HomeMy WebLinkAboutR-00-0737J-00-761
9/13/00
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RESOLUTION NO. 00- 737
A RESOLUTION OF THE MIAMI CITY COMMISSION
APPROVING THE PROCUREMENT OF OFFICE SUPPLIES
BY THE BAYFRONT MANAGEMENT TRUST ("TRUST") FOR
THE MILDRED AND CLAUDE BAYFRONT PARK AND
BICENTENNIAL PARK, FROM APRICOT OFFICE
SUPPLIES & STATIONERY, INC., UNDER EXISTING
CITY OF MIAMI BID NO. 97-98-028R/01, EFFECTIVE
THROUGH FEBRUARY 14, 2001 AND ANY EXTENSIONS
THERETO, ON AN AS -NEEDED CONTRACT BASIS, IN AN
ANNUAL AMOUNT NOT TO EXCEED $10,000;
ALLOCATING FUNDS THEREFOR FROM THE GENERAL
OPERATING BUDGET OF THE TRUST.
WHEREAS, the Bayfront Park Management Trust ("Trust") manages
the Mildred and Claude Pepper Bayfront Park and Bicentennial Park;
and
WHEREAS, office supplies are necessary for the management of
both parks; and
WHEREAS, the Executive Director of the Trust recommends the
procurement of office supplies from Apricot Office Supplies &
Stationery, . Inc., under existing City of Miami Bid
No. 97-98-028R/01, effective through February 14, 2001 and any
extensions thereto, be approved; and
,CITY CCr4xjs, j
MEETING OF
SEP 1 4 2000
Resolniioa No.
WHEREAS, funds are available from the General Operating Budget
of the Trust;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The procurement of office supplies by the
Bayfront Park Management Trust ("Trust") ,for the Mildred and Claude
Pepper Bayfront Park and Bicentennial' Park from Apricot Office
Supplies & Stationery, Inc., under existing City of Miami City of
Miami Bid No. 97-98-028R/01, effective February 14, 2001 and any
extensions thereto, on an as -needed contract basis, in an annual
amount not to exceed $10,000, is hereby approved, with funds
therefor hereby allocated from the General Operating Budget of the
Trust.
Section 3. This Resolution shall become effective
immediately upon its adoption and signature of the Mayor.'/
�i If the Mayor does not sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 2 of 3 v
PASSED AND ADOPTED this 14th day of Spptambpr , 2000.
JOE CAROLLO, MAYOR
In aomredance with Miami Code Sec. 2-36, since the Mjyor did rtot indicate approval of
t3ti„4;:T:;tion by signing it in th
be-com,es Wit#ective with the elapse
regardgj same, without the Mayor
ATTEST:
WALTER J. FOEMAN
CITY CLERK
APPROVED S FORM CORRECTNESS:/
W9645:LB:BSS
Page 3 of 3
m
TO: Honorable Mayor and Members
of the City Commission
FROM: Jay C. Constantz
Executive Director
RECOMMENDATION:
CA -19
DATE: September 14, 2000
SUBJECT: Resolution Authorizing
Procurement of Office Supplies by
the Bayfront Park Management Trust
from Apricot Office Supplies &
Stationery, Inc.
It is respectfully recommended that the City Commission adopt the attached resolution authorizing
the Bayfront Park Management Trust to procure office supplies from Apricot Office Supplies &
Stationery, Inc., a Black owned, Miami -Dade County vendor, awarded under City of Miami Bid
No.97-98-028R/01, on an as -needed contract basis through February 14, 2001, subject to further
extensions by the City, at a total proposed annual amount of $10,000.00. Funds are available from
the Trust's Operating Budget at time of need.
BACKGROUND:
The Bayfront Park Management Trust is responsible for the upkeep and maintenance of Bayfront
and Bicentennial Parks.
Bayfront and Bicentennial Parks host numerous special events and concerts annually.
The Bayfront Park Management Trust has a need to procure office supplies.
The Trust anticipates substantial cost savings and improved service levels by utilizing the City of
Miami contract.
JCC/TS/mt
0®- 737
I
Judy S. Carter, Director September 14, 2.000 j
Purchasing Department
Jay C. Constantz Funding for the procurement
Executive Director of Office Supplies
City Bid No. 97-98-028R/O1
Apricot Office Supplies &
Stationery, Inc.
The Bayfront Park Management Trust has funds -available to cover the cost of the above
mentioned subject, in the amount. of .$10,000.00, from the Bayfront Park Management Trust
Operating Account.
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t O iamC
C O N T R A C T A WA R D
RENEWAL
BID NO. 97-98-028R/O1
OTR: SECOND AND FINAL RENEWAL
NAME OF BID: OFFICE SUPPLIES
CONTRACT PERIOD: FEBRUARY 15, 2000 THROUGH FEBRUARY 14, 2001
ORIG. CONTRACT PERIOD: FEBRUARY 15, 1998 THROUGH FEBRUARY 14, 1999
COMMODITY CODE: 615-73
TERM OF CONTRACT. ONE (1) YEAR WITH THE OTR FOR TWO (2) ADDITIONAL ONE-YEAR PERIODS
METHOD OF AWARD: LOWEST FIXED PRICE
AWARD BASED ON MEASURES: Yes( ) No ( X) ( ) Set Aside () BBE () HBE
O WBE owned firms O Local Preference
SECTION #I
VENDOR AWARD
F.E.I.N. #
59-2663744
VENDOR NAME:
APRICOT OFFICE SUPPLIES 8i STATIONERY, INC.
STREET:
386 NE 191 STREET
CITY/STATE/ZIP:
MIAMI, FLORIDA 33179
CONTACT PERSON:
STACEY SILVERA
PHONE #:
(305) 651-8888
FAX #:
(305) 651-1631
PAYMENT TERMS:
NET 30 DAYS
DELIVERY:
1-2 CALENDARS DAYS ARO P.O.
EXCEPTIONS:.
ALL HEWLETT PACKARD ITEMS, ELECTRONICS AND RIBBONS
SECTION #2
AWARD INFORMATION
C.C. AWARD DATE:
JANUARY 27, 1998 AMENDED AMOUNT: ALONE
AGENDA ITEM #:
CA -1 SPECIAL CONDITIONS- YES
RESOLUTION NO:
98-1204 INSURANCE REQUIREMENT: N/A
TOTAL AWARD AMOUNT: $4751000.00 FINANCIAL OVERSIGHT BOARD: JANUARY 6, 2000
SECTION #3
AFFIRMATIVE ACTION POLICY YES
SECTION #4 REQUESTING DEPARTMENT INFORMATION
USER DEPARTMENT/DIVISION: CITY-WIDE/(PURCHASING DEPARTMENT)
CONTRACT ADMINISTRATOR: MARITZA SUAREZ
TELEPHONE NO. (305) 416-1907 FAX NO. (305) 416-1925
TION #5 PROCURING AGENCY
IOR BUYER: MARITZA SUAREZ DATE PREPARED: FEBRUARY 2, 2000
EPHONE NO:(305) 416-1907 FAX: (305) 416-1925
BARED BY: STEPHANIE WILLIAMS