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Home My WebLink AboutR-00-0771J-00-712 r 9/13/00 RESOLUTION NO. 00m 771 A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR-FIFTHS (4/5T11) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS, AND AUTHORIZING THE EMERGENCY PURCHASE OF A 2001 DODGE 1500 4X2 PICK-UP TRUCK WITH OPTIONS, FROM MAROONE DODGE, FOR THE POLICE DEPARTMENT'S JUVENILE INVESTIGATIONS UNIT, IN AN AMOUNT NOT TO EXCEED $19,019; ALLOCATING FUNDS THEREFOR FROM THE STOP ACTIVE VANDALISM EVERYWHERE ("SAVE") GRANT, ACCOUNT CODE NO. 142027.290519.6.840. WHEREAS, the'Juvenile Investigations Unit of the Department of Police requires a pick-up truck .to conduct graffiti paint -outs and other neighborhood clean-ups under the Stop Active Vandalism Everywhere ("SAVE") Grant; and WHEREAS, Gus Machado, the vendor approved for the purchase of a 2000 Ford F150, authorized pursuant to Resolution No. 00-337, adopted April 26,.2000, was not able to;fulfill the order; and WHEREAS, the Stop Active Vandalism Everywhere ("SAVE") Grant will expire on September 30, 2000, and is therefore imperative that all necessary paperwork for this purchase be completed prior to the expiration of the Grant; and CITY Communm MEETING OF SEP 1 2000 Rasaluti= lam. 00o, 77.1-:: !/1 s WHEREAS, the City Manager authorized the emergency purchase of a 2001 Dodge 1500 4X2 Pick-up Truck with options from Maroone Dodge, under existing City of Miami Bid No. 99-00-068, in an amount not to exceed $19,019; and WHEREAS, funding for this purchase is available from the Stop Active Vandalism Everywhere ("SAVE") Grant, Account Code No. 142027.290519.6.840; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By an affirmative vote of four-fifths (4/5ths) of the members of the City Commission, the City Manager's finding of an emergency, waiving the requirements for competitive sealed bids and authorizing the purchase for the Department -of Police, of a 2001 Dodge 1500 4X2 Pick-up Truck with options from Maroone Dodge, under existing City of Miami Bid No. 99-00-068, in an amount not to.exceed $19,019, is ratified, approved, and confirmed with funds allocated from the Stop Active Vandalism Everywhere ("SAVE") Grant, Account Code No. 142027.290519.6.840. Page 2 of 3 -U 0.- 7.7 1 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.'''/ PASSED AND ADOPTED this 14th day of September , 2000. JOE CAROLLO, MAYOR Via, a with Miami rods Sec. 2-36, since the Mayor did not indicate agproval of ,ffus,14pWofibn by signing it in the designated p! =O&A, said iegi�iatira t r bn� s&i�rc� t�rit8� the elapse ten iay: r rr� ti oa o� BrC '„ ,a,on hg; same,. without the Ma c it a�, _ , - ATTEST: J. WALTER J. FOEMAN CITY CLERK 0 �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 00- 7 71 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 31 TO: The Honorable Mayor and Members DATE: AUG 2 g 20nn FILE of the City Commission RECOMMENDATION SUBJECT: Resolution Ratifying City Manager's Action REFERENCES: Emergency Purchase of a Pick-up Truck for the Police ENCLOSURES: Department It is respectfully recommended that the City Commission adopt the attached Resolution ratifying the City Manager's emergency action authorizing the purchase of a 2001 Dodge 1500 4X2 Pick-up Truck with options, from Maroone Dodge, for the Juvenile Investigations Unit of the Police Department, in an amount,,not to exceed $19,019. Funding is available from the Stop Active Vandalism Everywhere (SAVE) Grant, Account Code No. 142027.290519.6.840. BACKGROUND The Police Department's Juvenile Investigations Unit was awarded a grant entitled "Stop Active Vandalism Everywhere" (SAVE), to combat graffiti and vandalism. The grant allocated monies to purchase a pick-up truck to conduct graffiti paint -outs and other neighborhood clean-ups. On April 27`'', 2000, the City Commission approved Resolution No. 00-337 authorizing the purchase of a 2000 Ford F150 4X2 Pick-up Truck with options for this purpose, from Gus Machado Ford, in a total amount not to exceed $19,307, awarded under existing City of Miami Bid No. 99-00-068. On June 29`x, 2000, Mr. Ed A. Machado, General Fleet Manager for Gus Machado forwarded a letter to the City of Miami stating that they could not fulfill the order for the 2000 Ford F150 (see attached). The SAVE Grant expires on September 30', 2000, therefore, the Police Department received authorization from the City Manager for an Emergency Purchase of a 2001 Dodge 1500 4X2 Pick- up Truck with options, from Maroone Dodge, in an amount not to exceed $19,019, under existing City of Miami Bid No. 99-00-068. This will enable the Police Department to complete the necessary paperwork and receive the Financial Oversight Board's approval for this purchase, before the expiration of the grant. 17r/iMfir CAG 001W_1 (JL 1 l 2: 33 - -. • ^�':. _ INTER -OFFICE � _. _ . :.. C1JUL 2� i Carlos A. imenez ,. -= JUL 24 2T.- ! _. _ FIN 16 City Manager ez Chief of Polic Description of commodity/service needed _._. Emergency Purchase ---=- --: Purchase'ofa Pick-up Truck for the Juvenile Investigations - _ Unit It is necessary for the Police Department to purchase a pick-up truck for the Juvenile Investigations Unit on an emergencv basis. Emergency Justification The Police Department's Juvenile Investigations Unit was awarded a grant entitled "Stop Vandalism Everywhere" (SAVE), to combat graffiti and vandalism. The grant allocated monies to purchase a pick-up truck to conduct graffiti paint -outs and other neighborhood clean-ups. On April 27`x, 2000, the City Commission approved Resolution No. 00-337 authorizing the purchase of a 2000 Ford F 150 4X2 Pick-up Truck with options for this purpose, from Gus Machado Ford, in a total amount not to exceed $19,307, awarded under existing City of Miami Bid No. 99-00-068. On June 29`h, 2000, Mr. Ed A. Machado, General Fleet Manager for Gus Machado forwarded a letter to the City of Miami stating that they could not fulfill the order for the 2000 Ford F 150 (see attached). The SAVE Grant expires on September 30'b, 2000, therefore, the department is requesting your approval for an Emergency Purchase of a 2001 Dodge 1500 4X2. Pick-up Truck with options, from Maroon Dodge, in an amount not to exceed $19,019, under existing City of Miami Bid No. 99-00- 068. This will enable the department to complete the necessary paperwork and receive the Financial Oversight Board's approval for this purchase, before the expiration of the grant. Reason for selecting vendor Maroone Dodge, submitted the lowest responsive and responsible bid, under existing City of Miami Bid No. 99-00-068. 100— 0717 Emergency Purchase ofa, Pick-up Truck for the Juvenile Investigations Unit' bate". SENT BY C ( T`c ';F y ( AMI 7-17— 0 : 3 :12PK PRCCLRENE AT. - MY i TY OF X t AN ( POLL (CE :14 1 / 1 FROM Ol 1G �� 'A;10` C� G � FP, -(NQ. ; � Jur. 29 200E 01; 35PM PI Curs plachede Facsimile Cover Sheet Data 6.2940 To; iM eritu Ulm C*Mpany: City Of Miami PhonQ: 306418-9907 Fax. 305-416-1925 From: Ed A. Machado Company: Gus Machado Ford Phone: (308) 420-2M Fn.- {305} $Z W2 Dear Me. guerre: RW rrlg W P.O. 0 204013, i It sW ttlt you fiat the F-JWb bm tinea a°aftpk6ply baboced oat for We yaw 20006 w we wilt not be Me to WWI fiat order. TUaklag you for tie opparhm* of •erTia; Ym Ed A. s commai Fleet banner CC Abut 5mrene illya lk GM Vast BA" t ®� 1200 W40 49th SI fW �If�loa�. fiforlft 33011 iN!-123.731 t Pale 1 of 1 Rodriguez, Lourdes From: Suarez, Maritza [msuarez@ci.miami.fl.us] Sent: Thursday, July 13, 2000 3:00 PM To: 'Rodriguez, Lourdes' Subject: Pickup Truck Hi, Lourdes! Below is the information regarding the 1/2 ton 2X4 pickup truck for the Juvenile Unit: Vendor Name: Maroone Dodge 21151 NW 2nd AVenue Miami, FL 33169 Contact Person: Steve Henry - 305-493-5310 Non-Minority/Dade County Vendor Truck: 2001 Dodge 1500 Base Price: Base Price: $13,099.00 Options: 5 yrs/75000 miles extended warranty: 810.00 Bedliner: 275.00 Limited Slip Axle: 335.00 Towing Package: 525.00 Extended Cab: 31975.00 TOTAL: -------------- $19,019.00 00-- 771 7/13/00 J-00-331 4/14/00 RESOLUTION NO. A RESOLUTION OF THE MIAMI CITY COM MISSIGN APPROVING THE PROCUREMENT OF A 2000 FORD F150 4X2 PICK UP TRUCK WITH OPTIONS, FROM MA --:L-'_' O FOiRD, FOR A TOTAL AMO UNIT NOT TO EXC E nD $19,307, AWARDED UNDER EXISTING CITY OF MIP` -ml BID NO. 99-00-0680; ALLOCATING FUNDS THEREFOR FROM THE STOP ACTIVE VANDALISM EVERY -WHERE GR.=YiT, ACCOUNT CODE NO. 142027.290519.6.840. WHEREAS, the Department of Police has a need for a pick-up truck to be used by the Juvenile Investigations Unit to conduct graffiti paint -outs and other neighborhood clean-ups; and --WHEREAS, Stop Vandalism Everywhere ("SAVE") is a comprehensive community -oriented project that combats graffiti and vandalism; and WHEREAS, the City Manager and the Chief of Police recommend that the purchase of a 2000 Ford F150 4X2 pick-up truck from Gus Machado Ford, awarded under City of Miami Bid No. 99-00-068, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: C=Ay COBI !BSSION r =r. ^.17. � �: .�� 00— 77 `iwJ...L.uon Nu. +. �l •' •Am LIN STt he .recia:a s na findings cont:a_ned in the Preamble to'`-tPis Resolution are hereby adopted by reverence ::ereto and incorporated' herein as. if fully set for--*-- ir. this Section. Section°2. The procurement of a 2000 Ford F150 4x2 nick -up truck with options from Gus Machado Ford, for a total amount not to exceed $191307, awarded under existing'City of Miami Bid No. 99-00-068, for the Department of Police, is hereby a —roved, with funds therefor hereby 'allocated from the ..Stop Active Vandalism Everywhere Grart, Account Code No. 142027.290519.6.850. Section 3. This, Resolution shall become effective immediately upon its adoption and signature of the Mayor.v xi If the Mayor does not sign this Resolution, it shall become effective at the and of ten calendar days from the date it was passed and adopted. If the Mayor vetoes 'this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 77x Page 2 of 3 ?,-'%.SSED AND this 27th day off April JOE CAROLLO, M-AY,./R this itill -n C'Eccr-i'.=S c "X c regar'ding, same. t,:Li ;,--Ut 'LIL le Niiyr (c ATTEST: \--WMi—P�L;�ernan. City Clerk W= - 7=R J. FOEMAIN CITY CLERK V—ZD T, RM -A.N-D CORRE.CTN---SS:t/ W W4:A: RCL 00— W Page 3 of 3