developed the audit software and therefore possesses the technical
knowledge and software curriculum to meet our needs. The proposed cost of this
training shall not exceed $10,000 for the first year, and will be offered to a maximum of
12 employees onsite. The Office conducted a cost analysis for the procurement of these
training services through the following sources: (1) the Institute of Internal Auditors (IIA),
at a cost of $1,295 per person (or $15,540 for 12 persons), plus per diem, and; (2) ACL
Services Ltd., at a cost not to exceed $10,000 (or $833 per person for 12 persons).
Based upon our analysis, the use of ACL Services Ltd. was deemed the most
advantageous and in the City's best interest. The Department of Human Resources is
responsible for coordinating citywide training for all employees and has identified funding
in Account Code No. 001000.270101.6.410.
CAG/RJ N/V /I RSJ/rl
O@ 783
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM °
TO: Judy S. Carter DATE: August 8, 2000 FILE:
Director
Department of Purchasing
SUBJECT: Resolution Authorizing Procurement of
Audit Control Language Training
FROM: *Atngel.llamy REFERENCES:
Department of Human Resources
ENCLOSURES:
The Department of Human Resources has verified with the Department of Management and
Budget that funds are available for the procurement of Audit Control Language (ACL) training,
in an amount not to exceed $10,000 for fiscal year 2000, from Account Code No.
001000.270101.6.410.
BUDGETARY REVIEW
' tu' V191,6
Departmerffof Management and B d et
)am
ARBNI/RSJ/rl
01 :q Nd 6— MY voo1
I6I7IW Jo 11110
City of Miami
Management & Budget
Date tq O n
Time 8: -I PM)
Amount of $ .Z O is
available in account number:
Oc'�/400 �-i000l.G.44/c)
erified d: SIGNATURE
PROFESSIONAL SERVICES AGREEMENT
AWARD SHEET
ITEM: ACL Computer Technical Training
DEPARTMENT: Internal Audit/Human Resources
RECOMMENDATION: It is recommended that the City Manager execute a
Professional Services Agreement, in a form acceptable
to the City Attorney, with ACL SERVICES, LTD., for
ACL computer technical training, for one ( 1 ) year with
the option to renew for two (2) additional one (1) year
periods, for an initial annual amount not to exceed
$10,000.00, authorizing an increase of a maximum of
ten percent (10%) for each renewal year subject to
negotiation and approval by the City; with funds
therefor hereby allocated from the Department of
Human Resources' Account Code No.
001000.2 70101.6.410
irec r of Pur hasing
e-?Zbv
Date
AwardSheet