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Home My WebLink AboutR-00-0732J-00-771 9/13/00 RESOLUTION NO. 00— 7 3 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BIDS OF VARIOUS VENDORS, ON A GROUP BY GROUP BASIS, DESIGNATED AS EITHER "PRIMARY", SECONDARY", OR "TERTIARY" VENDOR(S), AS SET FORTH IN "ATTACHMENT NO. 1", INCORPORATED HEREIN, BASED ON LOWEST COST, PURSUANT TO INVITATION FOR BIDS NO. 99-00-136, FOR THE PROVISION OF TEMPORARY PERSONNEL SERVICES FOR THE DEPARTMENT OF HUMAN RESOURCES, ON AN AS - NEEDED CONTRACT BASIS FOR ONE (1) YEAR, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE YEAR PERIODS, TO BE UTILIZED CITYWIDE, AT AN ANNUAL AMOUNT NOT TO EXCEED $450,000; ALLOCATING FUNDS FROM THE VARIOUS USER DEPARTMENT'S BUDGETS AT TIME OF NEED, SUBJECT TO BUDGETARY APPROVAL. WHEREAS, the Department of Human Resources surveyed the needs of all City of Miami Departments to determine their past, present and projected utilization of temporary personnel services; and WHEREAS, it has been determined that the usage of temporary personnel agencies is required to cover unforeseen, prolonged ► iIre �4 (OVAI CITY COMOSSION, MING OF, S E P 1, 4 2000 Resolution No. 0— 732 absences, resignations, retirements and/or" special short-term projects as needed; and WHEREAS, pursuant to public notice, Invitation for Bids No. 99-00-136 was mailed to one hundred twenty-three (123) potential bidders; and WHEREAS, twenty (20) responses were received on June 5, 2000; and WHEREAS, eight (8) bids were deemed non-responsive for failing to submit the markup multiplier formula as instructed or for failing to submit letters of reference as required by the Bid Specification; and WHEREAS, funds are available from the various user departments at time of need subject to budgetary approval; and WHEREAS, the City Manager and the Director of Human Resources recommend that the bids of various vendors awarded on a `group by, group' basis, designated as either "primary", "secondary", or "tertiary" vendor(s) based on lowest cost, be accepted; Page 2 of 4 �; NOW, THEREFORE, BE IT RESOLVED' BY THE COMMISSION OF THE CITY OF_MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. i Section 2. The June 5, 2000 bid received from various vendors awarded on a `group by group' basis, designated as either "primary", "secondary", or "tertiary" vendor(s), as set forth in "Attachment No. 1," incorporated. herein, based on lowest cost, pursuant to Invitation for Bids No. 99!-00-136, for the provision of Temporary Personnel Services for the Department of Human Resources, on an as -needed. contract basis for one (1) year, with the option to renew for two (2) additional one year periods, to be utilized Citywide at an annual amount not to exceed $450,000, is accepted, with funds allocated from the various user department's budgets at time of need, subject to budgetary approval. -12 Page 3 of 4 0 Section 3. This Resolution shall become effective immediately upon its adoption and signature of the Mayor!' - PASSED AND ADOPTED this 14th day of September , 2000. JOE CAROLLO, MAYOR In accordance with Miami Code Sec. 2.36, since the Mayor did not indicate agprovP I of this legislation by signing it in the designate lace provided, said le ' Von now becomes effective with the elapse f to 10) s from ' e of ATTEST: same, without the i or enc ci i v ,ssien act on WALTER J. FOEMAN n, City Clerk CITY CLERK , AND CORRECTNESS ATTORNEY 4655:BSS 1� If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 4 of 4 732 TEMF Item Description Group I Receptionist Clerk I Clerk II Clerk Typist Secretary Group II Account Clerk Accountant Senior Accountant Group III Legal Secretary Paralegal Group IV Transcriber Group V Programmer Group VI Adjuster Group VII Laborer Custodian Painter Electrician ORARY PER50NNEL SEF Primary Vendor i Pay Rates J 4 AIA Employment of Miami 1 $ 1.2472- multiplier i $ 11.37 /hr $ 11.37 /hr $ 12.57 /hr $ 11.97 /hr- $ 13.21 /hr Employment Resources, Inc. $ 1.2000 multiplier $ 13.99 /hr $ 17.95 /hr $ 20.80 /hr Westaff (USA), Inc. $ 1.2244 multiplier $ 15.79 /hr $ 22.31 /hr AlA Employment of Miami $ 1.2500 multiplier $ 16.25 /hr AlA Employment of Miami $ 1.2500 multiplier $ 25.08 /hr AIA Employment of Miami $ 1.2500 multiplier $ 18.70 /hr :mployment Resources, Inc. $ 1.2500 multiplier $ 13.24 /hr $ 12.60 /hr $ 16.99 /hr $ 23.90 /hr WIGES - BID N0. 99-00-13b Secondary vendor PayR II I Westaff (USA), Inc. IE $ 1.2472 multiplier $ 11.37 /hr $ 11.37 /hr $ 12.57 /hr $ 11.97 /hr $ 13.21 /hr Westaff (USA), Inc. - $ 1.2287 multiplier $ 14.33 /hr $ 18.38 /hr $ 21.29 /hr AIA Employment of Miami $ 1.2685 multiplier $ 16.36 /hr $ 23.11 /hr Employment Resources, Inc. $ 1.2500 multiplier $ 16.25 /hr Employment Resources, Inc. $ 1.2500 multiplier $ 25.08 /hr , Employment Resources, Inc. $ 1.2500 multiplier $ 18.70 /hr Eden Staffing Services $ 1.3474 multiplier $ 14.27 /hr $ 13.58 /hr $ 18.31 /hr $ 25.76 /hr Tertiary Vendor Pay Rates oyment Resources, Inc $ 1.2500 multiplier $ 11.40 /hr $ 11.40 /hr $ 12.60 /hr $ 12.00 /hr $ 13.24 /hr AlA Employment of Miami $ 1.2685 multiplier $ 14.79 /hr $ 18.98 /hr $ 21.98 /hr Initial Staffing Services $ 1.2800 multiplier $ 16.51 /hr $ 23.32 /hr Westaff (USA), Inc. $ 1.2535 multiplier $ 16.30 /hr Westaff (USA), Inc. $ 1.2537 multiplier $ 25.15 /hr Westaff (USA), Inc. $ 1.2537 multiplier $ 18.76 /hr AlA Employment of Miami $ 1.3950 multiplier $ 14.77 /hr $ 14.06 /hr $ 18.96 /hr $ 26.67 /hr Group VIII Employment Resources, Inc. Eden Staffing Services AlA Employment of Miami $ 1.3000 multiplier $ 1.3474 multiplier $ 1.3950 multiplier Heavy Equipment Operator $ 16.78 /hr $ 17.39 /hr $ 18.01 /hr Senior Heavy Equipment Operator $ 18.53 /hr $ 19.20 /hr $ 19.88 /hr Marina Forf lift Operator $ 13.00 /hr $ 13.47 /hr $ 13.95 /hr Heavy Equipment Mechanic $ 21.49 /hr $ 22.27 /hr $ 23.06 /hr Heavy Equipment Mechanic Helper"' $ 16.00 /hr $ 16.59 /hr 1 7 /hr Approval: Prepared by Maritza Suarez, 6/29/00 Page 1 Depa ent Di ctor/Desi e ATTACHMENT NO. 1 00- 732 CITY OF MIAMI, FLORIDA CA=1 INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and DATE: AUG 2 9 2000 FILE: Members of the City Commission sueJEcr : proposed Resolution Temporary Personnel Services Contract FROM: ar O A. Gime a REFERENCES : City Manager ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution awarding Bid Number 99-00-136 on a Group by Group basis, who shall be designated as either "primary", "secondary", or "tertiary" vendor(s) based on lowest cost, for the furnishing of temporary personnel services for various departments in the City of Miami. If the "primary" vendor fails to respond within 48 hours, the service from the "secondary" vendor will be requested. Similarly, if there is no response within 48 hours, the "tertiary" vendor will be contacted. This service will be used on an "as -needed" basis for a one-year period with the option to extend for two additional one-year periods. BACKGROUND The Department of Human Resources surveyed the needs of all City Departments to determine their past, present and projected utilization of temporary personnel services. It has been determined that the usage of temporary personnel agencies will continue to be needed in the future. Temporary personnel services are typically utilized to cover unforeseen, prolonged absences, resignations, retirements and/ or special short-term projects, as needed. Twenty (20) bids were received, eight (8) of which were non-responsive. The Department of Human Resources and Purchasing analyzed the remaining twelve (12) responsive bids pursuant to Bid No. 99-00-136 and selected the lowest bidders on a group -by -group basis. The lowest bid per Group is designated as the primary vendor and the next two lowest as the secondary and tertiary vendors, respectively. The personnel categories were placed into eight (8) separate groupings to allow companies to compete in their specialty areas — i.e., clerical support, financial, legal, skilled and unskilled laborers. A department's expenditure of funds for temporary personnel services will require budgetary approval prior to usage. Attached is a matrix summarizing the results of the formal bids. Therefore, it is respectfully recommended that the City Commission adopt the attached resolution and authorize the City Manager to execute a contract between the City of Miami and the lowest primary and secondary vendors. CAG/RJN/ S 00- 732 AWARD RECOMMENDATIONRM BID NUMBER: 99-00-136 COMMODITY/SERVICE: Temporary Personnel Services DEPARTMENT / DIVISION: Human Resources TERM OF CONTRACT: Contract for two :years with' OTR for two additional one year periods. NUMBER OF BIDS DISTRIBUTED: 123 NUMBER OF BIDS RECEIVED: twenty (20) METHOD OF AWARD: Three (3) lowest responsible and responsive bidders meeting Specifications on a group by group basis RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: AIA Emb3ovment of Miami Female/Local Westaff (LISA). Inc. Non-Minority/Non-Local Employment Resources, Inc. Black/Dade Initial Staffing Services Non-Minority/Dade Q Eden Staffing Services Non-Minority/Non-Loocal L' $450, 000.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The use of teniporary personnel services are used to provide assistance to Citv Departments when urgent/ emercrencv situations arise. ACCOUNT CODE(Sh BUDGET REVIEW APPROVAL: * i dy S arter Director PURCHASING APPROVAL: OTHER FUNDING APPROVALS, IF APPLICABLE: t PAGE 2 OF 2 TITLE: *Based on availability of funds from the various user departments at time of need. 00- 7132 Item Description Group I Group II Group III Group IV Group V Group VI Employment Resources, Inc 6175 NW 153rd Street, #22C Miami Lakes, FL 33014 Black/Dade Marginal Mark-up Multiplier Over employee Pay Rate $ 1.2500 $ 1.2000 $ 1.3000 $ 1.2500 $1.2500 $ 1.2500 Group VII F$_172 5-0 0 Group VIII $ 1.3000 r Local Office Address: Same as above Prepared by Maritza Suarez, 6/29/00 TABULATION OF BIDS TEMPORARY PERSONNEL SERVICES BID NO. 99-00-136 A1A Employment of Miami 3050 Biscayne Blvd., #100 Miami, FL 33137 Female/Local Marginal Mark -LD Multiplier Over employee Pay Rate $1.2685 **** $-�,2C�5 I $ 1.3950 $ 1.3950 **** E i i Same as above ***Local Preference Ordinance applied *****Vendor declined local preference Westaff (USA), Inc, Initial Staffing Services 301 Lennon Lane 9999 Sunset Drive, #103 Walnut Creek, CA 945981 Miami, FL 33173 Non-Minority/Non-Local Non-Minority/Dade Marginal Mark-up Multiplier € Marginal Mark-up Multiplier Over employee Pay Rate Over employee Pay Rate 4 $ 1.247-11 $ 1.2900 $ 1.2287 r$--1-2-2-44-1 $ 1.2535 $ 1.2537 $ 1.2537 $ 1.7353 $ 1.9690 419 West 49th St., #216 Hialeah Page 1 $ 1.2900 FT -1 .2-800 $ 1.2800 $ 1.2700 $ 1.2800 $ 1.6000 $ 1.7000 Same as above Eden Staffing Services 500 W. Cypress Creek Ft. Lauderdale, FL 33309 Non-Minority/Non-Local Marginal Mark-up Multiplier Over employee Pay Rate $ 1.3474 $ 1.3474 $ 1.3474 $ 1.3474 $ 1.3474 $ 1.3474 $ 1.3474 F$77173_47741 7407 Miami Lakes Drive PDS Technical Services 7220 NW 36 Street, #440 Miami, FL 33166 Non-Minority/Dade Mar inaI Mark-up Multiplier Over employee Pay Rate no bid no bid no bid no bid $ 1.3200 no bid i $ 1.400010 no bid Same as above !!! .. TABULATION OF BIDS TEMPORARY PERSONNEL SERVICES BID NO. 99-00-136 = E Everest Solutions, LLC Action Labor of Florida KMA Security, K. Mitchell & Assoc. E Larrieu & Associates Ambiance Personnel Careers USA 63300 Monroe Ave., #321 16768-70 NE 5th Avenue 9200 South Dadeland Blvd., #209 3971 SW 8 Street 7990 SW.117 Avenue 16400 N. Congress, #1050 Rochester NY 14618 N. Miami Beach, FL 33162 Miami, FL 33156 Miami, FL 33134 Miami, FL 33183 Boca Raton, FL 33487 Non-Minority/Non-Local Non-Minority/Non-Local I Non-Minority/Dade Hispanic/Local Female/Dade Female/Non-Local Marginal Mark-up MulNpller Marainal Mark-up Multiplier Marainal Mark-up Multiplier Marainal Mark-up Multiplier Marginal Mark-up Multiplier Marainal Mark-up Multiplier Item Description Over employee Pay Rate Over employee Pay Rate . Over employee Pav Rate Over employee Pay Rate Over employee Pay Rate Over employee Pay Rate Group] no bid no bid l $ 1.4400 $ 22.4210 $ 1.3245 $ 1.4800 Group II bid I • ' no no bid $ 1.4400 $ 24.9200 $ 1.4175$ 1.4000 Group III. no bid no bid no bid 27.4 $ 200 no bid l l $ 1.4000 Group IV no bid no bid no bid$ 27.4200 no bid l $ 1.4000 1 I Group V $ 3.1405-. no bid $ 1.4400 � $ 32.4900 no bid i $ 1.4000 Group VI no bid no bid no bid $ 32.4900 no bid no bid Q GroupVII no bid- $ 1.7000 no bid$ i 35.1100 no bid ! no bid Group VIII no bid nobid l no bid $ 36.3100 no bid no bid Local Office Addr' Same as above "Same as above Same as above Same as above Same as: above 704 Brickell Avenue Miami Approval. pP Prepared by Maritza Suarez, 6/29/00 Page 2 Depart ent Directo Designee Eabor Finders of Miami, Inc no bid $ 1.39 $ 1.39 ,BULATION O ,RY PERSONP BID NO. 99-00 Ablest Staffing 7949 NW 53 Street Miami, FL 33166 Non-Minority/Dade Marginal Mark -un Multiplier Over employee Pav Rate I N 39% 0 N - 39% R E S 39% P 0 N S 39% V E 39% 39% 39% 39% F BIDS IEL SERVICES -136 Personally Yours Staffing 11400 N. Kendall Dr., #112 Miami, FL 33176 Non-Minority/Dade MMr inal Mark-up Multiplier Over employee Pav Rate 6 1279 W. Flagler Street Miami, FL 33135 I Non-Minority/Local 700 Marginal Mark-up Multiplier `-Item Description Over employee Pav Rate Group I N no bid Marginal Mark-up Multiplier 0 Over employee Pay Rate N Group II - no bid no bid R 0 E Group III F no bid N 0 Group IV S no bid no bid P R I V Group V E no bid Group VI no bid Group VII $ 1.7500 Group VIII no bid no bid $ 1.39 $ 1.39 ,BULATION O ,RY PERSONP BID NO. 99-00 Ablest Staffing 7949 NW 53 Street Miami, FL 33166 Non-Minority/Dade Marginal Mark -un Multiplier Over employee Pav Rate I N 39% 0 N - 39% R E S 39% P 0 N S 39% V E 39% 39% 39% 39% F BIDS IEL SERVICES -136 Personally Yours Staffing 11400 N. Kendall Dr., #112 Miami, FL 33176 Non-Minority/Dade MMr inal Mark-up Multiplier Over employee Pav Rate TA TEMPORA I Cura Staffing 700 S. Royal Poinciana Blvd. Miami Springs, FL 33166 oil Non-Minority/Dade Marginal Mark-up Multiplier 35% Over employee Pay Rate - N 34% no bid R 0 E N S 30% no bid P R 0 E N S no bid S P 30% 1 V 0 E N 30% S no bid V E no bid no bid $ 1.39 $ 1.39 ,BULATION O ,RY PERSONP BID NO. 99-00 Ablest Staffing 7949 NW 53 Street Miami, FL 33166 Non-Minority/Dade Marginal Mark -un Multiplier Over employee Pav Rate I N 39% 0 N - 39% R E S 39% P 0 N S 39% V E 39% 39% 39% 39% F BIDS IEL SERVICES -136 Personally Yours Staffing 11400 N. Kendall Dr., #112 Miami, FL 33176 Non-Minority/Dade MMr inal Mark-up Multiplier Over employee Pav Rate Rate N 34% 0 oil N 35% ° - 34% R E S 30% P 0 N S 30% 1 V E 30% no bid no bid '30% Linda Robins & Associates 10647 SW 88 Street, #6-C Miami, FL 33176 Female/Dade Marginal Mark-up Multiplier Over employee Pav Rate N 45% 0 N - 45% R E S no bid P 0 N 45% S. I V E no bid Local Office Addr Same as above Same as above Same as above Same as above "Deemed non-responsive for failing to submit the letters of reference with bid *Deemed non-responsive for failing to submit the markup multiplier formula as instructed $y **Deemed non-responsive for failing to submit the letters of reference with bid. Prepared by Maritza Suarez, 6/29/00 Page 3 no bid no bid no bid Corestaff Services 4400 Post Oak Pkwy., #2220 Houston, TX 77027 Non-Minority/Non-Local Marginal Mark-up Multiplier Over employee Pav Rate N 35% O N oil - 35% ° R E S 35% P 0 N S 35% I V E 35% no bid 38% rer & custodian no bid Same as above . 7700 N. Kendall Drive #60 Miami Approval: DepartADirector/ signee Group VII $ 1.83 50% I Group VIII $ 1.81 50% a Local Office Add07 Same as above Same as above *Deemed non-responsive for failing to submit the markup multiplier formula as i ct d Prepared by Maritza Suarez, 6/29/00 �M_ "Deemed non-responsive for failing to submit the letters of reference with bid. Approval: r Page 4 Depart nt Director/ signee TABULATION -OF BIDS TEMPORARY PERSONNEL SERVICES BID NO. 99-00-136 E .Kemp Services, Inc. Outdoors In DBA Tandem Staffingi - 61031 Ives Dairy Rd., #231 3100 NW 27 Avenue - Miami, FL 33179 Miami, FL 33142. Black/Dade Non-Minority/Dade Marginal Mark-up Multiplier Marainal Mark-up Multiplier Item Description Over employee Pay Rate Over employee Pay Rate N N Group 1 O $ 1.67 0. 50% i N N Group II R $ 1.66 R 50% E E 1 S S Group III P $ 1.66 O 50% N N Group IV 1 $ 1.68 S 50% V V; E E. Group'V $; . 1.74 * 50% ° Group VI $ 1.67 * - 50% i Group VII $ 1.83 50% I Group VIII $ 1.81 50% a Local Office Add07 Same as above Same as above *Deemed non-responsive for failing to submit the markup multiplier formula as i ct d Prepared by Maritza Suarez, 6/29/00 �M_ "Deemed non-responsive for failing to submit the letters of reference with bid. Approval: r Page 4 Depart nt Director/ signee CITY OF MIAMI OF THE CITY CLERK BID SECURITY LIST BID ITEM: TEMPORARY PERSONNEL SERVICES BID NO: 99-00-136 DATE BID(S) OPENED: JUNE 19, 2000 it TIME 10:00 a.m. BIDDER. TOTAL BID BID BOND (ER) AMOUNT CASHIER'S CHECK EDEN STAFFING SERVICES See attache bid INITIAL STAFFING SERVICES " BS ACTION LABOR OF FLORIDA ' ABLEST STAFFING " H1H CIvIrLUTVILNI Ur MIAMI WESTAFF (USA), INC. CORESTAFF SERVICES K M A SECURITU, K MITCHE EVEREST SOLUTIONS, LLC CAREERS USA K MI " EMPLOYMENT RESOURCES INC. LARRIEU & ASSOCIATES AMBIANCE PERSONEL 111U.' PERSONALLY YOURS STAFFING, INC. " OUTSOURC INTERNATIONAL / dba TANDEM STA FING We re eived only one o y w is was senf Lo Fro urement NO BID "Offers from 'the ven _:vers Hsteicl KUM, ,, •.t'I' fimelv gs cif tivo c bn c-71"— , +'T cute. and tf.rr'p. � NO C 0 . NAME other offers suhrrlixf^d, in to i:nl A / BRI ELL ERS NE 07STT CT A received)envelops on behalf of Person receiving id(s) PURCHASING DEPARTME (City Department) on (Date) SIGNE Deputy City Clerk r! itij y �IN UP t� JUDY S. CARTEP. F t s Director i or C 1 Q�CO., X04 ADDENDUM NO. I VIA REGULAR MAIL BID NO.99-00-136 May 18, 2000 TEMPORARY PERSONNEL SERVICES Please be advised that the opening date of the above mentioned bid has been changed. BIDS ARE NOW DUE MONDAY, JUNE 19, 2000 AT 10:00 A.M. ALL OTHER TERMS AND CONDITION'S OF THE BID DOCUMENT REMAIN THE SAME. CARLOS A. GIMENEZ City Manager SINCERELY, Y S. IEF PROCUREM T OFFICER r-: - `- THIS ADDENDUM IS TO BE SIGNED AND DATED BY BIDDERS AND SUBMITTED AS PROOF OF RECEIPT WITH THE SUBMISSION OF BID RESPONSES. SIGNATURE: DATE: NAME OF FIRM: DEPARTMENT OF PURCHASING/444 S.W. 2nd Avenue, 6th FlooreMiami, Florida 33130/(305) 416-1900/Fax: (305)416-1925 F. -Mail Address: purcha"ci.miami.fl.us./Website Address: httpi//ci.miami.ii.us/ Mailing Address: P.O. Box 330708 Miami, FL 33233-0708 G ADVERTISEMENT FOR BID Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, FL 33133 for the following: BID NO. 99-00-136 TEMPORARY PERSONNEL SERVICES OPENING DATE: 10:00 A.M. MONDAY, June 5, 2000 (Deadline for Request of additional information/clarification: May 30, 20001 . Detailed specifications for this bid are available upon request at the City of Miami, Purchasing Department, 444 SW 2nd Avenue, Sixth Floor, Miami, FL 33130. Telephone No. 416-1906. THIS BID SOLICITATION IS SUBJECT TO THE "CONE OF SILENCE" IN ACCORDANCE WITH MIAMI-DADE COUNTY ORDINANCES 98-106 AND 99-1. (PLEASE PRINT THIS SECTION IN BOLD PRINT s �> czzl Donald H. Warshaw CITY. OF MIAMI City Manager LOGO' ., > AD NO. 5758 r > E'J { I City of Miami This number must <, �,.,�° REQUISITION FOR ADVERTISEMENT appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of the advertisement with °thia rpguisition.' 1. Department: t 2. Division: 3. Account Code number: c 4. Is this a confirmation: 5. Prepared by: 001000 . 27 010 1 -'ro 2P 7 ❑ Yes ❑ No 1' Fina To Cobolo 6. Size" of advertisement: 7. Starting date: 8. Telephone number: 5!12/00 41.6-2101 9. Number of times this advertisement is to be 10. Type of advertisement: published: ONCE{❑ Legal ❑ Classified ❑ Display 11. Remarks: Tefrdporary Serl %"7..: es Contract � 1-31D v0. �.r3-00- 130 12. Publication Dates of Advertisement -a Invoice No > C—;" - oust" �. IiiIA14I TII'•IE 4.11.AN I 07,V I EVI 10 q e i J 13. 1 ilr Approved.— pproved.;❑' ;Ell.r. Disapproved' AX q/�7i �V PL•ii .. 4 I 0 I 00 r f ./V'f •._-•'4 I "i, "Deipartme'6t Directory/Designee(f'r�Date Approved.for Payment Date I 'C 10S/PC 503 Rev. 12/89 Routing: Forward White. and Canary to G.S.A. (Procurement'Management) and retain Pink copy.. DISTRIBUTION: White.- G.S.A.; Canary - Department CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy C r DATE: Chief r curement Office (� SUBJECT FROM Walter JT City Clerk REFERENCES ENCLOSURES: June 19, 2000 FILE Receipt of Untimely Bid; bid no. 9900136 - Temporary Personnel Services This memo is being written to memorialize the conversation that I had on this same date with Pamela Burns of your staff in connection with Bid No. 9900136 (Temporary Personnel Services). I was informed that said bid was received from Manpower in your office at 9:54 a.m. as evidenced by your time stamp. We in fact received it later, specifically at 10:15 a.m., as evidenced by our time stamp. Please be advised that pursuant to Administrative Policy Manual APM 2-91, it states that: "Any bids or RFP(s) which are delivered to any other city office other than the City Clerk's Office will be considered not to have been appropriately delivered and will be disqualified". In closing, since the aforementioned proposal was received after the deadline of June 19, 2000 at 10:00 a.m., it was not included as part of the bid's security list. We are forwarding said bid to you as having been untimely received. RECEIVED AFTER THE STIPULATED DEADLINE CITY CLERK, CITY OF MIAMI 3500 PAN AMERICAN DRIVE MIAMI, FLORIDA 33133 YEAR RID DUE Tw Bid 9900 136 JUN 062000-.-j oo AM , 77 FL ECCIV'.D AFTE Z THE PIPULATE-D �� ® ��' �� 4. � G� i:: `, -_' t. I'('`�f;i SCI i. '��. � �'�` l �'. � _ r � '"�. :'1 YFAR Rin 4 DUE TIS as 9900 3 6 JUN 19 2000 -10 00 AM r j� Crl cl, c` L CITY CLERK, CITY OF MIAMI 3500 PAN AMERICAN DRIVE, DINNER KEY P.O. BOX 330708, COCONUT GROVE STATION MIAMI, FLORIDA 33233-0708 y , ('c4e Q cJ Vic, - box- 5076617 JUN 16,0cf, JR O p CITY CLERK, CITY OFMIAMI v 3500 PAN AMERICAN DRIVE MIAMI, FLORIDA 33133 YEAR RIR # DUE TIME 99 0 0. 13 6 x 2000 -10 00 AM Bids Y • Judy Carter To : _Chiefprocurement Officer Walter Foeman FROM: City Clerk ip CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM June 28, 2000 DATE: FILE SUBJECT: Nonacceptance of bid REFERENCES: ENCLOSURES: This memorandum has been written as. a follow up to my recent conversation with you concerning Bid Number 99-00-136, which was attempted to be submitted by Personnel One for temporary personnel services, but was not accepted by a member of my staff, namely Ms. Miriam Parra. Ms. Parra acknowledges the following set of circumstances: 1. The aforementioned proposal was attempted to be delivered by FedEx prior to the cut-off date and time of June 22, 2000, 2 p.m. Ms. Parra does not recall the date nor the time of delivery. 2. She states to the best of her knowledge, that there was no bid number on the outer FedEx envelope. 3. The recipient's name, which appears on the envelope, was Maritza Suarez. 4. Ms. Parra did not accept the proposal over the counter because of the aforementioned reasons. After meeting with Ms. Parra and investigating the matter further with FedEx officials, it was discovered that: 1. FedEx always hands over the original Airbill to the sender. 2. Tania Philips (954-989-3996) from Personnel One faxed our office a copy of their Airbill (see Attachment I) that had the Bid Number 99-00-136 written on it. 3. The Downtown Miami FedEx Station located at 200 South Miami Avenue (1-800- 463-3339) received the original package. We spoke to Vicki Betts and requested a faxed copy of the Airbill (see Attachment II). 4. A'copy of the Airbill that the local station faxed our office does not contain a bid number. In closing, we are left assume that the bid number was not there initially at the time of delivery. If there are any further questions regarding the aforementioned, please do not hesitate to contact my office. WJF/gv C: Maria Chiaro, Assistant City Attorney Enclosed .JWSN—AA—WW 04C2 driC-I 611, bf tL."a5 ,VV)Jq ATTACHMENTtex I rtle U-xf - -40", Wan� FecEx..,iN,4Ai,rbat= 8131 981L 1112 Svr*rs F*dEx Dow 4Q - Ito Accourc Numaer C rmpaa PERS Awress 3475 SHERIDAN ST ZTE 10 c,,HOLLYWOOD FL nP 33021 Your Internal siflinq hdarcnct To Ot--r- -Ct� N. A713 !!7 4s Express P;jc"ge Service rvdEx Pnarxv Ovomqk L] Foaft Swdarci mmom .17 rowavaro®a� rrta+rar '+i cay AL NiW�Peel and Stick F,cdEx-USA Aifbill 6 W See back loi application instructions. tow Oft s mW a swasb" Vft Opmon a WW wiom. A" bock for smi Questions? Call I-SW-09-Fedbe (600-463-3339) a Asia s tum,11. -I gal 3 FA "IN we or" ID fArm"'NA f" .4 lw%*whm WN 13Z 0104313494 9 4b Exprem Freibbi U. -Ace L 2d�IDPY:Iighr E2D t?vhl Ftdf, Mey Fmoh w,iKOrm 5 . Packagino XI fOdEx Laftr' hdri. Pak - I Special Hundling SWA*Ddxwy L]!mmiWIWWWoO"V ZNxt=F;odEVx"Lomftm []s"tDFWodE6xIWLDc"nym %W"mW=Ptm. NO&W.&O.0 FOUFMO—V. NO❑V"7 Y06 V4W% ==01010 pr 'Wow WN"" Ig tArpAirmftOnN Pavimit MW L I Illacown `Thud Party 7:( Cmd, card El C"Kwk "wow rowavaro®a� rrta+rar '+i cay AL NiW�Peel and Stick F,cdEx-USA Aifbill 6 W See back loi application instructions. tow Oft s mW a swasb" Vft Opmon a WW wiom. A" bock for smi Questions? Call I-SW-09-Fedbe (600-463-3339) a Asia s tum,11. -I gal 3 FA "IN we or" ID fArm"'NA f" .4 lw%*whm WN 13Z 0104313494 9 0844 A-i-kil- sry -j Nve A J' ( Pt Phonp d6` t'arkag°s°n�`Ce ce � �+aa1Ba71i,g�renc �`,� llR'a,+s-11 f1:11f�hcSery ra,-• `�'' rre BC'TWrS 1lP +J.7Q.7y arm. 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