HomeMy WebLinkAboutR-00-0730J-00-745
9/13/00?;:,
RESOLUTION NO.
A RESOLUTION OF THE MIAMI CITY COMMISSION
ACCCEPTING THE BID OF SOUTH FLORIDA
MAINTENANCE SERVICES, INC. FOR LANDSCAPE
MAINTENANCE SERVICES FOR THE PROJECT
ENTITLED: "BRICKELL AVENUE MEDIANS LANDSCAPE
MAINTENANCE PROJECT B-6355" FOR THE
DEPARTMENT OF PUBLIC WORKS, ON A CONTRACT
BASIS, FOR ONE (1) YEAR, WITH THE OPTION TO
RENEW FOR TWO (2) ONE-YEAR PERIODS, IN AN
ANNUAL AMOUNT NOT TO EXCEED $66,277.56;
AUTHORIZING THE ALLOCATION OF FUNDS THEREFOR
FROM THE GENERAL FUND, ACCOUNT CODE
NO. 001000.310501.6.340, SUBJECT AND PURSUANT
TO THE ADOPTION OF THE ANNUAL APPROPRIATIONS
AND CAPITAL IMROVEMENT PROJECTS ORDINANCE FOR
FISCAL_ YEAR 2000-01; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID
PURPOSE.
WHEREAS, the median landscaping on Brickell Avenue requires
ongoing maintenance; and
WHEREAS, pursuant to public notice, Invitation for Bids
No. 99-00-195 was mailed to fourteen (14) potential bidders; -and
WHEREAS, three (3) bids were received on August 3, 2000; and
WHEREAS, the City Manager and the Director of the Department
of Public works recommend that the bid from South Florida
Maintenance Services, Inc., for maintenance of the median
landscape on Brickell Avenue be accepted as the lowest
responsible and responsive bid; and
CITY COMMISSION
MEETING OF
S E P a 4 2000
Aesdution No.
•
WHEREAS, funds will be available from the General Fund,
Account Code No. 001000.310501.6.340, subject and pursuant to the
adoption of the Annual Appropriations and Capital Improvement
Projects Ordinance for Fiscal Year 2000-01;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference and
incorporated as if fully set forth in this Section.
Section 2. The bid received on August 3, 2000 from South
Florida Maintenance Services, Inc. for landscape maintenance
services for the project entitled: "Brickell Avenue Medians
Landscape Maintenance.'Project B-6355" for the Department of
Public Works, on a contract basis, for one (1) year, with the
option to renew for two (2) one-year periods, in an annual amount
not to exceed $66,277.56, is hereby accepted, with the allocation
of funds therefor hereby authorized subject and pursuant to the
adoption of the Annual Appropriations and Capital Improvement
Projects Ordinance for Fiscal Year 2000-01.
Section 3. The City Manager is hereby authorizedlI to
execute an agreement, in a form acceptable to the City Attorney,
with South Florida Maintenance Services, Inc., for landscape
1� The herein authorization is further subject to compliance with all
requirements that may be imposed by the City Attorney, including but not
limited to those prescribed by applicable City Charter and Code
provisions.
Page 2 of 3 00— 7 30
maintenance services for the project entitled: "Brickell Avenue
Medians Landscape Maintenance, Project B=6355."
Section 4. This Resolution shall become effective
immediately upon its adoption and signature of. the Mayor./
PASSED AND ADOPTED this 14th day of September , 2000.
JOE CAROLLO, MAYOR
In accordance with Miami Code Sec. 2-36, since the Mayor 'did not Indica' to approval of
this legislation by sinning it in the desinnate,d p!a-9 Przwidpd r!f1l, f feg;,lafi W,�� ntava
becomes effective with the eictpse of ten (10) da.�,�,rryn3i� " lion
same, without the mayor exr erci a/s/cto.
ATTEST: nmi,i� W144
wal�.- -
WALTER J. FOEMAN
CITY CLERK
APPROVE S FORM CORRECTNESS
:61-
E V AR LO
C qCAEY
W 629:LB:BSS
zi If the Mayor does not.sign this Resolution, it shall become effective at
the end of ten calendar days from the date it was passed and adopted. If
the Mayor vetoes this Resolution, it shall become effective immediately
upon override of the veto by the City Commission.
Page 3 of 3
TO
FROM
�J' � i _')
6 0
CITY OF MIAMI, FLORIDA CA=12
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members DATE: AUG 2 9 2001
FILE
of the City Commission
RECOMMENDATION
SUBJECT: RESOLUTION awarding contract
for Brickell Avenue Medians
Landscape, Project B-6355
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached Resolution
accepting the low bid of South Florida Maintenance Services, Inc., a company located
at 8221 NW 54 Street, whose principal is Jose Infante, President, for the project entitled
BRICKELL AVENUE MEDIANS LANDSCAPE MAINTENANCE PROJECT B-6355,
received on August 3, 2000, in the amount of $66,277.56 total bid, authorizing the City
Manager to enter into a contract on behalf of the City.
BACKGROUND
No previous work history with the City.
Amount of Bid: $66,277.56 % of Cost Estimate: 166
Cost Estimate: $40,000.00
Duration: 365 calendar days
Source of Funds: General Fund 00100-31-501.6.340
Minority Representation: 14 Invitations mailed
5 contractors picked up plans and specs
4 Hispanic, 0 Black, 1 Female
3 contractors submitted bids
2 Hispanic, 0 Black, 1 Female
Public Hearings/Notices: No public hearing / Bid notice published
Assessable Project: No
Discussion: The Department of Public works has evaluated the bids received on
August 3, 2000, and determined that the lowest responsive and responsible bid, in the
amount of $66,277.56, is from South Florida Maintenance Services, Inc., a Hispanic -
minority controlled corporation. Funds are available to cover the contract cost and for
such incidental items as postage, blueprinting, advertising and reproduction costs.
'Zy
CAG/F R/JHJ/mm
BrickellAveMaint-66355
0U'6 730
AUG 16 Zppp
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Burd ®tary Imp aet Analysis C I P D { ION
1. Department v'� Divisio S/ f
2. Agenda Item # rf available)
3. Titl d brief description of legislation or attach ordinancelresol tion:
6
4. Is this item related to revenue? NO: ✓ YES
(If yes, fskip,to item #1.)
5. Are there sufficient funds in Line Item?
YES: _ Index Code Minor Obj. Code Amount $
NO: _ Complete the following questions.-
6.
uestions.6. Source of funds: Amount budgeted in the Line Item $
Amount needed in the Line Item $
Sufficient funds will be transferred from the following line items:
ACTION ACCOUNT NUMBER ACCOUNT NAME TOTAL
Index/1Viinor Object/Project No..
From $
To $
7. Any additional comments?
i7lAY1d3 (are- ILiP w\ -kkk-L_ n0orroir„
UrL-N%A avNce. cis
3kIy 2-MQQ av,<. *kk .5W-eCv,,,1 19-Q- GL
�`�onYt,. ��✓e� c��-�2� �,e � O� I OOD• 31OS01 - (o. 3�•[C7
Approved by:
8.
Department ee Date
DEPARTbMW OF MANAGEMENT AND BUDGET USE ONLY
P
Verified by:
Budget Analyst '
Date
Manapment and Budget DarectorMeeigaee
Date `/—fL
'a
®- . TO
• FACT SHEET
DEPARTMENT OF PUBLIC WORKS
DATE: 8 / 14 / 2000
JOB NUMBER: B-6355
PROJECT NAME: BRICKELL AVENUE MEDIANS LANDSCAPE MAINTENANCE CONTRACT
CIP NUMBER: G.F. 001000
LOCATION: 25TH ROAD AND 5TH STREET- SE
PROJECT MANAGER / EXT. No.: MANNY VEGA / 1213
OTHER TYPE:
FEDERAL (C.D.B.G.):
ASSOCIATED DEPARTMENT: PUBLIC WORKS
S.N.P.S.
ASSESSABLE:
EMERGENCY:
COMMISSIONER DISTRICT: 2
BID REQUEST: FORMAL = INFORMAL
RESOLUTION No.:
DESCRIPTION: FOR THE FURNISHING OF ALL LABOR, MATERIALS AND EQUIPMENT FOR.THE BRICKELL AVENUE
MEDIANS LANDSCAPE MAINTENANCE WORK, AS DESCRIBED IN THE SPECIFICATIONS FOR THE UNIT AND/OR LUMP SUM PRICES,
AS NOTED ON THE PROPOSAL SHEET FOR ONE YEAR PERIOD..
(IF NECESSARY, CONTINUE ON THE BACK)
SCOPE OF SERVICES: PUBLIC WORKS COST OUTSIDE COST
(% OF CONST. COST)
ADVERTISING $ 1,000.00 (E)
OUTSIDE DESIGN $
TESTINGS / SURVEY / PLAT $ (E) $ (E)
P.W. DESIGN 8 BID DOCUMENTS $ %
CONSTRUCTION $ (BID)
CONSTRUCTION ADMINISTRATION $ %
OTHER: MAINTENANCE OPERATION $ (E) $ 66,277.56 (£)
(E) - ESTIMATE TOTAL $ 67,277.56 (TOTAL ENG. FEE)
ESTIMATED CONST. COST $ 40,000.00
CONTRACTOR'S INFORMATION:
CLASS: =J - = NON - MINORITY
TYPE OF WORK: MAINTENANCE CONTRACT MINORITY �B
YEARS OF ESTABLISHMENT: 13 Years LICENSE 310137-5
NAME: S.F. MAINTENANCE SERVICES TELEPHONE: 305-5978347
ADDRESS: 8221 NW 54TH STREET
CITY, STATE, ZIP: Miami Florida 33166 CLASS: J =JOINT P = PRIME S = SUB
MINORITY: B = BLACK H = HISPANIC F = FEMALE
CONTACT PERSON: Jose M. Infante
SUBCONTRACTORS:
NAMES:
,ncVTV , aV ITQJa, F- , MQa IA ICU UtrI, urMANAGbK REV. -10198
00- 790
C)
•
•
FORMAL BID
BRICKELL AVENUE MEDIANS LANDSCAPE MAINTENANCE CONTRACT
Project Number: B-6355
CIP Number: G.F.001000
Project Manager: Manny Vega
Date: 8 / 3 / 2000
Person who received the bids:
Received at: CITY CLERK'S OFFICE, MIAMI CITY HALL
Construction Estimate = $ 40,000.00
Time: 10:30 a.m.
BIDDER
S. F. Maintenance Services
U.S. Lawns of South Dade
Florida Lawn Service, Inc.
8221 NW 54 th St.
14085 S.W. 139th Ct,
14535 S.W. 43 Terr.
ADDRESS
Miami, Florida 33166
Miami, FI 33186
Miami, FI 33175
BID BOND AMOUNT
$3,313.88 BID BOND
5% BID BOND
$4707.00 BID BOND
IRREGULARITIES
MINORITY OWNED
YES (HISPANIC)
YES (WOMEN)
YES (HISPANIC)
UNIT
UNIT
UNIT
UNIT
ITEM No. DESCRIPTION
PRICE
TOTAL
PRICE
TOTAL
PRICE
TOTAL
PRICE
TOTAL
BASE BID: ITEMS 1 -8
$66,277.56
$91,108.00
$94,140.00
1 MOWING AND EDGING
$6,144.53
$16,896.00
$28,800.00
2 PRUNING AND THINNING OF TREES
$13,511.83
$13,200.00
$9,500.00
3 WEEDING OF PLANTING BEDS
$5,035.73
$9,995.00
$5,760.00
4 MULCHING
$10,692.08
$9,225.00
$6,720.00
5 SPRAYINGAND CONTROL OF DISEASE AND INSECTS
$830.93
$3,400.00
$1,800.00
6 IPLEAN-UP AND LITTER REMOVAL
$4,296.53
$7,912.00
$9,360.00
7 FERTILIZING OF PLANT MATERIALS
$765.93
$5,480.00
$7,200.00
8 CASH ALLOWANCE
525,000.00
$25,000.00
$25,000.00
ADDITIVE ITEMS -6
1 LIVEOAKS
$1,600.00
$1,875.00
$500,00
2 WASHINGTON PALMS
$225.00
$325.00
5400.00
3 ASSORTED 3 GALLON CONTAINER SHRUBS
$8.00
$6.75
$9.00
4 ASSORTED 1 GALLON CONTAINER GROUND COVERS
$4.00
$2.85
$4.50.
5 ST. AUGUSTINE "FLORATAM" SOD
$0.25
$0.24
$0.48
6 ERECrING,STAKING AND BRACING FALLEN
$60.00
$150.00
$85.00
EXT.TREES/PALMS
' IRREGULARITIES LEGEND
IT HAS BEEN DETERMINED BY THE DEPARTMENT OF PUBLIC WORKS THAT THE
A -- No Power - of- Attorney
LOWEST RESPONSIBLE AND RESPONSIVE BID IS FROM SOU FH FLORIDA
B -- No Affidavit as to Capital & Surplus of Bonding Company
MAINTENANCE SERVICES FOR THE TOTAL AMOUNT OF $66,277.56 "*
C -- Corrected Extensions
D -- Proposal Unsigned or Improperly Signed or no Corporate Seal
E -- Incomplete Extensions
If the above contractor is not the lowest bidder explain:
F -• Non -responsive bid
1
'
G -- Improper Bid Bond
1n
H -- No Certificate of Competency Number
I -- No First Source hiring Compliance Statement
. Wc. • r
J -- No Minority Compliance Statement
p
K -- No Duplicate Bid Proposal
L •- No City Occupational License
SI IIIA* I OF I
•
•
CITY OF MIAMI OF THE CITY CLERK
BID SECURITY LIST
BIDITEM: BRICKELL AVENUE MEDIANS LANDSCAPE MAINTENANCE of
CONTRACT, B-6355
BID NO: J-VV-IJJ /
DATE BIDS) OPENED: A U G US T 3, 2000 TIME10:30 a. m.
BIDDER TOTAL BID BID BOND (ER)
AMOUNT CASHIER'S CHECK
SOUTH FLORIDA MAINTENANCE SERVICES, INC $66,,277.56 C #03763549
13.88
SALMAN MAINTENANCE SERVICES d/b/a U.S.
LAWN' -OF SOUTH DADE 91,108.00 B.B. 5%
FLORIDA LAWN SERVICES, INC. 94,140.00 CC #5318
4,707.00
iving bids) - 6/6 `A
(City Department)
SIGNED:
Deputy City ler
received ( 3 envelops on behalf of
on e�P
(Date)
rr
R.- only
offers
:4:
received tiine?y as cl tho above opening
y
slate and ti
e. All
other offers submined in responses to this
solicitation, i
any,
are Hereby rejected as late."
iving bids) - 6/6 `A
(City Department)
SIGNED:
Deputy City ler
received ( 3 envelops on behalf of
on e�P
(Date)
rr
4
110100491,118 1:1020039181: 68000 30376354911'
NOTICE TO PURCHASER C �1 O
THE PURCHASE OF AN INDEMNITY BOND WILL /L� J 1 O
BE REQUIRED BEFORE AN OFFICIAL CHECK IT f wTLANTIC
OF THIS BANK WILL BE REPLACED OR j1�+r j7wi
•REFU MISPLACED OR NT IT IS LOST, ��> 1 1401 SIM. 40TH STREET
MIAMI, FLORIDA 99165
63-1182/670
REMITTER FLORIDA LAWN SERVICE DATE AUGUST 03, 2000
****************************$4,707.00***************4
B
PAYTOTHE ********************CITY OF MIAMI
ORDER OF
JJ
,a • V <l
CASHIER'S CHECK
no00 5 3 11311' . 1:06 70 1 18 2 5I: 0400 10000 5il'06
,—r—
CASH `--
CHECKS D� D -
TOTAL , e2. -.2-e,
DATE 3
CITY OF MIAMI
DEPARTMENT OF FINANCE
CASH RECEIPTS FORM
RECEIVED FROM: A4��, �
Depa enbDivision
Prepared b
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
?-6z --1,96J
ro ; Walter J. Foeman DATE: July 18, 2000 FILE: B-6355
City Clerk
SUBJECT: BRICKELL AVENUE MEDIANS
LANDSCAPE MAINTENANCE
,,(�E. CONTRACT u `�
FROM! 1'Ol]y REFERENCES
Dopar nt of Public Works ENCLOSURES: 1
Please be advised, the rcceiving date of the bids .1br project "BRICKELL AVENUE MEDIANS
LANDSCAPE MAINTENANCE CONTRACT, B -b355" has been change to Thursday, August 3",
2000 at 10:30 am
117youhave any questions, please contact me at 416-2131.
/TP
c: Contract File B-6355
Project Manager
Department ofeb91e. Works
444 SouUmot 2°4 Averwe
sp F&W
MiPni. Piorids 59190
TO: Miriam Parra
City Clerk', Officc
RMOAL: 305) 250--5369
Pass phone: (305) 858-1610
IUMARKS OLIrgent OFor your Ptcylew
In reference to
ct.
Prom: Tarry Prat
Dcoign Division
E.tejL., (305) 416--2131
Iff" R OMO: (305) 416-21.53
*A:
OReply ASAP OPlease Gommor+t
�r
9 / , r� e
TO: Walter J. Foeman
City Clerk
FROM : Tony Pra
Depart nt of Public Works
y
7
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: June 26, 2000 FILE: B-6355
SUBJECT: BRICKELL AVENUE MEDIANS
LANDSCAPE MAINTENANCE
CONTRACT"
REFERENCES:
ENCLOSURES: 1
Please note that contractors will submit bids for the following project:
"BRICKELL AVENUE MEDIANS LANDSCAPE MAINTENANCE CONTRACT, B-6355" on
Thursday, July 201`', 2000 at 10:00 A.M.
Any bid submitted after the time listed above, will not be accepted. Please make necessary
provisions for this bid opening.
The Project Manager, Manuel Vega a representative overseeing the project is going to be present at
the time of opening. Should there be cancellation or postponement, we will notify you in writing,
prior to the opening date of the bids.
If you have any questions, please contact me at 416-2131.
TP/tp
Encl.
c: John Jackson
Yvette Smith
Project Manager
File
BID NO. 99-00-195
ADVERTISEMENT FOR BID(
Sealed bids for "BRICKELL AVENUE MEDIANS LANDSCAPE MAINTENANCE CONTRACT,
B-6355" will be received by the City Clerk of the City of Miami, Florida at 10:00 A.M. on the 20TH day
of JULY, 2000, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive,
Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. Any
bid submitted after the above -appointed time will not be accepted by the City Clerk.
The project consists on the furnishing of all labor, material and equipment required to maintain by
mowing/cutting, pruning, thinning of trees, weeding, fertilizing, mulching, controlling disease and insects
and removing litter within the landscape medians on Brickell Avenue, in the City of Miami, Florida. Also
the work includes the removal/replacement of dead or diseased plant materials, with materials to be
supplied by the contractor, unless otherwise indicated in specific changes to the contract.
City regulations will allow bidder to furnish bid bonds in accordance with Resolutions No. 86-983
and No. 87-915. For technical questions or clarifications regarding plans, specifications, or City
requirements, please submit written requests to Mr. John H. Jackson, P.E., Director, Public
Works, 444 S.W. 2nd Avenue, 8"' Floor Miami, FL 33130. The written request may be faxed to (305)
416-2153, followed by mailing or hand delivering the written .copy. Under Miami -Dade County
Ordinances # 98-106 and 99-1, there will be a "Cone of Silence" during the bid period and the
City's responses to questions must be in writing only to all bidders. Prospective bidders must
have a current certified Contractor's License from the State of Florida Construction Industry
License Board for the class of work to be performed, or the appropriate 0brtificlte of
Competency or the State Contractor's Certificate of Registration as issued` b)9VliamrrDade
County Code, which authorizes the Bidder to perform the proposed work. ,
All bids shall be submitted in accordance with the Instructions to Bidders and Sge(v4ications. N6V City
regulations will require each bidder to submit proposals in duplicate ouginals Plan- and
specifications may be obtained at the Department of Public Works, 444 S.W.4""d=Aver�;�ie, 8`loor,
Miami, Florida 33130, on or after June 29", 2000. If bidders wish, a set of sped fi �icat;ons.and plans will
be mailed to them by writing to the Department of Public Works and including, a sepae check for
$8.00. There will be a $20 deposit required for the first set of specifications. Specs can also be
mailed to bidders upon written request to the Public Works Department including a separate check in the
amount of $8. Additional sets may be purchased for a non-refundable fee of $20. Deposits will be
refunded only upon return of one set of specifications to the Department of Public Works, unmarked and
in good condition within two (2) weeks after the opening of the bids.
This project has been designated as a Set -Aside for Black, Hispanic, and Women -owned vendors,
Business/Sole proprietors. FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS
MAY DEEM YOUR BID NON-RESPONSIVE. BIDDERS MAY SUBMIT WITH THEIR BID AN
AFFIRMATIVE ACTION PLAN AS REQUIRED IN SAID ORDINANCES AND THEIR M/WBE
CERTIFICATION.
Bidders are alerted to the provisions of Ordinance No. 10062 and 10538 regarding allocations of
contracts to minority vendors, contractors and sub -contractors. Details are contained in bid
specifications. All Bidders shall have an Affirmative Action Plan with the intent to ensure equity in
employment and the utilization of minority and female -owned business. (Ordinances are contained in
bid specifications). Upon request, the bidder shall provide their Affirmative Action Plan to the City.
The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring
Agreements." The object of this ordinance is to provide employment opportunities to City of Miami
residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for
wage .reimbursement under this program. r For further information contact the Department of Public
Works, City of Miami, at (305) 416-1200.
Proposal includes the time of performance, and specifications contain provisions for liquidated damages
for failure to complete the work on time. The City Commission reserves the right to waive any
informality in any bid, and the City Manager may reject any of all bids, and re-advertise.(B-6355,
Req.05462).
Carlos A. Gimenez
City Manager
TO: Walter J. Foeman
City Clerk
FROM:lon Pra
y
Depart nt of Public Works
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: July 18, 2000 FILE: B-6355
SUBJECT: BRICKELL AVENUE MEDIANS
LANDSCAPE MAINTENANCE
CONTRACT
REFERENCES:
ENCLOSURES: 1
Please be advised, the receiving date of the bids for project "BRICKELL AVENUE MEDIANS
LANDSCAPE MAINTENANCE CONTRACT, B-6355" has been change to Thursday, August 3`d,
2000 at 10:30 a.m.
If you have any questions, please contact me at 416-2131.
/TP
c: Contract File B-6355
Project Manager
•
vapartment ®f PUK4 Morke,
444 Southwest 2" Avsnue
60 Fkpor
MWmt, 011orldo �iJ4
To: Miriam Parra
City Clerk'c Offic*
f Pte: 305) 250-5369
FA 0®: (305) 858-1610
From: Tony Prat
Design Division
FUME: (305) 4116-2131
FIX 01200: (309) 416-7153
C -A:
UMARKS CUr®ent ®For your Review aFLoply AGAIP QPlemse Comment
' +t
in preference to ��`l •t. C ��(l�-yr- c.a e `� r l � ..�� ����
lk-->c
ds
IMPORTANT ADDENDUM
CITY OF MIAMI, FLORr®A
DEPARTMENT OF PUBLIC WORKS
ADDENDUM NO. 1
July 17, 2000
BIDDING AND CUN,rRACT DOCUMENTS FOR
BRICKELL AVENUE MEDIANS LANDSCAPE
MAINTENANCE CONTRACT
B-6355
ALI., BIDDERS ART; lICREBY NOTIFIED AS FOLLOWS:
This Addendum is to modify the bidding and contractual documents, issued June 29"',
2000 and is hereby made part of they contract documents, to be taken into account in
preparing your bid on the referenced project. Amend the contract documents with the
following clarifications:
l CHANGE IN BIDDING DATE:
Hereby the receiving date of the bids for this project has been changed as
follows:
Sealed hids for " 'Nrickell Avenue Medians Landscape Maintenance Contract"
B-6355 will be received by the City Clerk of the City of Miami, Florida at
10:30 A.M. on the 3" of August, 2000 ut aic City Clerk's Officc, first f1 mr or
the Miami City Hall, 3500 Fan American Drive,
2 CITY'S RI0I1T TO CANCEL THE LANDSCAPE MAINTENANCE
CONTRACT:
Be advise that the City Reserves the right after 30 Days notification to cancel
the contract with the low bidder after the work has started; if the contractor
fails to pi-opurly perforin the landscape maintenance work, as required by the
contract documents. The City may then negotiate a new contract with the
second lowest bidder.
3 NEW PROPOSAL NORMS:
The bidder shall delete the existing proposal forms Pages 1 thru 6 (13 Sheets)
colored blue and replace them with the enclose revised sheets colored pink.
There arc 2 sets of proposal forms, which shall he used by the bidder to
submit their proposals.
4 NEW DIVISION 6 "TFC.HNTCAL SPECIFICATIONS AND LANDSCAPE
N AiNTENANCE MANUAL (365days)":
The bidder shall delete the existing Division 6 "Technical Special Provisions
and Landscape. Maintenance Manual (365'Days) and replace with the enclosed
revised Diviaion 6 "Technical Specifications and Landscape Maintenance
Manual (365 Days) 7 sheets.
5 DIVISION ? — Sl PP1.FMFNTARY CONDITIONS CHANGES:
a. Section 2.01 C. "Sumdard Cuutract Ducuutents and Specifications made a
part of these specifications." Substitute the date September 1998 for
September 1989.
b. Section 2.02 "Description of the Plans" The plans -for the existing*
landscape were prepared by the City of Miami Department of Public
Works and by Savin & Miller Design Studio, Inc refer to State Project
No. 87030-3514. Copies of landscape and irrigation plans may be
reviewed from the City of Miami, Department of Public Works, 444 S.W.
2"" Aveuuc, 8' fluor, Miami, Florida 33130, Contact: Manucl Vega, E.T,
(305) 416-1200.
6 PROJECT LOCATION MAP:
For the bidder's information, enclosed is a project location map of the Brickell
Medians landscape maintenance contract.
7 INCREASE IN CASH ALLOWANCE
Item 8 Proposal; gash allowance shall be increased from $10,000.00 to
$25,000.00. The increase shall be used for "Replacement of Plant Materials"
to be done at the beginning of this landscape maintenance contract. See
sections 1.4 and 3.10 of division 6, Technical Specifications and Landscupc
Maintenance manual (365 Days).
THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT
DOC IJIV ENTS AND SHALL BE MADE A PART T.HF. RFOF.
J H. latclkson, P.
erector of Public Works
CITY OF MIAMI OFFICE OF THE CI'I. . ERK
BID SECURITY LIST
BID ITEM: BRICKELL AVENUE MEDIANS LANDSCAPE RENOVATION AND MAINTENANCE
CONTRACT B-6307 / e.-
BID NO.: 97-98-199 '
DATE BID(S) OPENED: SEPTEMBER 17, 1998 TIME 10:00 a.m.
BIDDER
-.
TOTAL BID
AMOUNT
BID BOND (ER)
CASHIER'S CHECK
FLORIDA LAWN SERVICE, INC.
$ 64,300.00
B.B. VOUCHER
received firaely C..'s of th C(4: , ,'n QT•a;^-.: .,
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offers. .. _ :.�. 171 r77. 77_7 i7
txre hereby re ecled as late."
Fi0:Y.� til:;._ 0.:..a P
7-7T7
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received ( ) envelopes on behalf of
7P rson receiving bide
PUBLIC WORKS DEPARTMENTon �7 98
(City Department) (Date)
SIGNED:
Deputy City Clerk
I
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Walter J. Foeman
TO :
City Clerk
FROM: TonyPFent
Depa of Public Works
DATE : September 1, 1998 FILE : B-6307
SUBJECT: "BRICKELL AVENUE MEDIANS
LANDSCAPE RENOVATION &
MAINTENANCE CONTRACT"
REFERENCES:
ENCLOSURES
Please note that contractors will submit bids for the following project:
"BRICKELL AVENUE MEDIANS LANDSCAPE RENOVATION AND MAINTENANCE
CONTRACT, B-6307", on Thursday, September 17, 1998, at 10:00 A.M.
Any bid submitted after the time listed above, will not be accepted. Please make necessary
provisions for this bid opening.
The Project Manager, Alberto Corrales, P.E. a representative overseeing the project, is going to be
present at the time of opening. Should there be cancellation or postponement, we will notify you
in writing, prior to the opening date of the bids.
If you have any questions, please contact me at 416-2131.
/TP
Encl.
c: John Jackson
Merilynn Renshaw
Project Manager
-7'
.� >
.....
r BID NO. 97-98-199
ADVERTISEMENT FOR BIDS
1 •`,
Sealed bids for "BRICKELL AVENUE MEDIANS LANDSCAPE R. ENO;VATION �A-ND -I".��,
MAINTENANCE CONTRACT, B-6307" will be received by the CityyCllerk jof; the �of
Miami, Florida at 10:00 A.M. on the September 17th, 1998, at the City Clerk's Office, first"
floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Floris ,331331'�`�
at which time and place they will be publicly opened and read. Any bid submitted ail 141,
fterjt e
above appointed time will not be accepted by the City Clerk. /" ,,
The project consist of the furnishing of all labor, materials and equipment to maintain by
mowing/cutting, pruning, trimming, weeding, fertilizing, mulching, controlling disease and
insects, removing liter, and repairing existing irrigation within the landscaped medians on
Brickell Avenue, in the City of Miami, Florida. Also, the work includes the
removal/replacement of dead or diseased plant materials, with materials to be supplied by
the contractor, unless otherwise indicated in specific changes to the contract. City
regulations will allow bidder to furnish bid bonds in accordance with Resolutions
No. 86-983 and No. 87-915. For clarification of technical issues as presented in the
documents and specifications, please contact Alberto Corrales, P.E., at (305) 416-1213.
Prospective bidders will be required to submit with their bid a copy of the
appropriate Certificate of Competency, as issued by Dade County, in accordance
with Chapter 10 of the Metropolitan Dade County, Code, which authorizes the
bidder to perform the proposed work.
All bids shall be submitted in accordance with the Instructions to Bidders and
Specifications. New City regulations will require each bidder to submit proposals in
duplicate originals. Specifications and plans may be obtained from the Office of the
Director of Public Works, 444 S.W. 2nd Avenue, 8th Floor, Miami, Florida 33130, on or after
September 3'd , 1998. If bidders wish, a set of specifications and plans will be mailed to
them by writing to the Department of Public Works and including a separate check for
$8.00. There will be a $20.00 deposit required for the first set of specifications and plans.
Additional sets may be purchased for a fee of $20.00 per set and this is not refundable.
Deposits will be refunded only upon their return of one set of specifications and plans to
the Department of Public Works, unmarked and in good condition within 14 working days
after the opening of the bids.
Bidders are alerted to the provisions of Ordinance 10062 and 10538 regarding allocation
of contracts to minority vendors, contractors, and subcontractors.. All bidders must also
submit an affirmative action plan with their bids. (Ordinances are contained in bid
specifications.)
The City of Miami has adopted Ordinance No. 10032, which implements the "First Source
Hiring Agreements." The object of this ordinance is to provide employment opportunities
to City of Miami residents on contracts resulting in the creation of new permanent jobs.
Contractors may be eligible for wage reimbursement under this program. For further
information contact the Department of Public Works, City of Miami, at (305) 416-1200.
Proposal includes the time of performance, and specifications contain provisions for
liquidated damages for failure to complete the work on time. The City Commission
reserves the right to waive any informality in any bid, and the City Manager may reject any
of all bids, and re -advertise. (B-6307, Req. 05403).
Donald H. Warshaw
City Manager