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Home My WebLink AboutR-00-0739J-00-768 9/13/00 RESOLUTION NO. 00— w 39 A RESOLUTION OF THE MIAMI CITY COMMISSION AMENDING RESOLUTION NO. 99-556 TO INCREASE THE CONTRACT WITH BEST MAINTENANCE & JANITORIAL SERVICE, INC., TO ALSO PROVIDE CUSTODIAL SERVICES FOR THE DOWNTOWN MINI -STATION AND THE BICYCLE DETAIL OFFICE, IN AN AMOUNT NOT TO EXCEED $5,`196, FROM $269,220 TO AN ANNUAL AMOUNT NOT TO EXCEED TO $274,416; ALLOCATING FUNDS FROM THE DEPARTMENT OF POLICE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 001000.290201.6.340. WHEREAS, Resolution No. 99-556, adopted on July 27, 1999, accepted the bid of Best Maintenance & Janitorial Service, Inc. for the provision of custodial services for the Police Headquarters Building, North and South Substations, Satellite Offices (Marine Patrol, Mounted Unit, and Davie Herring Center), Mini -Stations (Omni, Overtown, Edgewater, and Northeast) and the Auto Pound; and WHEREAS, the Department of Police requires an increase in the contract with Best Maintenance & Janitorial Service, Inc. to include custodial services for the Downtown Mini -Station and the Bicycle Detail Office; and CiTY COWMISSION EET CF, SEP 14 2G00 a0solution NA. 00-a 739 WHEREAS, the City Manager and the Chief of Police recommend that an increase in the contract with Best Maintenance & Janitorial Service, Inc., in an amount not to exceed $5,196, from $269,220 to an annual amount not to exceed $274,416, be approved; and WHEREAS, funds are available from the Department of Police General Operating Budget, Account Code No. 001000.290201.6.340; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Resolution No. 99-556, adopted July 27, 1999, is amended in the following particulars:'/ "RESOLUTION NO. 99-556 "Section 2. A resolution of the Miami City Commission accepting the bid of Best's Maintenance & Janitorial Services, Inc., for the provision of custodial services, for the Police Department at an annual amount not to exceed $269,229 $274,416, for the Police Headquarters Building, North and South Substations, Satellite Offices (Marine Patrol, Mount Unit and David Herring Center), Mini -Stations (Omni, Overtown, Edgewater, Northeast, and Downtown), a-nd the Auto Pound and Bicycle 1� Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted and unchanged material. Page 2 of 3 ®®— 739 Detail Office, for a period of one (1) year with the option to extend for two (2) additional one (1) year periods; allc_,t-"j with funds therefor allocated from the Police Department, Account Code No. 001000.290201.6.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2/ PASSED AND ADOPTED this 14th day of September , 2000. JOE CAROLLO, MAYOR with N.9 .fir � !r B.V�.� `O'.,"S"E" 't nre,, t''.n Min o " �„ n,i ��j�r� 1p�:'r'�i�l�g��q�rip,��yy ski 4 �; .,��pp%�. -3 ,�{ -"'inre, �. ! ...�f�,i �,C� Ra�Jt 6i1t:�iC'�c iE' "�)'r��3^^1 0 i� 1�stjafallon by 5d�,fgw" q it in li e 4k� 7�K7r n d �ilfi u ^ ,�.F �i! said lag*12i9on =ll Y�ip0pymp+p�eIPo� r 'V the r ( ipso r` itsn t e days { f.ryr.r., .f. Y:a> e of �n0 s rte. �a action Fi4d711tidfb "6T i96��diiYN ��i�it� Ci lsr tiS wGhsd ox'w ePr Pert: �ltT� 13�G�j Com. ,�c,+se! L��s"%i.to:Lkl'"+i!1� iJiJ J liY�il�:`+iii'iS regarding same, withOut 'thO 'ALIYU 0 G "63 -'Ing a vaZo. ATTEST: Iter J. Foeman, City Clerk ,.:- .77 - WALTER J. FOEMAN CITY CLERK .... APPROAS T/ L CORRECTNESS: ITY/`ATTORNEY 652:LB:BSS:dd:kdw zi If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 3 ®0- 739 0 CITY OF MIAMI, FLORIDA *CA-21 INTER-OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission Managero XAGime;o 7ROM: me City RECOMMENDATION DATE : AUG 2 9 2000 SUBJECT: Proposed Resolution REFERENCES: Custodial Services; Best's Maintenance & Janitorial ENCLOSURES: Services, Inc. FILE : It is respectfully recommended that the City Commission adopt the attached Resolution amending Resolution No. 99-556, to increase the annual amount approved from $269,220 to $274,416, under an existing contract with Best's Maintenance & Janitorial Services, Inc., for the provision of Custodial Services for the Police Department. Funding is to be provided from the Police General Operating Budget, Account Code No. 001000.290201.6.340. BACKGROUND The Department of Police is requesting an increase in the contract for custodial services for the Police Headquarters Building, North and South District Substations, Mini -Stations and Satellite offices. This increase is necessary to include custodial services to the Downtown Mini -Station located at 200 N.E. 2 Avenue, and the Bicycle Detail Office located at 63 N.W. 9 Street. Custodial Services are needed to maintain the aforementioned properties in a clean and sanitary condition. CAG C/JLM/lr TO: Carlos A. Gimenez City Manager FROM :� au hief of Polic CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: U6 - 7 2000 SUBJECT: Custodial Services; Best's Maintenance & Janitorial Services, Inc. REFERENCES: ENCLOSURES: FILE : The Police Department has verified that funds are available with the Department of Management and Budget, to increase the contract for the provision of custodial services with Best's Maintenance & Janitorial Services, Inc., from $269,220 to $274,416. Funding is available from the Police General Operating Budget, Account Code No. 001000.290201.6.340. BUDGETARY REVIEW AND APPROVAL: Linda M. Haskins Director Department of Management & Budget IiI,� •1' RMT/JLM/Ir �I��wlt 020 , h, .3 Y6 16 F1 C00 - gad 1. wKs" 4URE 00-- 739 • BEST'S MAINTENANCE & JANITORIAL SERVICE, TNC. 3290 Nib' 29TH STREET MIANII, FLORIDA 33142 (305) 635-5555 March ) A. Danny City of.Mjami Police Department Miami, Florida As per your request, Best's Maintenance & Janitorial Service, Inc. would like to provide you with an estimate for providing, janitorial services for the following facilities. 1) Bike Section Office located at 63 NW 9th Street A � x 1 a = � 691 ng, i $239.00 per month, service to be provided two (2) days per week ') 200 'IN 2nd Avenue lb X 1 1 . t1Ni'. lqq. x �a _ a, 3a�, ' $194.00 per month, service to be provided two (2) days per week 3} O� o� N Brie '� n �locat t �dnue 44.00 nth,se to be prop o (2)eek Please advise us when you would like to start service. Sincerely, Dj D� X51 Susie Diaz Manger PR:ECOEIVEID MAY 17 2000 LEcisLanoN oErmL � - J-99-650 7/21/99 RESOLUTION NO. 29— 5 J V A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID. OF BEST'S MAINTENANCE .& JANITORIAL SERVICES, INC., FOR THE PROVISION OF CUSTODIAL SERVICES, FOR THE POLICE DEPARTMENT AT AN ANNUAL AMOUNT NOT TO EXCEED $269,220, FOR THE POLICE HEADQUARTERS BUILDING, NORTH AND SOUTH SUBSTATIONS, SATELLITE OFFICES (MARINE PATROL, MOUNTED UNIT, & DAVIE HERRING CENTER), MINI -STATIONS (OMNI, OVERTOWN, EDGEWATER, & NORTHEAST) AND THE AUTO POUND, FOR A PERIOD OF ONE YEAR (1) WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT ACCOUNT CODE NO. 001000.290201.6.340. WHEREAS, the Department of.Police has a need to provide custodial services at its Police Headquarters Building, North and South Substations, Satellite Offices (Marine Patrol, Mounted Unit, and Davie Herring Center), Mini -Stations (Omni, Overtown, Edgewater, and Northeast) and the Auto Pound; and WHEREAS, said services include the furnishing of all labor,. materials, equipment and supervision; and -- WHEREAS, pursuant to public notice, Invitations for Bid No. 98-99-107 M/WBE were mailed to fifty-one (51) potential bidders; and - WHEREAS, five (5) responses were, received on June 9, 1999; and WHEREAS, the lowest vendor was, deemed non -responsible for not meeting the required qualifications for past performance; and WHEREAS, funds are available. from the Police Department Operating Budget,. Account Code No. 001000.290201.6..340; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Best's Maintenance & Janitorial Services, Inc:, be accepted as the lowest responsible and responsive bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution 'are -'hereby adopted by reference thereto and incorporated herein as if fully set forth in'this Section. Section 2. The June 9, 1999 bid submitted by Best's Maintenance & Jani•torial Services, Inc. , for the provision of custodial services for a one (1) year period,. at a total , annual. amount not to exceed $269,220, with the option to extend for two (2) additional one-year periods, is hereby accepted, with funds 2 - • therefor hereby allocated from the Police Department Operating Budget, Account Code No. 001000.290201.6.340. Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor Y PASSED AND ADOPTED this 27th day of July , 1999. JOE CAROLLO, MAYOR in accordance with Miami Ccxie Sec. 2.36, since the Mayor cid not indicate approves! 01 this legislation by signing it in the designated place pro:►ides.', sai,6 iep'.s'Ztic;: o becomeseffective with the elapse of ten (daysj�m the d5i�,pi Commissoa:..�: regarding same, without the MaypLaxe in a o. ATTEST: WALTER J. FOEMAN CITY CLERK W3637:RCL "O e i.ItV Ulerk �i If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately—Mon override of the veto by the City Commission. - 3 - AMENDMENT AND INCREASE OF CONTRACT BID NO. 98-99-107 M/WBE ITEM: Custodial Services DEPARTMENT: Police TYPE OF PURCHASE: Amend and Increase Contract REASON: The Department of Department of Police has seen a need to Amend Section 2 of Resolution No. 99-556 and increase contract for the provision custodial services. RECOMMENDATION: It is recommended that an Amendment to Section 2 of Resolution No. 99-556, to include custodial services for the Downtown Mini -Station and the Bicycle Detail Office and to increase the annual amount allocated to the contract awarded to Best Maintenance ex janitorial Services in an amount not to exceed $274,416 thereby increasing the contract amount from $269,220 to $274,416 annually, for the provision of custodial services, under existing Bid No. 98- 99-107 M/WBE, for the Department of Police; allocating funds therefor from the Police Department's General Operating Budget Account Code No. 001000.2 902 01.6.3 40. VA�'' • 7Judy S. arter o �— irector of Pu(,hasing o /7 vJ Date AwardIncrease$'